Business trips are one of the regular activities of senior personnel, management levels, or market staff. During the work process, there will inevitably be expenses such as travel, meals, hotels as well as other expenses serving the employee's working process.
How to process Management – Monitoring – Finalization Per diem expenses for personnel become simple and fast? Let's follow Bizzi's next article!
Manual expense management process
Fees incurred for employees in case they have to perform remote work that is for the common benefit of the company, businesses, and organizations all require approval to ensure the rights of employees. pellets. In order for company leaders to review and approve per diem payments for employees working remotely, that employee will usually need:
- Advance request: Use the proposed paper form later
- Synthesize documents: Submit signatures to departments for advance approval
- Payment request: synthesize all spent invoices into a report and request the accounting department to account for costs
The process of creating an advance request for business travel will normally go through the following steps:
- The staff prepares an advance request form
- The employee sends a request for advance payment to the department head for approval
- Submit to the director for approval of the advance payment
- Transfer payment to accountant to write payment voucher
- Transfer to chief accountant to approve expenditure
- Submit to Director for approval
- The treasurer disburses money to employees
- Accounting and document storage
However, this process often takes a long time because it must be approved by many related departments, then transferred to the accounting department to account for final costs. At the same time, during the work process, invoices for work purposes will be carefully collected and stored by that employee as evidence to request payment to the company.
After returning from work, the employee is responsible for collecting all paper invoices for the business trip and creating a request for the company to pay expenses and submitting it to superiors for settlement of valid expenses. If the qualified invoice is not lost or is intact and meets the standards, it will be approved by the boss and then transferred to the accounting department to finalize the expenses spent or the amount that needs to be refunded to the company or request payment. The company pays additional expenses incurred in excess of the advance payment.
This process not only causes inconvenience to personnel in managing invoices but also brings a number of risks such as:
- The boss is too busy and doesn't have time to approve advance payments
- It is not uncommon for employees to go on business trips and lose invoices
- The issued invoice has incorrect information
- Small bills divided into many bills are inconvenient to collect and store
- The accountant checks the information to see if it matches
Managing per diem expenses, the boss at home still approves the ferry
With Bizzi's Expense Management application, every complex process will become easier with 3 outstanding advantages to help manage a variety of expenses and create payment requests anytime, anywhere.
SIMPLIFYING PAYMENT PROPOSAL: Employees receive invoices, check invoices, create expenses and submit for approval in just 2 clicks.
APPROVE CONVENIENT PAYMENT/COST PROPOSAL: The boss at the company can still receive payment requests and approvals anytime, anywhere, instantly via mobile.
CONTROL COSTS EASILY: Invoices and vouchers are complete and valid. Control by department. Centralize all incoming invoices in one place.
This expense management app helps digitize the entire creation process Request payment and approve expenses Departments such as business expenses, reception, shopping, etc. are managed transparently and effectively. At the same time, it helps the enterprise's accounting department reduce 80% of time and save 50% of processing, checking, checking, and data entry costs related to accounts payable management.
Bizzi, a comprehensive and comprehensive invoice solution, launches the Bizzi Expense application to help simplify the process of managing travel expenses and creating quick payment requests:
Automation: Minimizing the time to gather documents and make payment requests
Quick management: Real-time easy cost control and management
Cost savings: The costs of human resources and materials will be minimized
Download the Bizzi Expense CH Play app – AppStore
Sign up for a trial now FORM SIGN UP
