{"id":999964439,"date":"2023-09-14T16:02:29","date_gmt":"2023-09-14T09:02:29","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999964439"},"modified":"2026-07-03T19:28:56","modified_gmt":"2026-07-03T12:28:56","slug":"invoice-processing-automation-phase","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/","title":{"rendered":"Invoice Processing Automation Solution: How to Automate the Incoming Invoice Processing Flow"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Solution <strong>invoice processing and loading<\/strong> This helps businesses automate the entire process of handling incoming invoices, from receiving and extracting data to validating, reconciling documents, approving, and synchronizing with the ERP system. For CFOs, chief accountants, and the Accounts Payable (AP) department, this is a crucial layer of control before expenses are recognized and cash flows leave the business.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the context of the increasing number of electronic invoices, manual processing via email, Excel, and hand-entered data not only increases workload but also creates numerous risks related to compliance, accounts receivable, and cost control.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To understand why this solution is becoming an increasingly important part of financial digital transformation strategies, we need to start with the actual invoicing workflow in businesses.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><ul class='ez-toc-list-level-2' ><li class='ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Invoice_Processing_Automation_la_gi_trong_quy_trinh_AP\" >What is Invoice Processing Automation in the AP process?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Luong_xu_ly_hoa_don_dau_vao_gom_nhung_buoc_nao\" >What steps are involved in the input invoice processing flow?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Buoc_1_Tiep_nhan_hoa_don\" >Step 1: Receive the invoice<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Buoc_2_Trich_xuat_du_lieu\" >Step 2: Extract data<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Buoc_3_Kiem_tra_tinh_hop_le\" >Step 3: Verify validity<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Buoc_4_Doi_soat_chung_tu\" >Step 4: Verify documents<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Buoc_5_Gan_ma_chi_phi\" >Step 5: Attach the expense code.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Buoc_6_Phe_duyet_noi_bo\" >Step 6: Internal Approval<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Buoc_7_Dong_bo_ERP\" >Step 7: Synchronize ERP<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Buoc_8_Luu_tru_va_thanh_toan\" >Step 8: Storage and Payment<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Bang_tong_quan_workflow\" >workflow overview<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Vi_sao_xu_ly_hoa_don_thu_cong_tao_rui_ro_cho_doanh_nghiep\" >Why does manual invoice processing create risks for businesses?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Sai_sot_nhap_lieu\" >Data entry error<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Thanh_toan_trung\" >Duplicate Payment<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Hoa_don_khong_hop_le\" >Invalid invoice<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Cham_phe_duyet\" >Delayed approval<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Thieu_Audit_Trail\" >Lack of Audit Trail<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Bang_rui_ro_thuong_gap\" >Common Risks Table<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Giai_phap_Invoice_Processing_Automation_hoat_dong_nhu_the_nao\" >How does Invoice Processing Automation work?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Cong_nghe_cot_loi\" >Core technology<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Quy_trinh_tu_dong_hoa\" >Automation process<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#3-Way_Matching_va_kiem_soat_truoc_thanh_toan_trong_Tu_dong_hoa_Quy_trinh_Phai_tra_AP_Automation\" >3-Way Matching and Pre-Payment Control in Accounts Payable Process Automation (AP Automation)<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Ba_chung_tu_can_doi_soat\" >Three documents need to be reconciled.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Nhung_sai_lech_thuong_gap\" >Common errors<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#So_sanh_xu_ly_hoa_don_thu_cong_OCR_va_Invoice_Processing_Automation\" >Comparing manual invoice processing, OCR, and invoice processing automation.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Tieu_chi_lua_chon_giai_phap_Invoice_Processing_Automation_cho_doanh_nghiep\" >Criteria for selecting Invoice Processing Automation solutions for businesses<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Checklist_danh_gia_giai_phap\" >Checklist for evaluating solutions<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Bizzi_ho_tro_doanh_nghiep_tu_dong_hoa_Invoice_Processing_Automation_nhu_the_nao\" >How does Bizzi help businesses automate invoice processing?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Tu_dong_tiep_nhan_hoa_don\" >Automatic invoice acceptance<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#AI-OCR_boc_tach_du_lieu\" >AI-OCR data extraction<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Kiem_tra_hoa_don\" >Check the invoice<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-32\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Doi_soat_chung_tu\" >Document reconciliation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-33\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Workflow_phe_duyet\" >Workflow approval<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-34\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Tich_hop_ERP\" >ERP integration<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-35\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Dashboard_quan_tri\" >Admin Dashboard<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-36\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Khi_nao_doanh_nghiep_nen_trien_khai_giai_phap_Invoice_Processing_Automation\" >When should businesses implement Invoice Processing Automation solutions?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-37\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#FAQ_ve_giai_phap_Invoice_Processing_Automation\" >FAQ about Invoice Processing Automation solutions<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-38\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Giai_phap_invoice_processing_automation_co_thay_the_ke_toan_khong\" >Can invoice processing automation solutions replace in-person accounting?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-39\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#OCR_co_du_de_tu_dong_hoa_xu_ly_hoa_don_khong\" >Is OCR sufficient to automate invoice processing?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-40\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Doanh_nghiep_da_co_ERP_thi_co_can_invoice_processing_automation_khong\" >If a business already has an ERP system, do they still need invoice processing automation?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-41\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Giai_phap_invoice_processing_automation_phu_hop_voi_doanh_nghiep_nao\" >Which businesses are suitable for invoice processing automation solutions?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-42\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Invoice_Processing_Automation_khac_gi_AP_Automation\" >How does Invoice Processing Automation differ from AP Automation?<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-1'><a class=\"ez-toc-link ez-toc-heading-43\" href=\"https:\/\/bizzi.vn\/en\/invoice-processing-automation-phase\/#Ket_luan\" >Conclude<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Invoice_Processing_Automation_la_gi_trong_quy_trinh_AP\"><\/span><b>What is Invoice Processing Automation in the AP process?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Invoice Processing Automation is the process for handling incoming invoices in Accounts Payable (AP) operations, including invoice receipt, data extraction, validity verification, document reconciliation, approval, accounting, and payment preparation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Many businesses often understand invoice processing automation simply as entering invoice data into an accounting system. In reality, it is a series of operations involving multiple departments and various types of documents, such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Input invoice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Purchase Order (PO)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Warehouse receipt (GR)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sales contract<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Acceptance report<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Supplier payment records<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">ERP data<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If you want to learn more about the concept of a platform, businesses should refer to the separate article on this topic. <\/span><b><a href=\"https:\/\/bizzi.vn\/giai-phap-invoice-processing-la-gi\/\">What is invoice processing automation?<\/a>.<\/b><span style=\"font-weight: 400;\"> This article will focus on the invoice processing flow and how to choose the right solution.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once you understand that invoice processing automation is part of the AP process, not a single data entry operation, the next question is what steps this process actually goes through within the business.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Luong_xu_ly_hoa_don_dau_vao_gom_nhung_buoc_nao\"><\/span><b>What steps are involved in the input invoice processing flow?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A standard invoice processing flow typically goes from invoice receipt, information verification, document reconciliation, internal approval, accounting entry into ERP, to archiving and payment. This is a common 8-step process.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Buoc_1_Tiep_nhan_hoa_don\"><\/span><b>Step 1: Receive the invoice<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Invoices can come from many sources:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Email<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The supplier ships directly.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Electronic portal<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Electronic invoicing system<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Scan from paper documents<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Buoc_2_Trich_xuat_du_lieu\"><\/span><b>Step 2: Extract data<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Key data fields include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tax code<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Some bills<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Release date<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Total amount<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">VAT<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Product line information<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Buoc_3_Kiem_tra_tinh_hop_le\"><\/span><b>Step 3: Verify validity<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Businesses need to verify:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Legitimate invoice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The supplier exists.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accurate tax information<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">No duplicates<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Buoc_4_Doi_soat_chung_tu\"><\/span><b>Step 4: Verify documents<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Compare invoice with:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">PO<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Receipt<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Contract<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Receipt and delivery record<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Buoc_5_Gan_ma_chi_phi\"><\/span><b>Step 5: Attach the expense code.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Classify:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Department<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Project<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cost center<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accounting accounts<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Buoc_6_Phe_duyet_noi_bo\"><\/span><b>Step 6: Internal Approval<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The invoice is passed through the approval workflow as follows:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Limit<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Budget<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Title<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Internal regulations<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Buoc_7_Dong_bo_ERP\"><\/span><b>Step 7: Synchronize ERP<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The data after verification is entered:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">ERP<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accounting Software<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Financial management system<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Buoc_8_Luu_tru_va_thanh_toan\"><\/span><b>Step 8: Storage and Payment<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The system stores the entire processing history for later use:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Auditing<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tax<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reconciliation<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Supplier payment<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Bang_tong_quan_workflow\"><\/span><b>workflow overview<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<table>\n<tbody>\n<tr>\n<td><b>Step<\/b><\/td>\n<td><b>Person in charge<\/b><\/td>\n<td><b>Risks if done manually<\/b><\/td>\n<td><b>Automation support<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Reception<\/span><\/td>\n<td><span style=\"font-weight: 400;\">AP<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Lost invoice<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Automatic collection<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Data entry<\/span><\/td>\n<td><span style=\"font-weight: 400;\">AP<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Incorrect data<\/span><\/td>\n<td><span style=\"font-weight: 400;\">AI-OCR<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Check<\/span><\/td>\n<td><span style=\"font-weight: 400;\">AP<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Missing an error.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Rule engine<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Reconciliation<\/span><\/td>\n<td><span style=\"font-weight: 400;\">AP\/Purchase<\/span><\/td>\n<td><span style=\"font-weight: 400;\">PO deviation<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Automatic Matching<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Approve<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Manager<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Delay<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Workflow<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Accounting<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Accountant<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Re-enter data<\/span><\/td>\n<td><span style=\"font-weight: 400;\">ERP computing<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Storage<\/span><\/td>\n<td><span style=\"font-weight: 400;\">AP<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Missing documents<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Audit trail<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">The more touchpoints a process has, the greater the risk if the business remains reliant on email, Excel, and manual data entry.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Vi_sao_xu_ly_hoa_don_thu_cong_tao_rui_ro_cho_doanh_nghiep\"><\/span><b>Why does manual invoice processing create risks for businesses?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Manual invoice processing creates risks because data is prone to errors, documents are difficult to reconcile, approvals are slow, and businesses have difficulty detecting duplicate or invalid invoices before payment. <\/span><span style=\"font-weight: 400;\">Common risks:<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Sai_sot_nhap_lieu\"><\/span><b>Data entry error<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A minor error regarding:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tax code<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Amount<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tax rate<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bill date<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This could directly affect financial reporting.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Thanh_toan_trung\"><\/span><b>Duplicate Payment<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Duplicate payment is one of the most common risks associated with APs.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The causes usually stem from:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Multiple people working together<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Multiple invoices<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There is no duplicate checking mechanism.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Hoa_don_khong_hop_le\"><\/span><b>Invalid invoice<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If errors are discovered after accounting or payment, the business will incur additional resources to correct them.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Cham_phe_duyet\"><\/span><b>Delayed approval<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Invoices stored in emails or group chats can be overlooked for days.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Thieu_Audit_Trail\"><\/span><b>Lack of Audit Trail<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Businesses are having difficulty answering:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Who handles it?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Who approved it?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When will it be approved?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Why was payment made?<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Bang_rui_ro_thuong_gap\"><\/span><b>Common Risks Table<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<table>\n<tbody>\n<tr>\n<td><b>Risk<\/b><\/td>\n<td><b>Reason<\/b><\/td>\n<td><b>Impact<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Incorrect data<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Manual input<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Incorrect reporting<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Duplicate Payment<\/span><\/td>\n<td><span style=\"font-weight: 400;\">No inspection<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Financial loss<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Slow approval<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Disjointed emails<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Late payment<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Incorrect PO<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Manual comparison<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Incorrect cost<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Missing documents<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Dispersed flow<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Audit risk<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">When risks accumulate into cash flow and compliance issues, businesses need a layer of automation capable of pre-payment control.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Giai_phap_Invoice_Processing_Automation_hoat_dong_nhu_the_nao\"><\/span><b>How does Invoice Processing Automation work?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Our invoice processing automation solution utilizes AI-OCR, IDP, RPA, and automated workflows to read invoice data, check validity, reconcile documents, and move invoices through approval steps without manual data entry.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Cong_nghe_cot_loi\"><\/span><b>Core technology<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<table>\n<tbody>\n<tr>\n<td><b>Technology<\/b><\/td>\n<td><b>Role<\/b><\/td>\n<td><b>Value<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">AI-OCR<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Read invoice data<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Reduce data entry<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">IDP<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Understanding the structure of documents<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Increase accuracy<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">RPA<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Automate repetitive tasks<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Save time<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Rule Engine<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Logic testing<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Reduce errors<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Workflow<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Automatic approval<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Increase control<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">ERP Integration<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Data synchronization<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Eliminate re-entry<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Dashboard<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Status monitoring<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Improve governance capabilities<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span class=\"ez-toc-section\" id=\"Quy_trinh_tu_dong_hoa\"><\/span><b>Automation process<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatically receive invoices<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">AI-OCR data extraction<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Validity check<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Document reconciliation<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Submit for approval<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">ERP Synchronization<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Storage and tracing<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Automation only truly creates value when the system not only reads invoices but also detects discrepancies between invoices and purchase documents.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"3-Way_Matching_va_kiem_soat_truoc_thanh_toan_trong_Tu_dong_hoa_Quy_trinh_Phai_tra_AP_Automation\"><\/span><b>3-Way Matching and Pre-Payment Control in Accounts Payable Process Automation (AP Automation)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/bizzi.vn\/quy-trinh-quan-ly-nha-cung-cap\/\">The 3-way matching mechanism between Purchase Order \u2013 Goods Receipt \u2013 Invoice<\/a> This helps businesses only make payments when the invoice matches the order and delivery note, thereby significantly reducing the risk of incorrect payments or misrecording of expenses.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Ba_chung_tu_can_doi_soat\"><\/span><b>Three documents need to be reconciled.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Purchase Order \u2013 PO<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Goods Receipt \u2013 GR<\/span><\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Nhung_sai_lech_thuong_gap\"><\/span><b>Common errors<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<table>\n<tbody>\n<tr>\n<td><b>Type of error<\/b><\/td>\n<td><b>For example<\/b><\/td>\n<td><b>The system should process<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Quantity Variance<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Input 90, invoice 100<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Warning<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Price Variance<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Different unit prices than PO<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Warning<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Vendor Mismatch<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Wrong supplier<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Warning<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">VAT Mismatch<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Incorrect tax rate<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Warning<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Duplicate Invoice<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Duplicate invoice<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Automatic blocking<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">Timely document reconciliation, rather than waiting until payment is completed, is crucial for businesses to avoid delays in closing the books at the end of the period. Simultaneously, this process completely eliminates the risk of duplicate payments, optimizes cash flow, and maximizes the benefits of trade discounts from suppliers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">From this, it can be seen that OCR, accounting software, and invoice processing automation do not address the same level of problem.<\/span><\/p>\n<figure id=\"attachment_999980755\" aria-describedby=\"caption-attachment-999980755\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-999980755\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don-.png\" alt=\"3-way-matching-supplier-management-process\" width=\"1200\" height=\"723\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don-.png 2048w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don--300x181.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don--1024x617.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don--768x463.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don--1536x926.png 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don--18x12.png 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999980755\" class=\"wp-caption-text\">Smart 3-way collation with more accuracy than 99%.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"So_sanh_xu_ly_hoa_don_thu_cong_OCR_va_Invoice_Processing_Automation\"><\/span><b>Comparing manual invoice processing, OCR, and invoice processing automation.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The biggest difference between manual processing, OCR, and invoice processing automation lies in the level of control.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Criteria<\/b><\/td>\n<td><b>Handmade<\/b><\/td>\n<td><b>Basic OCR<\/b><\/td>\n<td><b>Invoice Processing Automation<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Receive invoice<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Handmade<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Upload<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Automatic<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Data extraction<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Manual input<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Have<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Have<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Validity check<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Handmade<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Limit<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Automatic<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Reconciliation of Purchase Order\/Gross Order<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Excel<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Limit<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Automatic<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Workflow approval<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Email<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Sporadic<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Integration<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">ERP Integration<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Re-enter<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Part<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Two-way<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Audit Trail<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Incomplete<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Part<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Complete<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Dashboard<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Are not<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Limit<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Have<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">Many businesses confuse OCR with Invoice Processing Automation. In reality, OCR is only one component of the overall process.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Therefore, the criteria for selecting a solution should not be limited to the ability to read invoices but should extend to control, integration, and auditing.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tieu_chi_lua_chon_giai_phap_Invoice_Processing_Automation_cho_doanh_nghiep\"><\/span><b>Criteria for selecting Invoice Processing Automation solutions for businesses<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A suitable invoice processing automation solution needs to simultaneously meet the requirements of data accuracy, compliance checking, document reconciliation, ERP integration, approval authorization, and cost control reporting.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Checklist_danh_gia_giai_phap\"><\/span><b>Checklist for evaluating solutions<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Does it automatically receive invoices from multiple sources?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Can it handle XML, PDF, images, and emails?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Did you check the validity of the invoice?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is supplier verification necessary?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Does it support 3-way matching?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is there a departmental approval workflow?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is there budget control?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Does it have ERP integration?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is the full audit trail recorded?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Does it have a dashboard for real-time monitoring?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Does this comply with Vietnamese regulations on electronic invoices?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is there support for implementation based on specific business processes?<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">When these criteria are considered within the context of Vietnamese businesses, Bizzi can act as an AP automation layer connecting invoicing, ERP, and cost control.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Bizzi_ho_tro_doanh_nghiep_tu_dong_hoa_Invoice_Processing_Automation_nhu_the_nao\"><\/span><b>How does Bizzi help businesses automate invoice processing?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Bizzi helps businesses automate invoice processing by combining AI-OCR, invoice verification, document reconciliation, approval workflows, and ERP integration into a unified AP process.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Tu_dong_tiep_nhan_hoa_don\"><\/span><b>Automatic invoice acceptance<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Invoices are collected from various sources instead of relying on manual uploads.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"AI-OCR_boc_tach_du_lieu\"><\/span><b>AI-OCR data extraction<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Automatic reading system:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tax code<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Some bills<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bill date<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">VAT<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Total amount<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Goods\u2026<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Kiem_tra_hoa_don\"><\/span><b>Check the invoice<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Automatic detection:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Duplicate invoice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Incorrect invoice format<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Data discrepancies<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Unusual supplier<\/span><\/li>\n<\/ul>\n<figure id=\"attachment_999980759\" aria-describedby=\"caption-attachment-999980759\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999980759\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don-4.png\" alt=\"tu-dong-hoa-invoice-processing-automation\" width=\"1200\" height=\"621\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don-4.png 1248w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don-4-300x155.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don-4-1024x530.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don-4-768x398.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don-4-18x9.png 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999980759\" class=\"wp-caption-text\">Bizzi bot automatically checks the validity of invoices.<\/figcaption><\/figure>\n<h3><span class=\"ez-toc-section\" id=\"Doi_soat_chung_tu\"><\/span><b>Document reconciliation<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Bizzi assists with reconciliation:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">PO<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">GR<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Contract<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Purchase order<\/span><\/li>\n<\/ul>\n<div class=\"mceTemp\"><\/div>\n<h3><span class=\"ez-toc-section\" id=\"Workflow_phe_duyet\"><\/span><b>Workflow approval<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The system allows:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Decentralization<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set limits<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Multi-level approval flow<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Tich_hop_ERP\"><\/span><b>ERP integration<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Data is standardized before being entered into the accounting or ERP system.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Dashboard_quan_tri\"><\/span><b>Admin Dashboard<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The finance team can monitor:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Processing status<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accounts Payable<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">AP Backlog<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice processing performance<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In a context where businesses need to control costs more tightly, invoice processing is no longer just a data entry tool but has become an integral part of an AP Automation strategy.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Khi_nao_doanh_nghiep_nen_trien_khai_giai_phap_Invoice_Processing_Automation\"><\/span><b>When should businesses implement Invoice Processing Automation solutions?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Businesses should implement invoice processing automation solutions when invoice volume increases, approval processes are slow, AP data is scattered, or CFOs lack the ability to track expenses in real time.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Processing hundreds or thousands of invoices each month.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accountants spend a lot of time on data entry.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The invoice came from multiple branches.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The number of suppliers is increasing.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approval via email or chat<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Incorrect or duplicate invoices are frequently discovered.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">ERP systems have inconsistent data.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">CFOs find it difficult to track accounts payable.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The business is expanding.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The earlier a company implements this, the easier it is to standardize its financial data and avoid having to deal with backlog invoices as it grows.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"FAQ_ve_giai_phap_Invoice_Processing_Automation\"><\/span><b>FAQ about Invoice Processing Automation solutions<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Invoice Processing Solution A<\/span><span style=\"font-weight: 400;\">automation <\/span><span style=\"font-weight: 400;\">\u00a0(Automated invoice processing) automates the entire lifecycle of incoming invoices\u2014from receipt, data extraction, reconciliation, approval to payment. This technology helps accounting departments eliminate manual data entry, minimize errors, and speed up the approval process.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Below are the frequently asked questions (FAQs) about this solution:<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Giai_phap_invoice_processing_automation_co_thay_the_ke_toan_khong\"><\/span><strong>Can invoice processing automation solutions replace in-person accounting?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">No. This solution automates repetitive tasks such as data entry, basic checks, and document reconciliation. Accountants still play a role in exception control and ensuring the quality of financial data.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"OCR_co_du_de_tu_dong_hoa_xu_ly_hoa_don_khong\"><\/span><b>Is OCR sufficient to automate invoice processing?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">No. OCR only reads data from invoices. Invoice processing automation also includes reconciliation, approval workflows, audit trails, and ERP integration.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Doanh_nghiep_da_co_ERP_thi_co_can_invoice_processing_automation_khong\"><\/span><b>If a business already has an ERP system, do they still need invoice processing automation?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It&#039;s still necessary. ERP is where data is recorded, while invoice processing automation helps clean and control the data before it&#039;s fed into the ERP. Additionally, given the specific invoice regulations in Vietnam, businesses need to use specialized software like Bizzi.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Giai_phap_invoice_processing_automation_phu_hop_voi_doanh_nghiep_nao\"><\/span><b>Which businesses are suitable for invoice processing automation solutions?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Suitable for businesses with numerous input invoices, multiple suppliers, multiple departments, or those requiring tighter control over costs and accounts payable.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Invoice_Processing_Automation_khac_gi_AP_Automation\"><\/span><b>How does Invoice Processing Automation differ from AP Automation?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Invoice processing automation is part of AP Automation. AP Automation covers the entire accounts payable process, including invoice processing, approval, accounting, payment, and reporting.<\/span><\/p>\n<h1><span class=\"ez-toc-section\" id=\"Ket_luan\"><\/span><b>Conclude<\/b><span class=\"ez-toc-section-end\"><\/span><\/h1>\n<p><span style=\"font-weight: 400;\">Invoice processing automation is not just about handling incoming invoices; it&#039;s a crucial link in the entire Accounts Payable process. As the volume of invoices increases, relying on email, Excel, and manual data entry can create numerous risks, including data errors, duplicate payments, delayed approvals, and a lack of control over cash flow.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A modern invoice processing automation solution helps businesses automate the invoice processing flow from receipt, data extraction, validity verification, PO\/GR reconciliation, approval, to ERP synchronization. More importantly, this solution helps CFOs and finance departments shift from transaction processing to cost management and data-driven decision-making.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If your business is struggling with fragmented input invoices, manual AP processes, or a lack of real-time accounts receivable tracking capabilities, now is the time to reassess your entire invoice processing workflow.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bizzi provides an AP Automation platform integrating AI-OCR, document reconciliation, approval workflows, and ERP connectivity, helping businesses standardize invoice data before recording expenses and making payments.<\/span><\/p>\n<p><b>Sign up for a Bizzi Demo today to evaluate your current AP workflow and discover how to automate your invoice processing flow to best suit your business: <\/b><a href=\"https:\/\/bizzi.vn\/dat-lich-demo\/\"><i><span style=\"font-weight: 400;\">https:\/\/bizzi.vn\/dat-lich-demo\/<\/span><\/i><\/a><b>\u00a0<\/b><\/p>\n<div class=\"mceTemp\"><\/div>","protected":false},"excerpt":{"rendered":"<p>Gi\u1ea3i ph\u00e1p invoice processing automation gi\u00fap doanh nghi\u1ec7p t\u1ef1 \u0111\u1ed9ng h\u00f3a to\u00e0n b\u1ed9 lu\u1ed3ng x\u1eed l\u00fd h\u00f3a \u0111\u01a1n \u0111\u1ea7u v\u00e0o, t\u1eeb ti\u1ebfp nh\u1eadn, b\u00f3c t\u00e1ch&#8230;<\/p>","protected":false},"author":37,"featured_media":999981473,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[85,367,372],"tags":[],"class_list":["post-999964439","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-kiem-soat","category-quy-trinh-phai-tra","category-thanh-toan"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999964439","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/37"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999964439"}],"version-history":[{"count":6,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999964439\/revisions"}],"predecessor-version":[{"id":999981413,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999964439\/revisions\/999981413"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999981473"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999964439"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999964439"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999964439"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}