{"id":999974343,"date":"2025-05-29T12:19:57","date_gmt":"2025-05-29T05:19:57","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999974343"},"modified":"2025-06-17T10:07:22","modified_gmt":"2025-06-17T03:07:22","slug":"look-up-input-invoices-of-enterprises-according-to-circular-78-nd-123","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/look-up-input-invoices-of-enterprises-according-to-circular-78-nd-123\/","title":{"rendered":"Look up input invoices of enterprises according to Circular 78\/ND 123"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Checking input invoices is an important task for every business, especially after applying electronic invoices according to Circular 78\/2021\/TT-BTC and Decree 123\/2020\/ND-CP. This process helps businesses check the validity and legality of purchase invoices, serving tax declaration and internal financial management accurately and effectively.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The following article by Bizzi will provide complete information about input invoices as well as introduce ways to look up input invoices of businesses.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/look-up-input-invoices-of-enterprises-according-to-circular-78-nd-123\/#Tra_cuu_hoa_don_dau_vao_cua_doanh_nghiep_la_gi\" >What is a business&#039;s input invoice lookup?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/look-up-input-invoices-of-enterprises-according-to-circular-78-nd-123\/#Luu_y_quan_trong_khi_tra_cuu_hoa_don_dau_vao\" >Important notes when looking up input invoices<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/look-up-input-invoices-of-enterprises-according-to-circular-78-nd-123\/#Cac_phuong_phap_tra_cuu_hoa_don_dau_vao_pho_bien\" >Popular methods of looking up input invoices\u00a0<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/look-up-input-invoices-of-enterprises-according-to-circular-78-nd-123\/#Tra_cuu_tren_Cong_thong_tin_Hoa_don_dien_tu_cua_Tong_cuc_Thue\" >Look up on the General Department of Taxation&#039;s Electronic Invoice Portal<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/look-up-input-invoices-of-enterprises-according-to-circular-78-nd-123\/#Tra_cuu_hoa_don_dau_vao_voi_Bizzi\" >Look up input invoices with Bizzi<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/look-up-input-invoices-of-enterprises-according-to-circular-78-nd-123\/#Tam_quan_trong_cua_tra_cuu_hoa_don_dau_vao_quan_ly_tai_chinh_doanh_nghiep_la_gi\" >What is the importance of looking up input invoices in corporate financial management?\u00a0\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/look-up-input-invoices-of-enterprises-according-to-circular-78-nd-123\/#Anh_huong_cua_viec_sai_sot_trong_viec_tra_cuu_hoa_don_dau_vao_la_gi\" >What is the impact of errors in input invoice lookup?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/look-up-input-invoices-of-enterprises-according-to-circular-78-nd-123\/#Uu_diem_noi_bat_cua_Bizzi_trong_quan_ly_va_tra_cuu_hoa_don_dau_vao_cua_doanh_nghiep\" >Outstanding advantages of Bizzi in managing and looking up input invoices of enterprises<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/look-up-input-invoices-of-enterprises-according-to-circular-78-nd-123\/#Ket_luan\" >Conclude<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Tra_cuu_hoa_don_dau_vao_cua_doanh_nghiep_la_gi\"><\/span><b>What is a business&#039;s input invoice lookup?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Before learning how to look up input invoices, you need to understand the nature of the concept of input invoices. Simply put, input invoices are the type of invoices that businesses receive when purchasing goods or services from suppliers.<\/span><\/p>\n<p><a href=\"https:\/\/bizzi.vn\/quy-trinh-dang-ky-hoa-don-dien-tu\/\"><b>Electronic invoice (E-invoice)<\/b><\/a><span style=\"font-weight: 400;\"> will include invoices with or without tax authority codes, created electronically.<\/span><\/p>\n<p>Look up input invoices<span style=\"font-weight: 400;\"> is the process of checking the information of the invoice that the business receives from <\/span>supplier<span style=\"font-weight: 400;\">, to verify:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Legality, validity, reasonableness of invoice.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice status: has it been coded or not, has it been canceled or adjusted?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice information: invoice number, date, tax code, name of sales unit, value of goods \u2013 tax, etc.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Luu_y_quan_trong_khi_tra_cuu_hoa_don_dau_vao\"><\/span><strong>Important notes when looking up input invoices<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">After understanding what an input invoice is, when looking up an input invoice, you need to pay attention to some important things as follows:<\/span><\/p>\n<table style=\"height: 427px;\" width=\"926\">\n<tbody>\n<tr>\n<td><b>Note<\/b><\/td>\n<td><b>Explain<\/b><\/td>\n<\/tr>\n<tr>\n<td>Check tax code<\/td>\n<td><span style=\"font-weight: 400;\">Ensure seller&#039;s tax code exists and operates legally.<\/span><\/td>\n<\/tr>\n<tr>\n<td>Invoice has been assigned a tax authority code<\/td>\n<td><span style=\"font-weight: 400;\">With electronic invoices with codes, an authentication code is required.<\/span><\/td>\n<\/tr>\n<tr>\n<td>Invoice information matches actual transaction<\/td>\n<td><span style=\"font-weight: 400;\">Check product name, amount, date of creation, supplier.<\/span><\/td>\n<\/tr>\n<tr>\n<td>Unable to search = risk warning<\/td>\n<td><span style=\"font-weight: 400;\">Invalid invoice may be rejected during tax settlement.<\/span><\/td>\n<\/tr>\n<tr>\n<td>Keep all invoices and accompanying documents<\/td>\n<td><span style=\"font-weight: 400;\">To serve audits, tax inspections, debt reconciliation.<\/span><\/td>\n<\/tr>\n<tr>\n<td>Do not declare unverified invoices<\/td>\n<td><span style=\"font-weight: 400;\">Avoid being charged withholding VAT.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<figure id=\"attachment_999974353\" aria-describedby=\"caption-attachment-999974353\" style=\"width: 752px\" class=\"wp-caption aligncenter\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-999974353 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-1.png\" alt=\"Bizzi-look-up-invoice-input-1\" width=\"752\" height=\"374\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-1.png 752w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-1-300x149.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-1-18x9.png 18w\" sizes=\"(max-width: 752px) 100vw, 752px\" \/><figcaption id=\"caption-attachment-999974353\" class=\"wp-caption-text\">When looking up input invoices, you need to pay attention to some important information.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Cac_phuong_phap_tra_cuu_hoa_don_dau_vao_pho_bien\"><\/span><b>Popular methods of looking up input invoices\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">There are many ways to look up input electronic invoices, the most popular of which are on the General Department of Taxation&#039;s Information Portal and through specialized electronic invoice software.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Tra_cuu_tren_Cong_thong_tin_Hoa_don_dien_tu_cua_Tong_cuc_Thue\"><\/span><b>Look up on the General Department of Taxation&#039;s Electronic Invoice Portal<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Look up information on a specific invoice (no login required):<\/b><span style=\"font-weight: 400;\"> This method helps to quickly check the existence and status of a particular invoice.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Step 1:<\/b><span style=\"font-weight: 400;\"> Access the link to look up online electronic invoices of the General Department of Taxation: <\/span><b>https:\/\/hoadondientu.gdt.gov.vn\/<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Step 2:<\/b><span style=\"font-weight: 400;\"> Fill in the search information completely according to the instructions, fields marked with a red * are required. Information includes:<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">\u2013 Seller&#039;s tax code: Enter the tax code of the seller issuing the invoice.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2013 Invoice type: Select the type of invoice to look up (for example: value added tax invoice, sales invoice).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2013 Invoice symbol: Enter the 6-character invoice symbol (excluding the original invoice type symbol).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2013 Invoice number: Enter the invoice number to look up.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2013 Total payment: Enter the total payment amount on the invoice in numbers (required field, except for adjustment invoices).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2013 Captcha Code: Enter the exact security code displayed on the screen (uppercase or lowercase letters are fine).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2013 Total tax amount (optional): You can enter the total VAT amount if any on the invoice, or skip it.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Step 3:<\/b><span style=\"font-weight: 400;\"> After entering all the information, click on the &quot;Search&quot; button to display the search results:<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">\u2013 If the result shows \u201cInvoice exists with matching information\u2026 Invoice processing status: Invoice code issued\u201d, the invoice to be looked up is valid and has been issued a code.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2013 If the result shows \u201cNo invoice with matching information exists\u2026\u201d, you need to check the information entered or contact the seller. It is important to check the invoice status (whether it has been deleted\/cancelled, replaced, or adjusted).<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-999974354 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-2.jpg\" alt=\"Bizzi-look-up-invoice-input-2\" width=\"974\" height=\"658\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-2.jpg 974w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-2-300x203.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-2-768x519.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-2-18x12.jpg 18w\" sizes=\"(max-width: 974px) 100vw, 974px\" \/><\/p>\n<p><b>Look up list of input invoices by period (login required): <\/b><span style=\"font-weight: 400;\">This method helps businesses view a list of purchase invoices recorded by the General Department of Taxation&#039;s system within a certain period of time.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Step 1:<\/b><span style=\"font-weight: 400;\"> Visit website <\/span><b>https:\/\/hoadondientu.gdt.gov.vn\/<\/b><span style=\"font-weight: 400;\"> and proceed <\/span><b>Log in<\/b><span style=\"font-weight: 400;\"> according to the account information provided by the tax authority when registering to issue electronic invoices.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Step 2:<\/b><span style=\"font-weight: 400;\"> On the menu <\/span><b>\u201cLookup\u201d<\/b><span style=\"font-weight: 400;\">, select <\/span><b>\u201cInvoice lookup\u201d<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Step 3:<\/b><span style=\"font-weight: 400;\"> At the search screen, select Tab <\/span><b>\u201cLook up electronic purchase invoices\u201d<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Step 4:<\/b><span style=\"font-weight: 400;\"> Enter search criteria according to your purpose:<\/span><\/li>\n<\/ul>\n<p><b>\u2013 Seller&#039;s tax code:<\/b><span style=\"font-weight: 400;\"> Enter the tax code of a specific supplier if you only want to look up invoices from that unit. Leave blank if you want to look up all input invoices.<\/span><\/p>\n<p><b>\u2013 Invoice status:<\/b><span style=\"font-weight: 400;\"> You can select \u201cAll\u201d or specific statuses such as New Invoice, Replaced\/Replaced Invoice, Adjusted\/Adjusted Invoice, Canceled Invoice.<\/span><\/p>\n<p><b>\u2013 Test results:<\/b> <b>Important:<\/b><span style=\"font-weight: 400;\"> To look up all input invoices (including invoices with and without tax authority codes), you need to look up each value in this field in turn:<\/span><\/p>\n<p><b>\u201cInvoice has been coded\u201d<\/b><span style=\"font-weight: 400;\">: To look up electronic invoices with codes.<\/span><\/p>\n<p><b>\u201cThe General Department of Taxation has received no code\u201d<\/b><span style=\"font-weight: 400;\">: To look up uncoded electronic invoices (usually applied to specific industries such as electricity, petroleum, banking...).<\/span><\/p>\n<p><b>&quot;The General Department of Taxation has received an invoice with an initialization code from the cash register&quot;<\/b><span style=\"font-weight: 400;\">: To look up invoices from cash registers connected to CQT.<\/span><\/p>\n<p><b>\u2013 Invoice date:<\/b><span style=\"font-weight: 400;\"> Select the time period to look up. The system only allows selection within a maximum time period of <\/span><b>31 days<\/b><span style=\"font-weight: 400;\">. If you need to look up several months, you have to do it multiple times.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2013 You can choose more Invoice number symbol and Invoice symbol if you want.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Step 5:<\/b><span style=\"font-weight: 400;\"> Click on <\/span><b>&quot;Search&quot;<\/b><span style=\"font-weight: 400;\"> for the system to display the results. <\/span><b>View results:<\/b><span style=\"font-weight: 400;\"> The results are displayed in the \u201cElectronic Invoice\u201d and \u201cInvoice with code generated from cash register\u201d tabs. You can view the invoice details by selecting the invoice and clicking <\/span><b>\u201cView invoice\u201d<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ul>\n<p><b>Data rendering:<\/b><span style=\"font-weight: 400;\"> You can download the list of invoices to your computer as an Excel file (<\/span><b>\u201cInvoice\u201d<\/b><span style=\"font-weight: 400;\">) or download each invoice as an XML file (<\/span><b>\u201cExport xml\u201d<\/b><span style=\"font-weight: 400;\">) for internal storage and reconciliation. The Excel file &quot;List of Invoices&quot; exported from the system helps to synthesize data for quick tax declaration.<\/span><\/p>\n<ul>\n<li><em>See more about Invoice regulations in Vietnam <a href=\"https:\/\/bizzi.vn\/hoa-don-la-gi-quy-dinh-xuat-hoa-don-tai-viet-nam\/\">here<\/a><\/em><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Tra_cuu_hoa_don_dau_vao_voi_Bizzi\"><\/span><b>Look up input invoices with Bizzi<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Bizzi is the most popular electronic invoice management solution integrated with POS machines. The Bizzi system supports users to automatically fill in invoice information and export it in many formats. Users are flexible and convenient in using and sharing invoice information.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With Bizzi, you can check the validity of electronic invoices using the *.xml file of any electronic invoice provider. The steps to look up electronic invoices on Bizzi&#039;s website are specified as follows:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Step 1: Access the page and Upload electronic invoice information<a href=\"https:\/\/bizzi.vn\/hoa-don-dien-tu\/\">Bizzi e-invoice system<\/a> (file with extension *.xml to check the validity of the invoice.<\/strong><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Bizzi, you can check the validity of the electronic invoice with the file with the extension *.xml<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-999974356\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-3.png\" alt=\"Bizzi-look-up-invoice-input-3\" width=\"1200\" height=\"536\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-3.png 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-3-300x134.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-3-1024x457.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-3-768x343.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-3-18x8.png 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">After receiving the invoice information, Bizzi will automatically process it, including reading the invoice, checking the invoice information with the General Department of Taxation, checking the seller information and other related information. The processing time of an electronic invoice will take from 10 to 30 seconds instead of 5 to 10 minutes for manual processing.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">After processing Bizzi will notify the user of the invoice status: <\/span><i><span style=\"font-weight: 400;\">Processed, Duplicate Invoice, Error Invoice<\/span><\/i><span style=\"font-weight: 400;\"> (Unable to download XML invoice, invalid XML file, no lookup information,\u2026)<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Step 2: Check invoice information.<\/strong><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Processed invoices will be automatically pushed to the Purchase Invoice menu. Users can view invoice details by clicking on the invoice number.<\/span><\/p>\n<figure id=\"attachment_999974357\" aria-describedby=\"caption-attachment-999974357\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999974357\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-4.png\" alt=\"Bizzi-look-up-invoice-input-4\" width=\"1200\" height=\"537\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-4.png 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-4-300x134.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-4-1024x458.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-4-768x344.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-4-18x8.png 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999974357\" class=\"wp-caption-text\">Check Bizzi invoice information by clicking on the invoice number<\/figcaption><\/figure>\n<p><span style=\"font-weight: 400;\">\u2013 Invoice details:<\/span><\/p>\n<figure id=\"attachment_999974358\" aria-describedby=\"caption-attachment-999974358\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999974358\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-5.jpg\" alt=\"Bizzi-look-up-invoice-input-5\" width=\"1200\" height=\"539\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-5.jpg 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-5-300x135.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-5-1024x460.jpg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-5-768x345.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-5-18x8.jpg 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999974358\" class=\"wp-caption-text\">Details of the electronic invoice are shown on Bizzi<\/figcaption><\/figure>\n<p><span style=\"font-weight: 400;\">In addition to checking invoice information, users can also label and attach other information such as contracts, documents, notes, etc. to this invoice.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can attach other information such as contracts, documents, notes... to the invoice.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Step 3: The system returns the invoice check result:<\/strong><\/li>\n<\/ul>\n<table style=\"height: 295px;\" width=\"859\">\n<tbody>\n<tr>\n<td><strong>Invoice check results<\/strong><\/td>\n<td><strong>Check with the General Department of Taxation system<\/strong><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Is the buyer information correct? <\/span><span style=\"font-weight: 400;\">Buyer&#039;s tax identification number, <\/span><span style=\"font-weight: 400;\">Address of person, <\/span><span style=\"font-weight: 400;\">Buyer Name<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Correct seller information: <\/span><span style=\"font-weight: 400;\">Seller&#039;s address, <\/span><span style=\"font-weight: 400;\">Seller name<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Is the electronic signature valid?<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Is the seller active?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Is the seller at tax risk?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Has the invoice been announced for release?<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<figure id=\"attachment_999974360\" aria-describedby=\"caption-attachment-999974360\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999974360\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-6.jpg\" alt=\"Bizzi-look-up-invoice-input-6\" width=\"1200\" height=\"634\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-6.jpg 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-6-300x159.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-6-1024x541.jpg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-6-768x406.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/05\/Bizzi-tra-cuu-hoa-don-dau-vao-6-18x10.jpg 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999974360\" class=\"wp-caption-text\">Bizzi system returns invoice check results<\/figcaption><\/figure>\n<p>&nbsp;<\/p>\n<p><strong>Step 4: Export data.<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">Invoice information is rendered in popular formats on the market such as MISA, FAST, SmartPro. To export this data file, click the button in the upper right corner of the screen in the Purchase Invoice Menu, then select the format according to your needs.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Formatted options for exporting electronic invoice data on Bizzi<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tam_quan_trong_cua_tra_cuu_hoa_don_dau_vao_quan_ly_tai_chinh_doanh_nghiep_la_gi\"><\/span><b>What is the importance of looking up input invoices in corporate financial management?\u00a0\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Checking and controlling input invoices is not only a tax compliance requirement but also an essential part of effective financial management, especially cost management.<\/span><\/p>\n<p><b>Ensure validity for cost accounting and tax declaration:<\/b><span style=\"font-weight: 400;\"> Only valid input invoices can be used to calculate deductible expenses when calculating corporate income tax and deducting input VAT. Check to confirm that invoices have been coded (for invoices with codes) or received by the General Department of Taxation (for invoices without codes), ensuring the legal basis for business expenses.<\/span><\/p>\n<p><b>Detect and handle errors promptly:<\/b><span style=\"font-weight: 400;\"> Through the lookup, businesses can detect invoices with incorrect information, canceled, replaced or adjusted. This helps to promptly handle with suppliers (make a record of cancellation\/adjustment\/replacement of invoices) to ensure accurate data for accounting and tax purposes.<\/span><\/p>\n<p><b>Support data reconciliation and anomaly screening:<\/b><span style=\"font-weight: 400;\"> Exporting a list of input invoices from the General Department of Taxation system allows businesses to compare them with internal accounting books, expense reports and VAT declarations. This process helps to screen suspicious invoices (for example, purchase invoices that do not actually generate transactions, invoices from suppliers that show signs of tax risks).<\/span><\/p>\n<p><b>Platform for Financial Automation:<\/b><span style=\"font-weight: 400;\"> In Expense Management or Accounts Payable Automation systems like Bizzi.vn, data from incoming invoices is an important input. Manual or automatic invoice lookup and verification (if the system supports integration and lookup) helps the invoice processing, PO Matching, and payment approval process to be more accurate and efficient. Automating this process helps reduce manual data entry, errors, and saves significant time for the accounting department.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Anh_huong_cua_viec_sai_sot_trong_viec_tra_cuu_hoa_don_dau_vao_la_gi\"><\/span><b>What is the impact of errors in input invoice lookup?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Errors in the processing of input invoices can cause serious consequences for businesses in terms of finance, law and reputation. Here are the specific impacts:<\/span><\/p>\n<p><strong>VAT not deductible<\/strong><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Invoice with incorrect information, invalid, not authenticated with tax authority \u2192 input tax not deductible.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Directly affects tax payable, increasing operating costs.<\/span><\/li>\n<\/ul>\n<p><strong>Legal risks, penalties<\/strong><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Using illegal and inaccurate invoices \u2192 businesses may be subject to: Administrative sanctions according to the provisions of Decree 125\/2020\/ND-CP, Tax arrears, fines and late payment interest.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Serious cases \u2192 may be held criminally liable for using fake invoices or false invoices.<\/span><\/li>\n<\/ul>\n<p><strong>Financial reporting discrepancies \u2013 Inaccurate tax declarations<\/strong><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Entering the wrong invoice value \u2192 affects: Cost and profit\/loss reports; VAT and corporate income tax declaration.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Easily leads to expense exclusion and increased tax payable.<\/span><\/li>\n<\/ul>\n<p><strong>Difficulties in auditing and inspection<\/strong><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Input invoices are missing, incorrect or not stored properly \u2192 encounter difficulties when: Internal audit, independent audit or tax inspection by authorities.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Causes delays and affects the professional image of the business.<\/span><\/li>\n<\/ul>\n<p><strong>Time consuming and labor intensive to reprocess<\/strong><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Time consuming to contact supplier again to adjust invoice.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Prepare adjustment\/cancellation records and update accounting and management systems.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">Disrupts payment processes, affecting cash flow and work performance.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Uu_diem_noi_bat_cua_Bizzi_trong_quan_ly_va_tra_cuu_hoa_don_dau_vao_cua_doanh_nghiep\"><\/span><b>Outstanding advantages of Bizzi in managing and looking up input invoices of enterprises<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To limit errors and counterfeiting in the input invoice lookup stage, businesses should consider applying smart invoice processing software like Bizzi because of advantages such as:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Automatically check invoice validity (tax code, authentication, status).<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Attach invoices to specific transactions, departments, and expenses<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Warning of incorrect, duplicate, and unusual invoices.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Scientific storage, quick retrieval for testing.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Not only saving time by minimizing administrative procedures, Bizzi also helps the finance department improve performance and optimize costs thanks to the intelligent and automated solution system:\u00a0<\/span><\/p>\n<p><strong>Anti-invoice counterfeiting \u2013 Ensuring absolute legality<\/strong><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Apply multi-layer security technology and connect directly to the General Department of Taxation system.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Each invoice is authenticated with a unique code, helping to detect and prevent counterfeit and illegally edited invoices.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">The system warns when detecting duplicate invoices or invoices without authentication codes \u2013 reducing legal risks in tax declaration.<\/span><\/li>\n<\/ul>\n<p><strong>Fully meet the invoice business requirements as prescribed<\/strong><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Compatible with Decree 123\/2020\/ND-CP, Circular 78\/2021\/TT-BTC and the latest regulations of the Ministry of Finance.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Support: Issuing, adjusting, replacing, canceling electronic invoices, creating conversion invoices, print lookups, managing output and input invoices, and debts related to invoices.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Meets both large, medium and small business models with different business needs.<\/span><\/li>\n<\/ul>\n<p><strong>Flexible integration with management systems and sales software<\/strong><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Multi-platform compatibility, easy to integrate with: Accounting software (MISA, Fast, Bravo...), ERP system (SAP, Odoo, Oracle...), POS software - sales, CRM, internal systems of the enterprise.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Helps synchronize data automatically, reduces manual input, saves time and limits errors<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Ket_luan\"><\/span><b>Conclude<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Through the information that Bizzi has provided above, you have gathered knowledge related to what an input invoice is and how to look up electronic invoices quickly and effectively. Input invoices are legal - accounting - tax documents, helping businesses clarify expenses, legalize business transactions, and optimize tax obligations if used correctly.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It can be said that looking up input invoices of a business is the first step to ensure the legality of accounting documents, reduce risks during inspection and improve internal management. Accompanying hundreds of Vietnamese businesses to effectively manage automatic invoices and receive prestigious awards, Bizzi is proud to bring a comprehensive solution to solve the problem of fake invoices.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Don&#039;t miss the opportunity to receive free consultation on Bizzi Invoice here:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Link to register for a trial of Bizzi products: <\/span><a href=\"https:\/\/bizzi.vn\/dang-ky-dung-thu\/\"><span style=\"font-weight: 400;\">https:\/\/bizzi.vn\/dang-ky-dung-thu\/<\/span><\/a><\/li>\n<li>Schedule a demo: <a href=\"https:\/\/bizzi.vn\/dat-lich-demo\/\">https:\/\/bizzi.vn\/dat-lich-demo\/<\/a><\/li>\n<\/ul>","protected":false},"excerpt":{"rendered":"<p>Looking up input invoices is an important task for every business, especially after applying\u2026<\/p>","protected":false},"author":56,"featured_media":999974352,"comment_status":"open","ping_status":"open","sticky":false,"template":"elementor_theme","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[54],"tags":[],"class_list":["post-999974343","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-so-tay-ke-toan"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999974343","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/56"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999974343"}],"version-history":[{"count":4,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999974343\/revisions"}],"predecessor-version":[{"id":999974783,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999974343\/revisions\/999974783"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999974352"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999974343"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999974343"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999974343"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}