{"id":999962285,"date":"2022-03-20T10:07:43","date_gmt":"2022-03-20T03:07:43","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999962285"},"modified":"2026-06-03T23:41:13","modified_gmt":"2026-06-03T16:41:13","slug":"5-ways-to-solve-the-problem-of-managing-electronic-input-invoices","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/5-ways-to-solve-the-problem-of-managing-electronic-input-invoices\/","title":{"rendered":"5 ways to troubleshoot the input electronic invoice management problem"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Invoice processing and data entry into the system take up most of the accountant&#039;s working time. Along with that, the General Department of Taxation&#039;s regulations on converting paper invoices to electronic invoices <\/span><i><span style=\"font-weight: 400;\">\u201cCircular 78, from July 1, 2022, paper invoices will no longer be valid, and electronic invoices will be applied instead.\u201d<\/span><\/i> <span style=\"font-weight: 400;\">\u00a0Thus, with the trend of digitizing paper invoices, most of the accountant&#039;s invoice processing work will be related to electronic invoices. In the following article, Bizzi will summarize 5 ways accountants often use to &quot;debug&quot; the problem of managing input electronic invoices.\u00a0<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/5-ways-to-solve-the-problem-of-managing-electronic-input-invoices\/#1_Ke_toan_tao_mot_email_rieng_de_nhan_va_quan_ly_hoa_don_dien_tu_dau_vao\" >1. Accountant creates a separate email to receive and manage incoming electronic invoices<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/5-ways-to-solve-the-problem-of-managing-electronic-input-invoices\/#2_Ke_toan_nhan_hoa_don_dien_tu_dau_vao_tu_nha_cung_cap_va_in_ra_ban_giay_de_luu_tru_thu_cong\" >2. Accountants receive input electronic invoices from suppliers and print them out on paper for manual storage\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/5-ways-to-solve-the-problem-of-managing-electronic-input-invoices\/#3_Nhan_hoa_don_dien_tu_dau_vao_luu_file_thanh_anh_len_folder_tren_may_tinh\" >3. Receive input e-invoice, save the file as an image on a folder on your computer<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/5-ways-to-solve-the-problem-of-managing-electronic-input-invoices\/#4_Ke_toan_nhan_hoa_don_dien_tu_tu_nha_cung_cap_sau_do_lam_bang_ke_tinh_tren_excel_hoac_Google_sheet\" >4. Accountants receive e-invoices from suppliers and then make a spreadsheet on excel or Google sheet\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/5-ways-to-solve-the-problem-of-managing-electronic-input-invoices\/#5_Su_dung_phan_mem_quan_ly_hoa_don_tu_dong_hoa_quy_trinh_ke_toan_bang_robot\" >5. Use invoice management software to automate accounting processes with robots<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Ke_toan_tao_mot_email_rieng_de_nhan_va_quan_ly_hoa_don_dien_tu_dau_vao\"><\/span><b>1. Accountant creates a separate email to receive and manage incoming electronic invoices<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Normally, to avoid confusing the email content of the electronic invoice from the supplier with other work contents, the accountant will create a new email to be used to receive and store separately for the input electronic invoices from the suppliers. supplier. However, this approach will make it difficult for businesses to change accounting personnel as well as difficult for accountants to input invoices into the software.\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Ke_toan_nhan_hoa_don_dien_tu_dau_vao_tu_nha_cung_cap_va_in_ra_ban_giay_de_luu_tru_thu_cong\"><\/span><b>2. Accountants receive input electronic invoices from suppliers and print them out on paper for manual storage\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-999962445 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/5-cach-go-roi-bai-toan-quan-ly-hoa-don-dien-tu-dau-vao.png\" alt=\"5-ways-to-complete-e-invoice-management-problem-from-head-to-image1\" width=\"1280\" height=\"720\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/5-cach-go-roi-bai-toan-quan-ly-hoa-don-dien-tu-dau-vao.png 1280w, https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/5-cach-go-roi-bai-toan-quan-ly-hoa-don-dien-tu-dau-vao-300x169.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/5-cach-go-roi-bai-toan-quan-ly-hoa-don-dien-tu-dau-vao-1024x576.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/5-cach-go-roi-bai-toan-quan-ly-hoa-don-dien-tu-dau-vao-768x432.png 768w\" sizes=\"(max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">This approach brings a lot of risks for businesses:\u00a0<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Expenses for printing<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Risk of damage, lost invoices<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Invoices increase year by year difficult for storage<\/span><\/li>\n<li><span style=\"font-weight: 400;\">No place to store science, difficult to find again<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Takes time to download, store and maintain<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Manually storing the risk of data loss of businesses and customers<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Accountants still have to do accounting and manually enter data into accounting software\u00a0<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"3_Nhan_hoa_don_dien_tu_dau_vao_luu_file_thanh_anh_len_folder_tren_may_tinh\"><\/span><b>3. Receive input e-invoice, save the file as an image on a folder on your computer<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">With traditional and manual methods, after receiving the invoice email from the supplier, the accountant will check information such as unit price, invoice date, invoice signing date, etc., then download and store directly on the computer by folder.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This approach will be suitable for small-scale businesses that rarely generate invoices for goods and products. However, this way of management will face some inadequacies such as: not being able to manipulate many invoices at the same time, storing on the computer the risk of data loss when the computer is damaged, there is no filter to filter chemicals. Orders on demand such as filtering by supplier, filtering by date, etc.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"4_Ke_toan_nhan_hoa_don_dien_tu_tu_nha_cung_cap_sau_do_lam_bang_ke_tinh_tren_excel_hoac_Google_sheet\"><\/span><b>4. Accountants receive e-invoices from suppliers and then make a spreadsheet on excel or Google sheet\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A common way to manage input electronic invoices that accountants often use is to manage invoices in excel or Google sheet. After receiving the input invoice from the email address supplier, the accountant manually enters the invoice information on the worksheet to check, attach the lookup code link to the mailbox. Accountants check and compare invoices and then manually enter data into accounting software.\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"5_Su_dung_phan_mem_quan_ly_hoa_don_tu_dong_hoa_quy_trinh_ke_toan_bang_robot\"><\/span><b>5. <\/b><b>Use invoice management software to automate the accounting process by robots<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img decoding=\"async\" class=\"wp-image-999962287 size-full aligncenter\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/BIZZI-BANNER-1280X720-6.jpg\" alt=\"5-ways-to-complete-e-invoice-management-problem-from-head-to-image2\" width=\"1280\" height=\"720\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/BIZZI-BANNER-1280X720-6.jpg 1280w, https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/BIZZI-BANNER-1280X720-6-300x169.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/BIZZI-BANNER-1280X720-6-1024x576.jpg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/BIZZI-BANNER-1280X720-6-768x432.jpg 768w\" sizes=\"(max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">After the covid pandemic, digital transformation trends such as AI applications and production operations, process automation by accounting have proven to be capable of helping businesses save time and optimize costs.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Therefore, the application of 4.0 technology, using the first electronic invoice management software and to automate the financial accounting process, replaces traditional and manual methods, contributing to streamlining the working process, solving problems and solving problems. solve human resource problems for businesses and speed up operations before, during and after the pandemic.\u00a0<\/span><\/p>\n<p><b>6 Bizzi \u2013 an input electronic invoice management software that is an effective assistant for businesses<\/b><\/p>\n<p><span style=\"font-weight: 400;\">With the application of technology <\/span><b>RPA<\/b><span style=\"font-weight: 400;\"> (Robotic Process Automation) automates the invoice processing process by robots, helping accountants eliminate all manual methods such as checking, comparing by machine, entering data by hand. Thereby shortening the maximum time for processing electricity bills slowly<\/span><b> 10 minutes left 10 seconds\/ each bill.<\/b><span style=\"font-weight: 400;\"> Automatic <\/span><b>3-way invoice reconciliation <\/b><span style=\"font-weight: 400;\">and automatically input data into the enterprise&#039;s ERP accounting software.\u00a0<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Bizzi offers customers a free private email for receipts<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Automatically download, collect electronic invoices, check the validity of invoices.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Extract data from electronic invoices with degrees <\/span><b>exactly 99.9%.<\/b><\/li>\n<li><span style=\"font-weight: 400;\">Centralized invoice management with h<\/span><b>Scientific storage system up to 10 years\u00a0<\/b><\/li>\n<li><b>Smart search<\/b><span style=\"font-weight: 400;\"> with filter by house invoice number, supplier, seller, buyer<\/span><\/li>\n<li><b>Auto 3-way collation<\/b><span style=\"font-weight: 400;\"> between invoice and purchase order and delivery note.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Export data according to the input form of popular accounting software such as Misa, Fast,\u2026 and integrate with ERP accounting software<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Bizzi is proud to be a comprehensive and comprehensive invoice management solution, a pioneer in managing input electronic invoices to solve accounting and financial problems for businesses.\u00a0<\/span><\/p>\n<p><b>Register for free use of bill processing software Bizzi <\/b><a href=\"https:\/\/hoadon.bizzi.vn\/register?utm=GGBlog\"><b><i>FORM SIGN UP<\/i><\/b><b><i><br \/>\n<\/i><\/b><\/a><b><i>Follow other posts on<\/i><\/b><a href=\"https:\/\/www.facebook.com\/bizzivietnam\" rel=\"nofollow noopener\" target=\"_blank\"><b><i> Fanpage Bizzi<\/i><\/b><\/a><\/p>","protected":false},"excerpt":{"rendered":"<p>Processing invoices and entering data into the system takes up most of an accountant\u2019s working time. Along with\u2026<\/p>","protected":false},"author":1,"featured_media":999962286,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-999962285","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tin-tuc"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999962285","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999962285"}],"version-history":[{"count":1,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999962285\/revisions"}],"predecessor-version":[{"id":999981026,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999962285\/revisions\/999981026"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999962286"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999962285"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999962285"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999962285"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}