In the digital age, optimizing internal processes is key for businesses to maintain a competitive edge. Kardex, a leading logistics group, has transformed from manual management to full digitalization, increasing operational efficiency and improving transparency in cost management.
1. About Kardex
Kardex is a leading provider of integrated logistics solutions, operating in over 30 countries with a team of over 2,500 employees. The company has been listed on the Swiss stock exchange since 1989 and has been a constant innovator in warehouse management. Kardex’s automated storage systems not only optimize vertical space but also reduce time costs.
However, despite being a pioneer in logistics solutions, Kardex still faced limitations in internal cost management. The manual, paper-based process was no longer suitable for the international scale and growth of the company, requiring a complete change.
2. Challenge: When manual no longer meets the requirements
Before the transition, Kardex encountered many problems with its processes. cost management traditional:
- Depends on the documents: Approval requiring a direct signature causes delays, especially when the person in charge is not present.
- Lack of transparency: Expenses approved without accompanying invoices cause the accounting department to reprocess them multiple times.
- Complex internationalization: With global management teams, manual processes increase the risk of errors, reducing operational efficiency.
These limitations forced Kardex to look to digital solutions to increase efficiency and improve financial control.
3. Solution: Digitize cost management process
To overcome the challenges, Kardex has implemented a modern expense management platform with outstanding features:
In-depth implementation support:
- Detailed instructions: Employees are supported step by step from setting up forms to managing expense regulations, helping them quickly become familiar with the system.
- Comprehensive support: 24/7 support team ensures smooth implementation process, tailored to each country's requirements.
Switch to paperless processes:
- Employees simply take a photo of the receipt and send it via the app instead of dealing with complicated paperwork.
- Automate approval processes, eliminating bottlenecks and enabling instant approvals from anywhere.
Data system integration:
- Solution connects directly to human resource management system
- Ensure accurate data, reduce manual entry and reduce the risk of errors.
4. Results: Positive impact from day one of implementation
The digital transformation has delivered results beyond Kardex's expectations:
- Increase efficiency: About 90% employees quickly adopted the system, helping to reduce administrative workload.
- More transparency: Employees can track expenses in real-time, improving financial planning and budget control.
- Save time: Invoice processing is significantly shortened, allowing the team to focus on more strategic tasks.
- Improved work quality: From the very beginning, the system has reduced errors and increased accuracy in cost management.
According to Dino Merico, Group Finance Director at Kardex: “Quality has improved from day one. This solution has saved us a lot of administrative hours and increased transparency.”
With its initial success, Kardex is planning to expand the system’s functionality to include travel management and the integration of AI technologies. The goal is to build a comprehensive digital operations platform that continues to optimize processes and improve efficiency in a constantly evolving technology landscape.
Kardex’s digital transformation journey is a clear demonstration of the power of technology in improving internal processes, increasing efficiency and transparency. This is not only a step forward in cost management but also a foundation for Kardex to maintain its competitive advantage and grow sustainably in the future.
In an era where technology is the deciding factor, digitalization is no longer an option but a prerequisite for businesses like Kardex to continue to move forward in the global market.
5. Bizzi Expense: Effective cost management solution for businesses in Vietnam
Bizzi Expense is an advanced expense management platform, designed to meet the diverse needs of businesses in Vietnam. With flexible features and high customization capabilities, this solution helps businesses optimize the expense management process, from reporting, recording to tracking and approval, thereby saving time and improving work productivity.
Suitable not only for large corporations but also for small and medium-sized enterprises, Bizzi Expense brings convenience to both employees and managers. This platform integrates spending data from many different sources, supporting managers to control, track and analyze expenses accurately, quickly and effectively.
From managing business travel expenses to regular expenses, Bizzi Expense simplifies the approval process, invoice processing and reduces errors. This not only optimizes budgets but also ensures businesses comply with strict financial and accounting regulations.
With its outstanding features, Bizzi Expense has become the top choice for businesses in Vietnam, helping to optimize financial processes and manage costs in a competitive business environment. Currently, this platform has been trusted by many large businesses such as Mondelez, Talentnet, Masan Group and Kewpie.
If your business is struggling to control costs or looking to improve your payment process, Bizzi Expense is the ideal solution. Try it now and see the difference it makes!
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