{"id":999970539,"date":"2024-12-30T18:04:19","date_gmt":"2024-12-30T11:04:19","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999970539"},"modified":"2026-06-09T13:47:28","modified_gmt":"2026-06-09T06:47:28","slug":"volkerwessels-decision-on-cost-management","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/volkerwessels-decision-on-cost-management\/","title":{"rendered":"VolkerWessels&#039; secret to automating cost management"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Automating procurement and cost management processes is becoming an inevitable trend in the modern business environment. With the support of technology, VolkerWessels has improved operational efficiency, increased transparency and achieved significant cost savings. This article will analyze in detail how automation has helped this international construction group optimize its processes and at the same time enhance its competitiveness in the global market.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/volkerwessels-decision-on-cost-management\/#1_Gioi_thieu_ve_VolkerWessels\" >1. Introduction to VolkerWessels<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/volkerwessels-decision-on-cost-management\/#2_Thach_thuc_trong_quy_trinh_quan_ly_chi_phi\" >2. Challenges in cost management process<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/volkerwessels-decision-on-cost-management\/#3_Giai_phap_tu_dong_hoa_quy_trinh\" >3. Process automation solutions<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/volkerwessels-decision-on-cost-management\/#4_Ket_qua_dat_duoc\" >4. Results achieved<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/volkerwessels-decision-on-cost-management\/#5_Bai_hoc_quan_ly_chi_phi\" >5. Cost management lessons<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/volkerwessels-decision-on-cost-management\/#6_Ket_luan\" >6. Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Gioi_thieu_ve_VolkerWessels\"><\/span>1. Introduction to VolkerWessels<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">VolkerWessels is an international construction group that started as a family business and has grown into a listed company with over 16,000 employees. Operating mainly in the Netherlands, the UK, North America and Germany, the group adheres to the motto \u201cThink globally, act locally.\u201d<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With 120 independently operating subsidiaries, VolkerWessels combines a strong entrepreneurial spirit with operational autonomy to drive sustainable growth. One of the most prominent member companies is VolkerRail, which builds and maintains transport infrastructure in the Netherlands with a team of over 1,200 employees.<\/span><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-999970540 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/VolkerWessels.webp\" alt=\"Volker Wessels\" width=\"585\" height=\"373\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/VolkerWessels.webp 585w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/VolkerWessels-300x191.webp 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/VolkerWessels-18x12.webp 18w\" sizes=\"(max-width: 585px) 100vw, 585px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Thach_thuc_trong_quy_trinh_quan_ly_chi_phi\"><\/span>2. Challenges in cost management process<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">After going public in 2017, VolkerWessels faced pressure to increase transparency in cost management and streamline procurement processes across subsidiaries.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">According to Lucas ten Brinke, <strong><a href=\"https:\/\/bizzi.vn\/quan-ly-chi-phi-la-gi-cach-quan-ly-chi-phi-doanh-nghiep\/\">Expense management<\/a><\/strong> At VolkerRail, the main limitations of the old process included:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Lack of synchronization:<\/b><span style=\"font-weight: 400;\"> Costs are only recorded at the invoice stage, leaving businesses without full visibility into previous steps such as order requests, approvals, and deliveries.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Difficult to manage expenses:<\/b><span style=\"font-weight: 400;\"> There is no comprehensive view of spending commitments or direct expenditures.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Dispersion process:<\/b><span style=\"font-weight: 400;\"> Each subsidiary uses a different approach, making it difficult to control the overall budget.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"3_Giai_phap_tu_dong_hoa_quy_trinh\"><\/span>3. Process automation solutions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To overcome these limitations, VolkerRail has implemented a modern process automation system that integrates easily with existing ERP systems and management applications. This solution offers many outstanding features:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Order online:<\/b><span style=\"font-weight: 400;\"> Employees can place orders from approved catalogs on any device, anytime, anywhere.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Automated approval integration:<\/b><span style=\"font-weight: 400;\"> Transparent approval process ensures all orders comply with company policies.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Real-time budget management:<\/b><span style=\"font-weight: 400;\"> Visually display budget and spending status, supporting more effective management.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Eliminate informal shopping:<\/b><span style=\"font-weight: 400;\"> Standardize processes across the organization, minimizing non-compliant orders.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"4_Ket_qua_dat_duoc\"><\/span>4. Results achieved<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The application of automation solutions has brought positive results:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Cost savings:<\/b><span style=\"font-weight: 400;\"> The Group saved at least 5% in indirect expenses through effective management of non-project related expenses.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Increase work efficiency:<\/b><span style=\"font-weight: 400;\"> Significantly reduce time spent on administrative work, equivalent to saving 4 FTE (Full-Time Equivalent) in personnel costs.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Optimal information management:<\/b><span style=\"font-weight: 400;\"> Intuitive reports and dashboards allow teams to track spending details, from building materials to protective equipment.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Improve supplier relationships:<\/b><span style=\"font-weight: 400;\"> Transparent processes enhance the ability to negotiate, establish strategic contracts and aim for innovation and sustainability.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"5_Bai_hoc_quan_ly_chi_phi\"><\/span>5. Cost management lessons<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Moving from manual to automated expense management processes has not only saved VolkerWessels time, but also created a more transparent and efficient working environment. This is proof that technology can play a key role in optimizing processes, reducing costs, and improving coordination between departments within the group.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To achieve similar results, Vietnamese businesses can refer to modern expense management software solutions, such as Bizzi Expense. <a href=\"https:\/\/bizzi.vn\/quan-ly-chi-phi\/\">Bizzi Expense<\/a> is one of the leading cost management software solutions, trusted by large enterprises such as Masan Group, Mondelez International, Pierre Fabre,... thanks to its superior automation power and integration capabilities.\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-999970142 size-large\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-1024x576.jpg\" alt=\"bizzi expense comprehensive expense management\" width=\"1024\" height=\"576\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-1024x576.jpg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-300x169.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-768x432.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-1536x864.jpg 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-18x10.jpg 18w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien.jpg 1920w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Outstanding features of Bizzi Expense:\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Control costs strictly according to policies and budget<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Complete and valid invoices and documents<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prepare budgets by department, project and spending category<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Warning when costs and payment requests do not\/do exceed the budget<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Display quick reports of spending information, updates on estimated spending - actual spending in focus<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Dashboard for intuitive, multi-dimensional cost management in real time across multiple platforms<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Simplify the process of collecting invoices \u2013 creating expenses<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce invoice receipt and verification time \u2013 initiate expenses in just 2 taps<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Proactive mass expense reporting helps streamline processes<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatically navigate the browsing flow according to established units, regulations, and decentralization<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Approve documents conveniently and transparently<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approve anytime, anywhere cross-platform<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approval reminders to keep work from getting delayed<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Understand clearly the status of compliance with regulations and budget before making decisions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Record approval\/rejection history with valid reasons<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"6_Ket_luan\"><\/span>6. Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">According to Lucas ten Brinke, the implementation of the automation system not only helps VolkerRail achieve transparency in process and contract management, but also elevates procurement to a strategic level.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The VolkerWessels story shows that automation not only brings optimization in cost management but also creates a foundation for sustainable development, increases operational efficiency and promotes strategic cooperation across the organization. This is a valuable lesson for any business that wants to improve processes and enhance competitiveness in the global market.<\/span><\/p>\n<p>Follow Bizzi to quickly receive the latest information:<\/p>\n<ul>\n<li aria-level=\"1\">Facebook:<a href=\"https:\/\/www.facebook.com\/bizzivietnam\" target=\"_blank\" rel=\"noopener nofollow\">\u00a0https:\/\/www.facebook.com\/bizzivietnam<\/a><\/li>\n<li aria-level=\"1\">Linkedin:\u00a0<a href=\"https:\/\/www.linkedin.com\/company\/bizzi-vietnam\" target=\"_blank\" rel=\"noopener nofollow\">https:\/\/www.linkedin.com\/company\/bizzi-vietnam<\/a><\/li>\n<li aria-level=\"1\">Youtube:\u00a0<a href=\"https:\/\/www.youtube.com\/@bizzivietnam\" target=\"_blank\" rel=\"nnoopener noopener nofollow\">https:\/\/www.youtube.com\/@bizzivietnam<\/a><\/li>\n<\/ul>","protected":false},"excerpt":{"rendered":"<p>Automating procurement and cost management processes is becoming an inevitable trend in today&#039;s business environment\u2026<\/p>","protected":false},"author":2,"featured_media":999970540,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[67,372],"tags":[],"class_list":["post-999970539","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tin-moi-ve-bizzi","category-thanh-toan"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999970539","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999970539"}],"version-history":[{"count":1,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999970539\/revisions"}],"predecessor-version":[{"id":999980562,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999970539\/revisions\/999980562"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999970540"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999970539"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999970539"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999970539"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}