{"id":999970565,"date":"2024-12-30T22:34:55","date_gmt":"2024-12-30T15:34:55","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999970565"},"modified":"2026-04-16T09:04:02","modified_gmt":"2026-04-16T02:04:02","slug":"i-optimize-cost-management-with-over-5900-employees","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-with-over-5900-employees\/","title":{"rendered":"How Arjo Optimizes Cost Management Processes Efficiently with Over 5,900 Employees"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">In a large organization like Arjo, with more than 5,900 employees operating in 60 countries, cost management is not only a complex problem but also a key factor in ensuring operational efficiency. By modernizing its cost management process, Arjo has succeeded in saving time, increasing financial transparency and improving operational efficiency. Let\u2019s explore Arjo\u2019s impressive cost management digitalization journey.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-with-over-5900-employees\/#1_Gioi_thieu_ve_Arjo\" >1. About Arjo<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-with-over-5900-employees\/#2_Thach_thuc_Quy_trinh_thu_cong_gay_ton_thoi_gian\" >2. Challenge: Manual process is time consuming<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-with-over-5900-employees\/#3_Giai_phap_Hien_dai_hoa_quy_trinh_quan_ly_chi_phi\" >3. Solution: Modernize cost management process<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-with-over-5900-employees\/#4_Quy_trinh_trien_khai_Nhanh_chong_va_hieu_qua\" >4. Implementation process: Fast and efficient<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-with-over-5900-employees\/#5_Ket_qua_Tac_dong_tich_cuc_ngay_lap_tuc\" >5. Results: Immediate positive impact<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/i-optimize-cost-management-with-over-5900-employees\/#6_Bai_hoc_quan_ly_chi_phi_cho_cac_doanh_nghiep_tai_Viet_Nam\" >6. Cost management lessons for businesses in Vietnam<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Gioi_thieu_ve_Arjo\"><\/span>1. About Arjo<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Arjo is one of the world&#039;s leading companies providing solutions that improve the quality of healthcare. Arjo products, from hospital beds to lifting equipment, support healthcare professionals in improving the safety and humanity of patient care.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With a turnover of around SEK 8 billion in 2016, Arjo has established itself in the global healthcare industry, becoming a key partner to many healthcare organisations, including the UK National Health Service (NHS). However, rapid expansion has also posed challenges in managing costs, especially when in the UK alone, Arjo has to process up to 3,000 monthly expenses from 400 employees.<\/span><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-999970566 size-large\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/arjo-1-1024x682.webp\" alt=\"arjo-1\" width=\"1024\" height=\"682\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/arjo-1-1024x682.webp 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/arjo-1-300x200.webp 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/arjo-1-768x511.webp 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/arjo-1-18x12.webp 18w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/12\/arjo-1.webp 1170w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Thach_thuc_Quy_trinh_thu_cong_gay_ton_thoi_gian\"><\/span>2. Challenge: Manual process is time consuming<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Before transitioning to a digital platform, <a href=\"https:\/\/bizzi.vn\/quan-ly-chi-phi-la-gi-cach-quan-ly-chi-phi-doanh-nghiep\/\"><strong>cost management system<\/strong><\/a> Arjo&#039;s is largely paper-based, which leads to many problems:<\/span><\/p>\n<p><b>Too much manual work<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Employees must print invoices, attach them to paper forms, and send them directly to the finance department. This process is not only time-consuming but also prone to processing errors.<\/span><\/p>\n<p><b>Lost invoice<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Storing invoices on paper makes them susceptible to loss or mismatch with actual expenses, making reconciliation and auditing difficult.<\/span><\/p>\n<p><b>Lack of transparency<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Paper systems do not provide detailed information about spending, making financial reporting and budget tracking complicated and time-consuming.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Chris Walker, Cost Manager at Arjo, shares:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><i><span style=\"font-weight: 400;\">\u201cThe old system was not only time-consuming, but also left us with no clear control over expenses.\u201d<\/span><\/i><\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_Giai_phap_Hien_dai_hoa_quy_trinh_quan_ly_chi_phi\"><\/span>3. Solution: Modernize cost management process<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To thoroughly solve the above problems, Arjo decided to convert the entire cost management system to a digital platform. This is a big step to help the company optimize operations and improve financial efficiency.<\/span><\/p>\n<p><b>Outstanding features of the new system<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Centralized management: <\/b><span style=\"font-weight: 400;\">Employees can submit expenses and track approval status online, completely eliminating paperwork.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Speed up approval: <\/b><span style=\"font-weight: 400;\">The approval process is automated, ensuring compliance with company policies and reducing processing time.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Improved transparency: <\/b><span style=\"font-weight: 400;\">Detailed reports help categorize expenses by category and keep a tight control on cash flow.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>User friendly: <\/b><span style=\"font-weight: 400;\">Intuitive, easy-to-use interface that requires no specialized training helps employees quickly get familiar with the new system.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"4_Quy_trinh_trien_khai_Nhanh_chong_va_hieu_qua\"><\/span>4. Implementation process: Fast and efficient<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Role of project management: <\/span><span style=\"font-weight: 400;\">Chris Walker led the implementation of the new system, working with departments to collect key information such as cost category codes, HR data and required regulations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Main steps:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Data Integration: <\/b><span style=\"font-weight: 400;\">The new expense management system is connected to existing financial tools, ensuring accuracy and seamless data flow.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Step by step support: <\/b><span style=\"font-weight: 400;\">The project team provides detailed documentation and hands-on support to help employees easily get acquainted with the new process.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Group testing: <\/b><span style=\"font-weight: 400;\">A small group is selected to test and evaluate effectiveness before rolling it out across the entire organization.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"5_Ket_qua_Tac_dong_tich_cuc_ngay_lap_tuc\"><\/span>5. Results: Immediate positive impact<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>Save time and increase efficiency<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employees can submit expenses via mobile app, saving time and focusing on core work.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It takes only a few minutes for the finance department to check and process the charges.<\/span><\/li>\n<\/ul>\n<p><b>Financial transparency<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Detailed reporting helps track expenses by category, ensure policy compliance, and better control cash flow.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Expenses are paid on time, minimizing over-budget or irregular spending.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Chris Walker reviews:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><i><span style=\"font-weight: 400;\">\u201cThe new system not only saves us time, but also significantly improves transparency and accuracy in cost management.\u201d<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">The success of modernizing its cost management process is a stepping stone for Arjo to continue improving operational efficiency. The company is researching and applying more advanced technologies such as artificial intelligence (AI) and advanced data analytics to automate more financial processes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Arjo\u2019s journey to digitize its expense management is a clear demonstration of the importance of process modernization. Adopting digital solutions not only saves time and costs, but also improves financial efficiency, creating a solid foundation for sustainable growth in the digital age.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"6_Bai_hoc_quan_ly_chi_phi_cho_cac_doanh_nghiep_tai_Viet_Nam\"><\/span>6. Cost management lessons for businesses in Vietnam<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To achieve similar results, Vietnamese businesses can refer to modern cost management software solutions, such as <a href=\"https:\/\/bizzi.vn\/quan-ly-chi-phi\/\">Bizzi Travel &amp; Expense<\/a>This is one of the leading cost management software solutions, trusted and chosen by large businesses such as Masan Group, Mondelez International, Pierre Fabre, etc., thanks to its superior automation power and integration capabilities.\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-999970142 size-large\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-1024x576.jpg\" alt=\"bizzi expense comprehensive expense management\" width=\"1024\" height=\"576\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-1024x576.jpg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-300x169.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-768x432.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-1536x864.jpg 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien-18x10.jpg 18w, https:\/\/bizzi.vn\/wp-content\/uploads\/2024\/11\/bizzi-expense-quan-ly-chi-phi-toan-dien.jpg 1920w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Outstanding features of Bizzi Expense:\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Control costs strictly according to policies and budget<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Complete and valid invoices and documents<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prepare budgets by department, project and spending category<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Warning when costs and payment requests do not\/do exceed the budget<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Display quick reports of spending information, updates on estimated spending - actual spending in focus<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Dashboard for intuitive, multi-dimensional cost management in real time across multiple platforms<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Simplify the process of collecting invoices \u2013 creating expenses<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce invoice receipt and verification time \u2013 initiate expenses in just 2 taps<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Proactive mass expense reporting helps streamline processes<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatically navigate the browsing flow according to established units, regulations, and decentralization<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Approve documents conveniently and transparently<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approve anytime, anywhere cross-platform<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approval reminders to keep work from getting delayed<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Understand clearly the status of compliance with regulations and budget before making decisions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Record approval\/rejection history with valid reasons<\/span><\/li>\n<\/ul>\n<p>Follow Bizzi to quickly receive the latest information:<\/p>\n<ul>\n<li aria-level=\"1\">Facebook:<a href=\"https:\/\/www.facebook.com\/bizzivietnam\" target=\"_blank\" rel=\"noopener nofollow\">\u00a0https:\/\/www.facebook.com\/bizzivietnam<\/a><\/li>\n<li aria-level=\"1\">Linkedin:\u00a0<a href=\"https:\/\/www.linkedin.com\/company\/bizzi-vietnam\" target=\"_blank\" rel=\"noopener nofollow\">https:\/\/www.linkedin.com\/company\/bizzi-vietnam<\/a><\/li>\n<li aria-level=\"1\">Youtube:\u00a0<a href=\"https:\/\/www.youtube.com\/@bizzivietnam\" target=\"_blank\" rel=\"nnoopener noopener nofollow\">https:\/\/www.youtube.com\/@bizzivietnam<\/a><\/li>\n<\/ul>\n<p>&nbsp;<\/p>","protected":false},"excerpt":{"rendered":"<p>In a large organization like Arjo, with more than 5,900 employees operating in 60 countries, cost management is not only\u2026<\/p>","protected":false},"author":37,"featured_media":999970566,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-999970565","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tin-tuc"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999970565","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/37"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999970565"}],"version-history":[{"count":2,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999970565\/revisions"}],"predecessor-version":[{"id":999980576,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999970565\/revisions\/999980576"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999970566"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999970565"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999970565"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999970565"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}