{"id":999976375,"date":"2025-07-01T22:27:34","date_gmt":"2025-07-01T15:27:34","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999976375"},"modified":"2026-05-19T15:37:45","modified_gmt":"2026-05-19T08:37:45","slug":"electronic-invoice-management-process-2","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/electronic-invoice-management-process-2\/","title":{"rendered":"The process of managing input and output invoices helps reduce risks and optimize business capital."},"content":{"rendered":"<p><span style=\"font-weight: 400;\">How much hidden cost are you incurring on manual document verification? Receiving invoices from &quot;phantom companies&quot; by mistake, or issuing invoices when inventory is in deficit, not only leads to tax penalties but also depletes your business&#039;s working capital.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This article by Bizzi will address that bottleneck by providing CFOs and Chief Accountants with an internationally standardized process for managing incoming and outgoing invoices, applying automation to eliminate risks and accelerate cash flow.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-management-process-2\/#Hoa_don_dau_vao_va_dau_ra_tac_dong_the_nao_den_chu_ky_luan_chuyen_von\" >How do input and output invoices impact the capital turnover cycle?\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-management-process-2\/#Khung_phap_ly_nao_doanh_nghiep_bat_buoc_tuan_thu_de_bao_ve_chi_phi_duoc_tru\" >What legal framework must businesses comply with to protect deductible expenses?\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-management-process-2\/#Checklist_lam_chu_Hoa_Don_Dau_Vao_va_Hoa_Don_Dau_Ra\" >Checklist for Mastering Input and Output Invoices<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-management-process-2\/#1_Boc_tach_du_lieu_hoa_don_tu_email_ma_khong_can_go_phim\" >1. Extract invoice data from emails without typing.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-management-process-2\/#2_Doi_soat_3_chieu_de_chan_thanh_toan_khong\" >2. Three-way reconciliation to block fraudulent payments.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-management-process-2\/#3_Ra_soat_trang_thai_ma_so_thue_nha_cung_cap\" >3. Review the supplier&#039;s tax identification number status.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-management-process-2\/#4_Quan_tri_hoa_don_dau_ra_de_giam_DSO\" >4. Manage outgoing invoices to reduce DSO.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-management-process-2\/#5_Dong_bo_du_lieu_vao_ERP\" >5. Synchronize data with ERP.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-management-process-2\/#Bang_Ma_tran_doi_chieu_rui_ro_%E2%80%93_Thu_cong_vs_Tu_dong_hoa\" >Table: Risk Comparison Matrix \u2013 Manual vs. Automation<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-management-process-2\/#Doanh_nghiep_tra_gia_the_nao_khi_thanh_tra_thue_phat_hien_tinh_trang_am_kho_ao\" >What price do businesses pay when tax inspectors discover fictitious inventory?\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-management-process-2\/#Ke_toan_truong_va_CFO_thuong_thac_mac_gi_khi_so_hoa_quan_tri_hoa_don_dien_tu\" >What are common questions that chief accountants and CFOs have when digitizing electronic invoicing management?\u00a0<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-management-process-2\/#Lam_sao_kiem_soat_nha_cung_cap_xuat_hoa_don_dung_han\" >How can we ensure that suppliers issue invoices on time?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-management-process-2\/#Thanh_toan_roi_nhung_nha_cung_cap_bo_tron_phai_lam_gi\" >What should I do if I&#039;ve already paid the supplier but they disappear?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-management-process-2\/#Lam_sao_quan_ly_hoa_don_tu_nhieu_chi_nhanh\" >How do I manage invoices from multiple branches?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-management-process-2\/#Khac_biet_giua_doi_soat_2_chieu_va_3_chieu_la_gi\" >What is the difference between two-way and three-way reconciliation?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/bizzi.vn\/en\/electronic-invoice-management-process-2\/#Ket_luan\" >Conclude<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Hoa_don_dau_vao_va_dau_ra_tac_dong_the_nao_den_chu_ky_luan_chuyen_von\"><\/span><b>How do input and output invoices impact the capital turnover cycle?<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/bizzi.vn\/hoa-don-dau-vao-la-gi-tiet-lo-cach-quan-ly-hoa-don-dau-vao-toi-uu-va-hieu-qua\/\">Input invoice<\/a> Accounts Payable (AP) and Accounts Receivable (AR) are not just accounting documents, but represent the &quot;velocity of cash flow&quot; within a business. Input invoices represent cash outflows, while output invoices represent cash outflows. <a href=\"https:\/\/bizzi.vn\/quy-dinh-ve-hoa-don-dau-vao-va-dau-ra\/\">output invoice<\/a> This determines the cash flow. By effectively managing input and output invoices, CFOs can extend payment terms to suppliers and shorten collection times from customers, thereby optimizing the Cash Conversion Cycle (CCC).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The core issue lies not just in &quot;accurate recording,&quot; but in the speed of matching between documents and cash flow. Slow matching means capital is tied up, reducing the efficiency of working capital utilization. This is why managing input and output invoices becomes a crucial financial leverage rather than just an accounting operation.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Khung_phap_ly_nao_doanh_nghiep_bat_buoc_tuan_thu_de_bao_ve_chi_phi_duoc_tru\"><\/span><b>What legal framework must businesses comply with to protect deductible expenses?<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">For invoices to be considered valid and deductible for tax purposes, businesses must comply with multiple layers of legal regulations. Crucially, electronic invoices must exist in XML format as stipulated in Decree 70\/2025\/ND-CP and guided by Circular 32\/2025\/TT-BTC. This data must be stored intact for at least 10 years, and transactions of 5 million VND or more must be settled through a bank to be eligible for tax deduction.<\/span><\/p>\n<figure id=\"attachment_999980766\" aria-describedby=\"caption-attachment-999980766\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-999980766\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/quan-ly-hoa-don-dau-vao-dau-ra-.jpg\" alt=\"input-output-invoice-management\" width=\"1200\" height=\"663\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/quan-ly-hoa-don-dau-vao-dau-ra-.jpg 1593w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/quan-ly-hoa-don-dau-vao-dau-ra--300x166.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/quan-ly-hoa-don-dau-vao-dau-ra--1024x566.jpg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/quan-ly-hoa-don-dau-vao-dau-ra--768x424.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/quan-ly-hoa-don-dau-vao-dau-ra--1536x849.jpg 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/quan-ly-hoa-don-dau-vao-dau-ra--18x10.jpg 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999980766\" class=\"wp-caption-text\">Original data must be stored intact for a minimum of 10 years, and transactions of 5 million VND or more must be paid through a bank to be eligible for tax deduction.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Checklist_lam_chu_Hoa_Don_Dau_Vao_va_Hoa_Don_Dau_Ra\"><\/span><b>Checklist for Mastering Input and Output Invoices<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">An effective input-output invoice management system should operate in a closed five-step process, rather than as a series of disconnected operations:<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Boc_tach_du_lieu_hoa_don_tu_email_ma_khong_can_go_phim\"><\/span><b>1. Extract invoice data from emails without typing.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Manual data entry creates significant hidden costs and risks of errors. When using OCR\/AI, entire invoices from email or data portals are automatically extracted and standardized into a single source of truth. This not only saves time but also reduces VAT losses due to incorrect or omitted data entry.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Doi_soat_3_chieu_de_chan_thanh_toan_khong\"><\/span><b>2. <a href=\"https:\/\/bizzi.vn\/3-way-matching-la-gi\/\">3D verification<\/a> to block fraudulent payments<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The three-way reconciliation mechanism (Invoice \u2013 Purchase Order \u2013 GRN) is the most important control layer in the Procure-to-Pay process. The system automatically matches quantities and unit prices at the line-item level, ensuring that businesses only pay for goods actually received. Discrepancies are detected before money leaves the account.<\/span><\/p>\n<figure id=\"attachment_999980755\" aria-describedby=\"caption-attachment-999980755\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999980755\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don-.png\" alt=\"input-output-invoice-management\" width=\"1200\" height=\"723\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don-.png 2048w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don--300x181.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don--1024x617.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don--768x463.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don--1536x926.png 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/05\/trich-xuat-du-lieu-hoa-don--18x12.png 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999980755\" class=\"wp-caption-text\">Thanks to its 3D matching mechanism, Bizzi Bot quickly detects discrepancies and improves data accuracy.<\/figcaption><\/figure>\n<h3><span class=\"ez-toc-section\" id=\"3_Ra_soat_trang_thai_ma_so_thue_nha_cung_cap\"><\/span><b>3. Review the supplier&#039;s tax identification number status.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Paying businesses that have ceased operations can lead to serious tax risks. Therefore, the system needs to check the tax identification number status in real time to block risky invoices before accounting for them.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Quan_tri_hoa_don_dau_ra_de_giam_DSO\"><\/span><b>4. Manage outgoing invoices to reduce DSO.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Outgoing invoices should be linked to the order-to-cash collection process. When businesses implement an automated debt reminder and aging tracking system, <a href=\"https:\/\/bizzi.vn\/dso-la-gi\">Number of days to collect payments (DSO)<\/a> The timeframe was significantly shortened, which helped improve cash flow.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_Dong_bo_du_lieu_vao_ERP\"><\/span><b>5. Synchronize data with ERP.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Once verified, invoice data is automatically pushed into the ERP system to generate ledger entries (GL Posting). This shortens closing time and provides timely financial reports to management.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Bang_Ma_tran_doi_chieu_rui_ro_%E2%80%93_Thu_cong_vs_Tu_dong_hoa\"><\/span><b>Table: Risk Comparison Matrix \u2013 Manual vs. Automation<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<table>\n<tbody>\n<tr>\n<td><b>Criteria<\/b><\/td>\n<td><b>Handmade<\/b><\/td>\n<td><b>Automation<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Processing time<\/span><\/td>\n<td><span style=\"font-weight: 400;\">10\u201315 minutes per invoice<\/span><\/td>\n<td><span style=\"font-weight: 400;\">&lt;10 seconds<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Data entry error<\/span><\/td>\n<td><span style=\"font-weight: 400;\">High<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Almost 0<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">3D verification<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Handmade<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Automatic<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Tax audit<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Manual search<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Real-time API<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Storage<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Fragmentation<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Cloud 10 years<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><span class=\"ez-toc-section\" id=\"Doanh_nghiep_tra_gia_the_nao_khi_thanh_tra_thue_phat_hien_tinh_trang_am_kho_ao\"><\/span><b>What price do businesses pay when tax inspectors discover fictitious inventory?<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A fictitious inventory loss occurs when a business has issued outgoing invoices but has not received incoming invoices or recorded corresponding inventory entries. If discovered by a tax audit, the business may face penalties. <\/span><b>Input VAT type, upward adjustment of taxable revenue, collection of corporate income tax, and penalties for violations.<\/b><span style=\"font-weight: 400;\">This also distorts financial statements and actual cash flow.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Currently, the data <a href=\"https:\/\/bizzi.vn\/huong-dan-ve-hoa-don-dien-tu-file-xml\">electronic invoice XML file<\/a> It is automatically cross-referenced across the entire system. The tax authority uses it:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Match the timestamps between input and output invoices.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Matching purchase and sale chains by tax identification number.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Detecting inventory discrepancies by industry (retail and FMCG are very easy to detect).<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If the &quot;sell first - buy later&quot; pattern appears, the system will put the business under inspection. <\/span><b>Specific financial consequences (RISK):<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Input VAT type<\/b><span style=\"font-weight: 400;\"> \u2192 Loss of tax deduction rights<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Collection of Corporate Income Tax (CIT)<\/b><span style=\"font-weight: 400;\"> due to invalid expenses<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Fines and late payment penalties<\/b><span style=\"font-weight: 400;\"> according to regulations<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Revenue breakdown<\/b><span style=\"font-weight: 400;\"> if suspected of fraudulent export<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">It can be quickly visualized using a formula:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Tax loss = VAT disallowed + (Disallowed expenses \u00d7 Corporate income tax rate)<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Total loss = Tax arrears + Penalties + Opportunity cost of capital<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Example: An invoice worth 1 billion VND was rejected.\u00a0 <\/span><b>Direct damages: 300 million (excluding penalties)<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">VAT 10% = 100 million is not deductible.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Corporate income tax under Article 20% on disallowed expenses = 200 million VND<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">To avoid negative inventory, CFOs need to design controls in a targeted manner. <\/span><b>\u201cpre-control\u201d (before recording)<\/b><span style=\"font-weight: 400;\"> Instead of post-audit processing:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Revenue cannot be recorded without supporting documentation for inventory receipts or a clear provisional pricing mechanism.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Apply <\/span><b>Three-way reconciliation (PO\u2013GR\u2013Invoice)<\/b><span style=\"font-weight: 400;\"> Make it a mandatory condition before recording.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set up a rule to receive alerts when inventory drops below 0.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Standardize the process for handling late invoices.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Ke_toan_truong_va_CFO_thuong_thac_mac_gi_khi_so_hoa_quan_tri_hoa_don_dien_tu\"><\/span><b>What are common questions that chief accountants and CFOs have when digitizing electronic invoicing management?<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Chief accountants and CFOs often have questions about <\/span><span style=\"font-weight: 400;\">Legal aspects, data security risks, deployment costs, system integration capabilities (ERP\/accounting), and the process for handling erroneous invoices.<\/span><span style=\"font-weight: 400;\"> When digitizing electronic invoice management, they are concerned with how to automate processes, minimize manual errors, and ensure compliance with tax regulations.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Below are the common question categories:<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Lam_sao_kiem_soat_nha_cung_cap_xuat_hoa_don_dung_han\"><\/span><b>How can we ensure that suppliers issue invoices on time?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Businesses should include SLA (Security Level Agreement) in contracts, requiring invoices to be issued within 24\u201348 hours of acceptance. This helps avoid inventory discrepancies and data inaccuracies.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Thanh_toan_roi_nhung_nha_cung_cap_bo_tron_phai_lam_gi\"><\/span><b>What should I do if I&#039;ve already paid the supplier but they disappear?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It is necessary to prepare complete documentation including contracts, payment receipts, and delivery records to prove the transaction was genuine, thereby protecting the legitimacy of the expense.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Lam_sao_quan_ly_hoa_don_tu_nhieu_chi_nhanh\"><\/span><b>How do I manage invoices from multiple branches?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">An effective solution is to use cloud-based workflow automation to centralize approvals and synchronize data with the ERP system via APIs.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Khac_biet_giua_doi_soat_2_chieu_va_3_chieu_la_gi\"><\/span><b>What is the difference between two-way and three-way reconciliation?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Two-way verification only matches invoices and orders, while three-way verification adds warehouse receipts. This is the most important layer of control to prevent fraud and incorrect payments.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ket_luan\"><\/span><b>Conclude<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Managing incoming and outgoing invoices is no longer a simple accounting task, but a system for controlling cash flow and financial risks at the CFO level. When operated manually, businesses face three major problems: data errors, tax risks, and stagnant cash flow.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The solution lies in building an end-to-end automation process, from data extraction and three-way reconciliation to compliance checks and ERP synchronization. This transforms invoices from mere documents into reliable data sources for financial decision-making. This allows CFOs not only to &quot;close the books faster&quot; but also... <\/span><b>Close the loopholes that cause losses and optimize working capital in a sustainable way.<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><b><i>To receive advice on effective corporate financial management solutions, schedule an appointment with Bizzi here: <\/i><\/b><a href=\"https:\/\/bizzi.vn\/dat-lich-demo\/\"><b><i>https:\/\/bizzi.vn\/dat-lich-demo\/<\/i><\/b><\/a><\/p>","protected":false},"excerpt":{"rendered":"<p>B\u1ea1n \u0111ang ti\u00eau t\u1ed1n bao nhi\u00eau chi ph\u00ed \u1ea9n cho vi\u1ec7c tra so\u00e1t ch\u1ee9ng t\u1eeb th\u1ee7 c\u00f4ng? Vi\u1ec7c nh\u1eadn nh\u1ea7m h\u00f3a \u0111\u01a1n t\u1eeb \u201cc\u00f4ng ty&#8230;<\/p>","protected":false},"author":57,"featured_media":999976376,"comment_status":"open","ping_status":"open","sticky":false,"template":"elementor_theme","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[54],"tags":[],"class_list":["post-999976375","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-so-tay-ke-toan"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999976375","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/57"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999976375"}],"version-history":[{"count":8,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999976375\/revisions"}],"predecessor-version":[{"id":999980884,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999976375\/revisions\/999980884"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999976376"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999976375"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999976375"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999976375"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}