{"id":999970553,"date":"2024-12-30T22:13:56","date_gmt":"2024-12-30T15:13:56","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999970553"},"modified":"2026-06-09T13:47:36","modified_gmt":"2026-06-09T06:47:36","slug":"convert-at-kardex-fully-digital-journey","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/convert-at-kardex-fully-digital-journey\/","title":{"rendered":"Administrative Process Transformation at Kardex: The Journey Towards Complete Digitalization"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">In the digital age, optimizing internal processes is key for businesses to maintain a competitive edge. Kardex, a leading logistics group, has transformed from manual management to full digitalization, increasing operational efficiency and improving transparency in cost management.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/convert-at-kardex-fully-digital-journey\/#1_Gioi_thieu_ve_Kardex\" >1. About Kardex<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/convert-at-kardex-fully-digital-journey\/#2_Thach_thuc_Khi_thu_cong_khong_con_dap_ung_duoc_yeu_cau\" >2. Challenge: When manual no longer meets the requirements<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/convert-at-kardex-fully-digital-journey\/#3_Giai_phap_So_hoa_quy_trinh_quan_ly_chi_phi\" >3. Solution: Digitize cost management process<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/convert-at-kardex-fully-digital-journey\/#Ho_tro_trien_khai_chuyen_sau\" >In-depth implementation support:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/convert-at-kardex-fully-digital-journey\/#Chuyen_doi_sang_quy_trinh_khong_giay_to\" >Switch to paperless processes:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/convert-at-kardex-fully-digital-journey\/#Tich_hop_he_thong_du_lieu\" >Data system integration:<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/convert-at-kardex-fully-digital-journey\/#4_Ket_qua_Tac_dong_tich_cuc_tu_ngay_dau_trien_khai\" >4. Results: Positive impact from day one of implementation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/convert-at-kardex-fully-digital-journey\/#5_Bizzi_Expense_Giai_phap_quan_ly_chi_phi_hieu_qua_cho_doanh_nghiep_tai_Viet_Nam\" >5. Bizzi Expense: Effective cost management solution for businesses in Vietnam<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Gioi_thieu_ve_Kardex\"><\/span>1. About Kardex<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Kardex is a leading provider of integrated logistics solutions, operating in over 30 countries with a team of over 2,500 employees. The company has been listed on the Swiss stock exchange since 1989 and has been a constant innovator in warehouse management. Kardex\u2019s automated storage systems not only optimize vertical space but also reduce time costs.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, despite being a pioneer in logistics solutions, Kardex still faced limitations in internal cost management. The manual, paper-based process was no longer suitable for the international scale and growth of the company, requiring a complete change.<\/span><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-999970554 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/kardex.webp\" alt=\"Kardex\" width=\"560\" height=\"400\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/kardex.webp 560w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/kardex-300x214.webp 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/kardex-18x12.webp 18w\" sizes=\"(max-width: 560px) 100vw, 560px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Thach_thuc_Khi_thu_cong_khong_con_dap_ung_duoc_yeu_cau\"><\/span>2. Challenge: When manual no longer meets the requirements<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Before the transition, Kardex faced numerous problems with <strong><a href=\"https:\/\/bizzi.vn\/quan-ly-chi-phi-la-gi-cach-quan-ly-chi-phi-doanh-nghiep\/\">cost management process<\/a><\/strong> traditional:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Depends on the documents:<\/b><span style=\"font-weight: 400;\"> Approval requiring a direct signature causes delays, especially when the person in charge is not present.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Lack of transparency:<\/b><span style=\"font-weight: 400;\"> Expenses approved without accompanying invoices cause the accounting department to reprocess them multiple times.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Complex internationalization:<\/b><span style=\"font-weight: 400;\"> With global management teams, manual processes increase the risk of errors, reducing operational efficiency.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These limitations forced Kardex to look to digital solutions to increase efficiency and improve financial control.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_Giai_phap_So_hoa_quy_trinh_quan_ly_chi_phi\"><\/span>3. Solution: Digitize cost management process<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To overcome the challenges, Kardex has implemented a modern expense management platform with outstanding features:<\/span><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Ho_tro_trien_khai_chuyen_sau\"><\/span><b>In-depth implementation support:<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Detailed instructions:<\/b><span style=\"font-weight: 400;\"> Employees are supported step by step from setting up forms to managing expense regulations, helping them quickly become familiar with the system.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Comprehensive support:<\/b><span style=\"font-weight: 400;\"> 24\/7 support team ensures smooth implementation process, tailored to each country&#039;s requirements.<\/span><\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Chuyen_doi_sang_quy_trinh_khong_giay_to\"><\/span><b>Switch to paperless processes:<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employees simply take a photo of the receipt and send it via the app instead of dealing with complicated paperwork.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automate approval processes, eliminating bottlenecks and enabling instant approvals from anywhere.<\/span><\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Tich_hop_he_thong_du_lieu\"><\/span><b>Data system integration:<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Solution connects directly to human resource management system<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ensure accurate data, reduce manual entry and reduce the risk of errors.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"4_Ket_qua_Tac_dong_tich_cuc_tu_ngay_dau_trien_khai\"><\/span>4. Results: Positive impact from day one of implementation<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The digital transformation has delivered results beyond Kardex&#039;s expectations:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Increase efficiency:<\/b><span style=\"font-weight: 400;\"> About 90% employees quickly adopted the system, helping to reduce administrative workload.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>More transparency:<\/b><span style=\"font-weight: 400;\"> Employees can track expenses in real-time, improving financial planning and budget control.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Save time:<\/b><span style=\"font-weight: 400;\"> Invoice processing is significantly shortened, allowing the team to focus on more strategic tasks.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Improved work quality:<\/b><span style=\"font-weight: 400;\"> From the very beginning, the system has reduced errors and increased accuracy in cost management.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">According to Dino Merico, Group Finance Director at Kardex: <\/span><i><span style=\"font-weight: 400;\">\u201cQuality has improved from day one. This solution has saved us a lot of administrative hours and increased transparency.\u201d<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">With its initial success, Kardex is planning to expand the system\u2019s functionality to include travel management and the integration of AI technologies. The goal is to build a comprehensive digital operations platform that continues to optimize processes and improve efficiency in a constantly evolving technology landscape.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Kardex\u2019s digital transformation journey is a clear demonstration of the power of technology in improving internal processes, increasing efficiency and transparency. This is not only a step forward in cost management but also a foundation for Kardex to maintain its competitive advantage and grow sustainably in the future.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In an era where technology is the deciding factor, digitalization is no longer an option but a prerequisite for businesses like Kardex to continue to move forward in the global market.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"5_Bizzi_Expense_Giai_phap_quan_ly_chi_phi_hieu_qua_cho_doanh_nghiep_tai_Viet_Nam\"><\/span>5. Bizzi Expense: Effective cost management solution for businesses in Vietnam<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/bizzi.vn\/quan-ly-chi-phi\/\">Bizzi Expense Solution<\/a> is an advanced expense management platform, designed to meet the diverse needs of businesses in Vietnam. With flexible features and high customization capabilities, this solution helps businesses optimize the expense management process, from reporting, recording to tracking and approval, thereby saving time and improving work productivity.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Suitable not only for large corporations but also for small and medium-sized enterprises, Bizzi Expense brings convenience to both employees and managers. This platform integrates spending data from many different sources, supporting managers to control, track and analyze expenses accurately, quickly and effectively.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-999970142 size-large\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-1024x576.jpg\" alt=\"bizzi expense comprehensive expense management\" width=\"1024\" height=\"576\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-1024x576.jpg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-300x169.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-768x432.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-1536x864.jpg 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-18x10.jpg 18w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien.jpg 1920w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">From managing business travel expenses to regular expenses, Bizzi Expense simplifies the approval process, invoice processing and reduces errors. This not only optimizes budgets but also ensures businesses comply with strict financial and accounting regulations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With its outstanding features, Bizzi Expense has become the top choice for businesses in Vietnam, helping to optimize financial processes and manage costs in a competitive business environment. Currently, this platform has been trusted by many large businesses such as Mondelez, Talentnet, Masan Group and Kewpie.<\/span><\/p>\n<p>Follow Bizzi to quickly receive the latest information:<\/p>\n<ul>\n<li aria-level=\"1\">Facebook:<a href=\"https:\/\/www.facebook.com\/bizzivietnam\" target=\"_blank\" rel=\"noopener nofollow\">\u00a0https:\/\/www.facebook.com\/bizzivietnam<\/a><\/li>\n<li aria-level=\"1\">Linkedin:\u00a0<a href=\"https:\/\/www.linkedin.com\/company\/bizzi-vietnam\" target=\"_blank\" rel=\"noopener nofollow\">https:\/\/www.linkedin.com\/company\/bizzi-vietnam<\/a><\/li>\n<li aria-level=\"1\">Youtube:\u00a0<a href=\"https:\/\/www.youtube.com\/@bizzivietnam\" target=\"_blank\" rel=\"nnoopener noopener nofollow\">https:\/\/www.youtube.com\/@bizzivietnam<\/a><\/li>\n<\/ul>","protected":false},"excerpt":{"rendered":"<p>In the digital age, optimizing internal processes is key for businesses to maintain a competitive advantage\u2026<\/p>","protected":false},"author":2,"featured_media":999970554,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[67,372],"tags":[],"class_list":["post-999970553","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tin-moi-ve-bizzi","category-thanh-toan"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999970553","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999970553"}],"version-history":[{"count":2,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999970553\/revisions"}],"predecessor-version":[{"id":999980574,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999970553\/revisions\/999980574"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999970554"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999970553"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999970553"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999970553"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}