{"id":999971224,"date":"2025-03-26T12:14:50","date_gmt":"2025-03-26T05:14:50","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999971224"},"modified":"2026-06-09T13:49:28","modified_gmt":"2026-06-09T06:49:28","slug":"what-is-an-electronic-invoice","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/what-is-an-electronic-invoice\/","title":{"rendered":"What is an electronic invoice? Classification and detailed instructions on issuing and using electronic invoices"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">An invoice is an accounting document created by an organization or individual selling goods or providing services, recording information about the sale of goods or provision of services. <\/span><strong data-start=\"2395\" data-end=\"2451\">help save costs and time.<\/strong><span style=\"font-weight: 400;\">\u00a0Clearly understand <strong>What is an electronic invoice?<\/strong>, classification, creation, issuance and usage are mandatory in any business, regardless of size.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this article, Bizzi will provide a multi-dimensional perspective to answer the question of what an electronic invoice is along with related information.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/what-is-an-electronic-invoice\/#Hoa_don_dien_tu_la_gi_Cach_su_dung_hoa_don_dien_tu_trong_doanh_nghiep\" >What is an electronic invoice? How to use electronic invoices in business?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/what-is-an-electronic-invoice\/#Phan_loai_hoa_don_dien_tu\" >Classification of electronic invoices<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/what-is-an-electronic-invoice\/#Phan_loai_theo_noi_dung_hoa_don\" >Classify by invoice content<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/what-is-an-electronic-invoice\/#Phan_loai_theo_hinh_thuc_su_dung\" >Classification by form of use<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/what-is-an-electronic-invoice\/#Phan_loai_theo_chuc_nang\" >Classification by function<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/what-is-an-electronic-invoice\/#Ban_the_hien_hoa_don_dien_tu_la_gi\" >What is an electronic invoice?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/what-is-an-electronic-invoice\/#Dieu_kien_de_hoa_don_dien_tu_duoc_cong_nhan\" >Conditions for electronic invoices to be recognized<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/what-is-an-electronic-invoice\/#Cac_noi_dung_can_thiet_cua_hoa_don_dien_tu\" >Necessary contents of electronic invoice\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/what-is-an-electronic-invoice\/#Hoa_don_dien_tu_theo_Nghi_dinh_123\" >Electronic invoices according to Decree 123<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/what-is-an-electronic-invoice\/#Cach_phat_hanh_hoa_don_dien_tu\" >How to issue electronic invoices<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/bizzi.vn\/en\/what-is-an-electronic-invoice\/#Huong_dan_su_dung_hoa_don_dien_tu\" >Instructions for using electronic invoices<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/bizzi.vn\/en\/what-is-an-electronic-invoice\/#Co_nen_chuyen_sang_hoa_don_dien_tu\" >Should we switch to electronic invoices?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/bizzi.vn\/en\/what-is-an-electronic-invoice\/#Cau_hoi_thuong_gap\" >Frequently asked questions<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/bizzi.vn\/en\/what-is-an-electronic-invoice\/#Tieu_chi_lua_chon_don_vi_dang_ky_su_dung_hoa_don_dien_tu\" >Criteria for selecting units to register to use electronic invoices<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/bizzi.vn\/en\/what-is-an-electronic-invoice\/#B-Invoice_%E2%80%93_Giai_phap_hoa_don_dien_tu_tich_hop_may_ban_hang\" >B-Invoice \u2013 Electronic invoice solution integrated with POS\u00a0<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Hoa_don_dien_tu_la_gi_Cach_su_dung_hoa_don_dien_tu_trong_doanh_nghiep\"><\/span>What is an electronic invoice? How to use electronic invoices in business?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<blockquote>\n<p class=\"ng-star-inserted\"><strong class=\"ng-star-inserted\"><span class=\"ng-star-inserted\">Electronic bill<\/span><\/strong><span class=\"ng-star-inserted\">\u00a0is a type of document that is created, sent, received, stored and managed entirely by electronic means. It plays a central role in many modern business systems and processes:<\/span><\/p>\n<\/blockquote>\n<ul>\n<li><span class=\"ng-star-inserted\">As a core component of\u00a0<\/span><strong class=\"ng-star-inserted\"><span class=\"ng-star-inserted\">Enterprise financial management system<\/span><\/strong><span class=\"ng-star-inserted\">.<\/span><\/li>\n<li><span class=\"ng-star-inserted\">Is an important document confirming a purchase and sale transaction, especially in\u00a0<\/span><strong class=\"ng-star-inserted\"><span class=\"ng-star-inserted\">e-commerce system<\/span><\/strong><span class=\"ng-star-inserted\">.<\/span><\/li>\n<li><span class=\"ng-star-inserted\">Plays an essential role in\u00a0<\/span><strong class=\"ng-star-inserted\"><span class=\"ng-star-inserted\">digitizing the supply chain<\/span><\/strong><span class=\"ng-star-inserted\">.<\/span><\/li>\n<li><span class=\"ng-star-inserted\">Usually\u00a0<\/span><span class=\"ng-star-inserted\">integration<\/span><span class=\"ng-star-inserted\">\u00a0tight on the\u00a0<\/span><strong class=\"ng-star-inserted\"><span class=\"ng-star-inserted\">ERP system (Enterprise Resource Planning)<\/span><\/strong><span class=\"ng-star-inserted\">\u00a0to manage overall operations.<\/span><\/li>\n<li><span class=\"ng-star-inserted\">Connected and <\/span><span class=\"ng-star-inserted\">integration<\/span><span class=\"ng-star-inserted\">\u00a0enter\u00a0<\/span><strong class=\"ng-star-inserted\"><span class=\"ng-star-inserted\">Electronic tax management system<\/span><\/strong><span class=\"ng-star-inserted\">\u00a0of tax authorities to serve tax management and compliance.<\/span><\/li>\n<\/ul>\n<p>Thus, an electronic invoice is not only a simple financial document but also an important link connecting different management systems of enterprises and state management agencies.<\/p>\n<figure id=\"attachment_999971226\" aria-describedby=\"caption-attachment-999971226\" style=\"width: 1200px\" class=\"wp-caption alignnone\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-999971226\" title=\"Understanding the concept of electronic invoices helps to link different management systems of the business.\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/Hoa-don-dien-tu-la-gi.jpg\" alt=\"Understanding the concept of electronic invoices helps to link different management systems of the business.\" width=\"1200\" height=\"1200\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/Hoa-don-dien-tu-la-gi.jpg 2000w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/Hoa-don-dien-tu-la-gi-300x300.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/Hoa-don-dien-tu-la-gi-1024x1024.jpg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/Hoa-don-dien-tu-la-gi-150x150.jpg 150w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/Hoa-don-dien-tu-la-gi-768x768.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/Hoa-don-dien-tu-la-gi-1536x1536.jpg 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/Hoa-don-dien-tu-la-gi-12x12.jpg 12w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999971226\" class=\"wp-caption-text\">Understanding the concept of electronic invoices helps to link different management systems of the business.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Phan_loai_hoa_don_dien_tu\"><\/span><b>Classification of electronic invoices<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\"><strong><a href=\"https:\/\/bizzi.vn\/hoa-don-dien-tu\/\">Electronic bill<\/a><\/strong> classified based on various criteria, including <strong>legal<\/strong>, purpose of use, and type of enterprise. In Article 5 of Decree No. 119\/2018\/ND-CP, which officially took effect from November 1, 2018, the Government has regulated and classified electronic invoices in detail.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are some common classifications:<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Phan_loai_theo_noi_dung_hoa_don\"><\/span><b>Classify by invoice content<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Value Added Tax (VAT) Invoice<\/b><span style=\"font-weight: 400;\">: For organizations and businesses that declare taxes using the deduction method.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Sales invoice<\/b><span style=\"font-weight: 400;\">: For organizations and individuals<strong> declare and pay taxes online<\/strong> by direct method<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Export invoice<\/b><span style=\"font-weight: 400;\">: Applicable to businesses exporting goods and services abroad.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Special invoice<\/b><span style=\"font-weight: 400;\">: Special fields such as petroleum, electricity, water, telecommunications, finance.<\/span><\/li>\n<\/ul>\n<figure id=\"attachment_999971862\" aria-describedby=\"caption-attachment-999971862\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999971862\" title=\"Classify electronic invoices by content into 4 types: VAT, sales, export and specific.\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/mau-tk-gtgt-04.jpeg\" alt=\"Classify electronic invoices by content into 4 types: VAT, sales, export and specific.\" width=\"1200\" height=\"889\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/mau-tk-gtgt-04.jpeg 1256w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/mau-tk-gtgt-04-300x222.jpeg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/mau-tk-gtgt-04-1024x758.jpeg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/mau-tk-gtgt-04-768x569.jpeg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/mau-tk-gtgt-04-16x12.jpeg 16w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999971862\" class=\"wp-caption-text\">Classify electronic invoices by content into 4 types: VAT, sales, export and specific.<\/figcaption><\/figure>\n<h3><span class=\"ez-toc-section\" id=\"Phan_loai_theo_hinh_thuc_su_dung\"><\/span><b>Classification by form of use<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Electronic invoice with tax authority code<\/b><span style=\"font-weight: 400;\">: Businesses need to send invoices to the tax authority to get a code before using.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Electronic invoices without tax authority codes<\/b><span style=\"font-weight: 400;\">: For eligible businesses to self-generate invoices without an authentication code.<\/span><\/li>\n<\/ul>\n<figure id=\"attachment_999971863\" aria-describedby=\"caption-attachment-999971863\" style=\"width: 1200px\" class=\"wp-caption alignnone\"><img decoding=\"async\" class=\"wp-image-999971863\" title=\"Classify electronic invoices according to usage form including those with codes and those without codes.\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/images2445037_1KT.jpg\" alt=\"Classify electronic invoices according to usage form including those with codes and those without codes.\" width=\"1200\" height=\"837\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/images2445037_1KT.jpg 800w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/images2445037_1KT-300x209.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/images2445037_1KT-768x536.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/images2445037_1KT-18x12.jpg 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999971863\" class=\"wp-caption-text\">Classify electronic invoices according to usage form including those with codes and those without codes.<\/figcaption><\/figure>\n<h3><span class=\"ez-toc-section\" id=\"Phan_loai_theo_chuc_nang\"><\/span><b>Classification by function<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Original invoice (original invoice)<\/b><span style=\"font-weight: 400;\">: The official invoice issued in the transaction.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Adjustment invoice<\/b><span style=\"font-weight: 400;\">: Used to correct incorrect content of the original invoice.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Replacement invoice<\/b><span style=\"font-weight: 400;\">: Created to replace the original invoice when there is a serious error.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Invoice Cancellation<\/b><span style=\"font-weight: 400;\">: Invoice is canceled because it is no longer valid.<\/span><\/li>\n<\/ul>\n<figure id=\"attachment_999971229\" aria-describedby=\"caption-attachment-999971229\" style=\"width: 1201px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999971229\" title=\"Original invoice is the official document issued in the transaction.\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/hoa-don-thay-the.jpg\" alt=\"Original invoice is the official document issued in the transaction.\" width=\"1201\" height=\"955\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/hoa-don-thay-the.jpg 797w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/hoa-don-thay-the-300x239.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/hoa-don-thay-the-768x611.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/hoa-don-thay-the-15x12.jpg 15w\" sizes=\"(max-width: 1201px) 100vw, 1201px\" \/><figcaption id=\"caption-attachment-999971229\" class=\"wp-caption-text\">Original invoice is the official document issued in the transaction.<\/figcaption><\/figure>\n<p><b>Sort by format<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Digitally signed PDF invoice<\/b><span style=\"font-weight: 400;\">: Stored and <strong>Automatically send to buyers via email<\/strong> but cannot be edited.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>XML Invoice<\/b><span style=\"font-weight: 400;\">: Standard format for sending to tax authorities and accounting systems.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Ban_the_hien_hoa_don_dien_tu_la_gi\"><\/span><b>What is an electronic invoice?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">An electronic invoice representation is a visible version of the original electronic invoice in a readable format, usually as a PDF file or printed on paper. The representation helps users (businesses, customers, tax authorities) easily check the invoice content, but has no legal value if it lacks authentication elements.<\/span><\/p>\n<p>&nbsp;<\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Criteria<\/b><\/td>\n<td><b>Original Electronic Invoice<\/b><\/td>\n<td><b>Electronic Invoice Presentation<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Format<\/b><\/td>\n<td><span style=\"font-weight: 400;\">XML file (digital data)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">PDF, image or paper printout<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Legal value<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Legally valid if there is an electronic signature and tax authority code (if required)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">No legal value without digital signature, for reference only<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Used for tax declaration<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Used<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Not used<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Edit, save<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Stored on accounting software systems and tax authorities<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Can be printed or stored on a computer but has no legal value without the original XML file.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Look up, check<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Readable only with specialized software<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Easy to read, easy to check information with the naked eye<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">In short, it is necessary to understand what an electronic invoice is and distinguish it from the electronic invoice representation. The original electronic invoice has legal value and is used as a basis for transactions, payments, accounting, inspections, and checks. Meanwhile, the electronic invoice representation is only valid for keeping records and monitoring, and is not valid for transactions and payments.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Dieu_kien_de_hoa_don_dien_tu_duoc_cong_nhan\"><\/span><b>Conditions for electronic invoices to be recognized<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">For electronic invoices (E-invoices) to have legal value and be recognized in transactions, businesses need to ensure compliance with the following regulations:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There is sufficient assurance of the integrity of the information contained in the electronic invoice.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The information contained in an electronic invoice is accessible and usable in its complete form when necessary.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Regarding format, electronic invoices must be created in standard XML format as prescribed by the General Department of Taxation. There may be a PDF version, but XML is the legal original.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When there is a change in the invoice system, businesses must update information with the tax authorities.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Cac_noi_dung_can_thiet_cua_hoa_don_dien_tu\"><\/span><b>Necessary contents of electronic invoice\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice name, invoice symbol, sample symbol, invoice serial number.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Name, address, <a href=\"https:\/\/bizzi.vn\/cach-tra-cuu-ma-so-thue-doanh-nghiep-don-gian-tren-zalo\/\"><strong>tax code<\/strong><\/a> of the seller.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Name, address, tax identification number of the buyer.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tax rate, VAT amount (if any).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Name of goods and services; unit, quantity, unit price of goods and services; total amount in numbers and words.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Electronic signature<\/strong> according to the seller&#039;s law; date, month and year of making and sending the invoice.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoices are presented in Vietnamese.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Hoa_don_dien_tu_theo_Nghi_dinh_123\"><\/span>Electronic invoices according to Decree 123<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">According to <\/span><b>Decree 123\/2020\/ND-CP<\/b><span style=\"font-weight: 400;\"> and <\/span><b>Circular 78\/2021\/TT-BTC<\/b><span style=\"font-weight: 400;\">, organizations that want to initiate electronic invoices must meet the following conditions:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is an economic organization that meets the conditions and is conducting electronic transactions in tax declaration with the tax authority; or is an economic organization that uses electronic transactions in banking activities.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There are locations, information transmission lines, information networks, and transmission equipment that meet the requirements for exploitation, control, processing, use, preservation, and storage of electronic invoices.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There is a team of qualified and capable executors to perform the creation, establishment and use of electronic invoices according to regulations.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Have <strong>c<\/strong><\/span><\/span><strong>Digital signature in commercial transactions<\/strong> as prescribed by law.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There is software for selling goods, managing customers and services connected to <strong>business accounting software<\/strong>, ensuring that data of electronic invoices for the sale of goods and provision of services is automatically transferred to the accounting software (or database) at the time of invoice creation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">There are data backup and data recovery procedures, <strong>l<\/strong><\/span><\/span><strong>Store electronic data according to the law.<\/strong><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Cach_phat_hanh_hoa_don_dien_tu\"><\/span>How to issue electronic invoices<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enterprises must have a decision to apply electronic invoices.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Notice of electronic invoice issuance, sent to management agency, posted on the General Department of Taxation&#039;s website.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sign the sample invoice and send it to the tax authority.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Huong_dan_su_dung_hoa_don_dien_tu\"><\/span><strong>Instructions for using electronic invoices<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Step 1: Create electronic invoice.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Step 2: Send electronic invoices to buyers of goods and services.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Step 3: Handling erroneous electronic invoices.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Co_nen_chuyen_sang_hoa_don_dien_tu\"><\/span>Should we switch to electronic invoices?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Legal electronic invoices and electronic documents are converted into paper invoices and documents when required by economic and financial operations or at the request of tax authorities, auditing, inspection, examination and investigation agencies and in accordance with the provisions of law on inspection, examination and investigation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The conversion of electronic invoices and electronic documents into paper invoices and documents must ensure the correctness between the content of the electronic invoices and electronic documents and the paper invoices and documents after conversion.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Electronic invoices and electronic documents converted into paper invoices and documents are only valid for keeping records and monitoring according to the provisions of the law on accounting and the law on electronic transactions, and are not valid for transactions and payments, except in cases where invoices are created from cash registers connected to transfer electronic data to tax authorities according to the provisions of this Decree.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Cau_hoi_thuong_gap\"><\/span><b>Frequently asked questions<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b><i>How is an electronic invoice different from a traditional paper invoice?<\/i><\/b><\/p>\n<p><span style=\"font-weight: 400;\">Electronic invoices are faster, more cost-effective and safer than traditional paper invoices, with features such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Electronic data (PDF, XML files)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Stored on computer systems, accounting software or tax authority systems<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatically update with tax authorities<\/span><\/li>\n<\/ul>\n<p><b><i>Is electronic invoice mandatory?<\/i><\/b><\/p>\n<p><span style=\"font-weight: 400;\">Yes. From July 1, 2022, according to Decree 123\/2020\/ND-CP and Circular 78\/2021\/TT-BTC, all businesses, organizations and individuals are required to use electronic invoices, completely replacing paper invoices. Some special cases (small businesses, areas without IT infrastructure) may be extended according to the guidance of the tax authorities.<\/span><\/p>\n<p><b><i>How to create and use electronic invoices?<\/i><\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Step 1: Register to Use Electronic Invoice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Step 2: Choose a Billing Software Provider<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Step 3: Configure and Create Invoice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Step 4: Send and store Invoice<\/span><\/li>\n<\/ul>\n<p><em><b>Are electronic invoices safe and secure?\u00a0<\/b><\/em><\/p>\n<p><span style=\"font-weight: 400;\">Yes. Electronic invoices are safer than paper invoices thanks to security mechanisms such as digital signatures that ensure integrity and cannot be edited; data encryption prevents falsification or theft of information. Strictly managed by tax authorities, helping to reduce tax fraud and fake invoices.<\/span><\/p>\n<p><b><i>Where to look up electronic invoices? <em>Yes<strong data-start=\"1763\" data-end=\"1798\">Easy to look up anytime, anywhere?<\/strong><\/em><\/i><\/b><\/p>\n<p>You can easily <strong>look up electronic invoice<\/strong> anywhere, just need internet. Here are 2 ways for your reference:<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Method 1: Look up on the General Department of Taxation&#039;s Information Portal<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Access: <\/span><a href=\"https:\/\/hoadondientu.gdt.gov.vn\" rel=\"nofollow noopener\" target=\"_blank\"><b>https:\/\/hoadondientu.gdt.gov.vn<\/b><\/a><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Method 2: Look up on the invoice lookup system website<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Access: <\/span><a href=\"https:\/\/tracuuhoadon.gdt.gov.vn\/tc1hd.html\" rel=\"nofollow noopener\" target=\"_blank\"><span style=\"font-weight: 400;\">\u00a0https:\/\/tracuuhoadon.gdt.gov.vn\/tc1hd.html<\/span><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tieu_chi_lua_chon_don_vi_dang_ky_su_dung_hoa_don_dien_tu\"><\/span><b>Criteria for selecting units to register to use electronic invoices<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The supplier must be on the list licensed by the General Department of Taxation, ensuring the system complies with Decree 123\/2020\/ND-CP and Circular 78\/2021\/TT-BTC.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Have a system of equipment and techniques to ensure the provision of electronic invoice solutions that meet business requirements and legal regulations on invoice issuance.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ability to detect, warn and prevent illegal access and attacks on the network environment to ensure the security and integrity of data exchanged between participating parties.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">High Security &amp; Reliability: <\/span><span style=\"font-weight: 400;\">Valid digital signature, ensuring information encryption, anti-counterfeiting and unauthorized access; Backup &amp; recovery system for at least 10 years according to legal regulations, avoiding data loss.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">There is a software program for creating, creating and transmitting electronic invoices to ensure that the electronic invoices are created in accordance with the prescribed content.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Deployed a system providing information technology solutions to serve electronic data exchange between businesses or between organizations.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There are transparent and reasonable costs, no hidden fees, and many flexible service packages according to business needs.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"B-Invoice_%E2%80%93_Giai_phap_hoa_don_dien_tu_tich_hop_may_ban_hang\"><\/span><b>B-Invoice \u2013 Electronic invoice solution integrated with POS\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">B-Invoice is the solution<strong> electronic invoice software<\/strong> Okay <strong>General Department of Taxation<\/strong> recognized, fully meeting the professional requirements as prescribed by law. In addition, B-Invoice also brings many outstanding benefits to businesses.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">B-Invoice electronic invoice includes:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Regular electronic invoice<\/b><span style=\"font-weight: 400;\">: Fully comply with current regulations of the Ministry of Finance on electronic invoices, helping businesses issue electronic invoices quickly, accurately and legally.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Electronic invoices generated from cash registers (POS)<\/b><span style=\"font-weight: 400;\">:Easily issue electronic invoices from sales transactions at the point of sale when B-Invoice integrates with popular cash registers (POS) on the market.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Electronic ticket:<\/b><span style=\"font-weight: 400;\"> Businesses can manage ticket sales and create electronic ticket invoices effectively.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Advantages of B-Invoice electronic invoice:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Diverse models, designed according to business needs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easy integration and customization with <strong><a href=\"https:\/\/bizzi.vn\/tich-hop-erp\/\">Enterprise resource planning (ERP) system<\/a><\/strong>, accounting software,\u2026<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easily search and retrieve original invoices, saving time and effort in management.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Supports digital signatures and digital signing methods<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Security according to ISO 27001 standard, ensuring information security for businesses.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Store invoices for 10 years as required by law.<\/span><\/li>\n<\/ul>\n<figure id=\"attachment_999971230\" aria-describedby=\"caption-attachment-999971230\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999971230\" title=\"B-Invoice \u2013 Electronic invoice software integrated with POS machine recognized by General Department of Taxation\u00a0\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/Giai-phap-hoa-don-dien-tu-B-Invoice.jpg\" alt=\"B-Invoice \u2013 Electronic invoice software integrated with POS machine recognized by General Department of Taxation\u00a0\" width=\"1200\" height=\"608\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/Giai-phap-hoa-don-dien-tu-B-Invoice.jpg 1440w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/Giai-phap-hoa-don-dien-tu-B-Invoice-300x152.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/Giai-phap-hoa-don-dien-tu-B-Invoice-1024x519.jpg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/Giai-phap-hoa-don-dien-tu-B-Invoice-768x389.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/03\/Giai-phap-hoa-don-dien-tu-B-Invoice-18x9.jpg 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999971230\" class=\"wp-caption-text\">B-Invoice \u2013 Electronic invoice software integrated with POS machine recognized by General Department of Taxation\u00a0<\/figcaption><\/figure>\n<p><span style=\"font-weight: 400;\">To choose the right e-invoice provider, businesses need to prioritize legality, security, good integration with accounting software, and reasonable cost. <\/span><span style=\"font-weight: 400;\">Based on the essential needs of the market, Bizzi has built and developed invoice processing software to support businesses in which the first step is automatic invoice processing software to replace the check solution. and traditional data entry.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Since its launch, Bizzi has attracted customers from large-scale corporate enterprises in various fields such as: Grab, GS25, Circle K, Tiki, Guardian, Medicare, Pharmacity, to SMEs together with with more than 4,000 vendors using the platform daily. As of 10\/2021, the total value of monthly invoices processed through Bizzi platform reaches more than 300 million USD.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><i><span style=\"font-weight: 400;\"><strong>Link to register for a trial of Bizzi products:<\/strong> https:\/\/bizzi.vn\/dang-ky-dung-thu\/\u00a0<\/span><\/i><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><i><span style=\"font-weight: 400;\"><strong>Schedule a demo:<\/strong> https:\/\/bizzi.vn\/dat-lich-demo\/\u00a0<\/span><\/i><\/li>\n<\/ul>\n<p>You may be interested in:<\/p>\n<ul>\n<li><strong><a href=\"https:\/\/bizzi.vn\/tra-cuu-hoa-don-dien-tu-tong-cuc-thue\/\">How to look up electronic invoices on the Tax page<\/a><\/strong><\/li>\n<li><strong><a href=\"https:\/\/bizzi.vn\/huong-dan-cu-the-thu-tuc-huy-hoa-don-dien-tu-theo-dung-quy-dinh\/\">Procedures for canceling electronic invoices in accordance with regulations<\/a><\/strong><\/li>\n<\/ul>","protected":false},"excerpt":{"rendered":"<p>An invoice is an accounting document created by an organization or individual selling goods or providing services, recording sales information...<\/p>","protected":false},"author":56,"featured_media":999971230,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[263],"tags":[],"class_list":["post-999971224","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-kien-thuc"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999971224","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/56"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999971224"}],"version-history":[{"count":6,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999971224\/revisions"}],"predecessor-version":[{"id":999971857,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999971224\/revisions\/999971857"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999971230"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999971224"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999971224"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999971224"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}