{"id":999970561,"date":"2024-12-30T22:29:25","date_gmt":"2024-12-30T15:29:25","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999970561"},"modified":"2026-06-09T13:47:25","modified_gmt":"2026-06-09T06:47:25","slug":"i-optimize-cost-management-process-at-ubisense","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-process-at-ubisense\/","title":{"rendered":"Optimizing Cost Management Processes at Ubisense: A Successful Modernization Journey"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"999970561\" class=\"elementor elementor-999970561\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-49cfd22d e-flex e-con-boxed e-con e-parent\" data-id=\"49cfd22d\" data-element_type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-225ec0b2 elementor-widget elementor-widget-text-editor\" data-id=\"225ec0b2\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">In the context of business expansion, the <a href=\"https:\/\/bizzi.vn\/quan-ly-chi-phi-la-gi-cach-quan-ly-chi-phi-doanh-nghiep\/\">cost management<\/a> Efficiency is not only a challenge but also an opportunity for businesses to improve operational efficiency. Ubisense, a leading technology company specializing in providing real-time tracking solutions, has successfully undergone a journey of modernizing its expense management process, opening the door for sustainable growth.<\/span><\/p><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-process-at-ubisense\/#1_Gioi_thieu_ve_Ubisense\" >1. Introduction to Ubisense<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-process-at-ubisense\/#2_Thach_thuc_trong_quan_ly_chi_phi\" >2. Challenges in cost management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-process-at-ubisense\/#3_Giai_phap_Hien_dai_hoa_quy_trinh_quan_ly_chi_phi\" >3. Solution: Modernize cost management process<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-process-at-ubisense\/#Tich_hop_he_thong_ke_toan\" >Accounting system integration<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-process-at-ubisense\/#Tu_dong_hoa_quy_trinh\" >Process automation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-process-at-ubisense\/#Giao_dien_than_thien_voi_nguoi_dung\" >User friendly interface<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-process-at-ubisense\/#4_Quy_trinh_trien_khai\" >4. Implementation process<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-process-at-ubisense\/#5_Ket_qua_dat_duoc\" >5. Results achieved<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-process-at-ubisense\/#6_Bizzi_Expense_Giai_phap_quan_ly_chi_phi_toan_dien_tai_Viet_Nam\" >6. Bizzi Expense: Comprehensive expense management solution in Vietnam<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-process-at-ubisense\/#7_Ket_luan\" >7. Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Gioi_thieu_ve_Ubisense\"><\/span>1. Introduction to Ubisense<span class=\"ez-toc-section-end\"><\/span><\/h2><p><span style=\"font-weight: 400;\">Ubisense is a technology company based in Cambridge, England, best known for its SmartSpace\u00ae solution, which uses advanced sensors and an open software platform to track location, movement and interactions in real time. With over 1,000 customers worldwide, Ubisense has helped many businesses optimize productivity, quality and ensure safety in the workplace.<\/span><\/p><p><span style=\"font-weight: 400;\">Despite being a leader in technology, Ubisense still faces the problem of cost management when expanding operations in 6 countries, with large differences in tax regulations and operating costs.<\/span><\/p><p><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-999970562 size-large\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/ubisense-1024x550.jpg\" alt=\"ubisense\" width=\"1024\" height=\"550\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/ubisense-1024x550.jpg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/ubisense-300x161.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/ubisense-768x412.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/ubisense-18x10.jpg 18w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/ubisense.jpg 1200w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p><h2><span class=\"ez-toc-section\" id=\"2_Thach_thuc_trong_quan_ly_chi_phi\"><\/span>2. Challenges in cost management<span class=\"ez-toc-section-end\"><\/span><\/h2><p><span style=\"font-weight: 400;\">Before conversion, the process <a href=\"https:\/\/bizzi.vn\/quan-ly-chi-phi-la-gi-cach-quan-ly-chi-phi-doanh-nghiep\/\">cost management<\/a> at Ubisense faced many limitations:<\/span><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Depends on the old system:<\/b><span style=\"font-weight: 400;\"> Traditional tools do not meet modern needs, making it difficult to track and process costs.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Lack of mobile support:<\/b><span style=\"font-weight: 400;\"> Employees are unable to submit and track expenses while on business trips, disrupting the process.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Difficulties in complying with international regulations:<\/b><span style=\"font-weight: 400;\"> Differences in VAT and travel allowances in each country take a lot of time for the finance team to process.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Lack of transparency:<\/b><span style=\"font-weight: 400;\"> Staff and managers are unable to track approval status, resulting in delays in reporting.<\/span><\/li><\/ul><p><span style=\"font-weight: 400;\">Adam Green, CFO of Ubisense, shares:<\/span><span style=\"font-weight: 400;\"><br \/><\/span><i><span style=\"font-weight: 400;\">\u201cWe can&#039;t afford to let our cost management process fall behind, especially when other systems are being upgraded.\u201d<\/span><\/i><\/p><h2><span class=\"ez-toc-section\" id=\"3_Giai_phap_Hien_dai_hoa_quy_trinh_quan_ly_chi_phi\"><\/span>3. Solution: Modernize cost management process<span class=\"ez-toc-section-end\"><\/span><\/h2><p><span style=\"font-weight: 400;\">Ubisense decided to invest in digitizing and optimizing the cost management process with innovative solutions:<\/span><\/p><h4><span class=\"ez-toc-section\" id=\"Tich_hop_he_thong_ke_toan\"><\/span><b>Accounting system integration<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4><p><span style=\"font-weight: 400;\">Cost data is directly connected to the central accounting system, minimizing errors and saving reconciliation time.<\/span><\/p><h4><span class=\"ez-toc-section\" id=\"Tu_dong_hoa_quy_trinh\"><\/span><b>Process automation<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Digitize invoices, automatically process and classify expenses, eliminating manual tasks.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Apply custom tax rules for each country, ensuring compliance.<\/span><\/li><\/ul><h4><span class=\"ez-toc-section\" id=\"Giao_dien_than_thien_voi_nguoi_dung\"><\/span><b>User friendly interface<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employees can submit expenses and track approval status through the mobile app.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manage approvals anytime, anywhere, reducing wait times.<\/span><\/li><\/ul><h2><span class=\"ez-toc-section\" id=\"4_Quy_trinh_trien_khai\"><\/span>4. Implementation process<span class=\"ez-toc-section-end\"><\/span><\/h2><p><span style=\"font-weight: 400;\">To ensure maximum effectiveness, Ubisense has implemented the plan in stages:<\/span><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Detailed planning: Each step of implementation is clearly guided, from information gathering to testing, ensuring every department understands their role.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Small group testing: A group of employees tests the system before large-scale implementation, helping to reduce errors and make timely adjustments.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employee Training: Manuals and training sessions are provided to help employees get familiar with the new system quickly.<\/span><\/li><\/ul><h2><span class=\"ez-toc-section\" id=\"5_Ket_qua_dat_duoc\"><\/span>5. Results achieved<span class=\"ez-toc-section-end\"><\/span><\/h2><p><span style=\"font-weight: 400;\">After successfully implementing a modern cost management system, Ubisense has reaped many benefits beyond expectations:<\/span><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Save time: Streamline expense submission and approval processes, allowing finance teams to focus on strategic tasks.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Financial Transparency: Expenses are tracked in real-time, allowing for more accurate budget management and planning.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Improved user experience: Employees are more satisfied with a modern, easy-to-use, and transparent system.<\/span><\/li><\/ul><p><span style=\"font-weight: 400;\">Adam Green commented:<\/span><span style=\"font-weight: 400;\"><br \/><\/span><i><span style=\"font-weight: 400;\">\u201cThe new solution not only helps us solve current problems but also supports long-term development.\u201d<\/span><\/i><\/p><p><span style=\"font-weight: 400;\">Ubisense is constantly innovating, planning to apply more technologies such as artificial intelligence (AI) and advanced automation to further optimize processes. This is not only a strategy to maintain its position but also an important foundation for sustainable development.<\/span><\/p><h2><span class=\"ez-toc-section\" id=\"6_Bizzi_Expense_Giai_phap_quan_ly_chi_phi_toan_dien_tai_Viet_Nam\"><\/span>6. Bizzi Expense: Comprehensive expense management solution in Vietnam<b><br \/><\/b><span class=\"ez-toc-section-end\"><\/span><\/h2><p><span style=\"font-weight: 400;\">As businesses looking to scale up like Ubisense are constantly looking for the best tools to control budgets and improve financial management efficiency, <\/span><a href=\"https:\/\/bizzi.vn\/quan-ly-chi-phi\/\"><b>Bizzi Expense<\/b><\/a><span style=\"font-weight: 400;\"> stands out as a leading solution, bringing innovation in cost management.<\/span><\/p><p><img decoding=\"async\" class=\"aligncenter wp-image-999970142 size-large\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-1024x576.jpg\" alt=\"bizzi expense comprehensive expense management\" width=\"1024\" height=\"576\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-1024x576.jpg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-300x169.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-768x432.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-1536x864.jpg 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-18x10.jpg 18w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien.jpg 1920w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p><p><strong>Outstanding features of Bizzi Expense:<\/strong><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Complete automation<\/b><span style=\"font-weight: 400;\">: The process from creating payment requests to approving expenses is automated, eliminating paperwork and reducing processing times.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Instant over budget warning<\/b><span style=\"font-weight: 400;\">: The system automatically sends warnings when costs exceed limits, helping businesses quickly adjust and maintain control.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Real-time tracking<\/b><span style=\"font-weight: 400;\">: Update expenses in real time, helping finance and business management have a comprehensive view of cash flow.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Flexible budget management<\/b><span style=\"font-weight: 400;\">: Bizzi Expense allows budget allocation by department, project or division, ensuring reasonable and planned spending.<\/span><\/li><\/ul><p><b>Mondelez, Talentnet, Masan Group, Kewpie<\/b><span style=\"font-weight: 400;\">\u2026 are large enterprises in Vietnam that have successfully deployed Bizzi Expense. They not only reduce costs but also significantly improve financial management efficiency, enhance transparency and optimize business operations.<\/span><\/p><h2><span class=\"ez-toc-section\" id=\"7_Ket_luan\"><\/span>7. Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2><p><span style=\"font-weight: 400;\">The success of cost management at Ubisense is a clear demonstration of the importance of technology in optimizing financial processes and maintaining long-term efficiency. For Vietnamese businesses, <\/span><b>Bizzi Expense<\/b><span style=\"font-weight: 400;\"> is the ideal solution to control budgets, reduce financial risks and promote stability.<\/span><\/p><p><span style=\"font-weight: 400;\">If your business is looking for a powerful tool to improve your expense management process, give it a try now. <\/span><b>Bizzi Expense<\/b><span style=\"font-weight: 400;\"> to experience the difference and improve your financial performance!<\/span><\/p><p><span style=\"font-weight: 400;\">Sign up for a trial now to experience Bizzi Expense and modernize your business&#039;s expense management process:<\/span> <a href=\"https:\/\/bizzi.vn\/bizzi-expense-promotion?utm_source=social&amp;fbclid=IwZXh0bgNhZW0CMTAAAR3aLdbY6avqu21mDVdTii7IApOhn8IMKO76Q2x-51FpBSqB9ROYtoFyOhE_aem_IB3V4fFiueCU4U4gPh-RqA\"><span style=\"font-weight: 400;\">https:\/\/bizzi.vn\/bizzi-expense-promotion?utm_source<\/span><\/a><span style=\"font-weight: 400;\">=ads&amp;utm_ubisense-case-study<\/span><\/p><p>Follow Bizzi to quickly receive the latest information:<\/p><ul><li aria-level=\"1\">Facebook:<a href=\"https:\/\/www.facebook.com\/bizzivietnam\" target=\"_blank\" rel=\"noopener nofollow\">\u00a0https:\/\/www.facebook.com\/bizzivietnam<\/a><\/li><li aria-level=\"1\">Linkedin:\u00a0<a href=\"https:\/\/www.linkedin.com\/company\/bizzi-vietnam\" target=\"_blank\" rel=\"noopener nofollow\">https:\/\/www.linkedin.com\/company\/bizzi-vietnam<\/a><\/li><li aria-level=\"1\">Youtube:\u00a0<a href=\"https:\/\/www.youtube.com\/@bizzivietnam\" target=\"_blank\" rel=\"nnoopener noopener nofollow\">https:\/\/www.youtube.com\/@bizzivietnam<\/a><\/li><\/ul><p>\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>As businesses scale up, effective cost management is not only a challenge but also\u2026<\/p>","protected":false},"author":37,"featured_media":999970562,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[67,84,372],"tags":[],"class_list":["post-999970561","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tin-moi-ve-bizzi","category-thiet-lap","category-thanh-toan"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999970561","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/37"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999970561"}],"version-history":[{"count":1,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999970561\/revisions"}],"predecessor-version":[{"id":999980992,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999970561\/revisions\/999980992"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999970562"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999970561"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999970561"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999970561"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}