{"id":999974322,"date":"2025-05-28T22:44:23","date_gmt":"2025-05-28T15:44:23","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999974322"},"modified":"2026-06-07T17:09:40","modified_gmt":"2026-06-07T10:09:40","slug":"how-to-print-electronic-invoice","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/how-to-print-electronic-invoice\/","title":{"rendered":"Instructions for printing electronic invoices from accounting software"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Electronic invoices have become an inevitable trend in the digital transformation era. However, in many specific cases, businesses still need to convert electronic invoices to paper documents to serve internal processes and legal requirements.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This article by Bizzi will give detailed instructions. <strong>how to print electronic invoice<\/strong> in accordance with the provisions of Decree 123\/2020\/ND-CP and Circular 78\/2021\/TT-BTC, and at the same time provide important notes to ensure the validity of documents, the foundation for <strong><a href=\"https:\/\/bizzi.vn\/quan-ly-chi-phi\/\">cost management<\/a><\/strong> efficient and transparent<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/how-to-print-electronic-invoice\/#Gioi_thieu_chung_ve_hoa_don_dien_tu_va_nhu_cau_in_an\" >General introduction to electronic invoices and printing needs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/how-to-print-electronic-invoice\/#Tai_sao_can_biet_cach_in_hoa_don_dien_tu\" >Why do you need to know how to print electronic invoices?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/how-to-print-electronic-invoice\/#Huong_dan_cac_buoc_in_hoa_don_dien_tu_chi_tiet_tu_phan_mem_Bizzi\" >Detailed instructions on how to print electronic invoices from Bizzi software<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/how-to-print-electronic-invoice\/#Phan_biet_cac_loai_ban_in_hoa_don_dien_tu\" >Distinguishing types of electronic invoice prints<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/how-to-print-electronic-invoice\/#Gia_tri_phap_ly_cua_hoa_don_dien_tu_khi_in_ra_giay\" >Legal value of electronic invoices when printed on paper<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/how-to-print-electronic-invoice\/#In_hoa_don_dien_tu_co_can_dong_dau_do_khong\" >Do I need a red stamp to print an electronic invoice?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/how-to-print-electronic-invoice\/#Hoa_don_dien_tu_duoc_phep_in_chuyen_doi_may_lan\" >How many times can an electronic invoice be printed and converted?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/how-to-print-electronic-invoice\/#Nhung_luu_y_phap_ly_quan_trong_khi_thuc_hien_cach_in_hoa_don_dien_tu_Theo_Thong_tu_78\" >Important legal notes when printing electronic invoices (According to Circular 78)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/how-to-print-electronic-invoice\/#Ket_luan\" >Conclude<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/how-to-print-electronic-invoice\/#Bai_viet_lien_quan\" >Related Posts:<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Gioi_thieu_chung_ve_hoa_don_dien_tu_va_nhu_cau_in_an\"><\/span><b>General introduction to electronic invoices and printing needs<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\"><strong><a href=\"https:\/\/bizzi.vn\/quy-trinh-dang-ky-hoa-don-dien-tu\/\">Electronic invoice (E-invoice)<\/a><\/strong> is a type of invoice that is created, created, sent, received, stored and managed entirely by electronic means according to the provisions of Decree 123\/2020\/ND-CP and Circular 78\/2021\/TT-BTC.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With outstanding advantages, electronic invoices have completely replaced traditional paper invoices, contributing significantly to cost reduction for businesses:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Convenient, safe and cost-effective in printing, shipping and storage.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Minimize the risk of counterfeiting, fire, damage or loss, avoiding unnecessary financial losses.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easily integrate with accounting software, ERP to <strong><a href=\"https:\/\/bizzi.vn\/xu-ly-hoa-don\/\">invoice processing automation<\/a><\/strong>, reduce errors and optimize <strong>business operating costs<\/strong>.<\/span><\/li>\n<\/ul>\n<p><strong><em>See more articles about Top 13 new points of Decree 70\/2025\/ND-CP on electronic invoices <a href=\"https:\/\/bizzi.vn\/diem-moi-cua-nghi-dinh-70-2025-nd-cp-ve-hoa-don-dien-tu\/\">here<\/a><\/em><\/strong><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tai_sao_can_biet_cach_in_hoa_don_dien_tu\"><\/span><b>Why do you need to know how to print electronic invoices?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\"><strong>Electronic invoices only need to be printed in special cases for the purpose of storing accounting documents, presenting them to tax authorities during inspections, or to prove the origin of goods in circulation.<\/strong><\/span><\/p>\n<p><span style=\"font-weight: 400;\">Printing electronic invoices to paper documents (converted electronic invoices) is an important link in ensuring information flow and controlling expenses:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><b>Presentation to authorities:<\/b> Serve the inspection and examination work of the Tax Authority, ensure transparency and avoid the risk of being fined, affecting compliance costs.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><b>Proof of origin of goods:<\/b> Accompanying goods while in transit, helping to minimize the risk of supply chain disruption and related costs.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><b>Storing accounting documents:<\/b> According to the provisions of the Accounting Law, enterprises can choose to print the converted copy to store with other sets of paper documents, ensuring the integrity of cost records when settling. To ensure compliance, enterprises need to clearly understand <strong><a href=\"https:\/\/bizzi.vn\/huong-dan-chi-tiet-luu-tru-hoa-don-dien-tu\/\">How to store electronic invoices<\/a> <\/strong>both the original (XML file) and the converted version.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><b>Complete internal payment records:<\/b> Some <strong>Supplier Payment Process<\/strong> According to internal spending policy, paper documents are still required with the payment request file. This ensures close reconciliation before disbursement, which is an important step in controlling cash outflow.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><b>For investigation purposes:<\/b> Provide to competent authorities in economic cases.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><b>Respond to customer requests:<\/b> The buyer may need a paper copy for processing purposes. <strong>input invoice processing<\/strong> and their internal storage.<\/span><\/li>\n<\/ul>\n<figure id=\"attachment_999974308\" aria-describedby=\"caption-attachment-999974308\" style=\"width: 843px\" class=\"wp-caption aligncenter\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-999974308 size-full\" title=\"Illustration of electronic invoice converted from original invoice\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/bizzi-hoa-don-chuyen-doi-la-gi-1.png\" alt=\"Illustration of electronic invoice converted from original invoice\" width=\"843\" height=\"837\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/bizzi-hoa-don-chuyen-doi-la-gi-1.png 843w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/bizzi-hoa-don-chuyen-doi-la-gi-1-300x298.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/bizzi-hoa-don-chuyen-doi-la-gi-1-150x150.png 150w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/bizzi-hoa-don-chuyen-doi-la-gi-1-768x763.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/bizzi-hoa-don-chuyen-doi-la-gi-1-12x12.png 12w\" sizes=\"(max-width: 843px) 100vw, 843px\" \/><figcaption id=\"caption-attachment-999974308\" class=\"wp-caption-text\">Illustration of electronic invoice converted from original invoice<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Huong_dan_cac_buoc_in_hoa_don_dien_tu_chi_tiet_tu_phan_mem_Bizzi\"><\/span><b>Detailed instructions on how to print electronic invoices from Bizzi software<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Process and <strong>how to print electronic invoice<\/strong> Converting to paper documents is usually done directly on the e-invoice software that the business is using. Below are 2 simple steps on Bizzi&#039;s system.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Step 1: Select the invoice to print<\/strong><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In Bizzi&#039;s &quot;Invoice Management&quot; interface, you find and select the electronic invoice to print from the list of issued invoices.<\/span><\/p>\n<figure id=\"attachment_999974323\" aria-describedby=\"caption-attachment-999974323\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999974323\" title=\"Screen to select printing electronic invoices on Bizzi system\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.37.48-scaled.png\" alt=\"Screen to select printing electronic invoices on Bizzi system\" width=\"1200\" height=\"585\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.37.48-scaled.png 2560w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.37.48-300x146.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.37.48-1024x499.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.37.48-768x374.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.37.48-1536x749.png 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.37.48-2048x998.png 2048w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.37.48-18x9.png 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999974323\" class=\"wp-caption-text\">Screen to select printing electronic invoices on Bizzi system<\/figcaption><\/figure>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Step 2: Download and print invoice<\/strong><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">\u2013 To download the original XML file (which has the highest legal value), click on the Down arrow icon to save it to your computer.<\/span><\/p>\n<figure id=\"attachment_999974325\" aria-describedby=\"caption-attachment-999974325\" style=\"width: 2286px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999974325 size-full\" title=\"Option to download XML format e-invoices in Bizzi\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.39.44.png\" alt=\"Option to download XML format e-invoices in Bizzi\" width=\"2286\" height=\"1448\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.39.44.png 2286w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.39.44-300x190.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.39.44-1024x649.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.39.44-768x486.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.39.44-1536x973.png 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.39.44-2048x1297.png 2048w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.39.44-18x12.png 18w\" sizes=\"(max-width: 2286px) 100vw, 2286px\" \/><figcaption id=\"caption-attachment-999974325\" class=\"wp-caption-text\">Option to download XML format e-invoices in Bizzi<\/figcaption><\/figure>\n<p><span style=\"font-weight: 400;\">\u2013 To perform <strong>how to print electronic invoice PDF<\/strong>, you click on the eye icon to preview. The invoice will open in a new tab. Here, you can select Download (to save the PDF file) or click on the printer icon to print directly.<\/span><\/p>\n<figure id=\"attachment_999974324\" aria-describedby=\"caption-attachment-999974324\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999974324\" title=\"How to print electronic invoices in PDF format from Bizzi software\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.40.08.png\" alt=\"How to print electronic invoices in PDF format from Bizzi software\" width=\"1200\" height=\"719\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.40.08.png 2442w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.40.08-300x180.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.40.08-1024x614.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.40.08-768x460.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.40.08-1536x921.png 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.40.08-2048x1228.png 2048w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Screen-Shot-2025-05-28-at-22.40.08-18x12.png 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999974324\" class=\"wp-caption-text\">How to print electronic invoices in PDF format from Bizzi software<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Phan_biet_cac_loai_ban_in_hoa_don_dien_tu\"><\/span><b>Distinguishing types of electronic invoice prints<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To use it properly, ensure compliance and avoid costly errors, businesses need to clearly distinguish between the types of printed copies of electronic invoices:<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Print Type<\/b><\/td>\n<td><b>Purpose<\/b><\/td>\n<td><b>Legal value<\/b><\/td>\n<td><b>Identification features<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Rendering (Reference Print)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Used to view, compare internal information, clip payment records, and send to partners for checking.<\/span><\/td>\n<td><span style=\"font-weight: 400;\"><b>No legal value<\/b> for transactions, tax declaration. For reference only.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Print directly from PDF\/XML files.<\/span><span style=\"font-weight: 400;\">There is no line \u201cCONVERSION INVOICE\u2026\u201d.<\/span><span style=\"font-weight: 400;\">No seller signature and stamp required.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Converted electronic invoice<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Use for:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Store paper accounting documents.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Submit to tax and audit authorities.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Proof of origin of goods.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Complete the set of expense documents for tax settlement, avoiding the risk of invalid expense rejection.<\/span><\/li>\n<\/ul>\n<\/td>\n<td><span style=\"font-weight: 400;\"><b>Legally valid<\/b> if converted in accordance with Circular 78\/2021\/TT-BTC.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Required:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Content 100% matches original invoice.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The text \u201c<b>INVOICE CONVERSION FROM ELECTRONIC INVOICE<\/b>\u201c.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Full name and signature of the person performing the conversion.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Time to perform conversion.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Signature and seal of the seller&#039;s legal representative.<\/span><\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Print from POS software<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Print at retail outlets, supermarkets, restaurants to deliver to customers at checkout.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Usually the expression, <b>no legal value<\/b> for accounting purposes unless the POS system is integrated and directly generates electronic invoices with tax authority codes.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Usually in the form of a small bill, containing only basic information about the transaction. Need to be compared with the original electronic invoice (sent via email\/SMS) for accounting.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<blockquote><p><span style=\"font-weight: 400;\">Instead of manual operations, Bizzi software automatically creates valid conversions, attaches digital signatures and confirmation lines according to Circular 78, helping businesses save time and ensure compliance. <a href=\"https:\/\/bizzi.vn\/dang-ky-dung-thu\/\"><b>[Try it for free now]<\/b><\/a>.<\/span><\/p><\/blockquote>\n<h2><span class=\"ez-toc-section\" id=\"Gia_tri_phap_ly_cua_hoa_don_dien_tu_khi_in_ra_giay\"><\/span><b>Legal value of electronic invoices when printed on paper<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The legal value of an electronic invoice printout depends entirely on whether it is a \u201crepresentative copy\u201d or a \u201ctransformed electronic invoice.\u201d Understanding this helps businesses avoid legal risks that can lead to financial penalties.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><b>Original electronic invoice (XML file):<\/b> This is the version with the highest legal value, used as the basis for declaring, accounting for taxes and recording valid expenses.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><b>Converted electronic invoice:<\/b> It is only legally valid when converted in accordance with the conditions specified in Article 7 of Decree 123\/2020\/ND-CP. It is valid to prove the transaction but cannot replace the original invoice for tax declaration.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><b>Presentation (printable PDF):<\/b> No legal value, only for reference and information reading.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"In_hoa_don_dien_tu_co_can_dong_dau_do_khong\"><\/span><b>Do I need a red stamp to print an electronic invoice?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\"><strong>Yes, the converted electronic invoice must have the signature of the legal representative and the seal of the seller (the party issuing the invoice).<\/strong><\/span><br \/>\n<span style=\"font-weight: 400;\">This is one of the prerequisites to ensure the legality of paper documents according to the regulations of the General Department of Taxation, clearly stated in Circular 78 and Decree 123. If these two elements are missing, the printed copy will not be valid for submission, which may lead to the corresponding costs not being accepted when settling taxes.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Hoa_don_dien_tu_duoc_phep_in_chuyen_doi_may_lan\"><\/span><b>How many times can an electronic invoice be printed and converted?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\"><strong>According to the provisions of Clause 2, Article 10 of Decree 123\/2020\/ND-CP, the conversion of electronic invoices to paper documents can only be done once.<\/strong><\/span><br \/>\n<span style=\"font-weight: 400;\">Limiting the number of conversions ensures the integrity and uniqueness of documents, avoids the risks of using one invoice for many different fraudulent purposes, and helps to make financial and cost management transparent.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Nhung_luu_y_phap_ly_quan_trong_khi_thuc_hien_cach_in_hoa_don_dien_tu_Theo_Thong_tu_78\"><\/span><b>Important legal notes when printing electronic invoices (According to Circular 78)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Compliance with legal regulations is not only an obligation, but also a way for businesses to protect themselves from unnecessary fines, an important factor in controlling costs. Businesses should remember the following core regulations:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><b>Full content:<\/b> The conversion must fully and accurately reflect the content of the original electronic invoice.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><b>Required symbols:<\/b> There must be the words &quot;INVOICE CONVERTED FROM ELECTRONIC INVOICE&quot; to distinguish.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><b>Converter information:<\/b> Full name, signature of the person performing the conversion and time of conversion are required.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><b>Verification from seller:<\/b> The conversion must have the signature and full name of the legal representative, along with the seller&#039;s seal.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><b>Compliance with current regulations:<\/b> All operations must comply with Decree 123\/2020\/ND-CP and Circular 78\/2021\/TT-BTC. Older documents have expired. In case of detecting errors on issued invoices, businesses need to take <strong><a href=\"https:\/\/bizzi.vn\/huong-dan-dieu-chinh-hoa-don-dien-tu-sai-noi-dung\/\">Correct Invoice with Incorrect Content<\/a><\/strong> Follow the correct procedure before printing the conversion.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><b>Parallel storage:<\/b> Enterprises must store both the original electronic invoice (XML file) and the converted version (if any) for the period prescribed by law.<\/span><\/li>\n<\/ul>\n<p><strong><em>See more about the latest electronic invoice cancellation form 2025 <a href=\"https:\/\/bizzi.vn\/cap-nhat-mau-bien-ban-huy-hoa-don-dien-tu-moi-nhat-2025\/\">here<\/a><\/em><\/strong><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ket_luan\"><\/span><b>Conclude<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Although electronic invoices are an irreversible trend, the need and <strong>how to print electronic invoice<\/strong> Paper documents still exist and play an important role in specific management activities. Mastering the process and strictly complying with legal regulations are key factors to help businesses ensure the validity of documents, avoid risks and optimize operations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Automation platforms like Bizzi.vn not only help businesses issue invoices, but also provide a comprehensive solution for <strong>input invoice processing<\/strong> and <strong>cost management<\/strong>By automating manual tasks such as checking, reconciling, and even printing correct conversions when needed, Bizzi helps accounting departments save time, reduce errors, and ensure compliance, thereby optimizing financial performance for the business.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Bai_viet_lien_quan\"><\/span><strong>Related Posts:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><strong><a href=\"https:\/\/bizzi.vn\/hoa-don-dien-tu-co-can-chu-ky-so-khong-khi-nao-can-khi-nao-khong-can-chu-ky-so\/\">Regulations on digital signatures on electronic invoices<\/a><\/strong><\/li>\n<li><strong><a href=\"https:\/\/bizzi.vn\/xay-dung-lai-quy-che-chi-tieu-noi-bo\/\">Rebuild internal spending regulations to effectively manage costs<\/a><\/strong><\/li>\n<\/ul>","protected":false},"excerpt":{"rendered":"<p>Electronic invoices have become an inevitable trend in the digital transformation era. However, in many specific cases,\u2026<\/p>","protected":false},"author":56,"featured_media":999974261,"comment_status":"open","ping_status":"open","sticky":false,"template":"elementor_theme","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[263],"tags":[],"class_list":["post-999974322","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-kien-thuc"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999974322","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/56"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999974322"}],"version-history":[{"count":7,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999974322\/revisions"}],"predecessor-version":[{"id":999978277,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999974322\/revisions\/999978277"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999974261"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999974322"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999974322"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999974322"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}