{"id":999970556,"date":"2024-12-30T22:22:25","date_gmt":"2024-12-30T15:22:25","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999970556"},"modified":"2026-06-03T23:40:15","modified_gmt":"2026-06-03T16:40:15","slug":"how-to-parakarize-cost-management-process","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/how-to-parakarize-cost-management-process\/","title":{"rendered":"How Parakar Digitized Expense Management and Prepared for Massive Growth"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Effective cost management is critical for global businesses, especially in the context of rapid growth. Parakar, a leading European provider of human resources and payroll services, faced challenges in optimizing its processes as it expanded from 30 employees to over 1,000 employees across 10 countries. However, by adopting digital solutions, Parakar not only improved cost management but also laid a solid foundation for sustainable growth.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/how-to-parakarize-cost-management-process\/#1_Thach_Thuc_Quy_trinh_thu_cong_khong_dap_ung_duoc_su_tang_truong\" >1. Challenge: Manual processes cannot meet growth<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/how-to-parakarize-cost-management-process\/#2_Giai_Phap_So_hoa_quy_trinh_quan_ly_chi_phi\" >2. Solution: Digitize cost management process<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/how-to-parakarize-cost-management-process\/#Cac_tinh_nang_noi_bat\" >Outstanding features<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/how-to-parakarize-cost-management-process\/#3_Ket_Qua_Parakar_tang_truong_vuot_bac\" >3. Results: Parakar&#039;s remarkable growth<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/how-to-parakarize-cost-management-process\/#4_Bai_hoc_quan_ly_chi_phi_cho_cac_doanh_nghiep_tai_Viet_Nam\" >4. Cost management lessons for businesses in Vietnam<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Thach_Thuc_Quy_trinh_thu_cong_khong_dap_ung_duoc_su_tang_truong\"><\/span>1. Challenge: Manual processes cannot meet growth<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In 2017, as a small business, Parakar <a href=\"https:\/\/bizzi.vn\/quan-ly-chi-phi-la-gi-cach-quan-ly-chi-phi-doanh-nghiep\/\">business cost management<\/a> manually via Excel and bookkeeping. This causes many difficulties:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Difficulty in tracking costs:<\/b><span style=\"font-weight: 400;\"> Employees have to manually record each expense and calculate work allowances, which is time-consuming and error-prone.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Lack of transparency:<\/b><span style=\"font-weight: 400;\"> Without a centralized system, it is difficult for the finance team to track and control costs.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Not meeting the scale:<\/b><span style=\"font-weight: 400;\"> With rapid expansion plans, the manual system could not support the growing needs of the business.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Pleun Opperman, Co-CEO of Parakar, shares:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><i><span style=\"font-weight: 400;\">\u201cWe had to track all employee expenses and manually calculate each daily allowance, which was extremely time-consuming.\u201d<\/span><\/i><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-999970558 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/parakar.jpg\" alt=\"parakar\" width=\"800\" height=\"450\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/parakar.jpg 800w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/parakar-300x169.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/parakar-768x432.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/parakar-18x10.jpg 18w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Giai_Phap_So_hoa_quy_trinh_quan_ly_chi_phi\"><\/span>2. Solution: Digitize cost management process<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To address these challenges, Parakar adopted a comprehensive automation solution that completely transformed the way businesses operate cost management.<\/span><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Cac_tinh_nang_noi_bat\"><\/span><b>Outstanding features<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Automate policy-based review:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Automatically calculate travel allowances according to each country&#039;s regulations, ensuring legal compliance and saving time.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Minimize errors and increase accuracy in cost reconciliation.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>User friendly:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Employees can easily submit expense requests via the mobile app, while finance and management teams can approve them right from any device.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">The system ensures fast and accurate approval process.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Easy integration:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Seamlessly connect to accounting systems, helping to synchronize data in real time, supporting fast and accurate invoicing.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"3_Ket_Qua_Parakar_tang_truong_vuot_bac\"><\/span>3. Results: Parakar&#039;s remarkable growth<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Since 2017, Parakar has grown its workforce and locations tenfold without any process issues. Key results include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Operational efficiency: Cost management processes become more transparent and time-saving.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Rapid Deployment: It takes less than a few hours to integrate a new system for an organization in another country, making it easy to scale operations.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enhanced experience: Employees are more satisfied with transparent and convenient processes, while finance teams can focus on more strategic tasks.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Opperman \u2013 Co-CEO of Parakar commented:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><i><span style=\"font-weight: 400;\">\u201cThe new system not only meets our current needs but also allows us to expand in the future without any hindrance.\u201d<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">With success in expense management, Parakar is continuing to research additional integrated solutions, such as AI technology and expense management software, to optimize internal processes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The digitalization of cost management has not only addressed current challenges but also laid the foundation for Parakar&#039;s sustainable growth in the context of ever-expanding globalization.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"4_Bai_hoc_quan_ly_chi_phi_cho_cac_doanh_nghiep_tai_Viet_Nam\"><\/span>4. Cost management lessons for businesses in Vietnam<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Moving from manual to automated expense management has not only helped Parakar grow exponentially, but also created a more transparent and efficient work environment. This is a testament to the role technology can play in optimizing processes, reducing costs, and improving coordination between departments within a corporation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To achieve similar results, Vietnamese businesses can refer to modern cost management software solutions, such as <a href=\"https:\/\/bizzi.vn\/quan-ly-chi-phi\/\">Bizzi Expense<\/a>. Bizzi Expense is one of the leading expense management software solutions, trusted by large enterprises such as Masan Group, Mondelez International, Pierre Fabre,... thanks to its superior automation power and integration capabilities.\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-999970142 size-large\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-1024x576.jpg\" alt=\"bizzi expense comprehensive expense management\" width=\"1024\" height=\"576\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-1024x576.jpg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-300x169.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-768x432.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-1536x864.jpg 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-18x10.jpg 18w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien.jpg 1920w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Outstanding features of Bizzi Expense:\u00a0<\/span><\/p>\n<p><strong>Control costs strictly according to policies and budget<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Complete and valid invoices and documents<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prepare budgets by department, project and spending category<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Warning when costs and payment requests do not\/do exceed the budget<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Display quick reports of spending information, updates on estimated spending - actual spending in focus<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Dashboard for intuitive, multi-dimensional cost management in real time across multiple platforms<\/span><\/li>\n<\/ul>\n<p><strong>Simplify the process of collecting invoices \u2013 creating expenses<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce invoice receipt and verification time \u2013 initiate expenses in just 2 taps<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Proactive mass expense reporting helps streamline processes<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatically navigate the browsing flow according to established units, regulations, and decentralization<\/span><\/li>\n<\/ul>\n<p><strong>Approve documents conveniently and transparently<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approve anytime, anywhere cross-platform<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approval reminders to keep work from getting delayed<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Understand clearly the status of compliance with regulations and budget before making decisions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Record approval\/rejection history with valid reasons<\/span><\/li>\n<\/ul>\n<p>Follow Bizzi to quickly receive the latest information:<\/p>\n<ul>\n<li aria-level=\"1\">Facebook:<a href=\"https:\/\/www.facebook.com\/bizzivietnam\" target=\"_blank\" rel=\"noopener nofollow\">\u00a0https:\/\/www.facebook.com\/bizzivietnam<\/a><\/li>\n<li aria-level=\"1\">Linkedin:\u00a0<a href=\"https:\/\/www.linkedin.com\/company\/bizzi-vietnam\" target=\"_blank\" rel=\"noopener nofollow\">https:\/\/www.linkedin.com\/company\/bizzi-vietnam<\/a><\/li>\n<li aria-level=\"1\">Youtube:\u00a0<a href=\"https:\/\/www.youtube.com\/@bizzivietnam\" target=\"_blank\" rel=\"nnoopener noopener nofollow\">https:\/\/www.youtube.com\/@bizzivietnam<\/a><\/li>\n<\/ul>","protected":false},"excerpt":{"rendered":"<p>Effective cost management is critical for global businesses, especially in the context of increasing\u2026<\/p>","protected":false},"author":37,"featured_media":999970558,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-999970556","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tin-tuc"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999970556","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/37"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999970556"}],"version-history":[{"count":1,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999970556\/revisions"}],"predecessor-version":[{"id":999980572,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999970556\/revisions\/999980572"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999970558"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999970556"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999970556"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999970556"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}