Automation is a keyword that is no longer a strange word in today's digital transformation era. One of the driving forces behind the digital transformation of technology applications to automate business processes is the covid-19 pandemic. So why do businesses need to automate the invoice processing process with robots? What benefits does this process bring to the business? Follow Bizzi's post below!
1. Automate invoice processing to save time
To complete a typical invoice, it will take about 10 minutes for accountants to perform the following tasks: receive invoices from suppliers, download invoice XML files and PDF files, compare the information on the invoice with our website. General Department of Taxation, manual data entry into accounting software.
Not to mention it takes extra time to coordinate with purchasing and warehouse departments to reconcile input invoices, purchase orders and stock receipts. It takes time to collect data and the processing becomes complicated over the years if the workload increases, especially the billing period for the supplier.
Automating the invoice processing process by Bizzi robot helps to reduce the load of repetitive operations, the processing process is automated to 90%. At the same time, Bizzi offers businesses a completely free email. All incoming invoices will be centralized here. Bizzi automatically receives, loads and checks and reconciles 3-way invoices. Only a few seconds Bizzi processed quickly, the accountant only needed to observe the returned results and make a decision to approve the invoice, saving maximum time for the accountant as well as the relevant departments.
2. Save on personnel costs
Instead of business owners having to hire more people, automating the invoice processing process with a Bizzi robot can handle it quickly with outstanding performance. Jobs that need 2-3 people to handle, now just need Bizzi to be able to balance the entire accounting department with 24/7/365 productivity without taking time off.
Thống kê của Bizzi cho biết trung bình một doanh nghiệp sẽ tốn từ 5.000 đồng đến 8.000 đồng/hóa đơn nếu làm thủ công. Nếu doanh nghiệp dùng giải pháp chuyển đổi số cho kế toán của Bizzi chi phí này chỉ còn 1.000 đồng/hóa đơn, Bizzi tiết kiệm ít nhất 50% chi phí cho doanh nghiệp, tức là chỉ cần từ 1 – 2 nhân viên để xử lý.
3. Check accuracy, reduce risks and errors of information
The manual processing by hand with the eye, no matter how careful, is difficult to avoid errors in data. With Bizzi bot, the risk is minimized to the lowest level with an almost absolute accuracy of 99.9%.
Before electronic invoices were put into use, accounting and businesses often paid little attention to determining the validity of invoices including basic information: buyer, seller. The reason is that there are less popular software in the market that can help businesses check this validity. Bizzi is one of the few software on the market that can check the validity and validity of digital signatures and digital certificates.
In addition, before that, accountants have not really focused on collecting data related to e-invoice XML file although this is a legally valid file. Bizzi software automates the invoice processing process with a robot that automatically checks and authenticates electronic invoices with more than 20 criteria to ensure validity (e-signatures, compared with the database of customers). tax authorities…).
4. Safety and security
Bizzi – một trong số ít doanh nghiệp tại Việt Nam đạt chứng nhận ISO 2700:20123 – Hệ thống quản lý an toàn thông tin (ISMS) được công nhận trên toàn thế giới do Tổ chức tiêu chuẩn hóa quốc tế ISO phát triển Trung tâm Kiểm nghiệm và Chứng nhận Chất lượng TQC. Do đó tính an toàn, bảo mật trong lưu trữ hóa đơn điện tử của Bizzi đã được chứng minh thông qua chứng nhận ISO 27001 bảo mật thông tin tuyệt đối.
Phần mềm tự động hóa quy trình xử lý hóa đơn bằng robot Bizzi còn hỗ trợ quản lý hóa đơn an toàn, tập trung trên 1 nền tảng duy nhất, giảm thiểu tối đa khả năng thất thoát dữ liệu. Cùng với đó, việc hóa đơn được lưu trữ trên hệ thống Bizzi giúp doanh nghiệp không còn phải lo lắng về vấn đề rủi ro khi in và lưu trữ hóa đơn, chứng từ bản giấy dễ bị ảnh hưởng bởi các yếu tố ngoại cảnh như độ ẩm, nhiệt độ, mối, mọt,…
5. Smart Storage
Before applying technology in invoice processing, namely automating the invoice process by robots, most businesses often store invoices on Google Drive, the accountant's email because there is no storage software. . This brings many troubles to businesses because of the risk of an unsecured storage system, and limited storage capacity. Especially when changing personnel, finding the previous invoice is also very difficult.
With Bizzi, all data is stored on a single platform, minimizing the risk of lost and damaged invoices. Everything is self-hosted automatically and online. Users can easily search for invoices by supplier, tax code or send date with just 1 click, all invoices will be retrieved as required.
6. Bizzi Automate invoice processing with robots Reduce pressure on employees
In the past, the accounting department often had to work overtime to process thousands of invoices in time to pay suppliers. Now with automation, accountants can perform time-consuming repetitive tasks such as data entry, information reconciliation.
Bizzi contributes to reducing work pressure for accounting staff if before, businesses often needed 2-3 employees to perform repetitive tasks. Now, it only takes Bizzi and 1 employee to be able to handle jobs with higher efficiency.
Bizzi phần mềm tự động hóa quy trình xử lý hóa đơn bằng robot với sứ mệnh trở thành trợ lý đắc lực của bộ phận tài chính – kế toán, người bạn đồng hành cùng doanh nghiệp trong quá trình chuyển đổi số.
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