Guide to issuing invoices for Tet gifts to employees and customers: Process, taxes, and risk control.

Every Lunar New Year season, issuing invoices for Tet gifts to employees and customers becomes a "hot topic" for Finance: it generates output VAT, puts pressure on short-term cash flow, and carries the risk of widespread document errors. Due to differences in recipients, spending purposes, and tax obligations, Tet gifts, if not properly controlled from the outset, can easily lead to invoice adjustments, expense classification changes during tax settlement, or delays in year-end closing.

This article helps CFOs and the Finance team gain a comprehensive understanding. Procedure for issuing invoices for Tet gifts, way Determining the taxable value – tax rateDistinguishing between different ways of issuing invoices for Tet (Lunar New Year) gifts to customers. and How to issue an invoice for Tet gifts staff, and simultaneously set data and document control points To reduce risk, optimize cash flow, and close the books quickly during peak season.

Is it mandatory to issue an invoice when giving Tet gifts?

When a business gives away goods or services as gifts to employees or customers, the goods are essentially "leaving the business" and should typically be invoiced electronically as a sale. The "no-invoice" option only applies to certain payment/income structures.

The tax nature of gift transactions

The key points that CFOs and accountants need to understand are: economic nature – taxationThis is not the term "Tet gift". When goods or services are exported from the business, the obligation to manage invoices arises according to regulations. electronic invoices and the time of invoice issuance.

It can be separated. three branches of operations To avoid confusion during peak season:

1. Gifting/giving (goods gifting)
   Businesses that export goods or services as gifts → Output invoices must be issued.File taxes as required.
2. Internal consumption
   Some internal consumption transactions still require invoicing, except for internal transfers directly related to production and business operations.
3. Spend using cash/benefit
   It's not a matter of "issuing a gift invoice," but an obligation may arise. personal income tax and require supporting documentation for expenses.

Three key questions CFOs should ask themselves right at the start of the Lunar New Year season:

• The gift is goods/services good money/income?
• Gifts associated with welfare budget or marketing?
• The business has enough audit trail Should we provide an explanation after 3–5 years?

Right from the preparation stage, Bizzi Expense allows the creation of a "Tet Gift" category, setting limits and approval flows. All expenditure requests, approvals, input invoices, and recipient lists are centrally stored, helping CFOs maintain budget transparency from the start of the season, instead of reacting passively during post-audits.

Once it has been determined whether or not an invoice needs to be issued, the next step is to identify the cases where invoices for Tet gifts are definitely required.

In what cases is it absolutely necessary to issue an invoice for Tet gifts?

If Tet gifts are goods or services that a business provides to employees or customers, the business must issue an electronic invoice in accordance with regulations on invoices and documents.

The obligation to issue and deliver invoices arises when any of the following signs are present:

• Goods are physically released from the warehouse/delivered.
• A gift is a service or the right to use a service (for example, a service voucher provided by the business itself).

With large-scale operations (50 – 500 – 5,000 gift packages), the risk doesn't lie in "not knowing the law" but in exponentially increasing data errors: incorrect tax rates, incorrect descriptions, duplicate recipients, and discrepancies in quantity.

Bizzi Bot can check the "gift item" rule before issuing an invoice, validating tax rates, taxable value, and SKU categories against master data. This significantly reduces invoice adjustments – a major risk during peak seasons.

Now that it's clear when invoices must be issued, the next question is: when is it still legal to "not issue an invoice"?

See more about Regulations on issuing invoices 

When is it legal to not issue an invoice?

Not all "Tet gifts" require invoicing. If a business spends money or records income for employees under a salary/benefit mechanism, the focus shifts to expenditure documentation and income tax obligations.

Essentially, cash/bonuses are equivalent to gifts or merchandise. This is a common mistake when accountants use gift invoice templates for cash expenditures.

Practical example: a business pays "Tet bonuses" through payroll. This transaction doesn't require a gift invoice, but it does require regulations, payroll records, and valid payment documents; it also needs to consider personal income tax obligations. Bizzi Expense allows linking the expenditure to the benefits or bonus policy, controlling approvals and payment documents. The CFO can track total benefits expenditure in real time, instead of just looking at the end-of-period figure.

Therefore, it's necessary to clearly distinguish between Tet gifts for employees and gifts for customers – as the tax implications and documentation are different.

Is issuing invoices for Tet gifts to employees any different from issuing them to customers?

Although both are gifts, Tet gifts for employees and customers are scrutinized by tax authorities from two completely different perspectives. CFOs need to separate them from the outset to avoid personal income tax issues or disallowance of corporate income tax expenses during tax settlement.

The core difference:

• Taxes: Employees → risk of personal income tax; Customers → proof of deductible expenses for corporate income tax.
• Documentation: Employees → internal benefits records; Customers → customer care/marketing program records.

Tet gifts for employees: focus on records and personal income tax.

Tet gifts for employees require complete welfare documentation and an assessment of their potential to generate taxable income, depending on the type of gift.

Tax authorities often scrutinize: Who received it? How much did they receive? Was it the right person?The minimum documentation includes the expenditure decision, a list of identified recipients, a warehouse release form, and a handover record. Common risks include missing signatures on the recipient list, discrepancies in the quantity released, or a failure to clearly distinguish between welfare gifts and taxable income.

With Bizzi, the list of receipts is attached directly to the transaction details on Bizzi Expense, saving the audit trail and review flow, reducing the risk of expense disallowances during settlement.

• See more about how to account for the cost of purchasing Tet gifts for employees. here

Tet gifts for customers: focus, purpose, and corporate social responsibility.

Tet gifts for customers must be proven to serve business activities, be linked to customer care/marketing programs, and have valid documentation to be deductible as corporate income tax.

Tax authorities don't scrutinize the recipient but rather the purpose of the expenditure. Businesses need documentation on the program, target customers, allocation criteria, and handover receipts (if any). Common "red flags" include gifts to unrelated parties or those for which no business benefit can be demonstrated.

Bizzi helps lock reason codes according to the program, compares PO–GR–Invoice, and provides CFOs with reports on Tet gift expenses by program and department, ensuring expenses are "tax-compliant and for the intended purpose".

• See more about how to account for the cost of purchasing Tet gifts for customers. here

What is the taxable value when issuing invoices for Tet gifts?

For goods/services given away as gifts or donations, businesses must still determine the VAT taxable price, even if no payment is received. This price is usually determined based on the price of equivalent goods/services at the time of the transaction.

Basic formula: VAT payable = Taxable price × Tax rate

Example: 5,000 gift baskets × 600,000 VND × 10% = 300 million VND output VAT

A common oversight by CFOs is that the VAT on gifts generates immediate cash flow, even though the expense could be allocated or deducted later. Therefore, the VAT on Tet gifts needs to be included in short-term cash flow plans.

Bizzi Bot assists in comparing prices, SKUs, and historical data, alerting you when the tax calculation price deviates from the standard, helping to reduce the risk of incorrect declarations and avoid VAT adjustments later.

How is the tax rate on Tet gift invoices determined?

The tax rate on Tet gift invoices does not depend on the "gift" itself, but rather on the type of goods/services. Businesses must apply the correct tax rate according to the specific item.

Risks often arise with new SKUs, new suppliers, or bundled gifts (goods + services, vouchers). Accountants need to clearly map SKUs to tax rates to avoid incorrect application, which could lead to back taxes or invoice adjustments.

Bizzi helps:

• Automatically check tax rates according to rules.
• Limit the authority to modify tax rates based on delegated powers.
• Reduce the risk of widespread miscalculation of tax rates.

How to write an invoice for Tet gifts for employees?

Invoices for Tet gifts to employees are essentially invoices for donated goods. Businesses need to correctly record the invoice details (buyer/recipient, item name, quantity, unit price, tax rate) and clearly describe the nature of the gift to facilitate explanation and settlement.

To minimize risks when issuing invoices for Tet gifts to employees, an effective approach is not to "fill in all the required information," but to standardize each data field from the outset. CFOs and accountants should monitor based on the following criteria:

How should the "buyer" be written on a Tet gift invoice?

For invoices related to Tet gifts, businesses need to record the buyer/recipient's information according to the correct structure of the electronic invoice system, while ensuring consistency with the handover records and recipient list to avoid data risks during post-audits.

In actual tax audits, common mistakes are not in the tax rate but in... recipient data discrepanciesThe principles that a CFO should apply are: Buyer/Subject on Invoice ↔ Gift Recipient List ↔ Delivery Note

These three data sources must logically match. If the recipient's name on the invoice cannot be reconciled with the receipt or personnel records, the risk of lengthy adjustments or explanations is very high.

Common risks:

• Incorrect name, missing Vietnamese diacritical marks.
• Using multiple names for the same object.
• A large number of issued invoices need to be adjusted.

Instead of trying to cram recipient information into product names or descriptions, businesses should:

• Use internal identifier (e.g., employee ID) in the statement or attached file.
• Keep the names displayed on invoices standardized and easy to verify.

This is the approach Information architecture (IA)This helps to make the data cleaner and easier to audit.

How should the product name and description for Tet gifts be written?

The item names and descriptions on the Tet gift invoice must accurately reflect the nature of the gift and clearly state its "gift-giving" character. The content must be consistent with the contract, purchase order, input invoice, and delivery note to support the explanation.

Product names and descriptions are not just for "reading to understand," but also for... data comparisonThe writer can include three standard job description templates for businesses to refer to:

• "Tet gift basket… (for employees)"
• “Service voucher… (gift for customers)”
• "Tet gift set… according to the program…"

The important thing is that the same type of gift should be used. a standard name throughout From purchase orders (POs), input invoices, and delivery notes to gift invoices, this is the concept. Master data and SKU governance which many articles on the market haven't mentioned.

The process of issuing invoices for Tet gifts, from purchase to delivery.

From a management perspective, issuing invoices for Tet gifts. not the final step, which is just a link in the cost control chain. Businesses often run the risk of treating this as purely an accounting operation, when in essence it is a cross-departmental processFinance – Purchasing – Inventory – Human Resources – Tax Accounting.

A standard, audit-proof process should follow this logical sequence: Establish requirements & budget → Purchase → Receive goods → Deliver → Create gift/gift invoice → Archiving records

The key takeaway for a CFO is: Quantity purchased = Quantity delivered = Quantity invoiced, not only matching in number, but also matching in time and purpose.

Bizzi Expense controls budgets and provides electronic approvals; Bizzi Bot reconciles PO–GR–Invoice; CFOs have real-time visibility throughout the process.

What documents are needed for Tet gift documentation to be "audit-proof"?

The documentation for Tet (Lunar New Year) gifts should include: internal decision or policy, purchase request and approval, purchase order (PO) and delivery receipt, warehouse release form, signed receipt list or handover record, input and output invoices, and payment documents. The more closely linked the documentation, the lower the risk of expense disallowance.

To avoid omissions, the file should be reviewed as a complete set, not as individual documents.

For Tet gifts for employees, the typical gift package includes:

• Decisions or policies regarding Tet (Lunar New Year) welfare benefits.
• Proposal for purchase and budget approval.
• PO, delivery receipt.
• Warehouse release form.
• List of employees who signed the handover document.
• Input invoices and gift/donation invoices (if any).
• Non-cash payment vouchers.

Regarding the method of issuing invoices for Tet (Lunar New Year) gifts to customers, the following should be added:

• Customer care program/policy profile.
• List of customers who received gifts associated with the program.
• Handover records can be made in batches or according to the contract.

The overarching principle is that documents must "communicate with each other," through purchase order numbers, batch numbers, programs, or internal codes.

Issuing invoices for Tet gifts in bulk to 5,000 people.

When the number of recipients increases to thousands, the problem of issuing invoices for Tet gifts is no longer just a tax issue, but becomes a data and system control problem. In reality, the biggest risk doesn't come from regulations, but from incorrect input data: wrong names, duplicate recipients, discrepancies in quantity, incorrect tax rates applied, or inconsistencies with the handover list.

At a scale of 5,000 people, just 1–2% line errors can mean dozens of invoices needing adjustment, leading to operational, tax, and internal reputational risks. Therefore, CFOs need to change their approach: Instead of issuing invoices first and then correcting them later, they must control data quality before mass invoice issuance.

Bizzi Bot receives HR list files, standardizes data, validates according to rules, and generates "ready-to-issue" reports, helping CFOs review the data before mass release.

Mapping HRM to invoices helps reduce data errors.

Data mapping helps ensure each recipient has a unique identifier (employee code), and information is consistent across HRM lists, handovers, and invoices. With clear mapping, businesses reduce duplication, omissions, and the need for mass invoice adjustments after issuance.

When issuing invoices for Lunar New Year gifts in large quantities, HRM is not just a list of recipients, but the original data source. If the mapping is incorrect, the invoice will become a "flawed copy" of the HR data.

The core principle is: employee_id must be the primary key, not the name.
Names can be duplicated, missing diacritics, or changed; codes cannot.

When employee_id is used as the key, the system can:

• Duplicate lineage detected.
• Missing required data detected.
• Compare accurately with the handover and delivery list.

Most guides on the market only mention "preparing the list," but don't mention the data dictionary and data key. This leaves accountants still having to:

• Check Excel manually.
• Bug fixes after release.
• Bulk invoice adjustments are a high-risk and time-consuming process.

The real problem isn't the number of invoices, but the quality of the data structure.

Three-way verification to prevent loss of Tet gifts.

Three-way matching helps verify that the gift purchase invoice matches the goods received/stocked and matches the handover list and gift invoice. This is a core mechanism to prevent losses, discrepancies in quantity, and reduce the risk of being scrutinized during settlement.

When it comes to Tet gifts, many businesses only compare them. input invoice with purchase order, but ignore the other two floors. Meanwhile, The real risk arises in the delivery, gifting, and invoice issuance stages.where data is often scattered between HR, warehouse, and accounting.

A comprehensive control process needs to be implemented. 3 consecutive matching pairs:

• The first, Invoice input ↔ PO/GR:  The goal is to verify that the business purchases the correct quantity, at the correct unit price, and from the correct supplier as approved. This is a basic layer of control, but it is not enough to protect against losses.
• Monday, GR/Stock ↔ Issue/Delivery list: This section answers the question: Were the goods received delivered to the correct recipients?
  The delivery list must match the quantity issued/issued. Without this step, the business cannot prove that the gifts were used for their intended purpose.
• Tuesday, Delivery list ↔ Output invoice (gifts): This is a frequently overlooked area. Gift receipts must accurately reflect the actual quantity delivered. If there is a discrepancy, the risk is not only the loss of physical items but also... Incorrect output invoice – a very sensitive point during post-audit.

Digitizing documents helps protect against costs for years.

The major risk of Tet gifts lies not only in the invoicing process but also in the ability to trace evidence years later. Digitizing documents, linking them to each transaction, and creating audit trails helps businesses feel more confident during final settlements and internal audits.

In reality, many Tet gift expenses are tax-compliant at the time they are incurred, but are still scrutinized or disallowed later because:

• The documents are scattered across various departments.
• The connection between the invoice, the handover, and the program could not be traced.
• The person in charge has changed, and the file no longer contains complete context.

From a CFO's perspective, an "audit-proof" file needs to meet the following principle: Traceability in multiple dimensions: year – batch – program – recipient.

If businesses simply store files as a "folder of invoices," they will almost certainly spend days (or weeks) piecing together the documentation when asked for clarification.

For a CFO, the value of a system lies not in "having the files," but in:

• Who approves it?
• When will you review it?
• Based on what data?
• Has anything changed?

All these questions can only be answered with a clear audit trail. Bizzi manages files by "case," not by file.

• Step 1: Bizzi stores documents according to each case/process of Tet gifts (from proposal to invoice).
• Step 2: Each review and editing step creates an audit trail, and the traces cannot be erased.
• Step 3: During inspections or audits, businesses can access the complete set of records in seconds instead of manually searching.

Are Tet (Lunar New Year) gift expenses for employees deductible from corporate income tax?

After controlling the corporate income tax benefit ceiling, the next common question CFOs ask is: Accounting expenses have been deducted, so how should indirect taxes and personal income tax be handled?

Essentially, Tet gifts for employees are goods given as internal welfare benefits, not sales. However, according to VAT regulations, businesses are still required to issue invoices when giving away these gifts, even if no payment is received.

Key points CFOs need to understand:

• Invoices for Tet gifts given to employees should record the taxable price based on the selling price of similar or equivalent goods at the time of issuance.
• Output VAT must still be declared, but it can be offset against input VAT if the invoice for the gift is valid.
• If a business fails to issue invoices, the risks are not only a lack of VAT but also being accused of shipping goods without proper documentation, leading to additional expenses and administrative penalties.

Therefore, in the guidelines for issuing invoices for Tet gifts to employees, CFOs should consider this a mandatory tax procedure, not a mere formality.

Bizzi assists CFOs in this area by linking input invoices – handover lists – gift invoices, ensuring that every gift issued has complete accounting and tax records..

How is the average monthly salary for benefits calculated?

In corporate income tax settlements, Tet holiday gift expenses for employees are only deductible if they fall within the welfare ceiling of one month's average actual salary. The issue lies not in the concept itself, but in the calculation and control methods throughout the year, as this is where businesses can easily "exceed the limit without realizing it."

In principle, the ceiling on welfare spending is determined as follows:

• Welfare ceiling = Actual payroll fund for the year / 12
  (or divided by the actual number of months of operation if the business has not been operating for a full 12 months)

In this context, the actual wage fund is the total amount of wages paid to employees under contract, with complete documentation and accounted for as expenses during the year.

For example:

• Actual annual payroll fund: 24 billion
• Net welfare benefits deductible from corporate income tax: 24 billion / 12 = 2 billion

The total amount of all benefits received during the year (excluding Tet gifts) must not exceed 2 billion VND if it is to be deductible when calculating corporate income tax.

How does issuing invoices for Tet gifts affect VAT cash flow?

A common misconception is that Tet gifts are just an expense and don't significantly impact tax revenue. In reality, giving away goods/services can still generate output VAT payable, even if the business doesn't receive payment from the recipient. This is precisely what makes CFOs vulnerable to short-term cash flow problems if Tet gifts aren't included in the VAT plan from the outset.

Essentially, when a business issues invoices for Tet gifts to employees or customers, this transaction is considered internal consumption/gifting, and in many cases, it still has to:

• Generate output invoices
• Output VAT declaration
• Pay VAT on time, even without inflows of cash to offset it.

This creates a VAT cash flow gap, especially for businesses that give large quantities of in-kind gifts.

Compare physical items and cash/vouchers to optimize tax.

Gifts in kind often involve invoicing and output VAT; cash is linked to salary/bonus mechanisms and can affect income tax. CFOs should compare these objectives: risk control, after-tax costs, and cash flow.

Instead of engaging in emotional debates, CFOs should compare physical gifts versus cash/vouchers based on the following four criteria:

1. VAT cash impact

• Physical goods: may generate output VAT → short-term cash flow pressure
• Cash/voucher: usually does not generate direct output VAT, but the nature of the transaction needs to be considered.

2. PIT exposure (Personal Income Tax)

• Bonuses are easily considered taxable income.
• Gifts/benefits may be included in the benefits scheme if eligibility and documentation are met.

3. Evidence burden

• Items: complete purchase order (PO), general receipt (GR), warehouse release form, handover document, and gift invoice are required.
• Money/vouchers: simpler but depends on internal policy and employment contract.

4. Employee experience

• Artifacts: evoking emotions and symbolism for Tet (Vietnamese Lunar New Year).
• Money/vouchers: flexible, easily personalized

Bizzi doesn't make decisions for the CFO, but Eliminate emotional arguments. using data:

• Bizzi Expense allows Simulating Tet gift budgets using various options. (physical items – money – vouchers).
• Each option is attached Documentation rules and corresponding tax impact.
• The CFO sees it. Total cost after tax + VAT impact on cash flow before finalizing.

Thanks to this, deciding on Tet gifts is no longer about "choosing something fun," but about... risk-controlled financial options.

Check for errors on Tet gift invoices before issuing them.

Errors in Tet gift invoices often stem from data discrepancies: incorrect recipient names, wrong tax rates, incorrect taxable prices, or discrepancies in quantity compared to the delivery list. Businesses should establish a pre-issuance verification step (combining validation and approval authorization) to avoid having to adjust or cancel invoices en masse after submission to the tax authorities.

• Incorrect recipient identification: Mismatched names, missing punctuation, duplicate recipients when issuing invoices in bulk.
  → Consequences: numerous invoices need adjustment, making it difficult to reconcile with the handover list.
• Incorrect tax rate or taxable value: Incorrectly applying VAT to gifts, confusing the purchase price with the taxable price.
  → Consequences: Risk of being subject to VAT arrears collection, impact on cash flow.
• Quantity discrepancy: The quantity on the invoice does not match the delivery list or warehouse release form.
  → Consequence: Suspicion of misappropriation, requiring explanation of variance.
• Incorrect description of the nature of the business: The terms "gift," "promotion," and "benefit" are not clearly stated.
  → Consequence: easily leads to misjudgment of the nature of costs during settlement.

These errors, if they occurred individually, would be troublesome, but when issuing hundreds or thousands of invoicesThey then become systemic risks.

An effective process requires a combination of Validation Rules and approval permissionsInstead of relying solely on the accountant's personal experience.

Level 1 – Automated Data Validation

• Check the format: name, identifier, SKU, tax rate
• Matching quantities: handover list ↔ invoice data
• Anomalies detected: duplicate recipient, price = 0 (wrong rule), tax discrepancy.

Level 2 – Risk-Based Approval Authorization

• Minor bug: Pre-release editing allowed.
• Critical error: blocked release, requires management approval.
• All operations are left behind. audit trailWho did the repair, what was repaired, and when?

This approach helps businesses systematically prevent errors, without relying on manually scrutinizing every single line of data.

In practice, during the Tet holiday season:

• Bizzi Bot runs a rule check: tax rate, taxable value, recipient identification, and Tet gift SKU.
• Errors are logged line by line, not as a general report.
• Data is streamlined for review: what the accounting department handles, and what requires a decision from management/CFO.

The result is not "slightly fewer errors," but rather:

• Accountants significantly reduce the time spent correcting invoices after issuance.
• The CFO reduces the risk of compliance and accountability pressure later on.

Reconciling accounts payable with suppliers for year-end Tet (Lunar New Year) gifts.

At the end of the year, businesses often purchase Tet (Lunar New Year) gifts from multiple suppliers, resulting in numerous invoices and payment schedules. Without timely reconciliation of accounts payable and receivable according to the Purchase Order – Invoice – Payment method, businesses are likely to encounter situations such as missing input invoices, discrepancies in accounts payable, or delays in closing the books. 

Tet gifts are one of the most frequent expenses at the end of the year, and they typically have the following characteristics:

• Buying from multiple small suppliers, the invoices don't arrive simultaneously.
• Payments are often split into multiple installments, making it easy to miss invoices or pay bills in advance.
• Pressure to close the books quickly to finalize financial statements.

For a CFO, the risk isn't about "buying expensively or cheaply," but rather about:

• Expenses were paid but there were no valid receipts → tax cannot be deducted.
• The invoice was issued later, but the billing period had already been paid → causing a controversial cut-off.
• It's unclear how much more needs to be paid → difficult to plan cash flow for the end of the year.

In reality:

• Bizzi ARM/AP compiles accounts payable by individual Tet gift suppliers.
• Invoices, payments, and aging debts are reconciled on the same data stream.
• The CFO can see the year-end cash outflow picture and prioritize payments accordingly.

The result is:

• Reduce outstanding debts with unclear status.
• Faster book closing, fewer internal disputes in Finance – Procurement

Accounting for Tet gifts according to 3 common scenarios

Accounting for Tet gifts depends on the method of purchase and distribution: (1) purchase, store in warehouse, then distribute as gifts, (2) purchase and give immediately without going through the warehouse, (3) expenditure from the welfare fund. Each scenario has different accounting entries and supporting documents; choosing the right scenario helps ensure consistent data and easy explanation.

Scenario 1: Purchase and inventory → distribute as gifts

Identification: Tet gifts are managed like inventory, with clear import and export records.
Risks if incorrect: Inventory discrepancies, difficulty in verifying the quantity of gifts/donations.

CFO's perspective: Accounting is just the "final result." What's more important is that the quantity purchased equals the quantity delivered and the quantity invoiced.

Scenario 2: Buy now, no need to go through the warehouse.

Identification: Purchased from the supplier and delivered directly to the recipient.
Risks if incorrect: Lack of delivery and receipt records, input invoices unable to be linked to the correct object.

CFO's perspective: A particularly strong evidence base is needed (receipt and handover lists), as there is no inventory control layer.

Scenario 3: Expenditure from welfare funds

Identification: Tet gifts are included in the employee welfare program.
Risk if incorrect: Exceeding the benefit limit of 01 month's average salary → disallowed as corporate income tax expense.

CFO's perspective: It's not just about Lunar New Year gifts, but about encompassing all benefits throughout the year.

Comparison table of Tet gift options for CFOs to decide on

The CFO should compare Tet gift options based on four axes: VAT & cash flow, income tax, documentation burden, and risk control. A comparison table helps in making quick and consistent decisions between Finance, HR, and Procurement.

Criteria	Artifacts	Voucher	Cash
Do I need to issue an invoice?	Have	Depending on the type	Are not
VAT cash impact	High	Medium	Are not
PIT risk	Short	Medium	High
Documentary burden	High	Medium	Short
The possibility of a bulk issue.	Medium	High	High
Overall risk score	High	Medium	Medium

Checklist for implementing Tet gift giving without invoice risks.

The Tet gift checklist needs to cover the entire lifecycle: from budget – purchasing – delivery – invoicing – storage. The checklist helps Finance control everything before, during, and after the event, ensuring strong documentation for final settlement.

• • Budget approved & welfare ceiling controlled
  • The role of the electronic approval process is clearly defined.
  • Legitimate supplier, proper input invoice.
  • PO – GR – Invoice match
  • Standardized SKUs for Tet gifts and tax rates.
  • The list of recipients has been normalized.
  • 3-way match: variance = 0
  • Validation before issuing invoices
  • Archiving documents with audit trail

• Track VAT cash forecast for Tet gifts.

FAQ regarding invoicing for Tet gifts for employees

Below are answers to frequently asked questions regarding issuing invoices for Tet (Lunar New Year) gifts to customers.

Do Tet gifts given to employees need to be accompanied by an invoice?

Have, if the Tet gift is goods or services given as a presentHowever, businesses must still issue invoices for gifts. If cash/bonuses are paid through payroll, a "gift invoice" is not required, but a copy must be provided. valid payment voucher and consider income tax obligations. The CFO needs to make a clear distinction. Physical gifts vs. cash prizes To avoid confusion regarding professional procedures.

Is it necessary to issue invoices for Tet (Lunar New Year) gifts to customers?

Normally Invoices must be issued. For goods/services given as gifts to customers, documentation is required to prove that this expense is related to business operations (customer care, marketing), avoiding it being considered unrelated. The lack of sales invoices is a common risk during tax settlement.

When is the appropriate time to issue invoices for Tet gifts?

In reality, it should Closely monitor delivery/shipping timelines.This must be consistent with the delivery note and handover record. Discrepancies in the timing of these documents are one of the reasons why records of Tet gifts are easily scrutinized during post-audits, especially at the end of the year.

Which price is used to calculate the VAT on gifts?

According to the principles of VAT, The taxable value of gifts needs to be determined appropriately.Prices are usually referenced to the prices of equivalent goods/services in the market. Pricing without a basis or arbitrarily can lead to risks regarding output VAT and accountability.

Is there a limit on the cost of Tet gifts for employees?

Yes. Tet gifts for employees are included. welfare costs, and total welfare spending for the year It must not exceed one month's average actual salary. to be deductible when calculating corporate income tax. A common mistake is only controlling Tet gifts while overlooking other welfare benefits, leading to exceeding the tax limit at the end of the year.

Is it necessary to issue an invoice when giving vouchers/gift cards?

It depends the nature of vouchers (goods, services, or usage rights) and how businesses purchase and distribute them. The focus isn't on the name "voucher," but on the fact that... Correctly identify accounting and tax transactions. and prepare appropriate documentation to avoid confusion between cash expenditures and taxable income.

How can I issue invoices for Tet gifts to 5,000 employees without making any data errors?

The core issue isn't the bill, it's... input dataBusinesses need:

• Standard template import
• Unique employee ID
• Pre-release verification rule (validate name, quantity, tax rate)

Digital solutions help CFOs gain control. error rate and coverage rate before mass release, instead of fixing the errors afterward.

What do tax authorities scrutinize in the list of recipients of Tet gifts?

Commonly scrutinized areas include:

• Missing signature or recipient identification.
• The signed receipt list does not match the quantity shipped/invoiced.
• The documents are fragmented and cannot be retrieved in batches/programs.

Businesses with good control systems usually Attach recipient lists to each transaction., digitized storage for quick retrieval when needed.

What should I do if I accidentally issue an invoice for a gift?

It needs to be handled as follows current electronic invoicing processDepending on the type of error (incorrect information, incorrect tax rate, incorrect quantity, etc.). However, from the CFO's perspective, the top priority remains... Early detection before mass releaseBecause adjustment costs and compliance risks increase rapidly with scale.

Can I be fined for not issuing an invoice when giving gifts?

Yes. Failure to issue an invoice when giving goods/services as gifts may result in penalties. Penalties for invoice violationsDepending on the nature and number of transactions involved. Besides fines, the greater risk is... Expenses disallowed and taxes collected.This directly impacts financial results.

Conclusion: Controlling the issuance of invoices for Tet gifts – a management challenge, not just an accounting one.

Issuing invoices for Tet (Lunar New Year) gifts to employees and customers is not simply a matter of "following the template." It's a problem of managing risks, cash flow, taxes, and evidence during the peak year-end period. Businesses with good control are those that correctly determine when to issue invoices for Tet gifts to employees, how to write these invoices, and design a control process before disbursement.

In this context, Bizzi acts as the digital control infrastructure for the entire journey: from budgeting, approvals, purchasing, invoice reconciliation, gift invoice issuance to long-term audit trail storage. This is how CFOs and business leaders transform the Tet holiday season from a "risky point" into a proactive management challenge.

To receive a detailed consultation on Bizzi solutions and a demo trial, register to schedule an appointment here: https://bizzi.vn/dang-ky-dung-thu/