Technology is changing the way enterprise cost management. Advanced technologies such as process automation, AI, data analytics and system integration are helping businesses save time, optimize costs and make more accurate financial decisions.
The article below will introduce the Top 27 cost management software popular, suitable for many scales and deployed and chosen by many businesses in Vietnam.
What is expense management software?
Cost management software is a tool that helps individuals and businesses track, control and record transactions, store data, thereby optimizing income and expenditure. It helps automate processes related to finance such as budgeting, tracking spending, analyzing financial data and generate detailed reports. Expense management software is often designed to support personal, SME or Enterprise financial management, depending on features and scale of use.
Top 27 popular expense management software for businesses
Choosing the right cost management software depends on the size, industry, and specific needs of each business. Therefore, businesses should carefully consider these factors before deciding to invest in a software solution.
Bizzi – Effective and optimal cost management solution for businesses
Bizzi is a comprehensive solution to help businesses cost management tight with outstanding features:
- Set spending policy: Businesses can customize appropriate spending policies, ensure budget compliance and minimize risk. The system will automatically detect and warn of unusual or over-budget spending, helping businesses control costs and avoid waste.
- Build a cost creation and approval process: The expense creation and approval process is automated, saving time and increasing transparency.
- Flexible department and project budgeting: Support detailed budgeting for each department and project, helping to better control financial resources.
- Track and manage costs in real time: Allows businesses to grasp spending situation immediately, supporting quick decision making. Bizzi Expense's application supports multiple platforms such as web, smartphone and tablet. In particular, the QR code scanning feature and individual email for each user help collect Electronic invoice Fast, accurate and minimizes errors in cost recording.
- Cost and budget reporting dashboard: Provide visual reports, helping managers have a comprehensive view of costs and budget analysis Present.
- Process automation and optimization: Bizzi Expense's automation feature saves businesses time, reduces manual work, and ensures high accuracy in expense management. This allows finance teams to focus on more strategic tasks instead of dealing with manual reports and paperwork.
- ERP integration: Bizzi Expense integrates flexibly with ERP systems, creating synchronized data links and enhancing financial management efficiency.
Bizzi cost management software has been trusted and used by many large companies and corporations. Among them are kewpie, Pierre Fabre, VT Healthcare, Mondelez,..With Bizzi Expense, businesses can establish and control financial processes effectively, supporting sustainable development.
Applying modern tools like Bizzi Expense to expense management helps businesses not only increase their ability to control spending but also achieve outstanding financial efficiency. Bizzi Expense provides a comprehensive solution, with automation features, abnormal spending warnings and flexible integration, supporting Vietnamese businesses to achieve stability and sustainable growth.
- Link to register for a trial of Bizzi products: https://bizzi.vn/dang-ky-dung-thu/
1Office
Basic features:
- Manage detailed income and expenses in real time.
- Automatic reminders of payments due.
- Manage debt and analyze financial trends.
- Data security according to ISO/IEC 27001:2013 standard.
- Digitize the financial approval process.
Quote: Contact 1Office directly to receive a quote that suits your business needs.
Disadvantages:
- High cost
- The function is relatively complex, takes time to train and get used to.
Accounting 1A
Basic features:
- Automatically generate financial reports and cash book based on daily input data.
- Support for entering multiple currencies and automatic conversion when transactions occur.
- Allocate prepaid expenses and print receipts and payment vouchers according to prescribed forms.
Quote: Contact the supplier directly to receive a detailed quote.
Disadvantages:
- The interface can be complicated for new users.
- No advanced features yet
Faceworks Expense
Basic features:
- Store accurate and reliable income and expenditure information.
- Generate custom income and expense reports by category and time period.
- Control and update available funds quickly.
- Supports multiple currencies and automatically converts at set exchange rates.
Quote: Contact Faceworks directly to receive a quote tailored to your business needs.
Disadvantages: Needs to be customized to fit specific business needs.
GnuCash
Basic features:
- Double-entry bookkeeping allows for the calculation of the difference between expenses and income.
- Detailed reports in the form of intuitive graphs, easy to understand, highly accurate.
Quote: Open source software, free to use.
Disadvantages: Unfriendly interface; lack of direct customer support
Code
Basic features:
- Keep detailed records of income, expenses and debts over time.
- Print and keep statistics of all types of receipts and payments with detailed reporting system.
- Display full statistical reports by day, week and month.
- Compare and comment on total income and expenditure by year based on the chart.
Quote: Contact Codedao directly to receive a detailed quote.
Disadvantages: Simple interface, lack of advanced features.
Kiotviet revenue and expenditure management software
Basic features:
- Manage customer and supplier debt with limits and maximum days of debt.
- Automatically update income and expenditure transactions and provide fast and accurate financial reports.
- Manage detailed cash books, including spending information and remaining balances.
Quote: Contact KiotViet directly to receive a quote that suits your business needs.
Disadvantages:
- High cost
- The function is relatively complex, taking time to train and get used to.
Money Ex (Money Manager Ex)
Basic features:
- Manage bank accounts, track spending and income.
- Budget and track progress.
- Financial reports in visual chart form..
Quote: Open source software, free to use.
Disadvantages: Unfriendly interface; lack of direct customer support.
Spendee
Basic features:
- Track income and expenses and manage budget.
- Share expenses with a group or family.
- Bill payment and reminders.
Quote: Free for personal and small team use; paid version with advanced features.
Disadvantages: Fewer features than other software; limited customer support; no detailed reporting and analysis features.
Misa income and expenditure book
Basic features
- Record income and expenses quickly: Allows users to record daily income and expenses easily and quickly.
- Financial analysis report: Provides visual reporting charts, helping users monitor and analyze their personal financial situation.
- Spending limit: Users can set spending limits for specific categories and receive alerts when they are about to exceed their budget.
- Voice note: New feature allows recording of income and expenditure transactions via voice, combined with AI Real-Time Cost Analysis Technology, identify and store information.
- Cross-platform sync: Supports use on multiple devices at the same time, synchronizes data with high security standards.
Quote:
- Free of charge: Basic version with basic recording and reporting features.
- Premium: Provides advanced features such as voice recording, please contact MISA directly for pricing details.
Disadvantages:
- Feature limitations in the free version: Some advanced features are only available in the Premium version.
Nhanh.vn
Basic features:
- Sales Management: Track sales, inventory and manage products across multiple online sales channels.
- Warehouse Management: Helps manage inventory time, control unsold or hard-to-sell goods.
- Shipping Integration: Linked with many reputable shipping units such as J&T, Viettel Post, helping to manage and track orders easily.
Quote:
- Retail Store: 250,000 VND/month.
- Professional store: 500,000 VND/month.
- High-tech chain stores: 1,000,000 VND/month.
Disadvantages:
- Complex interface: The screen displays a lot of information, which can be confusing and difficult to operate for new users.
- High cost: Service prices are considered quite high compared to the general market level.
AMIS (MISA AMIS)
Basic features:
- Sales cost management, business management
- Support detailed tracking of expense items
- Integrate multiple related subsystems.
Quote: There is a free version for micro businesses; paid versions start at VND 2,950,000/year.
Disadvantages:
- Depends on internet connection
- There may be errors or delays during system maintenance or upgrades.
FastWork
Basic features:
- Intensive cost management.
- Track your expenses in detail,
- Support product costing.
Quote: Depending on the size and needs of the business; please contact Fast to receive a specific quote.
Disadvantages: Complicated interface, can be difficult for new users.
ERP Faceworks
Basic features:
- Financial Management: Support financial and management accounting, including inventory management, accounts receivable, fixed assets, tax and financial reporting.
- Purchasing and Supply Management: Track detailed purchase information, purchase plans, payment and delivery status, integrated with warehouse and accounting subsystems.
- Sales and distribution management: Manage product information, create automatic quotes, manage warranty, delivery and payment, integrate with hardware devices such as barcode readers/printers.
- Customer and supplier relationship management: Manage information, debts, contracts, contact history and customer care.
- Production management: Manage the entire production process, from planning, production orders to actual production management, linked with warehouse management to manage export, import, and inventory.
- Warehouse Management: Manage inventory, inventory, warehouse transfer and automatically export import/export vouchers.
- Asset Management: Manage transactions related to fixed assets, support entering new asset information and depreciation methods.
- Work management: Manage work items, assign tasks by level, track progress and provide overall reports.
- Human resource management and payroll: Manage employee information, labor contracts, recruitment, job evaluation and integrate with timekeeping machines.
- Reporting system: Project cost management software with customizable reporting according to business requirements and provide reporting systems for each subsystem, supporting visual report export and printing.
Quote:
- Pricing information is not provided directly on the website. For details, please contact Faceworks for a quote tailored to your business needs.
Disadvantages:
- High cost.
OCC – digiiMS
Basic features:
- Document Management (digiiDoc): Manage and store business documents systematically and securely.
- KPI/OKR Management (digiiTeamW): Track and evaluate work performance based on KPIs and OKRs, support goal and result management.
- Competency Assessment (digiiCAT): Evaluate employee capacity based on specific criteria, supporting human resource development.
- Project Management (digiiPM): Manage progress, costs and resources for projects, ensuring timely and efficient completion.
- Human Resources Management (digiiHRcore): Manage personnel records, labor contracts, timekeeping and related information.
- Compensation Management (digiiC&B): Manage salary, benefits and other compensation policies.
- Timekeeping (digiiTime): Track working time, manage attendance and calculate working hours.
- Talent Management (digiiTalent): Identify and develop talent within the business, supporting succession planning.
Quote:
- Pricing information is not provided directly on the website. For details, please contact OOC by phone: 0886-595-688 or email: [email protected] to receive a quote that suits your business needs.
Disadvantages:
- The functions are difficult to use.
- The interface is not user friendly.
BRAVO
Basic features:
- Cost management; integration with other subsystems such as sales management, purchasing, human resources
- Comprehensive cost management support.
Quote:
- High, suitable for medium and large businesses; need to contact Bravo directly to receive detailed quote.
Disadvantages:
- High cost, not suitable for small businesses.
Ecount
Basic features:
- Comprehensive accounting management: Provides cash management functions, bank deposits for each department or branch.
- Instant financial reporting: Allows administrators to access and view reports anytime, anywhere, helping to grasp the financial situation promptly.
- Bookkeeping Automation: Cost data Sales, purchases, receipts and payments are automatically updated in the general ledger, simplifying accounting operations.
- Budget and import management: Support budget planning and import cost management for each shipment.
Quote:
- 3 month package: 3,000,000 VND
- 6 month package: 6,000,000 VND
- 1 year package: 12,000,000 VND → 11,000,000 VND
Disadvantages:
- Complex interface, takes time to get used to.
Fast Business Online
Basic features:
- Accounting and Finance: Manage accounting and financial operations for businesses.
Sales and purchasing management: Track sales, manage customers, suppliers and purchasing activities. - Warehouse Management: Helps control inventory and related activities.
- Reporting and Analysis: Provide financial reports and data analysis.
- Online Payment: Supports online payment methods.
Quote:
- Service business: Software: 5,900,000 VND; Installation and training services: 2,950,000 VND (4 sessions).
- Commercial enterprise: Software: 7,900,000 VND; Installation and training services: 2,950,000 VND (4 sessions).
- Construction business: Software: 9,900,000 VND; Installation and training services: 2,950,000 VND (4 sessions).
- Manufacturing enterprise: Software: 11,900,000 VND; Installation and training services: 4,450,000 VND (6 sessions).
Disadvantages:
- Limited customer support: Mainly by phone and email.
- Lack of project management features: Does not support detailed project management.
Limited reporting and analysis: Lack of detailed reporting and analysis tools.
Accounting Seed
Basic features:
- Financial Accounting: Manage general ledger, accounts receivable, accounts payable and financial reports.
- Project Management: Track costs and revenue by project.
- CRM Integration: Connect with customer relationship management systems to synchronize data.
- Flexible customization: Allows customization of modules and reports according to business needs.
Quote: From 1,500,000 VND
Disadvantages: Only suitable for small and medium sized businesses.
AceMoney Lite
Basic features:
- Personal account management: Supports managing up to 2 accounts, including bank accounts and credit cards.
- Track spending and income: Record and classify daily income and expenses.
- Set a budget: Set spending limits for categories and get alerts when you're about to go over budget.
- Security and backup: Supports password protection and data backup scheduling.
Quote:
- Free of charge: Lite version allows to manage up to 2 accounts.
- Full version: To manage more accounts, users need to upgrade to the paid version.
Disadvantages:
- Account Limits: The free version only supports managing up to 2 accounts.
- Interface and support: Interface may not be user-friendly for new users and lacks live customer support.
HomeBudge
Basic features:
- Personal and family financial management: Track income, expenses, due bills, and budget balance.
- Financial Analysis: Provides budget planning and income and expenditure analysis through charts and graphs.
- Account Sync: Allows family members to track their finances at the same time.
- Multi-currency support: Manage accounts with different currencies, useful for businesses with international transactions.
Quote:
- Pricing information is not provided directly in the available source. For details, please visit the official Home Budget website or the respective app stores.
Disadvantages:
- Mainly focused on personal and family financial management, may not fully meet the needs of businesses.
Sage Live
Basic features:
- Financial and accounting management: Automate financial processes, including bookkeeping, cash management, and financial analysis.
- Sales and customer relationship management: Track orders, manage customer information, create quotes and sales invoices.
- Project Management: Plan, allocate resources, track project progress and costs.
- Reporting and Analysis: Create custom financial reports, analyze business data to make informed decisions.
Quote:
- Pricing information is not provided directly in the available source. For details, please contact the vendor or visit the official Sage Live website.
Disadvantages:
- May not be suitable for businesses with complex business processes or high customization requirements.
- Not compatible with Vietnamese business scale.
Oracle ERP
Basic features:
- Financial Management: Automate financial processes, from budgeting, accounting, treasury management to financial reporting.
- Supply chain management: Optimize logistics operations, reduce costs and improve production efficiency.
- Human resource management: Supports the management of the entire employee lifecycle, from recruitment, training, performance evaluation to compensation management.
- Customer Relationship Management: Build sustainable customer relationships, enhance customer experience, thereby boosting sales.
- Project Management: Project planning, implementation and monitoring, budget management, resource allocation.
Quote:
- Pricing information is not provided directly in the available resources. For details, please contact Oracle or an authorized distributor.
Disadvantages:
- High cost: More suitable for large enterprises due to high deployment and maintenance costs.
- Complex in implementation: Requires time and resources to deploy and train staff.
Mint
Basic features:
- Record income and expenditure: Allows recording of income and expenses by day, week, month.
- Link bank account and credit card: Provides information from your accounts, helping to track spending in a holistic way.
- Bill reminder: Send reminder notifications when bills are due.
- Automatic transaction classification: Automatically classify transactions and display them in intuitive, easy-to-understand charts.
- Give financial advice: Provides spending tips and trends to manage finances more effectively.
Quote:
- Mint is a free app.
Disadvantages:
- Mainly supports users in the US, may not be fully suitable for Vietnamese users due to limitations in linking with domestic banks.
- Simple features, not suitable for business.
Money Mate
Basic features:
- Set up a spending plan: Helps you create a deposit plan and set up income and expenses to save.
- Track daily expenses: Record and calculate daily and weekly expenses easily and quickly.
- Chart analysis: Spending data is presented in a variety of easy-to-visualize charts.
- Use offline: Can be used without internet connection.
- Note taking reminder: Schedule reminders to record, helping you not to miss income and expenses.
Quote:
- Money Mate is a free app.
Disadvantages:
- Currently, the application has been removed from CH Play, which may cause difficulty for Android users in downloading and installing.
- For personal use only.
Pocket Guard
Basic features:
- Record and calculate income and expenses: Track daily expenses.
- Monitor cash flow and bank balance: Track account balance fluctuations.
- Bill reminder: Send notification when invoice is due.
- High security: Uses 256-bit SSL encryption and 4-digit PIN to protect user information.
Quote:
- Pocket Guard offers a free version with basic features and a paid version with advanced features.
Disadvantages:
- Mainly serving users in the US, may not be suitable for Vietnamese users due to limitations in linking with domestic banks.
Income and expenditure book: Expense management
Basic features:
- Record income and expenditure: Record daily income and expenses.
- Categorize expenses: Categorize expenses by category for easy tracking.
- Expense report: Provides daily, weekly, monthly spending reports in visual chart form.
- Note taking reminder: Send notifications to remind users to record daily expenses.
Quote:
- Free app with basic features; there may be a paid version with advanced features.
Disadvantages:
- For personal use only.
Must-have features of expense management software
- Record and track income and expenses:
- Record all revenue transactions and details.
- Track cash flow in real time.
- Classify income and expenditure by category (revenue, production costs, sales, etc.).
- Support many forms of transactions (cash, bank transfer, bank card).
- Planning and budgeting:
- Set and track budgets for each item.
- Cost estimate for business and investment activities.
- Reports and statistics:
- Provide detailed reports on income and expenditure according to multiple criteria.
- Visual statistics with charts and images.
- Support cash flow trend analysis.
- Debt information management:
- Track and manage receivables and payables.
- Warnings and reminders of due debts.
- Decentralization and security:
- Ensure the security of financial data.
- Assign access rights to different users.
Benefits of using cost management software
- Maximum speed up work: Reduces time and effort compared to manual methods.
- Detailed allocation for each revenue/expenditure item: Helps manage installment payments and track details.
- Build a reasonable budget and spending plan: Track and adjust transactions over time, detecting surpluses.
- Support for managing income and expenditure in multiple currencies: Automatically convert exchange rates when transactions occur.
- Remote Management: Allows monitoring of financial status anytime, anywhere.
- Absolute data security: Store data securely on the server.
- Provide detailed reporting and financial analysis with clear, accurate data; cUpdate and share data on the common system.
- Understand your financial situation: Closely monitor cash flow and promptly handle issues.
- Integration with other systems such as accounting software, banking, ERP software, CRM, help manage finances synchronously.
Conclude
In short, using cost management software helps individuals and businesses optimize financial management, effectively control spending, minimize errors and improve operational efficiency. To get the most accurate and up-to-date information on quotes as well as understand the features of each software, you should contact the supplier directly for detailed advice and receive a demo experience.
Bizzi Expense provides a comprehensive solution, with automation features, irregular spending alerts and flexible integrations, supporting Vietnamese businesses to achieve stability and sustainable growth.
- Sign up today for 6 months free of Bizzi Expense: https://bizzi.vn/dang-ky-dung-thu/
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