{"id":999962343,"date":"2022-03-29T15:39:14","date_gmt":"2022-03-29T08:39:14","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999962343"},"modified":"2026-07-03T19:43:15","modified_gmt":"2026-07-03T12:43:15","slug":"electronic-invoice-reader-software","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/","title":{"rendered":"The Fastest XML\/PDF Electronic Invoice Reader Software for Businesses"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Electronic invoice reading software is a tool that automatically reads, extracts, and processes data from electronic invoices in XML or PDF format. Instead of opening each file and manually entering data, businesses can use the software to identify invoice information, verify data, and facilitate faster document reconciliation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This article by Bizzi will guide you on how XML\/PDF invoice reading software works, selection criteria, and solutions to help accountants automate the process of handling incoming invoices.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><ul class='ez-toc-list-level-2' ><li class='ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Phan_mem_doc_hoa_don_dien_tu_XMLPDF_Nen_dung_cach_nao\" >Software for reading XML\/PDF electronic invoices: Which method is best?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#3_cach_doc_file_XML_hoa_don_dien_tu\" >3 ways to read electronic invoice XML files<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Cach_1_Doc_XML_bang_cong_hoa_don_dien_tu\" >Method 1: Reading XML using the electronic invoicing portal<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Cach_2_Mo_file_XML_bang_trinh_duyet_Chrome_hoac_Edge\" >Method 2: Open the XML file using Chrome or Edge browser.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Cach_3_Dung_phan_mem_doc_hoa_don_XML\" >Method 3: Using XML invoice reading software<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Cach_doc_hoa_don_PDF_va_vi_sao_khong_nen_chi_luu_PDF\" >How to read PDF invoices and why you shouldn&#039;t just save them as PDFs?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#XML_va_PDF_hoa_don_dien_tu_khac_nhau_the_nao\" >What are the differences between XML and PDF electronic invoices?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Vi_sao_mo_file_XML_hoa_don_lai_toan_ma_code\" >Why does opening an XML invoice file reveal only code?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#iTaxViewer_co_nen_dung_de_doc_hoa_don_XML_khong\" >Should iTaxViewer be used to read XML invoices?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Loi_thuong_gap_khi_doc_file_XMLPDF_hoa_don_dien_tu\" >Common errors when reading XML\/PDF electronic invoice files.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Khong_mo_duoc_file_XML\" >Unable to open XML file<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#File_XML_hien_ma_code\" >The XML file contains the code.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Khong_doc_duoc_PDF\" >Unable to read PDFs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#XML_va_PDF_khong_khop\" >XML and PDF do not match.<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Khi_nao_doanh_nghiep_can_phan_mem_doc_hoa_don_dien_tu\" >When do businesses need software to read electronic invoices?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Bizzi_doc_va_xu_ly_hoa_don_dien_tu_nhu_the_nao\" >How does Bizzi read and process electronic invoices?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Lam_sach_du_lieu_hoa_don\" >Clean up invoice data.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Kiem_tra_va_doi_chieu\" >Check and compare<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Ket_noi_quy_trinh_tai_chinh\" >Connecting financial processes<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Cach_luu_tru_file_XMLPDF_hoa_don_dien_tu_an_toan\" >How to securely store electronic invoice XML\/PDF files<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Giu_nguyen_file_XML_goc\" >Keep the original XML file.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Luu_kem_file_PDF\" >The PDF file is attached.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Khong_doi_dinh_dang_file\" >Do not change the file format.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Dat_ten_file_co_cau_truc\" >Naming structured files<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Phan_loai_theo_ky_ke_toan_hoac_nha_cung_cap\" >Classification by accounting period or supplier<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Mau_cau_truc_thu_muc_luu_tru_hoa_don_dien_tu\" >Sample folder structure for storing electronic invoices.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Thoi_han_luu_tru_hoa_don_dien_tu_la_bao_lau\" >How long is the storage period for electronic invoices?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Nhung_rui_ro_khi_luu_tru_hoa_don_khong_dung_cach\" >The risks of improper invoice storage.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Bizzi_ho_tro_luu_tru_va_quan_ly_hoa_don_dien_tu_nhu_the_nao\" >How does Bizzi support the storage and management of electronic invoices?<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Luu_tru_tap_trung\" >Centralized storage<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Lien_ket_ho_so_hoa_don_voi_quy_trinh_tai_chinh\" >Link invoice records to the financial process.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-32\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Ho_tro_tra_cuu_nhanh_khi_can\" >Provides quick access to information when needed.<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-33\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Cau_hoi_thuong_gap_ve_phan_mem_doc_hoa_don_dien_tu\" >Frequently Asked Questions about Electronic Invoice Reader Software<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-34\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Tai_sao_mo_file_XML_hoa_don_lai_toan_ma_code\" >Why does opening an XML invoice file reveal only code?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-35\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Co_nen_dung_iTaxViewer_de_doc_XML_khong\" >Should iTaxViewer be used to read XML?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-36\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Chi_luu_PDF_co_du_khong\" >Is saving only as a PDF sufficient?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-37\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Doi_ten_file_XML_co_anh_huong_khong\" >Does renaming an XML file have any effect?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-38\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Khi_nao_nen_dung_phan_mem_doc_hoa_don\" >When should you use invoice reading software?<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-1'><a class=\"ez-toc-link ez-toc-heading-39\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-reader-software\/#Ket_luan\" >Conclude<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Phan_mem_doc_hoa_don_dien_tu_XMLPDF_Nen_dung_cach_nao\"><\/span><b>Software for reading XML\/PDF electronic invoices: Which method is best?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">You can read electronic invoices in many ways depending on your needs. If you only need to quickly view the invoice content, PDF files are usually more convenient. However, when you need to check the original data, compare information, or store it according to regulations, XML files remain the most important format. For businesses that process a large number of invoices, specialized electronic invoice reading software will significantly save time and effort.<\/span><\/p>\n<table style=\"border-collapse: collapse; width: 100%; height: 495px;\">\n<tbody>\n<tr style=\"height: 55px;\">\n<td style=\"width: 18.5596%; height: 55px;\"><b>Demand<\/b><\/td>\n<td style=\"width: 32.687%; height: 55px;\"><b>How to use<\/b><\/td>\n<td style=\"width: 31.856%; height: 55px;\"><b>Suitable for whom?<\/b><\/td>\n<td style=\"width: 118.128%; height: 55px;\"><b>Note<\/b><\/td>\n<\/tr>\n<tr style=\"height: 104px;\">\n<td style=\"width: 18.5596%; height: 104px;\"><span style=\"font-weight: 400;\">Read an XML file for free.<\/span><\/td>\n<td style=\"width: 32.687%; height: 104px;\"><span style=\"font-weight: 400;\">Supplier&#039;s electronic invoice lookup portal<\/span><\/td>\n<td style=\"width: 31.856%; height: 104px;\"><span style=\"font-weight: 400;\">Individual accountants with few invoices<\/span><\/td>\n<td style=\"width: 118.128%; height: 104px;\"><span style=\"font-weight: 400;\">It usually requires uploading an XML file or searching by invoice code.<\/span><\/td>\n<\/tr>\n<tr style=\"height: 104px;\">\n<td style=\"width: 18.5596%; height: 104px;\"><span style=\"font-weight: 400;\">Quickly open XML files<\/span><\/td>\n<td style=\"width: 32.687%; height: 104px;\"><span style=\"font-weight: 400;\">Chrome, Edge, or Notepad++<\/span><\/td>\n<td style=\"width: 31.856%; height: 104px;\"><span style=\"font-weight: 400;\">The person who needs to check XML data.<\/span><\/td>\n<td style=\"width: 118.128%; height: 104px;\"><span style=\"font-weight: 400;\">It is possible to display XML code instead of the invoice interface.<\/span><\/td>\n<\/tr>\n<tr style=\"height: 104px;\">\n<td style=\"width: 18.5596%; height: 104px;\"><span style=\"font-weight: 400;\">View invoice contents<\/span><\/td>\n<td style=\"width: 32.687%; height: 104px;\"><span style=\"font-weight: 400;\">PDF reader<\/span><\/td>\n<td style=\"width: 31.856%; height: 104px;\"><span style=\"font-weight: 400;\">General users<\/span><\/td>\n<td style=\"width: 118.128%; height: 104px;\"><span style=\"font-weight: 400;\">PDFs are easy to read but do not replace the original XML data.<\/span><\/td>\n<\/tr>\n<tr style=\"height: 104px;\">\n<td style=\"width: 18.5596%; height: 104px;\"><span style=\"font-weight: 400;\">Read and manage multiple XML\/PDF files.<\/span><\/td>\n<td style=\"width: 32.687%; height: 104px;\"><span style=\"font-weight: 400;\">Electronic invoice reading software<\/span><\/td>\n<td style=\"width: 31.856%; height: 104px;\"><span style=\"font-weight: 400;\">Accounting, business<\/span><\/td>\n<td style=\"width: 118.128%; height: 104px;\"><span style=\"font-weight: 400;\">Supports searching, storing, classifying, and extracting data.<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 18.5596%;\">Batch invoice reconciliation<\/td>\n<td style=\"width: 32.687%;\">AP Automation software (e.g., Bizzi)<\/td>\n<td style=\"width: 31.856%;\">AP Team, CFO, a business with a large volume of invoices.<\/td>\n<td style=\"width: 118.128%;\">Automatic data matching reduces manual operations.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>Should I use XML or PDF?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">If the goal is to quickly view invoice information, PDF is the most convenient option. However, when it comes to verifying validity, cross-referencing data, archiving, or accounting\/tax purposes, XML files are the original source of electronic invoice data. Therefore, businesses should store both XML and PDF files simultaneously for convenient retrieval and management later on.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_cach_doc_file_XML_hoa_don_dien_tu\"><\/span><strong>3 ways to read electronic invoice XML files<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">There are three common ways to read electronic invoice XML files: using an electronic invoice portal, opening them with a web browser, or using specialized software. Each method suits different needs.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Cach_1_Doc_XML_bang_cong_hoa_don_dien_tu\"><\/span><strong>Method 1: Reading XML using the electronic invoicing portal<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is the correct method and is used by many accountants when they need to check the validity of an invoice.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Steps to take<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Access the invoice lookup portal of the issuing entity or the tax authority.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select the function to read or look up the XML invoice.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Upload the XML file to the system.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The system automatically displays invoices in an easy-to-read format.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Seller&#039;s tax identification number<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Buyer&#039;s tax identification number<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Some bills<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Date of establishment<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Goods price<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">VAT<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Total payment<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p><b>Advantage<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Free of charge.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The data is displayed clearly.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The invoice information has been verified.<\/span><\/li>\n<\/ul>\n<p><b>Disadvantages<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Suitable only for handling a small number of invoices.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Each file must be manipulated individually.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Cach_2_Mo_file_XML_bang_trinh_duyet_Chrome_hoac_Edge\"><\/span><strong>Method 2: Open the XML file using Chrome or Edge browser.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If you want to quickly check if a file is corrupted, you can drag the XML file directly into your browser.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">How to do it<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Open Chrome or Edge.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Drag the XML file into your browser window.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">XML will be displayed as a data structure.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">When should it be used?<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check if the file is intact.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Confirm that the XML file can be opened.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Limit: <\/span><span style=\"font-weight: 400;\">Users often see a series of characters and data tags and mistakenly think the file is corrupted. In reality, this is how XML is designed to store structured data.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Cach_3_Dung_phan_mem_doc_hoa_don_XML\"><\/span><strong>Method 3: Using XML invoice reading software<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is the most suitable solution when a business receives many invoices from different suppliers. A good XML invoice reading software should be able to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Display XML in the invoice interface.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reads both XML and PDF files.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatic data extraction.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Quickly search for invoices.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Centralized storage.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check the invoice data.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assists in reconciliation with the accounting system.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This is also the direction businesses are moving in, shifting from manual to automated invoice processing.<\/span><\/p>\n<p><em><strong>Learn more about: <a href=\"https:\/\/bizzi.vn\/phan-mem-hoa-don-dien-tu\/\">Top 21 most popular and automatic electronic invoice software 2025<\/a><\/strong><\/em><\/p>\n<figure id=\"attachment_999981410\" aria-describedby=\"caption-attachment-999981410\" style=\"width: 810px\" class=\"wp-caption aligncenter\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-999981410 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/phan-mem-doc-hoa-don-dien-tu.webp-1.webp\" alt=\"software-doc-hoa-don-dian-tu-xml-hay-pdf\" width=\"810\" height=\"645\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/phan-mem-doc-hoa-don-dien-tu.webp-1.webp 810w, https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/phan-mem-doc-hoa-don-dien-tu.webp-1-300x239.webp 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/phan-mem-doc-hoa-don-dien-tu.webp-1-768x612.webp 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/phan-mem-doc-hoa-don-dien-tu.webp-1-15x12.webp 15w\" sizes=\"(max-width: 810px) 100vw, 810px\" \/><figcaption id=\"caption-attachment-999981410\" class=\"wp-caption-text\">A good XML invoice reader software is the direction businesses are taking as they shift from manual to automated invoice processing.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Cach_doc_hoa_don_PDF_va_vi_sao_khong_nen_chi_luu_PDF\"><\/span><b>How to read PDF invoices and why you shouldn&#039;t just save them as PDFs?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">PDF is a visual representation of an electronic invoice.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To view a PDF file, users simply need to:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Open with Adobe Reader or a web browser.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check the invoice information.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Print or share if needed.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">However, PDFs are not always the primary source of data for comparison or verification. In many cases, XML is the accurate data source for storage and automated processing.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"XML_va_PDF_hoa_don_dien_tu_khac_nhau_the_nao\"><\/span><b>What are the differences between XML and PDF electronic invoices?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">This is one of the most common questions when working with electronic invoices.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Criteria<\/b><\/td>\n<td><b>XML<\/b><\/td>\n<td><b>PDF<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Purpose<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Save original data<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Display invoices<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Readability<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Software is needed.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Read directly<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Data extraction<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Good<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Limit<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Automation<\/span><\/td>\n<td><span style=\"font-weight: 400;\">High<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Short<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">System comparison<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Have<\/span><\/td>\n<td><span style=\"font-weight: 400;\">More difficult<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">Simply put:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">XML for the system.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">PDFs are for humans.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Therefore, businesses should save both formats instead of just saving PDFs.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Vi_sao_mo_file_XML_hoa_don_lai_toan_ma_code\"><\/span><b>Why does opening an XML invoice file reveal only code?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">This is not a mistake.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">XML is a data format designed for software to read. When opened with a browser or text editor, users will see data tags that resemble programming code.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example: 000123<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is the standard XML data structure. If you want to view it as an invoice, please use an electronic invoicing portal or specialized invoice reading software.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"iTaxViewer_co_nen_dung_de_doc_hoa_don_XML_khong\"><\/span><b>Should iTaxViewer be used to read XML invoices?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">iTaxViewer is primarily designed to assist in reading tax returns and other tax-related data files.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For XML electronic invoices, users should not consider iTaxViewer as the primary solution. Dedicated electronic invoice portals or invoice reading software often offer a better experience, are easier to verify, and support more functions.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Loi_thuong_gap_khi_doc_file_XMLPDF_hoa_don_dien_tu\"><\/span><b>Common errors when reading XML\/PDF electronic invoice files.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Common errors when reading electronic invoices include XML displaying only code, incorrect XML formatting, inability to open with iTaxViewer, only PDF files missing XML, PDF font errors, or PDF data not matching the XML. Users should check the original file before proceeding.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Khong_mo_duoc_file_XML\"><\/span><span style=\"font-weight: 400;\">Unable to open XML file<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Reason:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The file is corrupted.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Download not complete.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The XML format is not standard.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"File_XML_hien_ma_code\"><\/span><span style=\"font-weight: 400;\">The XML file contains the code.<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Reason:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Currently open in a browser or Notepad.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do not use receipt reading software.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Khong_doc_duoc_PDF\"><\/span><span style=\"font-weight: 400;\">Unable to read PDFs<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Reason:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Missing PDF reader software.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The PDF file is corrupted.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"XML_va_PDF_khong_khop\"><\/span><span style=\"font-weight: 400;\">XML and PDF do not match.<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Reason:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">I downloaded the wrong file.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The invoice has been edited or reissued.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">When discrepancies are detected, it is best to prioritize checking the original XML file.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Khi_nao_doanh_nghiep_can_phan_mem_doc_hoa_don_dien_tu\"><\/span><b>When do businesses need software to read electronic invoices?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Businesses should consider using electronic invoice reading software when:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">We receive many input invoices each month.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accountants have to open each XML\/PDF file manually.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice data must be re-entered into the ERP or accounting software.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You need to check the tax rate, invoice status, and supplier information.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The invoice needs to be compared with the purchase order (PO), gross receipt (GRN), or contract.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Centralized storage and fast retrieval are needed.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">A simple way to assess needs: <\/span><b>Monthly invoice processing time = Number of invoices \u00d7 Time spent opening, reading, and checking each invoice<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If this number continues to grow, automation often proves more effective than manual processing.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Bizzi_doc_va_xu_ly_hoa_don_dien_tu_nhu_the_nao\"><\/span><b>How does Bizzi read and process electronic invoices?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Unlike tools that only support opening XML or PDF files, Bizzi is built to automate the processing of incoming invoices.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Lam_sach_du_lieu_hoa_don\"><\/span><b>Clean up invoice data.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Bizzi Bot can:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Read XML\/PDF invoices.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatic data extraction.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Standardize invoice information.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Kiem_tra_va_doi_chieu\"><\/span><b>Check and compare<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Support system:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check the invoice data.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Identify exceptions.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Perform a three-way reconciliation between invoices, purchase orders (PO), and gross receipts (GRN) when the business has the relevant data.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Ket_noi_quy_trinh_tai_chinh\"><\/span><b>Connecting financial processes<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Instead of just reading the file, invoice data can be connected to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accounts payable.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Expense.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approve payment.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">ERP and accounting software.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This is a crucial step in helping businesses move from &quot;opening invoices to view&quot; to &quot;automating invoice processing throughout the entire financial process.&quot;.<\/span><\/p>\n<p><em><b>See more solutions <a href=\"https:\/\/bizzi.vn\/xu-ly-hoa-don\/\">Matching invoices and documents from Bizzi<\/a><\/b><\/em><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Cach_luu_tru_file_XMLPDF_hoa_don_dien_tu_an_toan\"><\/span><b>How to securely store electronic invoice XML\/PDF files<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Businesses should store both XML and PDF files of electronic invoices, with the XML being the original data that needs to be preserved intact. Organizing the folders by year, accounting period, or supplier facilitates easy searching, comparison, and auditing when needed.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">After reading and verifying the validity of electronic invoices, proper storage is a crucial step that helps businesses reduce the risk of document loss, facilitate quick reconciliation, and meet accounting record management requirements.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To ensure data integrity and ease of retrieval, businesses should adhere to the following principles:<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Giu_nguyen_file_XML_goc\"><\/span><b>Keep the original XML file.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">XML files are the original electronic data of invoices, containing all the information used for authentication, verification, and automated processing. Therefore, businesses should:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Save the original XML file sent by the vendor.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do not edit the XML content.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do not open and overwrite using data editing tools.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do not convert XML to another format and then replace the original file.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Luu_kem_file_PDF\"><\/span><b>The PDF file is attached.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In addition to XML, you should also save a PDF version for the following reasons:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easy to read and look up information.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Convenient for internal use.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Provide quick audit support for departments that are not specialized in accounting.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In reality, many businesses only save PDFs because they are easier to view. However, this can create difficulties when it comes to data comparison, ERP integration, or auditing later on.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Khong_doi_dinh_dang_file\"><\/span><b>Do not change the file format.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Businesses should retain the XML and PDF formats issued from the electronic invoicing system. Converting or saving to other formats may result in data loss or affect the ability to verify the validity of the invoice.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Dat_ten_file_co_cau_truc\"><\/span><b>Naming structured files<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A consistent naming convention makes searching for invoices much faster.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">2026-01-15_MST0312345678_HD000123.xml<\/span><\/p>\n<p><span style=\"font-weight: 400;\">2026-01-15_MST0312345678_HD000123.pdf<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Information fields can be combined such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bill date<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Supplier tax identification number<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Some bills<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Supplier Name (abbreviation)<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Phan_loai_theo_ky_ke_toan_hoac_nha_cung_cap\"><\/span><b>Classification by accounting period or supplier<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Instead of storing all invoices in a single folder, you should categorize them by:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Fiscal year<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Month of occurrence<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Supplier<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tax code<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Type of expense (if applicable)<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This organizational method significantly reduces the time spent searching for information when reconciling accounts payable or during audits.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Mau_cau_truc_thu_muc_luu_tru_hoa_don_dien_tu\"><\/span><span style=\"font-weight: 400;\">Sample folder structure for storing electronic invoices.<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Businesses can refer to the following storage structure:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Electronic invoice\/<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2502<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u251c\u2500\u2500 2026\/<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2502 \u251c\u2500\u2500 01\/<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2502 \u2502 \u251c\u2500\u2500 NCC_A\/<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2502 \u2502 \u2502 \u251c\u2500\u2500 XML\/<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2502 \u2502 \u2502 \u2514\u2500\u2500 PDF\/<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2502 \u2502 \u2502<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2502 \u2502 \u251c\u2500\u2500 NCC_B\/<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2502 \u2502 \u2502 \u251c\u2500\u2500 XML\/<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2502 \u2502 \u2502 \u2514\u2500\u2500 PDF\/<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2502 \u2502<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2502 \u251c\u2500\u2500 02\/<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2502 \u251c\u2500\u2500 03\/<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2502<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u251c\u2500\u2500 2027\/<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For businesses that issue thousands of invoices each month, a clear folder structure will help:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Find invoices faster.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Minimize data duplication.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Convenient for reconciling accounts payable.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Support for internal and independent audits.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Thoi_han_luu_tru_hoa_don_dien_tu_la_bao_lau\"><\/span><span style=\"font-weight: 400;\">How long is the storage period for electronic invoices?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">According to current regulations on accounting document archiving, accounting vouchers and related records must be preserved for the legally prescribed period. For electronic invoices, businesses need to store data ensuring accessibility, retrieval, and usability throughout the retention period as stipulated by accounting laws.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When publishing an official article, it is advisable to refer to the latest regulations. <\/span><b>Accounting Law<\/b><span style=\"font-weight: 400;\">, <\/span><b>Decree 123\/2020\/ND-CP<\/b><span style=\"font-weight: 400;\"> and current guidelines to ensure accuracy.<\/span><\/p>\n<p><strong><em>Learn more about: <a href=\"https:\/\/bizzi.vn\/huong-dan-chi-tiet-luu-tru-hoa-don-dien-tu\/\">Detailed instructions for storing electronic invoices.<\/a><\/em><\/strong><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Nhung_rui_ro_khi_luu_tru_hoa_don_khong_dung_cach\"><\/span><strong>The risks of improper invoice storage.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Storing files in a scattered manner across personal email, personal computers, or multiple folders can lead to:<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Risk<\/b><\/td>\n<td><b>Impact<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Lost XML file<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Original data could not be found during comparison.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Save only PDF<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Limitations of automation capabilities<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Inconsistent file naming<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Difficult to search<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Save across multiple systems<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Data is easily duplicated or missing.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">No access permissions<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Information security risks<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">These problems are often only discovered when a business needs to undergo an audit, settle taxes, or reconcile accounts payable with suppliers.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Bizzi_ho_tro_luu_tru_va_quan_ly_hoa_don_dien_tu_nhu_the_nao\"><\/span><strong>How does Bizzi support the storage and management of electronic invoices?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Instead of manually storing invoices across multiple folders and emails, Bizzi helps businesses build a centralized invoice data warehouse.<\/span><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Luu_tru_tap_trung\"><\/span><span style=\"font-weight: 400;\">Centralized storage<\/span><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><span style=\"font-weight: 400;\">XML and PDF invoices are collected and managed on the same platform, reducing the risk of data loss.<\/span><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Lien_ket_ho_so_hoa_don_voi_quy_trinh_tai_chinh\"><\/span><span style=\"font-weight: 400;\">Link invoice records to the financial process.<\/span><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Each invoice can be linked to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approval process<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accounts Payable<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Purchase Order (PO)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Goods Receipt (GRN)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Costs by department or cost center<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This helps businesses not only store invoices but also manage all related transaction records.<\/span><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Ho_tro_tra_cuu_nhanh_khi_can\"><\/span><span style=\"font-weight: 400;\">Provides quick access to information when needed.<\/span><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><span style=\"font-weight: 400;\">When the need arises:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reconciliation of debts<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Internal audit<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Working with auditors<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review end-of-period documents<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Businesses can search for invoices by multiple criteria instead of having to open each folder or email individually.<\/span><\/p>\n<figure id=\"attachment_999981409\" aria-describedby=\"caption-attachment-999981409\" style=\"width: 1024px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999981409 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/phan-mem-doc-hoa-don-dien-tu.webp\" alt=\"electronic invoice reader software\" width=\"1024\" height=\"530\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/phan-mem-doc-hoa-don-dien-tu.webp 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/phan-mem-doc-hoa-don-dien-tu-300x155.webp 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/phan-mem-doc-hoa-don-dien-tu-768x398.webp 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/phan-mem-doc-hoa-don-dien-tu-18x9.webp 18w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption id=\"caption-attachment-999981409\" class=\"wp-caption-text\">The Bizzi bot automatically checks the validity and accuracy of invoices and reports an error if the signing date or issuance date differs by more than one day.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Cau_hoi_thuong_gap_ve_phan_mem_doc_hoa_don_dien_tu\"><\/span><b>Frequently Asked Questions about Electronic Invoice Reader Software<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Electronic invoice reading software is a tool that helps decode, verify the validity, and extract data from invoice files (primarily in XML format). Understanding how to use this software helps businesses optimize their accounting processes and avoid unnecessary errors. Below are the most frequently asked questions when using electronic invoice reading and lookup software:<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Tai_sao_mo_file_XML_hoa_don_lai_toan_ma_code\"><\/span><strong>Why does opening an XML invoice file reveal only code?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Because XML is a structured data file intended for system processing, when opened with a browser or text editor, it typically displays as data tags, resembling code.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Co_nen_dung_iTaxViewer_de_doc_XML_khong\"><\/span><strong>Should iTaxViewer be used to read XML?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This should not be considered the primary tool for reading electronic invoices. Electronic invoice portals or specialized software are more suitable.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Chi_luu_PDF_co_du_khong\"><\/span><strong>Is saving only as a PDF sufficient?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Businesses should save both XML and PDF files. XML is the original data, while PDF is the presentation for viewing and printing.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Doi_ten_file_XML_co_anh_huong_khong\"><\/span><strong>Does renaming an XML file have any effect?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Renaming files usually doesn&#039;t change the data inside. However, it&#039;s advisable to maintain a consistent naming convention for easier storage and retrieval.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Khi_nao_nen_dung_phan_mem_doc_hoa_don\"><\/span><strong>When should you use invoice reading software?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">When the number of invoices increases, it becomes necessary to automatically extract data, compare it with ERP systems, or manage it centrally instead of manually opening each file.<\/span><\/p>\n<h1><span class=\"ez-toc-section\" id=\"Ket_luan\"><\/span><b>Conclude<\/b><span class=\"ez-toc-section-end\"><\/span><\/h1>\n<p><b>Electronic invoice reading software helps businesses process XML and PDF files faster, reduces manual data entry, and improves accuracy in managing incoming invoices.<\/b><span style=\"font-weight: 400;\"> In addition to data reading capabilities, modern solutions also support centralized invoice verification, reconciliation, and storage, significantly saving accounting departments time in processing documents.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, as the number of incoming invoices increases to hundreds or thousands per month, simply using a basic invoice reader may not be enough. Businesses need a solution capable of automatically collecting invoices from multiple sources, extracting data using AI, verifying validity, and supporting reconciliation with related documents to reduce risk and optimize operational processes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bizzi helps businesses automatically read XML\/PDF invoices using AI, process incoming invoices centrally, support data verification, and connect with enterprise expense management processes. As a result, accounting teams can reduce manual workload, improve control efficiency, and prepare more accurate data for financial and accounting operations.<\/span><\/p>\n<p><b>Sign up for a Bizzi demo today to experience our automated XML\/PDF electronic invoice reading solution, optimize your input invoice processing workflow, and improve your business&#039;s operational efficiency.<\/b><i><span style=\"font-weight: 400;\">: <\/span><\/i><a href=\"https:\/\/bizzi.vn\/dat-lich-demo\/\"><i><span style=\"font-weight: 400;\">https:\/\/bizzi.vn\/dat-lich-demo\/<\/span><\/i><\/a><b>\u00a0<\/b><\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-999962347 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/1280x720-5.jpg\" alt=\"bizzi-software-to-read-electronic-invoices-fast-and-accurate-photo2\" width=\"1280\" height=\"720\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/1280x720-5.jpg 1280w, https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/1280x720-5-300x169.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/1280x720-5-1024x576.jpg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2022\/03\/1280x720-5-768x432.jpg 768w\" sizes=\"(max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Bizzi&#039;s solution helps businesses <\/span><b>automate about 90% of invoice processing <\/b><span style=\"font-weight: 400;\">from suppliers such as downloading invoices, reading invoices, checking invoice information, <\/span><b>Help reduce 80% time <\/b><span style=\"font-weight: 400;\">and <\/span><b>Save the handling fee to about 1 cup of iced tea\/per bill.<\/b><\/p>\n<ul>\n<li><i><span style=\"font-weight: 400;\">Bizzi provides businesses with a free, private email to receive e-invoices\u00a0<\/span><\/i><\/li>\n<li><i><span style=\"font-weight: 400;\">Bizzi automatically downloads and reads e-invoices\u00a0<\/span><\/i><\/li>\n<li><i><span style=\"font-weight: 400;\">Automatically calculate the validity and legality of invoices\u00a0<\/span><\/i><\/li>\n<li><i><span style=\"font-weight: 400;\">Automatically extract data suitable for accounting and ERP software<\/span><\/i><\/li>\n<li><i><span style=\"font-weight: 400;\">Store and search easily with 10-year archiving system<\/span><\/i><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">No more worrying about incorrect input, missing entries, or lost invoices. Bizzi is a diligent and meticulous assistant to read invoices, check invoices and process invoices including paper invoices and electronic invoices for businesses.<\/span><\/p>\n<p><b>Register for free use of bill processing software Bizzi <\/b><a href=\"https:\/\/hoadon.bizzi.vn\/register?utm=GGseo\"><b><i>FORM SIGN UP<\/i><\/b><b><i><br \/>\n<\/i><\/b><\/a><b><i>Follow other posts on<\/i><\/b><a href=\"https:\/\/www.facebook.com\/bizzivietnam\" rel=\"nofollow noopener\" target=\"_blank\"><b><i> Fanpage Bizzi<\/i><\/b><\/a><\/p>","protected":false},"excerpt":{"rendered":"<p>Ph\u1ea7n m\u1ec1m \u0111\u1ecdc h\u00f3a \u0111\u01a1n \u0111i\u1ec7n t\u1eed l\u00e0 c\u00f4ng c\u1ee5 gi\u00fap t\u1ef1 \u0111\u1ed9ng \u0111\u1ecdc, tr\u00edch xu\u1ea5t v\u00e0 x\u1eed l\u00fd d\u1eef li\u1ec7u t\u1eeb h\u00f3a \u0111\u01a1n \u0111i\u1ec7n&#8230;<\/p>","protected":false},"author":1,"featured_media":999981476,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[368,367],"tags":[],"class_list":["post-999962343","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-quy-trinh-phai-thu","category-quy-trinh-phai-tra"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999962343","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999962343"}],"version-history":[{"count":3,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999962343\/revisions"}],"predecessor-version":[{"id":999981412,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999962343\/revisions\/999981412"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999981476"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999962343"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999962343"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999962343"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}