{"id":999973170,"date":"2025-05-06T17:59:41","date_gmt":"2025-05-06T10:59:41","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999973170"},"modified":"2026-07-24T17:21:03","modified_gmt":"2026-07-24T10:21:03","slug":"sample-regulations-on-business-expenses-in-enterprises","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/","title":{"rendered":"Sample regulations on business travel expenses: Content, clauses, and applicable notes."},"content":{"rendered":"<p><span style=\"font-weight: 400;\">A template for business travel expense regulations is an internal document that specifies the applicable subjects, conditions for business trips, expenditure limits, required documents, procedures for advances and reimbursements, and approval authority. A clear regulation not only helps businesses control their budgets and standardize payments, but also reduces disputes, minimizes document-related risks, and provides a foundation for digitizing the entire business travel expense management process.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this article, Bizzi will introduce the structure of a <\/span><b>Sample regulations on business trip expenses in enterprises.<\/b><span style=\"font-weight: 400;\">, Key provisions that need to be included and how to effectively implement regulations using modern cost management processes.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Quy_che_cong_tac_phi_la_gi\" >What are regulations regarding travel expenses?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Khi_nao_doanh_nghiep_can_ban_hanh_quy_che_cong_tac_phi\" >When does a business need to issue a policy on business travel expenses?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Mau_quy_che_cong_tac_phi_trong_doanh_nghiep_gom_nhung_phan_nao\" >What sections does a sample regulation on business travel expenses include?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Mau_noi_dung_quy_che_cong_tac_phi_tham_khao\" >Sample of regulations on travel expenses (for reference)<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Dieu_1_Muc_dich_ban_hanh\" >Article 1. Purpose of issuance<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Dieu_2_Pham_vi_va_doi_tuong_ap_dung\" >Article 2. Scope and subjects of application<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Dieu_3_Nguyen_tac_thanh_toan_cong_tac_phi\" >Article 3. Principles for payment of travel expenses<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Dieu_4_Cac_khoan_chi_duoc_thanh_toan\" >Article 4. Payments<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Dieu_5_Cac_khoan_chi_khong_duoc_thanh_toan\" >Article 5. Expenses that will not be reimbursed<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Dieu_6_Dinh_muc_cong_tac_phi\" >Article 6. Travel expense limits<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Dieu_7_Tam_ung_va_hoan_ung\" >Article 7. Advances and Reimbursements<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Dieu_8_Ho_so_chung_tu_thanh_toan\" >Article 8. Payment documents and records<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Dieu_9_Quy_trinh_phe_duyet\" >Article 9. Approval Procedure<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Dieu_10_Xu_ly_chi_phi_vuot_dinh_muc\" >Article 10. Handling of expenses exceeding the prescribed limit.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Dieu_11_Trach_nhiem_thuc_hien\" >Article 11. Responsibilities for Implementation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Dieu_12_Hieu_luc_thi_hanh_va_ra_soat\" >Article 12. Effective Date and Review<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Cach_xay_dinh_muc_cong_tac_phi_phu_hop_voi_doanh_nghiep\" >How to establish appropriate travel expense limits for businesses.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#1_Xay_dung_dinh_muc_theo_cap_bac\" >1. Establishing performance standards based on hierarchical levels.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#2_Xay_dung_dinh_muc_theo_dia_ban_cong_tac\" >2. Establishing performance standards based on work location.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#3_Xay_dung_dinh_muc_theo_loai_chi_phi\" >3. Establishing cost standards based on cost categories.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#4_Xay_dung_dinh_muc_theo_tinh_chat_chuyen_di\" >4. Establishing standards based on the nature of the trip.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#5_Gan_dinh_muc_voi_phong_ban_cost_center_hoac_du_an\" >5. Link cost estimates to departments, cost centers, or projects.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#6_Thiet_lap_co_che_xu_ly_ngoai_le\" >6. Establish an exception handling mechanism.<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Ho_so_chung_tu_thanh_toan_cong_tac_phi_can_co\" >Documents and records required for reimbursement of travel expenses.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Nhung_loi_thuong_gap_khi_xay_quy_che_cong_tac_phi\" >Common mistakes when drafting regulations on travel expenses.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Quy_che_cong_tac_phi_khac_gi_voi_quy_trinh_cong_tac_phi\" >How does the travel expense regulation differ from the travel expense procedure?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Lam_the_nao_de_dua_quy_che_cong_tac_phi_vao_van_hanh_thuc_te\" >How can we put the regulations on travel expenses into practical operation?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Bizzi_Expense_giup_thuc_thi_quy_che_cong_tac_phi_nhu_the_nao\" >How does Bizzi Expense help enforce regulations on business travel expenses?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Chuan_hoa_chinh_sach_chi_tieu_theo_tung_nhom_doi_tuong\" >Standardize spending policies according to target groups.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Kiem_soat_ngan_sach_truoc_khi_phat_sinh_chi_phi\" >Control your budget before expenses arise.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Tu_dong_hoa_quy_trinh_phe_duyet\" >Automate the approval process<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-32\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Quan_ly_tam_ung_va_quyet_toan_tren_cung_mot_quy_trinh\" >Manage advances and settlements within a single process.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-33\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Thu_thap_va_kiem_tra_chung_tu_tu_dong\" >Automated document collection and verification<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-34\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Dong_bo_du_lieu_phuc_vu_ke_toan_va_bao_cao_quan_tri\" >Synchronize data for accounting and management reporting.<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-35\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#FAQ_ve_mau_quy_che_cong_tac_phi\" >FAQ regarding the sample regulations on travel expenses<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-36\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Doanh_nghiep_co_bat_buoc_phai_ban_hanh_quy_che_cong_tac_phi_khong\" >Is it mandatory for businesses to issue regulations on business travel expenses?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-37\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Quy_che_cong_tac_phi_nen_do_phong_ban_nao_soan\" >Which department should draft the regulations on business trip expenses?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-38\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Mau_quy_che_cong_tac_phi_co_can_quy_dinh_dinh_muc_khong\" >Does the sample regulations for travel expenses need to specify a limit?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-39\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Chi_phi_cong_tac_co_can_hoa_don_khong\" >Do business trip expenses require invoices?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-40\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Cong_tac_phi_co_duoc_khoan_khong\" >Can travel expenses be covered by a fixed allowance?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-41\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Chi_vuot_dinh_muc_co_duoc_thanh_toan_khong\" >Will expenses exceeding the allocated budget be reimbursed?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-42\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Bao_lau_nen_ra_soat_lai_quy_che_cong_tac_phi\" >How often should the regulations on travel expenses be reviewed?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-43\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Quy_che_cong_tac_phi_khac_gi_quy_trinh_cong_tac_phi\" >How does the regulations on travel expenses differ from the procedures for handling travel expenses?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-44\" href=\"https:\/\/bizzi.vn\/en\/sample-regulations-on-business-expenses-in-enterprises\/#Ket_luan\" >Conclude<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Quy_che_cong_tac_phi_la_gi\"><\/span><b>What are regulations regarding travel expenses?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>The travel expense policy is an internal document that specifies how a company manages, approves, and pays for expenses incurred when employees travel on business.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">This is one of the important documents in a company&#039;s financial management system, helping to clearly define which expenses are allowed to be paid, the conditions for application, the maximum spending limit, the required documentation, and the responsibilities of each department in the implementation process.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Many businesses often confuse the two <\/span><b>regulations on travel expenses<\/b><span style=\"font-weight: 400;\"> and <\/span><b>business expense procedures<\/b><span style=\"font-weight: 400;\">, while these two documents serve completely different purposes.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Criteria<\/b><\/td>\n<td><b>Regulations on travel expenses<\/b><\/td>\n<td><b>Business expense procedures<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Answer the question<\/span><\/td>\n<td><span style=\"font-weight: 400;\">What expenses were incurred? How much? Under what conditions was payment made?<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Who creates the proposal? Who approves it? Where should the documents be submitted? When will payment be made?<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Purpose<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Establish policies and management principles.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Standardize the implementation steps.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Target audience<\/span><\/td>\n<td><span style=\"font-weight: 400;\">All staff and management<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Staff, accountants, finance, and approvers<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Management values<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Budget control and policy consistency<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Ensure <\/span><a href=\"https:\/\/bizzi.vn\/xay-dung-quy-dinh-cong-tac-phi-hieu-qua-cua-cong-ty\/\"><span style=\"font-weight: 400;\">Optimizing the business expense process<\/span><\/a><span style=\"font-weight: 400;\">, operating continuously<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">For the Finance and Accounting Department, the regulations on travel expenses are not only a document guiding payment but also a basis for:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Control the budget for work activities by department or project.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Standardize the list of documents that need to be collected.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Limit expenditures that exceed budgets or are not for the intended purpose.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce disputes between employees, managers, and the accounting department during settlement.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Increase transparency and accountability in audits or inspections.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In other words, the regulations determine <\/span><b>\u201c&quot;How much is allowed to be spent?&quot;\u201d<\/b><span style=\"font-weight: 400;\">, and the instruction process <\/span><b>\u201c&quot;How should the spending be carried out?&quot;\u201d<\/b><span style=\"font-weight: 400;\">. Businesses can only achieve effective cost control when both are implemented in a coordinated manner and applied consistently.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Khi_nao_doanh_nghiep_can_ban_hanh_quy_che_cong_tac_phi\"><\/span><b>When does a business need to issue a policy on business travel expenses?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>Businesses should establish regulations on travel expenses when travel costs are incurred frequently or when there is a risk of disputes, budget overruns, or lack of documentation.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">In small businesses with a low number of business trips, handling expenses on a case-by-case basis may still meet operational needs. However, as the scale expands, multiple departments incur expenses, or the business undertakes numerous projects in different locations, the lack of a unified regulation will lead to inconsistent approval and settlement processes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Some signs that indicate a business should develop or review its travel expense policy include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Employees frequently travel for business.<\/b><span style=\"font-weight: 400;\"> Both domestically and internationally, numerous expenses arise related to travel, accommodation, entertaining guests, or working with partners.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>There are many branches, departments, or projects.<\/b><span style=\"font-weight: 400;\"> This leads to each unit applying a different payment method, making it difficult for the accounting department to reconcile accounts.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>The cost of airfare, hotels, taxis, or other transportation accounts for a large portion of the total expenses.<\/b><span style=\"font-weight: 400;\">, This needs to be controlled through clear limits and policies.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Accountants frequently receive files that lack invoices or supporting documents.<\/b><span style=\"font-weight: 400;\">, This requires repeatedly requesting additional information from staff, thus prolonging the settlement process.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Approval management based on subjective feelings.<\/b><span style=\"font-weight: 400;\">, The lack of unified criteria regarding work standards, target groups, or objectives leads to the risk of complaints or budget overruns.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Businesses want to standardize the advance payment and reimbursement process.<\/b><span style=\"font-weight: 400;\">, The regulations clearly specify the conditions for receiving advances, the deadline for submitting documents, and the handling of overdue advances.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>The CFO or Finance Manager needs to monitor the operational budget in real time.<\/b><span style=\"font-weight: 400;\">, Instead of only seeing the figures after the final accounting summary at the end of the period.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The purpose of issuing these regulations is not to create additional administrative procedures, but to help businesses standardize management principles from the outset. When all parties clearly understand which expenses are payable, what documents need to be prepared, and who has the authority to approve them, the work and settlement process will be faster, and the risks arising during internal audits or inspections will be significantly reduced.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Mau_quy_che_cong_tac_phi_trong_doanh_nghiep_gom_nhung_phan_nao\"><\/span><b>What sections does a sample regulation on business travel expenses include?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A model travel expense regulation should include the scope of application, conditions for business travel, reimbursable expenses, limits, supporting documents, approval process, and exception handling.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">An effective regulations should not only specify payment levels but also create a comprehensive control framework from the initial need for the work to the final settlement. This helps businesses ensure operational flexibility while maintaining budget control and record-keeping for accounting and auditing purposes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The table below summarizes the important content that businesses should include. <\/span><b>Sample regulations on business trip expenses in enterprises.<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Part of the regulations<\/b><\/td>\n<td><b>Purpose of control<\/b><\/td>\n<td><b>Content should include<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Purpose of issuance<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Explain the reasons for establishing the regulations.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Cost transparency, payment standardization, budget control, and improved governance efficiency.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Scope of application<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Identify the target audience.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Employees, managers, collaborators, branches or subsidiaries<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Conditions for business trips<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Avoid unauthorized trips.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Purpose of the mission, time, location, approver, requirements before departure.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>The expense has been paid.<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Limit disputes<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Travel expenses, accommodation, taxi fares, meals, business trip allowances, and other incidental expenses related to work.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Unpaid expenses<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Preventing misuse of funds.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Personal expenses, expenses without valid supporting documents, expenses for purposes other than official duties, or expenses not approved.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Expenditure limits<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Budget control<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Limits vary by rank, work area, expense type, department, or project.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Advances and reimbursements<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Cash flow management<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Conditions for advance payments, limits, deadlines for final settlement, and handling of overdue advance payments.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Documents<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Accounting and archiving services<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Invoices, e-tickets, bookings, statements, work reports, payment vouchers, and related documents.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Approval process<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Clarifying responsibilities<\/span><\/td>\n<td><span style=\"font-weight: 400;\">The roles of staff, direct managers, finance, accounting, and leadership in each step of the process.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Exception handling<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Control over expenditures exceeding budget limits.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Special approval conditions, reasons for exceeding the quota, supplementary documents, and the competent authority for decision-making.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Validity and updates<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Change management<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Effective date, review cycle, and department responsible for updating and disseminating the regulations.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">In fact, businesses should not simply copy the regulations of other organizations and apply them as is. Expense limits, payment scopes, approval processes, and documentation requirements should be designed to suit the size of the business, its industry specifics, organizational structure, and internal financial policies.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A well-structured policy will serve as both a guideline for employees and a tool to help the Finance and Accounting department control costs, reduce risks, and assist the CFO in monitoring the effective use of the operational budget across the entire enterprise.<\/span><\/p>\n<figure id=\"attachment_999981720\" aria-describedby=\"caption-attachment-999981720\" style=\"width: 1024px\" class=\"wp-caption aligncenter\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-999981720 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-3.webp\" alt=\"What sections does a sample regulation on business travel expenses include?\" width=\"1024\" height=\"683\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-3.webp 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-3-300x200.webp 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-3-768x512.webp 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-3-18x12.webp 18w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption id=\"caption-attachment-999981720\" class=\"wp-caption-text\">An effective system helps businesses ensure operational flexibility while maintaining control over budgets and keeping records for accounting and auditing purposes.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Mau_noi_dung_quy_che_cong_tac_phi_tham_khao\"><\/span><b>Sample of regulations on travel expenses (for reference)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Businesses can use the framework below as a sample travel expense policy, then adjust it according to organizational size, budget, staffing levels, and operational specifics to suit their actual operations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There is no single standard expense policy template that suits every business. For example, a manufacturing company may need specific regulations for work at the factory or construction site, while a service company may incur significant expenses for client meetings, seminars, or market research. Therefore, the framework below should be considered a foundation for businesses to develop their internal regulations rather than applying the template verbatim.<\/span><\/p>\n<p><b><i>Download the latest updated Business Trip Expense Form for free at <\/i><\/b><a href=\"https:\/\/bizzi.vn\/tai-lieu\/quy-che-cong-tac-phi-theo-nghi-dinh-70-2025-nd-cp-thong-tu-99-2025-tt-btc\/\"><b><i>This<\/i><\/b><\/a><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Dieu_1_Muc_dich_ban_hanh\"><\/span><b>Article 1. Purpose of issuance<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This regulation aims to establish principles for managing, advancing, settling, and controlling business travel expenses incurred during the performance of tasks assigned by the enterprise.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The goal is:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Standardize the use of operational budgets.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ensure that expenses are used for legitimate business purposes.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Standardize procedures among staff, managers, and the Finance and Accounting department.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Increase transparency and accountability during audits or internal reviews.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Dieu_2_Pham_vi_va_doi_tuong_ap_dung\"><\/span><b>Article 2. Scope and subjects of application<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">These regulations apply to individuals or units sent on business trips by the enterprise according to approved decisions or plans.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The subjects may include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Full-time employee.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Management staff.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Probationary employees (if specified by the company).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Collaborators or experts are assigned to perform tasks on behalf of the business.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Branches, representative offices, or subsidiary units.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Businesses should also clearly define the scope of application for domestic business trips, international business trips, or project-based trips.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Dieu_3_Nguyen_tac_thanh_toan_cong_tac_phi\"><\/span><b>Article 3. Principles for payment of travel expenses<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">All business trip expenses will only be considered for payment if the following conditions are fully met:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">To serve directly the purpose of work or production and business activities.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Within the scope of duties approved by the competent authority.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Adhere to the company&#039;s travel expense limits and policies.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">All invoices, receipts, or supporting documents are available as required by internal regulations.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The process of proposal, approval, and settlement was carried out correctly.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For unplanned or overspent expenses, businesses should establish a separate approval mechanism for exceptions.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Dieu_4_Cac_khoan_chi_duoc_thanh_toan\"><\/span><b>Article 4. Payments<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Businesses should clearly define the categories of expenses that are permitted for payment in order to minimize divergence in interpretation between departments.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Typically includes:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Airline, train, bus, or public transport tickets.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Taxis, ride-hailing services, or other means of transportation used for work.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accommodation costs such as hotel or guesthouse stays.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accommodation allowance according to internal policy (if any).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Meal expenses during business trips are covered according to established limits.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Parking fees, toll fees, baggage fees, or other reasonable expenses incurred in connection with official duties.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Other expenses may be subject to prior or supplementary approval by the competent authority as per regulations.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Dieu_5_Cac_khoan_chi_khong_duoc_thanh_toan\"><\/span><b>Article 5. Expenses that will not be reimbursed<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">To reduce disputes during the settlement process, the regulations should clearly define which expenses are not covered by the payment policy.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Spending to meet personal needs.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The expenditure is unrelated to work duties.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Expenses that lack supporting documentation or do not meet internal regulations.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Expenditures exceeding the allocated budget but not granted with an exception.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Expenses incurred after the end of a business trip without a valid reason.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Costs incurred due to personal error or violation of company regulations.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Dieu_6_Dinh_muc_cong_tac_phi\"><\/span><b>Article 6. Travel expense limits<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Standards should be established based on the financial capacity and specific operational characteristics of the business, rather than applying a single standard to all cases.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Businesses can set regulations based on criteria such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Rank or title.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Work location (city, inter-provincial, overseas...).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Types of expenses (travel, accommodation, food, etc.).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Department or project.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Length of service or nature of duties.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Clearly defining spending limits helps Finance control the budget from the outset and reduces the number of exceptions that need to be processed.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Dieu_7_Tam_ung_va_hoan_ung\"><\/span><b>Article 7. Advances and Reimbursements<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The regulations should specify:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Conditions for receiving an advance payment before a business trip.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Documents required when requesting an advance payment.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Advance payment limits vary depending on the type of work.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The deadline for submitting reimbursement documents is after the trip ends.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">How to handle situations where the actual amount spent is lower or higher than the amount advanced.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Measures to be taken regarding overdue advances that have not yet been settled.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Clearly defining repayment deadlines will help businesses limit the accumulation of long-standing advance payments.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Dieu_8_Ho_so_chung_tu_thanh_toan\"><\/span><b>Article 8. Payment documents and records<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">To facilitate accounting, auditing, and post-audit processes, businesses should clearly define the list of documents required for submission during final settlement.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Typically includes:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Proposal or decision to send someone on a business trip.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Payment or reimbursement request form.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoices and supporting documents are valid according to internal regulations and current legal provisions.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Electronic tickets, hotel bookings, or service confirmations.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Statement of incurred expenses.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Report on work results (if requested by the company).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approvals related to any overspending (if applicable).<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Dieu_9_Quy_trinh_phe_duyet\"><\/span><b>Article 9. Approval Procedure<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The regulations should clearly define the responsibilities of each party throughout the entire process of handling travel expenses.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A common approval process includes:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employees create work requests or payment requests.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Direct supervisors review the purpose and needs of the work.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The Accounting or Finance department reviews budgets, quotas, and supporting documents.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The Finance Manager or authorized person approves any exceeding limits or exceptions.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Process payments and maintain records as required.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Clearly defining the roles of each level helps reduce processing time and increase traceability when inspections are needed.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Dieu_10_Xu_ly_chi_phi_vuot_dinh_muc\"><\/span><b>Article 10. Handling of expenses exceeding the prescribed limit.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Not all expenditures exceeding the allocated budget will be refused payment. However, the regulations need to clearly specify the conditions under which exceptions will be considered.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Typically, overspending is only processed when:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There are valid reasons that are directly related to the job duties.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There is sufficient documentation to prove it.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approved by the competent authority under an exceptional procedure.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">This is clearly documented in the settlement records for future verification.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Dieu_11_Trach_nhiem_thuc_hien\"><\/span><b>Article 11. Responsibilities for Implementation<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The regulations should clearly define the responsibilities of each department to avoid overlapping during implementation.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Staff:<\/b><span style=\"font-weight: 400;\"> Prepare work proposals, use budget funds for their intended purpose, maintain proper documentation, and settle accounts within the specified timeframe.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Direct supervisor:<\/b><span style=\"font-weight: 400;\"> Consider the work requirements, verify the necessity, and approve according to authority.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>HR\/Admin:<\/b><span style=\"font-weight: 400;\"> Assist in coordinating tasks (if assigned) and collaborating on the implementation of internal policies.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Accounting and Finance:<\/b><span style=\"font-weight: 400;\"> Checking documents, reconciling expenses, processing payments, maintaining records, and preparing reports.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Management or authorized persons:<\/b><span style=\"font-weight: 400;\"> Approve special cases and review the implementation of regulations.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Dieu_12_Hieu_luc_thi_hanh_va_ra_soat\"><\/span><b>Article 12. Effective Date and Review<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The regulations need to clearly state:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Effective date.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The scope of replacement of previous regulations (if any).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The department responsible for guidance and implementation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The cycle for reviewing and updating standards or adjusting policies (for example, annually or when there are major changes in business operations).<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Businesses should also incorporate mechanisms for updating regulations when changes occur in operating models, organizational structures, or relevant legal regulations. This ensures that regulations remain relevant to current practices and maintains effective long-term control over business travel expenses.<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">Free Download <\/span><\/i><b><i>Sample regulations on business trip expenses in enterprises. <\/i><\/b><a href=\"https:\/\/cdn.thuvienphapluat.vn\/phap-luat\/2022-2\/PTT\/15102024\/Mau_Quy-che-cong-tac-phi-DN.docx\" rel=\"nofollow noopener\" target=\"_blank\"><b><i>here<\/i><\/b><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Cach_xay_dinh_muc_cong_tac_phi_phu_hop_voi_doanh_nghiep\"><\/span><b>How to establish appropriate travel expense limits for businesses.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Travel expense allowances should be designed based on rank, location, type of expense, and budget, rather than applying a single rate to all cases.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The travel expense allowance is the &quot;backbone&quot; of the travel expense regulation. If the allowance is too low, employees will find it difficult to perform their duties and will frequently have to request exceptional approvals. Conversely, if the allowance is too high or lacks clear criteria, the business will face difficulties in controlling the budget and evaluating the effectiveness of expense utilization.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Instead of setting a fixed rate for all employees, businesses should establish performance standards based on multiple criteria to ensure fairness while also being appropriate to the specifics of their operations.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Standard criteria<\/b><\/td>\n<td><b>Example application<\/b><\/td>\n<td><b>Note on control<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Rank<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Employees, managers, leaders<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Avoid dividing it into too many levels, as this makes operation and updates difficult.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Area<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Within the province, inter-provincial, international<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Regular price reviews should be conducted based on market price fluctuations.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Cost Type<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Flight tickets, hotels, meals, taxis<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Clearly define what payments are and are not allowed.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Department\/Project<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Sales, project implementation, consulting<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Aligned with the budget of each cost center or project.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Exception<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Urgent work, special event<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Clearly define the approval level and required supporting documents.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span class=\"ez-toc-section\" id=\"1_Xay_dung_dinh_muc_theo_cap_bac\"><\/span><b>1. Establishing performance standards based on hierarchical levels.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Not all positions have the same work requirements and accommodation standards. Therefore, businesses often group staffing quotas by job title or management level.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Staff: Economy class, hotel according to standard rates.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Management: Higher accommodation or allowances may be applied depending on the nature of the job.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">For directors or senior managers: separate rates apply, tailored to the specific requirements of hosting clients or working with partners.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The grouping should be reasonable to avoid generating too many exceptions and complicating the approval process.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Xay_dung_dinh_muc_theo_dia_ban_cong_tac\"><\/span><b>2. Establishing performance standards based on work location.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Business travel expenses can vary significantly between different locations or countries. Therefore, businesses should establish limits based on geographical scope rather than applying a single rate to all trips.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Provincial-level work.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Inter-provincial work.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Working in cities with a high cost of living.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Overseas business trips (if the company requires them).<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The standards should also be reviewed periodically to reflect fluctuations in ticket prices, accommodation costs, or market changes.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Xay_dung_dinh_muc_theo_loai_chi_phi\"><\/span><b>3. Establishing cost standards based on cost categories.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Each cost category has different characteristics and levels of control. Therefore, regulations should specify separate rules for each category instead of just stipulating the total payment amount.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Common groups include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Airline tickets, train tickets, or other means of transportation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Hotel or accommodation costs.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Taxis, ride-hailing services, or vehicles used for work purposes.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Food expenses.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Work allowance.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Other reasonable incidental fees.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For each group, businesses should clearly define payment limits, applicable conditions, and cases that are not covered.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Xay_dung_dinh_muc_theo_tinh_chat_chuyen_di\"><\/span><b>4. Establishing standards based on the nature of the trip.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Not all business trips have the same requirements. A market research trip, project implementation, or client meeting may incur different expenses than a training trip or internal meeting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Businesses can be categorized by:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sales activities.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Project implementation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Training or workshops.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Market research.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Working with partners or clients.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This classification method helps budgets accurately reflect the actual needs of each activity instead of applying the same standard to all cases.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_Gan_dinh_muc_voi_phong_ban_cost_center_hoac_du_an\"><\/span><b>5. Link cost estimates to departments, cost centers, or projects.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">For businesses with multiple business units or undertaking multiple projects simultaneously, the travel expense allowance should be linked to the budget of each unit. <\/span><b>cost center<\/b><span style=\"font-weight: 400;\">, department or project.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This approach helps to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Monitor budget usage by unit.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compare the costs between the projects.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Early detection of budget overruns.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assist the CFO in evaluating the effectiveness of travel expense utilization.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"6_Thiet_lap_co_che_xu_ly_ngoai_le\"><\/span><b>6. Establish an exception handling mechanism.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">No matter how detailed the regulations are, there will always be instances where exceeding the limits is necessary, such as urgent business trips, sudden increases in airfare, or special requests from customers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Instead of handling each case on an emotional basis, businesses should clearly define the following:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Under what circumstances may an exception be considered?.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Who has the authority to approve it?.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Additional documents are needed for explanation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The timing of the approval (before or after the expense is incurred).<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">A clear exception mechanism helps businesses maintain operational flexibility while ensuring that all overspending is justified and fully documented.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ho_so_chung_tu_thanh_toan_cong_tac_phi_can_co\"><\/span><span style=\"font-weight: 400;\">Documents and records required for reimbursement of travel expenses.<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>The travel expense reimbursement file should include three groups: the basis for the business trip, supporting expense documents, and the final settlement approval.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">An expense supported only by an invoice is not sufficient for a complete settlement. Businesses need to prepare complete documentation to prove that the business trip was approved, the expenses incurred were for work purposes, and the payment complied with internal regulations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The checklist below outlines the documents businesses typically require when processing reimbursements for business expenses:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Job request or decision to send on a business trip.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Estimate costs or request for advance payment (if any).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Flight tickets, train tickets, or hotel bookings.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Electronic invoices or invoices that are valid according to current regulations.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Receipts, bank statements, or payment documents (if any).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A list of expenses incurred during the business trip.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Work report or report on work results (if required by regulations).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Request for payment or reimbursement.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approval by the competent authority according to internal procedures.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Businesses should standardize the list of required documents directly in their regulations so that employees know what to prepare before and after a trip, and also reduce the time accountants have to spend requesting additional documents.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Nhung_loi_thuong_gap_khi_xay_quy_che_cong_tac_phi\"><\/span><span style=\"font-weight: 400;\">Common mistakes when drafting regulations on travel expenses.<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>The most common mistake is copying a general set of regulations without aligning them with the company&#039;s actual budget, approval process, supporting data, and operational practices.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Many businesses issue regulations on business travel expenses, but after a while, numerous exceptions arise, disputes arise in payment, or settlements take a long time. The reason often lies not in the regulations themselves, but in the fact that their content does not accurately reflect how the business operates.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Some common errors include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>The regulations template is too general.<\/b><span style=\"font-weight: 400;\">, It only states the principles without providing specific standards for each cost group.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>There is no clear distinction between reimbursable and non-reimbursable expenses.<\/b><span style=\"font-weight: 400;\">, This leads to each department understanding and applying the regulations in a different way.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>No repayment deadline is specified.<\/b><span style=\"font-weight: 400;\">, This has led to many outstanding advances accumulating over a long period.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>There is no exception approval mechanism.<\/b><span style=\"font-weight: 400;\"> For expenses exceeding the allocated budget or arising unexpectedly.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Responsibilities are not clearly defined.<\/b><span style=\"font-weight: 400;\"> between staff, management, HR\/Admin, accounting, and finance.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>The regulations do not specify a complete set of mandatory documents.<\/b><span style=\"font-weight: 400;\">, This resulted in inconsistencies in the settlement records.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Do not link regulations to departmental budgets, cost centers, or projects.<\/b><span style=\"font-weight: 400;\">, This reduces the effectiveness of spending control.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Failure to update regulations when the business expands.<\/b><span style=\"font-weight: 400;\">, This has led to many regulations becoming outdated.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Regulations exist, but the implementation process remains fragmented.<\/b><span style=\"font-weight: 400;\">, Approvals via email, chat, or paper documents are fragmented and difficult to trace.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">A regulation is only truly effective when its provisions are translated into operational procedures and applied consistently throughout the entire enterprise.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Quy_che_cong_tac_phi_khac_gi_voi_quy_trinh_cong_tac_phi\"><\/span><span style=\"font-weight: 400;\">How does the travel expense regulation differ from the travel expense procedure?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>Regulations are a set of principles and standards, while procedures are the methods for implementing those principles through each step of proposal, approval, expenditure, settlement, and reconciliation.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">These two concepts are often used interchangeably but serve different purposes. Regulations define how a business is allowed to spend, while procedures guide how to implement them to ensure all spending complies with the regulations.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Criteria<\/b><\/td>\n<td><b>Regulations on travel expenses<\/b><\/td>\n<td><b>Business expense procedures<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Answer the question<\/b><\/td>\n<td><span style=\"font-weight: 400;\">What will be paid, at what amount, and under what conditions?<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Who does what, when, and at what step?<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Document type<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Internal document<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Workflow or SOP<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Focus<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Policies, standards, and documentation<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Proposal, approval, expenditure, settlement, reporting<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Main users<\/b><\/td>\n<td><span style=\"font-weight: 400;\">HR\/Admin, Finance, Accounting, Leadership<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Staff, managers, accountants, finance<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Internal linking<\/b><\/td>\n<td><span style=\"font-weight: 400;\">This could be a link to an article on optimizing business trip expense processes and managing travel costs.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">The backlink to the article on the sample regulations for travel expenses is for reference.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">Businesses should establish regulations first, then translate those regulations into specific procedures and forms to ensure consistency in implementation.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Lam_the_nao_de_dua_quy_che_cong_tac_phi_vao_van_hanh_thuc_te\"><\/span><b>How can we put the regulations on travel expenses into practical operation?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Regulations are only effective when they are translated into a practical process of budget approval, control, document verification, and expense reporting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One reason many regulations remain only on paper is that businesses haven&#039;t translated the terms into specific operating procedures. This means employees still submit requests via email, managers approve them through messaging apps, and accountants continue to compile data manually.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To ensure the regulations are effectively implemented, businesses should translate each provision of the document into practical action steps:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Convert the terms and conditions into a proposal form.<\/b><b><br \/>\n<\/b><span style=\"font-weight: 400;\"> All business trip requests should be standardized using a unified form, including the purpose of the trip, duration, department, project, and estimated cost.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Convert quotas to limits and issue warnings.<\/b><b><br \/>\n<\/b><span style=\"font-weight: 400;\"> The system or Finance department can automatically check for overspending before approval, instead of detecting it during the final settlement.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Convert approval levels into approval workflows.<\/b><b><br \/>\n<\/b><span style=\"font-weight: 400;\"> Establishing approval flows based on hierarchy, budget, department, or project helps reduce subjective approvals and provides a complete record of processing history.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Convert the document list into a checklist for filing a claim.<\/b><b><br \/>\n<\/b><span style=\"font-weight: 400;\"> Employees know exactly which documents need to be submitted, thereby reducing the rate of incomplete applications and shortening settlement time.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Transform the exception mechanism into a special approval rule.<\/b><b><br \/>\n<\/b><span style=\"font-weight: 400;\"> Expenditures exceeding the allocated budget or arising outside of the planned budget require specific conditions, approval, and clear supporting documentation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Convert settlement data into a cost dashboard.<\/b><b><br \/>\n<\/b><span style=\"font-weight: 400;\"> CFOs and Finance Managers can track business trip expenses by department, project, employee, or budget to detect overspending trends early and optimize policies.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">This also represents a shift from document-based expense management to data-driven management. When regulations are integrated into the digital process, businesses not only reduce manual operations but also increase budget control, access to approval history, and support subsequent audits and post-audits. This also forms the foundation for effectively deploying expense and expense management solutions on a single system.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Bizzi_Expense_giup_thuc_thi_quy_che_cong_tac_phi_nhu_the_nao\"><\/span><b>How does Bizzi Expense help enforce regulations on business travel expenses?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Bizzi Expense helps businesses implement travel expense regulations by digitizing the entire process, from requesting business trips, approval, advance payments, settlement, document collection, to final accounting and expense reporting, all on a single platform.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In reality, many businesses have established fairly comprehensive regulations on business travel expenses, but implementation still relies on emails, Excel spreadsheets, or internal chat groups. This leads to inconsistent policies and operational procedures, resulting in numerous cases of exceeding allowances, lack of documentation, or delayed settlements.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With <\/span><a href=\"https:\/\/signup.bizzi.vn\/bizzi-travel-expense\"><b>Bizzi Travel &amp; Expense<\/b><\/a><span style=\"font-weight: 400;\">, The regulations in the policy can be configured directly into the system to automatically support control throughout the lifecycle of a business expense.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Chuan_hoa_chinh_sach_chi_tieu_theo_tung_nhom_doi_tuong\"><\/span><b>Standardize spending policies according to target groups.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Businesses can establish travel expense policies based on various criteria, such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employee, manager, or leader level.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Department or Cost Center.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Project.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Work area.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Types of expenses (airfare, hotel, taxi, allowances, entertainment, etc.).<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">As a result, each work request will be cross-referenced with the corresponding policy right from the start, helping to reduce unauthorized expenses.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Kiem_soat_ngan_sach_truoc_khi_phat_sinh_chi_phi\"><\/span><b>Control your budget before expenses arise.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In addition to budget limits, Bizzi Expense also allows you to track your budget by:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">department;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">project;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cost Center;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">program or campaign.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">When a proposed task risks exceeding the budget or the configured limit, the system can issue a warning so that the approver can consider the risks before the funds are used. This is a step forward from <\/span><b>post-exposure examination<\/b><span style=\"font-weight: 400;\"> luxurious <\/span><b>pre-expenditure control<\/b><span style=\"font-weight: 400;\">, This helps Finance to be more proactive in budget management.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Tu_dong_hoa_quy_trinh_phe_duyet\"><\/span><b>Automate the approval process<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Instead of sifting through emails or messages, businesses can build <\/span><b>Approval Workflow<\/b><span style=\"font-weight: 400;\"> under various conditions such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">the value of the expenditure;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">department;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">employee rank;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">type of expense;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">project;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">budget.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Managers can approve directly via the web or mobile app, and the entire processing history is saved for auditing and post-audit purposes.<\/span><\/p>\n<figure id=\"attachment_999981717\" aria-describedby=\"caption-attachment-999981717\" style=\"width: 1536px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999981717 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp\" alt=\"How does Bizzi Expense help enforce regulations on business expenses?\" width=\"1536\" height=\"1505\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep-300x294.webp 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep-1024x1003.webp 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep-768x753.webp 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep-12x12.webp 12w\" sizes=\"(max-width: 1536px) 100vw, 1536px\" \/><figcaption id=\"caption-attachment-999981717\" class=\"wp-caption-text\">The system automatically determines the approval route according to level, budget, and cost type.<\/figcaption><\/figure>\n<h3><span class=\"ez-toc-section\" id=\"Quan_ly_tam_ung_va_quyet_toan_tren_cung_mot_quy_trinh\"><\/span><b>Manage advances and settlements within a single process.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">One common challenge for businesses is tracking business trip advances.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bizzi Expense supports:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create an advance payment request;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Track the status of each advance payment;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manage the repayment deadline;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compare the advance payment, actual expenses, and the amount to be reimbursed or paid additionally.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This allows Finance to easily manage outstanding advances and limit prolonged settlement periods.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Thu_thap_va_kiem_tra_chung_tu_tu_dong\"><\/span><b>Automated document collection and verification<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Invoices are a crucial part of expense reporting. Instead of employees sending invoices through multiple channels, Bizzi Expense supports document collection directly during the settlement process. <\/span><a href=\"https:\/\/bizzi.vn\/tra-cuu-hoa-don-dien-tu-dau-vao\/\"><span style=\"font-weight: 400;\">Automatically check input invoices<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The system can:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Receive and store electronic invoices;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Digitizing documents;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check the invoice information;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Detecting duplicate invoices or unusual data;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Link the supporting documents to the corresponding payment request.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This significantly reduces the time spent reviewing documents and increases retriability when businesses require post-audit or inspection.<\/span><\/p>\n<figure id=\"attachment_999981718\" aria-describedby=\"caption-attachment-999981718\" style=\"width: 1957px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999981718 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-1.webp\" alt=\"How does Bizzi Expense help enforce regulations on business expenses?\" width=\"1957\" height=\"2560\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-1.webp 1957w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-1-229x300.webp 229w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-1-783x1024.webp 783w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-1-768x1005.webp 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-1-1174x1536.webp 1174w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-1-1566x2048.webp 1566w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-1-9x12.webp 9w\" sizes=\"(max-width: 1957px) 100vw, 1957px\" \/><figcaption id=\"caption-attachment-999981718\" class=\"wp-caption-text\">The system automatically checks and verifies the validity of invoices: information such as name, address, tax identification number, invoice code, etc.<\/figcaption><\/figure>\n<h3><span class=\"ez-toc-section\" id=\"Dong_bo_du_lieu_phuc_vu_ke_toan_va_bao_cao_quan_tri\"><\/span><b>Synchronize data for accounting and management reporting.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">After the final settlement is complete, cost data can be aggregated in various management dimensions such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">department;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cost Center;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">project;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">staff;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">expense categories;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">time.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Real-time reports enable CFOs and Finance Managers to monitor budget usage, identify unusual spending, and make faster decisions without manually compiling data from multiple sources.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Instead of simply serving as a tool for recording expenses, Bizzi Expense helps businesses transform the terms of their travel expense policy into operational rules that are applied throughout the entire process, from request and approval to payment, settlement, and reporting. This contributes to improved compliance, increased traceability, and reduced risks during audits or post-audits.<\/span><\/p>\n<figure id=\"attachment_999981719\" aria-describedby=\"caption-attachment-999981719\" style=\"width: 1536px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999981719 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-2.webp\" alt=\"Synchronize data for accounting and management reporting.\" width=\"1536\" height=\"1319\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-2.webp 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-2-300x258.webp 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-2-1024x879.webp 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-2-768x660.webp 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/mau-quy-che-cong-tac-phi-trong-doanh-nghiep.webp-2-14x12.webp 14w\" sizes=\"(max-width: 1536px) 100vw, 1536px\" \/><figcaption id=\"caption-attachment-999981719\" class=\"wp-caption-text\">Control costs strictly according to policies and budget<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"FAQ_ve_mau_quy_che_cong_tac_phi\"><\/span><b>FAQ regarding the sample regulations on travel expenses<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Doanh_nghiep_co_bat_buoc_phai_ban_hanh_quy_che_cong_tac_phi_khong\"><\/span><b>Is it mandatory for businesses to issue regulations on business travel expenses?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The law does not mandate that all businesses must issue their own regulations on business travel expenses. However, for businesses that frequently incur business travel expenses, establishing internal regulations helps standardize processes, reduce disputes, control budgets, and provide a basis for approval, payment, and explanation when necessary.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Quy_che_cong_tac_phi_nen_do_phong_ban_nao_soan\"><\/span><b>Which department should draft the regulations on business trip expenses?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Typically, regulations on travel expenses are developed in coordination with... <\/span><b>Finance\/Accounting<\/b><span style=\"font-weight: 400;\">, <\/span><b>HR\/Admin<\/b><span style=\"font-weight: 400;\"> and specialized departments. The management or authorized person will review and approve it before issuance to ensure it aligns with the company&#039;s financial policy and operational practices.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Mau_quy_che_cong_tac_phi_co_can_quy_dinh_dinh_muc_khong\"><\/span><b>Does the sample regulations for travel expenses need to specify a limit?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Yes. Setting limits is one of the most important aspects of the regulations on business travel expenses. Businesses should establish limits based on rank, location, type of expense, or department to create a basis for budget control and handling cases of exceeding the limits.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Chi_phi_cong_tac_co_can_hoa_don_khong\"><\/span><b>Do business trip expenses require invoices?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In many cases, businesses should require valid invoices or supporting documents for expenses incurred to support accounting, tax, and internal control purposes. The specific list of supporting documents should be clearly defined in the business expense regulations and implemented in accordance with current legal provisions.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Cong_tac_phi_co_duoc_khoan_khong\"><\/span><b>Can travel expenses be covered by a fixed allowance?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Yes. Many businesses use a lump-sum payment system for certain expenses such as accommodation, meal, or travel allowances. However, the lump-sum amount, scope of application, and payment conditions should be clearly defined in the regulations to ensure transparency and consistency.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Chi_vuot_dinh_muc_co_duoc_thanh_toan_khong\"><\/span><b>Will expenses exceeding the allocated budget be reimbursed?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is possible if the business has an exception handling mechanism. Generally, overspending is only considered when there is a valid reason, complete documentation, and approval from the competent authority according to established procedures.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Bao_lau_nen_ra_soat_lai_quy_che_cong_tac_phi\"><\/span><b>How often should the regulations on travel expenses be reviewed?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Businesses should conduct periodic reviews, such as annually or whenever there are changes in organizational structure, budget, operating model, or significant fluctuations in market costs. Regular updates ensure that regulations remain relevant to actual operations.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Quy_che_cong_tac_phi_khac_gi_quy_trinh_cong_tac_phi\"><\/span><b>How does the regulations on travel expenses differ from the procedures for handling travel expenses?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The regulations on travel expenses stipulate... <\/span><b>What expenses are covered, at what rates, and under what conditions?<\/b><span style=\"font-weight: 400;\">, and the procedure for handling business expenses is also provided. <\/span><b>Who performed the action, when did it happen, and in what order?<\/b><span style=\"font-weight: 400;\"> From work proposals, approvals, advances, to final settlements and reconciliations. These two documents complement each other to build a system. <\/span><a href=\"https:\/\/bizzi.vn\/quan-ly-chi-phi-la-gi-cach-quan-ly-chi-phi-doanh-nghiep\/\"><span style=\"font-weight: 400;\">business cost management<\/span><\/a><span style=\"font-weight: 400;\"> in general and effective work in particular.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ket_luan\"><\/span><strong>Conclude<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">One <\/span><b>Sample regulations on business trip expenses in enterprises.<\/b><span style=\"font-weight: 400;\"> It only truly becomes effective when applied consistently in daily operations. As the business expands, the number of business trips increases, and more departments are involved in the spending process, managing expenses using email, Excel, or disjointed paper documents will cause the Finance department to spend a lot of time checking, reconciling, and explaining.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Instead of simply establishing regulations on paper, businesses should transform regulations regarding quotas, budgets, approval processes, documentation, and settlements into digitized procedures. <\/span><b>Bizzi Expense<\/b><span style=\"font-weight: 400;\">, Businesses can configure spending policies, manage business expenses, advances, reimbursements, check invoices, track budgets, and generate reports on a single, unified platform. When combined with <\/span><b>Bizzi Expense Pay<\/b><span style=\"font-weight: 400;\">, Furthermore, the process has been expanded from approval to payment and data reconciliation, helping CFOs and Finance Managers increase their ability to control costs, reduce operational risks, and build a more transparent financial management system as the business grows.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Sign up for a free trial now to discover the ultimate cost management solution for your business, designing fast, transparent, and efficient task approval processes.<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b><i>Register now: <\/i><\/b><a href=\"https:\/\/bizzi.vn\/dang-ky-dung-thu\/\"><b><i>https:\/\/bizzi.vn\/dang-ky-dung-thu\/<\/i><\/b><\/a><\/li>\n<\/ul>\n<div class=\"mceTemp\"><\/div>","protected":false},"excerpt":{"rendered":"<p>M\u1eabu quy ch\u1ebf c\u00f4ng t\u00e1c ph\u00ed trong doanh nghi\u1ec7p l\u00e0 khung v\u0103n b\u1ea3n n\u1ed9i b\u1ed9 quy \u0111\u1ecbnh \u0111\u1ed1i t\u01b0\u1ee3ng \u00e1p d\u1ee5ng, \u0111i\u1ec1u ki\u1ec7n \u0111i c\u00f4ng&#8230;<\/p>","protected":false},"author":56,"featured_media":999973171,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[367],"tags":[],"class_list":["post-999973170","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-quy-trinh-phai-tra"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999973170","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/56"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999973170"}],"version-history":[{"count":7,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999973170\/revisions"}],"predecessor-version":[{"id":999981725,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999973170\/revisions\/999981725"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999973171"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999973170"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999973170"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999973170"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}