{"id":999973170,"date":"2025-05-06T17:59:41","date_gmt":"2025-05-06T10:59:41","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999973170"},"modified":"2026-06-09T13:54:29","modified_gmt":"2026-06-09T06:54:29","slug":"build-ineffective-work-regulations-of-the-company","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/","title":{"rendered":"Build effective company expense regulations"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">To effectively build a company&#039;s business expense regulations, it not only requires clear administrative and accounting requirements but also must be suitable for the specific operations of the business. Refer to the article below by Bizzi to grasp the instructions for building and the latest business expense regulations templates for 2025.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Mau_quy_dinh_cong_tac_phi_cua_cong_ty_la_gi\" >What is the company&#039;s business travel expense policy?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Quy_trinh_xet_duyet_mau_quy_dinh_cong_tac_phi_cua_cong_ty\" >Company business expense regulations sample approval process<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Tam_quan_trong_cua_viec_xay_dung_quy_dinh_cong_tac_phi_cua_cong_ty\" >The importance of establishing company travel expense regulations<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Noi_dung_mau_quy_dinh_cong_tac_phi_cua_cong_ty_gom_nhung_gi\" >What does the company&#039;s business trip expense regulation include?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#06_mau_quy_dinh_cong_tac_phi_moi_nhat_2025\" >06 latest business trip expense regulations 2025<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Luu_y_khi_xay_dung_mau_quy_dinh_cong_tac_phi_cho_cong_ty\" >Notes when building a business trip expense regulation template for the company<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Ung_dung_phan_mem_thiet_lap_mau_quy_dinh_cong_tac_phi_cua_cong_ty\" >Software application to set up company&#039;s business expense regulations template<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Tinh_nang_noi_bat_cua_Bizzi_Expense\" >Outstanding features of Bizzi Expense:<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Xay_dung_kiem_soat_quy_trinh_cong_tac_minh_bach\" >Build &amp; control transparent work processes<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Tich_hop_nen_tang_dat_ve_so_sanh_gia\" >Integrated ticket booking &amp; price comparison platform<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Quan_ly_chi_phi_cong_tac_theo_thoi_gian_thuc\" >Manage business expenses in real time<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Han_muc_va_canh_bao_chi_tieu\" >Spending limits and alerts<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#So_hoa_tu_dong_hoa_quy_trinh_de_nghi_%E2%80%93_phe_duyet_%E2%80%93_quyet_toan\" >Digitize &amp; automate the request \u2013 approval \u2013 settlement process<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Quan_ly_phan_quyen_bao_mat_cao\" >High security &amp; authorization management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Theo_doi_trang_thai_phe_duyet_theo_thoi_gian_thuc\" >Track approval status in real time<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Tich_hop_AI_kiem_tra_chung_tu\" >Integrated AI to check documents<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Quan_ly_ngan_sach_cong_tac_phi_theo_thoi_gian_thuc\" >Manage your travel budget in real time<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Tich_hop_voi_phan_mem_ke_toan_ERP\" >Integrates with accounting &amp; ERP software<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Bao_cao_va_phan_tich_chi_phi_chuyen_sau\" >In-depth cost reporting and analysis<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Ung_dung_da_nen_tang_%E2%80%93_linh_hoat_cho_moi_nguoi_dung\" >Cross-platform application \u2013 flexible for all users<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/bizzi.vn\/en\/build-ineffective-work-regulations-of-the-company\/#Ket_luan\" >Conclude<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Mau_quy_dinh_cong_tac_phi_cua_cong_ty_la_gi\"><\/span>What is the company&#039;s business travel expense policy?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A company business trip expense policy is an internal document that clearly outlines the expenses to be paid when employees travel on business, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Applicable objects<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Scope of work<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Expenses for items such as: Travel expenses (airfare, taxi, gas), Accommodation expenses (hotel, motel), Food expenses, Business allowance, Other related expenses<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Advance payment and settlement process for business expenses<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Required documents and certificates<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The purpose of establishing a company business trip expense regulation template is to establish a unified framework for monitoring, managing and paying expenses incurred when employees are sent on business trips. Specifically:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Standardize information and processes, creating uniformity in forms between departments.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Serves as a basis for advances and settlement, helping accountants and managers easily appraise, approve expenditures and store records.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Support effective cost management: Provide an overview of work-related expenses, thereby controlling the budget well and avoiding overspending.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create transparency and clarity internally.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Increase professionalism and enhance employee satisfaction when performing work outside.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Quy_trinh_xet_duyet_mau_quy_dinh_cong_tac_phi_cua_cong_ty\"><\/span>Company business expense regulations sample approval process<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The business expense approval process is an important part of ensuring that spending \u2013 approval \u2013 payment is transparent, systematic and in accordance with internal regulations. Below is a standard process, you can customize according to the size and model of your company:<\/span><\/p>\n<p><b>Step 1: Plan and propose work<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The proposer (employee or team leader) makes a work request form, stating clearly: Purpose of work, Time - location, Estimated costs: travel, accommodation, meals, allowances...<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Submit to Department Head or direct manager for approval.<\/span><\/li>\n<\/ul>\n<p><b>Step 2: Review and advance business expenses<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Once approved, the business traveler can submit a request for an advance (if needed).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The accounting department checks the validity of the documents and makes advances according to regulations.<\/span><\/li>\n<\/ul>\n<p><b>Step 3: Do the work<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The staff carried out the work as planned.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">During work, it is necessary to keep all expense documents (invoices, bus tickets, hotel bills, receipts, etc.).<\/span><\/li>\n<\/ul>\n<p><b>Step 4: Report &amp; Settlement of business expenses<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">After completing the work, within 3 - 5 working days: Submit Work Report (if required) &gt;&gt; Attach Work Expense Settlement Form &gt;&gt; Attach full invoice and documents<\/span><\/li>\n<\/ul>\n<figure id=\"attachment_999973172\" aria-describedby=\"caption-attachment-999973172\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-999973172\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty.jpg-1.jpg\" alt=\"Bizzi-form-of-regulations-on-work-commission-of-the-company.jpg 1\" width=\"1200\" height=\"800\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty.jpg-1.jpg 1920w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty.jpg-1-300x200.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty.jpg-1-1024x683.jpg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty.jpg-1-768x512.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty.jpg-1-1536x1024.jpg 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty.jpg-1-18x12.jpg 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999973172\" class=\"wp-caption-text\">Establish a process for reviewing the company&#039;s business travel expense regulations<\/figcaption><\/figure>\n<p><b>Step 5: Check and pay<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accounting department checks the validity of the documents: Compare with the business trip allowance, Check original documents<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Proceed to pay the difference (if any) or recover the excess advance.<\/span><\/li>\n<\/ul>\n<p><b>Step 6: Save the file<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">All records are stored in the accounting department for future reconciliation, auditing or reporting.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Tam_quan_trong_cua_viec_xay_dung_quy_dinh_cong_tac_phi_cua_cong_ty\"><\/span>The importance of establishing company travel expense regulations<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Establishing a business expense policy is an important part of your business&#039;s financial and human resource management. Here are the main reasons and benefits that show why it is important:<\/span><\/p>\n<p><b>Financial transparency<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Helps control work costs clearly, avoid loss and unreasonable spending.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It is the basis for accountants to easily assess and settle work expenses.<\/span><\/li>\n<\/ul>\n<p><b>Fairness and internal consistency<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Avoid the situation where one person gets paid more and another gets paid less, causing disunity or complaints.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employees in each department and position know their rights and obligations when on business trips.<\/span><\/li>\n<\/ul>\n<p><b>Convenient for approval \u2013 payment<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Having a clear process helps managers and accountants quickly approve advances and final payments.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce the situation of missing documents, wasting time to supplement, and prolonging payment.<\/span><\/li>\n<\/ul>\n<p><b>Legally compliant and easily auditable<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Establishing regulations helps companies comply with accounting and tax laws.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When there is an internal or third party inspection or audit, this is the basis for transparent explanation.<\/span><\/li>\n<\/ul>\n<p><b>Encourage and support employees on business trips<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Being supported with reasonable business expenses will create peace of mind and comfort for employees.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It is a way to show concern and professionalism in compensation policy.<\/span><\/li>\n<\/ul>\n<p><b>Limit risks and disputes<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lack of clear regulations often leads to internal conflicts or legal risks.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There are written regulations to help handle arising situations objectively.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Noi_dung_mau_quy_dinh_cong_tac_phi_cua_cong_ty_gom_nhung_gi\"><\/span>What does the company&#039;s business trip expense regulation include?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A company&#039;s business expense policy template usually includes clear, detailed content to ensure transparency, fairness, and ease of management. Below are the main components, along with a detailed analysis of each section so you can easily build or edit:<\/span><\/p>\n<p><b>Purpose and scope of application<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Purpose: <span style=\"font-weight: 400;\">Explain the reasons for issuing the regulation, in order to control reasonable costs, support employees in performing their duties and ensure financial transparency.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Scope: <span style=\"font-weight: 400;\">Applicable to all employees (official, probationary, contract...) or Applicable to domestic or international business trips sent by the company.<\/span><\/li>\n<\/ul>\n<p><b>Subjects and conditions for receiving business expenses<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Personnel sent on business trips have a written decision or approval from a competent authority.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Work must serve work purposes, not applicable to individuals who go on their own.<\/span><\/li>\n<\/ul>\n<p><b>Business travel expenses paid<\/b><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Cost Type<\/b><\/td>\n<td><b>Payment content<\/b><\/td>\n<td><b>Note<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Move<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Bus tickets, plane tickets, taxi, gas<\/span><\/td>\n<td><span style=\"font-weight: 400;\">According to the actual invoice<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Accommodation<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Hotels, motels<\/span><\/td>\n<td><span style=\"font-weight: 400;\">According to the ceiling prescribed by level<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Eat and drink<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Meal expenses during business trip<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Can be based on daily rate<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Allowance<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Support beyond actual costs<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Depending on working time<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Other costs<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Parking, road tolls, document printing, entrance tickets\u2026<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Must have valid documents<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>Advance payment and settlement process<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Advance: Staff submits a request for advance payment of business expenses 3-5 days before the trip, approved and paid by the accountant.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Settlement: After completing the work, the employee must submit documents and settlement within 3 - 5 working days.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Required documents: Business trip settlement form, Business report (if any), Invoice, valid documents<\/span><\/li>\n<\/ul>\n<p><b>Business trip expense level (reference)<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Can be divided by personnel level or geographical location (large city - province, district...)<\/span><\/li>\n<\/ul>\n<table style=\"height: 202px;\" width=\"628\">\n<tbody>\n<tr>\n<td><b>Item<\/b><\/td>\n<td><b>Staff<\/b><\/td>\n<td><b>Manage<\/b><\/td>\n<td><b>Board of Directors<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Accommodation<\/span><\/td>\n<td><span style=\"font-weight: 400;\">500k<\/span><\/td>\n<td><span style=\"font-weight: 400;\">800k<\/span><\/td>\n<td><span style=\"font-weight: 400;\">1,200k<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Eat and drink<\/span><\/td>\n<td><span style=\"font-weight: 400;\">200k<\/span><\/td>\n<td><span style=\"font-weight: 400;\">250k<\/span><\/td>\n<td><span style=\"font-weight: 400;\">300k<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Allowance\/day<\/span><\/td>\n<td><span style=\"font-weight: 400;\">100k<\/span><\/td>\n<td><span style=\"font-weight: 400;\">150k<\/span><\/td>\n<td><span style=\"font-weight: 400;\">200k<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>Responsibility and handling of violations<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Business travelers must keep complete documents and declare honestly.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">Intentionally making false declarations, missing documents, or failing to repay advances may result in disciplinary action according to company regulations.<\/span><\/li>\n<\/ul>\n<p><b>Terms of enforcement<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Clearly state the effective date from the date of signing.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assign to HR\/accounting department to disseminate and supervise implementation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Specify the department that has the authority to make adjustments when there are changes in tax policies or laws.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"06_mau_quy_dinh_cong_tac_phi_moi_nhat_2025\"><\/span>06 latest business trip expense regulations 2025<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To help human resource managers easily choose business travel regulations that suit the characteristics of their business, Bizzi introduces the latest 2025 business travel expense regulations templates, which businesses can download and use for free:<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b>Sample regulations on working regime and working expenses of the company<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Download now <\/span><a href=\"https:\/\/docs.google.com\/document\/d\/1TNdqIViq5Xr8fTAfkAA12ENLeP1SebvbF9HFJj36xoc\/edit?usp=sharing\" rel=\"nofollow noopener\" target=\"_blank\"><span style=\"font-weight: 400;\">here<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<figure id=\"attachment_999973173\" aria-describedby=\"caption-attachment-999973173\" style=\"width: 517px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999973173 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-2.png\" alt=\"Bizzi-company-fee-regulations-sample 2\" width=\"517\" height=\"520\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-2.png 517w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-2-298x300.png 298w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-2-150x150.png 150w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-2-12x12.png 12w\" sizes=\"(max-width: 517px) 100vw, 517px\" \/><figcaption id=\"caption-attachment-999973173\" class=\"wp-caption-text\">Sample regulations on working regime and working expenses of the company<\/figcaption><\/figure>\n<ul>\n<li aria-level=\"1\"><b>Sample decision paper to send employees and officers on business trips.<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Download now <\/span><a href=\"https:\/\/docs.google.com\/document\/d\/1szg98Uy5V07Un3pVgXa6Pke5HnUaxJqf\/edit?usp=sharing&amp;ouid=103966252921325271535&amp;rtpof=true&amp;sd=true\" rel=\"nofollow noopener\" target=\"_blank\"><span style=\"font-weight: 400;\">here.<\/span><\/a><\/p>\n<figure id=\"attachment_999973174\" aria-describedby=\"caption-attachment-999973174\" style=\"width: 493px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999973174 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-3.png\" alt=\"Bizzi-company-fee-regulations-sample 3\" width=\"493\" height=\"563\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-3.png 493w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-3-263x300.png 263w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-3-11x12.png 11w\" sizes=\"(max-width: 493px) 100vw, 493px\" \/><figcaption id=\"caption-attachment-999973174\" class=\"wp-caption-text\">Sample decision paper to send employees and officers on business trips.<\/figcaption><\/figure>\n<ul>\n<li aria-level=\"1\"><b>Travel permit form according to circular 200.<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Download now <\/span><a href=\"https:\/\/docs.google.com\/document\/d\/1GFAzdEuQAH6bG1KZeFFFTUZI4DU-yXv1\/edit?usp=sharing&amp;ouid=103966252921325271535&amp;rtpof=true&amp;sd=true\" rel=\"nofollow noopener\" target=\"_blank\"><span style=\"font-weight: 400;\">here<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<figure id=\"attachment_999973175\" aria-describedby=\"caption-attachment-999973175\" style=\"width: 499px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999973175 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-4.png\" alt=\"Bizzi-form-of-company-fees-4\" width=\"499\" height=\"569\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-4.png 499w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-4-263x300.png 263w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-4-11x12.png 11w\" sizes=\"(max-width: 499px) 100vw, 499px\" \/><figcaption id=\"caption-attachment-999973175\" class=\"wp-caption-text\">Travel permit form according to circular 200.<\/figcaption><\/figure>\n<ul>\n<li aria-level=\"1\"><b>Sample request form for advance payment of business expenses according to Circular 200.<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Download now <\/span><a href=\"https:\/\/docs.google.com\/document\/d\/15w1asdxQT7yocTVP54quQdW9z8Ulq6qd\/edit?usp=sharing&amp;ouid=103966252921325271535&amp;rtpof=true&amp;sd=true\" rel=\"nofollow noopener\" target=\"_blank\"><span style=\"font-weight: 400;\">here<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<figure id=\"attachment_999973176\" aria-describedby=\"caption-attachment-999973176\" style=\"width: 437px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999973176 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-5.png\" alt=\"Bizzi-form-of-company-fees-regulations-5\" width=\"437\" height=\"547\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-5.png 437w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-5-240x300.png 240w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-5-10x12.png 10w\" sizes=\"(max-width: 437px) 100vw, 437px\" \/><figcaption id=\"caption-attachment-999973176\" class=\"wp-caption-text\">Sample request form for advance payment of business expenses according to Circular 200.<\/figcaption><\/figure>\n<ul>\n<li aria-level=\"1\"><b>Sample request form for advance payment of business expenses according to Circular 133.<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Download now <\/span><a href=\"https:\/\/docs.google.com\/document\/d\/1uQeDT1UTIW5kQXUolFtGyTUvoEi0CI1X\/edit?usp=sharing&amp;ouid=103966252921325271535&amp;rtpof=true&amp;sd=true\" rel=\"nofollow noopener\" target=\"_blank\"><span style=\"font-weight: 400;\">here<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<figure id=\"attachment_999973177\" aria-describedby=\"caption-attachment-999973177\" style=\"width: 480px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999973177 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-6.png\" alt=\"Bizzi-form-of-company-fees-6\" width=\"480\" height=\"475\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-6.png 480w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-6-300x297.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-6-12x12.png 12w\" sizes=\"(max-width: 480px) 100vw, 480px\" \/><figcaption id=\"caption-attachment-999973177\" class=\"wp-caption-text\">Sample request form for advance payment of business expenses according to Circular 133.<\/figcaption><\/figure>\n<ul>\n<li aria-level=\"1\"><b>Request for payment of business expenses.<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Download now <\/span><a href=\"https:\/\/docs.google.com\/document\/d\/1UGHxfuruHIaL_JfLjRYryPItEN55GH0Q\/edit?usp=sharing&amp;ouid=103966252921325271535&amp;rtpof=true&amp;sd=true\" rel=\"nofollow noopener\" target=\"_blank\"><span style=\"font-weight: 400;\">here<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<figure id=\"attachment_999973178\" aria-describedby=\"caption-attachment-999973178\" style=\"width: 484px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999973178 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-7.png\" alt=\"Bizzi-form-of-company-fees-7\" width=\"484\" height=\"603\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-7.png 484w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-7-241x300.png 241w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-7-10x12.png 10w\" sizes=\"(max-width: 484px) 100vw, 484px\" \/><figcaption id=\"caption-attachment-999973178\" class=\"wp-caption-text\">Request for payment of business expenses.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Luu_y_khi_xay_dung_mau_quy_dinh_cong_tac_phi_cho_cong_ty\"><\/span>Notes when building a business trip expense regulation template for the company<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When building a business expense regulation template for a company, it is necessary to ensure the following core principles and notes to be both practical and ensure transparency - legality - feasibility:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Make sure the form has all the basic information such as business name, date of creation, information of the business traveler, means of transport, and estimated budget.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Content should be presented fully, clearly and concisely.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Use plain, formal language.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Make sure to have the signatures of the relevant individuals or departments.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Regulations on the storage of paper samples as a basis for calculating salaries or payments.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Ung_dung_phan_mem_thiet_lap_mau_quy_dinh_cong_tac_phi_cua_cong_ty\"><\/span>Software application to set up company&#039;s business expense regulations template<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Manual expense management (using paper, excel files, internal hand-to-hand transfers, etc.) is a common method in many small or non-digital businesses, but there are many limitations that affect the effectiveness of financial management and human resource experience. Below are typical problems, along with the orientation to switch to modern technology solutions:<\/span><\/p>\n<p><b>Paper-intensive, slow processing time<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Each business trip must print many forms: work request, advance payment, settlement, report, attached invoice...<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Moving documents between departments (employees \u2192 management \u2192 accounting) takes a lot of time, easily causing payment delays.\u00a0<\/span><\/li>\n<\/ul>\n<p><b>High risk of losing documents and invoices<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Paper invoices are easily torn, wrinkled, or lost during transportation or storage.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Errors in manual compilation (missed costs, incorrect declarations, etc.) affect payment and settlement.<\/span><\/li>\n<\/ul>\n<p><b>Impact on salary, bonus or benefits<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When the processing of advances and settlements is delayed, employees have to pay in advance for personal expenses that have not been reimbursed for a long time, causing frustration.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Late payment of business expenses may affect final payroll if the company makes deductions.<\/span><\/li>\n<\/ul>\n<p><b>Difficult to control budget \u2013 fraud is likely to occur<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There is no warning system for overspending or wrong type of expense.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Data is not synchronized, making it difficult for management to track total business expenses by month\/quarter or by department.<\/span><\/li>\n<\/ul>\n<p><b>Not optimal as business grows<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When the scale expands, branches in many provinces, and business trips increase in frequency, manual methods cause processing flow congestion.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lack of statistical and data analysis capabilities for management purposes.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Switching from manual expense management to using software not only helps businesses save costs and avoid losses, but also improves staff experience and standardizes financial and accounting processes in a more professional manner. <\/span><a href=\"https:\/\/bizzi.vn\/quan-ly-chi-phi\/\"><span style=\"font-weight: 400;\">Bizzi Expense<\/span><\/a><span style=\"font-weight: 400;\"> is a professional expense management software that helps businesses automate the entire process: <\/span><span style=\"font-weight: 400;\">From <\/span><b>send request \u2013 approve \u2013 book \u2013 advance \u2013 finalize<\/b><span style=\"font-weight: 400;\">, arrive <\/span><b>Cost reporting and analysis<\/b><span style=\"font-weight: 400;\">, helping to control spending and budget clearly for each business trip.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Tinh_nang_noi_bat_cua_Bizzi_Expense\"><\/span>Outstanding features of Bizzi Expense:<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<h4><span class=\"ez-toc-section\" id=\"Xay_dung_kiem_soat_quy_trinh_cong_tac_minh_bach\"><\/span>Build &amp; control transparent work processes<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Employees can create work requests (purpose, schedule, projected budget) in just a few steps.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Clear work approval process: including approval of schedules, budgets, air tickets, hotels, etc., ensuring control of expenses from the beginning.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999973313 size-large aligncenter\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Group-1000004625-1024x643.png\" alt=\"establish work policy\" width=\"1024\" height=\"643\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Group-1000004625-1024x643.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Group-1000004625-300x188.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Group-1000004625-768x482.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Group-1000004625-1536x964.png 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Group-1000004625-2048x1286.png 2048w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Group-1000004625-18x12.png 18w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Tich_hop_nen_tang_dat_ve_so_sanh_gia\"><\/span>Integrated ticket booking &amp; price comparison platform<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Integrate with airline ticket booking services via API, helping employees search and book tickets directly on the system.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Compare multiple prices according to approved budgets, in accordance with each business&#039;s working policies.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Automatically record ticket costs into business expense reports, instantly syncing with the financial system.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-999973314 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Travel-Management-System-2.png\" alt=\"should increase the number of orders and manage the work\" width=\"1600\" height=\"900\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Travel-Management-System-2.png 1600w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Travel-Management-System-2-300x169.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Travel-Management-System-2-1024x576.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Travel-Management-System-2-768x432.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Travel-Management-System-2-1536x864.png 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Travel-Management-System-2-18x10.png 18w\" sizes=\"(max-width: 1600px) 100vw, 1600px\" \/><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Quan_ly_chi_phi_cong_tac_theo_thoi_gian_thuc\"><\/span>Manage business expenses in real time<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Track air tickets, hotels, taxis, meals, allowances\u2026 for each trip.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Attach costs to individual employees, departments or business trip codes \u2013 enabling tight control by subject.<\/span><\/li>\n<\/ul>\n<figure id=\"attachment_999973180\" aria-describedby=\"caption-attachment-999973180\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999973180\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-9.png\" alt=\"Bizzi-form-of-company-fees-9\" width=\"1200\" height=\"720\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-9.png 1814w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-9-300x180.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-9-1024x615.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-9-768x461.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-9-1536x922.png 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-9-18x12.png 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999973180\" class=\"wp-caption-text\">Bizzi supports real-time business travel expense management<\/figcaption><\/figure>\n<h4><span class=\"ez-toc-section\" id=\"Han_muc_va_canh_bao_chi_tieu\"><\/span>Spending limits and alerts<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Set spending limits by position, level or per business trip.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatically alert if approved budget is exceeded \u2013 avoid uncontrolled overspending.<\/span><\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"So_hoa_tu_dong_hoa_quy_trinh_de_nghi_%E2%80%93_phe_duyet_%E2%80%93_quyet_toan\"><\/span>Digitize &amp; automate the request \u2013 approval \u2013 settlement process<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatically create &amp; send work requests, advance payments, and settlements on a unified system.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employees save time, no need to print or send by hand to multiple levels.<\/span><\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Quan_ly_phan_quyen_bao_mat_cao\"><\/span>High security &amp; authorization management<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Decentralization by department, role, management level.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Data is stored and secured on an international standard cloud platform (ISO 27001\u2026).<\/span><\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Theo_doi_trang_thai_phe_duyet_theo_thoi_gian_thuc\"><\/span>Track approval status in real time<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li><span style=\"font-weight: 400;\">Managers can quickly approve on the mobile app or web interface within just 1 minute.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Minimize waiting time and processing time, no more &quot;soaked&quot; files.<\/span><\/li>\n<\/ul>\n<figure id=\"attachment_999973181\" aria-describedby=\"caption-attachment-999973181\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999973181\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-10.png\" alt=\"Bizzi-company-fee-regulations-sample \" width=\"1200\" height=\"835\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-10.png 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-10-300x209.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-10-1024x713.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-10-768x535.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-mau-quy-dinh-cong-tac-phi-cua-cong-ty-10-18x12.png 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999973181\" class=\"wp-caption-text\">Approve documents conveniently and transparently<\/figcaption><\/figure>\n<h4><span class=\"ez-toc-section\" id=\"Tich_hop_AI_kiem_tra_chung_tu\"><\/span>Integrated AI to check documents<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatically scan and check invoices, receipts, payment vouchers...<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Detect errors, invalid documents, ensure compliance with tax and accounting policies.<\/span><\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Quan_ly_ngan_sach_cong_tac_phi_theo_thoi_gian_thuc\"><\/span>Manage your travel budget in real time<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Keep track of advanced \u2013 spent \u2013 remaining amounts clearly.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Alerts when exceeding approved budget, helping to control spending effectively.<\/span><\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Tich_hop_voi_phan_mem_ke_toan_ERP\"><\/span>Integrates with accounting &amp; ERP software<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Synchronize data with systems such as SAP, Oracle Netsuite, MISA, Fast, Bravo\u2026<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Help the accounting department automatically calculate, compare data and report quickly.<\/span><\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Bao_cao_va_phan_tich_chi_phi_chuyen_sau\"><\/span>In-depth cost reporting and analysis<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Detailed reports by employee, department, work purpose, time...<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Analyze spending trends to support budget adjustments and optimize the efficiency of working budget use.<\/span><\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Ung_dung_da_nen_tang_%E2%80%93_linh_hoat_cho_moi_nguoi_dung\"><\/span>Cross-platform application \u2013 flexible for all users<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bizzi Expense supports Web, Android and iOS, allowing employees to work anytime, anywhere.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Suitable for companies with employees who travel a lot, work inter-provincially or abroad.<\/span><\/li>\n<\/ul>\n<p>With Bizzi Expense, businesses can easily set up and maintain clear and transparent expense regulations, control cash flow well, and improve the financial experience for the entire team.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ket_luan\"><\/span>Conclude<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The company&#039;s business trip expense regulation form is one of the important and indispensable documents for business expense management. Each business should build a regulation form suitable for its own characteristics based on reference sources.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With the development of technology, digital transformation in expense management is not only a trend, but also an essential solution to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce operating costs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enhancing the employee experience<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Increase financial transparency<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">And help management manage costs intelligently - accurately - in real time.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Using Bizzi Expense, businesses can save up to 50% of paperwork processing time, reduce 80% of errors in expense management and increase transparency in budget control.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Sign up for a free 6-month trial with Bizzi Expense and discover the optimal expense management solution for your business, designing a fast, transparent and efficient business approval process.<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b><i>Register now: <\/i><\/b><a href=\"https:\/\/bizzi.vn\/dang-ky-dung-thu\/\"><b><i>https:\/\/bizzi.vn\/dang-ky-dung-thu\/<\/i><\/b><\/a><\/li>\n<\/ul>","protected":false},"excerpt":{"rendered":"<p>To effectively build a company&#039;s business travel expense regulations template requires not only clear administrative requirements but also\u2026<\/p>","protected":false},"author":56,"featured_media":999973171,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[372],"tags":[],"class_list":["post-999973170","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-thanh-toan"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999973170","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/56"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999973170"}],"version-history":[{"count":4,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999973170\/revisions"}],"predecessor-version":[{"id":999973315,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999973170\/revisions\/999973315"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999973171"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999973170"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999973170"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999973170"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}