{"id":999978892,"date":"2025-10-07T15:44:51","date_gmt":"2025-10-07T08:44:51","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999978892"},"modified":"2026-06-09T13:38:03","modified_gmt":"2026-06-09T06:38:03","slug":"what-is-sap-erp-software-instructions-for-using-sap-software","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/","title":{"rendered":"What is SAP ERP software? SAP software user guide"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">In the context of businesses increasingly focusing on comprehensive management and optimizing operational processes, SAP ERP software has emerged as one of the most popular enterprise resource planning solutions in the world. However, many Vietnamese businesses are still wondering: <\/span><b><a href=\"https:\/\/bizzi.vn\/phan-mem-sap-erp-la-gi\/\">What is SAP software?<\/a> How to use SAP software? How to overcome common limitations when implementing SAP?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">This article will help you understand SAP ERP, guide you on how to use SAP software and its main subsystems, and suggest solutions to combine with the Bizzi financial automation platform to maximize the effectiveness of SAP in your business.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#Phan_mem_SAP_ERP_la_gi\" >What is SAP ERP software?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#Cac_phan_he_cot_loi_cua_SAP_ERP\" >Core subsystems of SAP ERP<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#Loi_ich_khi_trien_khai_SAP\" >Benefits of SAP implementation<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#Huong_dan_su_dung_phan_mem_SAP_ERP_%E2%80%93_Quy_trinh_va_thao_tac\" >SAP ERP Software User Guide \u2013 Process and Operation<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#1_Thiet_lap_du_lieu_danh_muc_Master_Data_%E2%80%93_Nen_tang_cho_moi_giao_dich\" >1. Set up Master Data \u2013 The foundation for all transactions<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#Cac_loai_du_lieu_danh_muc_can_thiet\" >Required catalog data types:<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#2_Phan_he_Mua_hang_MM\" >2. Purchasing Subsystem (MM)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#3_Phan_he_Ban_hang_SD_%E2%80%93_7_buoc_tieu_chuan_SAP_B1\" >3. Sales Subsystem (SD) \u2013 7 standard steps SAP B1<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#4_Phan_he_Kho_Warehouse_Management_%E2%80%93_WMMM\" >4. Warehouse Management (WM\/MM)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#5_Phan_he_San_xuat_PP\" >5. Production Subsystem (PP)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#6_Phan_he_Ke_toan_%E2%80%93_Tai_chinh_FI\" >6. Accounting - Finance Subsystem (FI)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#7_Huong_dan_thao_tac_co_ban_tren_SAP_GUI_SAP_B1\" >7. Basic operation instructions on SAP GUI \/ SAP B1<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#8_Kho_khan_thuong_gap_khi_su_dung_SAP_ERP\" >8. Common difficulties when using SAP ERP<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#Bizzi_%E2%80%93_Giai_phap_tu_dong_hoa_tai_chinh_tich_hop_SAP\" >Bizzi \u2013 SAP Integrated Financial Automation Solution<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#Bizzi_la_gi_va_tich_hop_voi_SAP_nhu_the_nao\" >What is Bizzi and how does it integrate with SAP?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#Loi_ich_khi_ket_hop_SAP_Bizzi\" >Benefits of combining SAP + Bizzi:<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#Case_Study_%E2%80%93_Imexpharm_Bizzi_Tu_dong_hoa_hoa_don_dau_vao_tich_hop_SAP_ERP\" >Case Study \u2013 Imexpharm &amp; Bizzi: Input invoice automation integrated with SAP ERP<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#Thach_thuc_truoc_khi_su_dung_giai_phap_tu_dong_hoa\" >Challenges before using automation solutions<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#Giai_phap_Bizzi_duoc_trien_khai_nhu_the_nao\" >How is the Bizzi solution deployed?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#Ket_qua_dat_duoc\" >Results achieved<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/bizzi.vn\/en\/what-is-sap-erp-software-instructions-for-using-sap-software\/#Ket_luan\" >Conclude<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Phan_mem_SAP_ERP_la_gi\"><\/span><span style=\"font-weight: 400;\">What is SAP ERP software?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>SAP<\/b><span style=\"font-weight: 400;\"> (Systems, Applications, and Products in Data Processing) is a technology corporation from Germany, founded in 1972, currently one of the leading suppliers <a href=\"https:\/\/bizzi.vn\/erp-la-gi-phan-mem-erp-mang-lai-loi-ich-gi-cho-doanh-nghiep\/\">ERP solutions<\/a> world leader, serving over 400,000 customers worldwide.<\/span><\/p>\n<p><a href=\"https:\/\/bizzi.vn\/phan-mem-sap-erp-la-gi\/\"><b>SAP ERP<\/b><\/a><span style=\"font-weight: 400;\"> SAP Enterprise Resource Planning (ERP) is an enterprise resource planning system that helps comprehensively manage business activities such as finance, purchasing, sales, production, logistics, human resources, etc. on a unified data platform.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">SAP ERP stands out with its ability to integrate data between departments, control processes throughout, helping businesses:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accurate financial management and accounting<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Efficient supply chain and production tracking<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Synchronized warehouse, purchasing and sales management<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Real-time data analytics to support decision making<\/span><\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-999978903 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-mem-SAP-ERP.png\" alt=\"SAP ERP software - sap software user guide\" width=\"700\" height=\"480\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-mem-SAP-ERP.png 700w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-mem-SAP-ERP-300x206.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-mem-SAP-ERP-18x12.png 18w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Cac_phan_he_cot_loi_cua_SAP_ERP\"><\/span><b>Core subsystems of SAP ERP<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The SAP ERP system includes many <a href=\"https:\/\/bizzi.vn\/cac-phan-he-trong-phan-mem-sap-erp\/\">modules<\/a> specialized:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>FI \u2013 Financial Accounting<\/b><span style=\"font-weight: 400;\">: Financial Accounting<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>MM \u2013 Material Management<\/b><span style=\"font-weight: 400;\">: Purchasing and inventory management<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>SD \u2013 Sales &amp; Distribution<\/b><span style=\"font-weight: 400;\">: Sales and distribution management<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>PP \u2013 Production Planning<\/b><span style=\"font-weight: 400;\">: Production planning and management<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>HCM \u2013 Human Capital Management<\/b><span style=\"font-weight: 400;\">: Human resource management<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>SCM \u2013 Supply Chain Management<\/b><span style=\"font-weight: 400;\">: Supply chain management<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>CRM \u2013 Customer Relationship Management<\/b><span style=\"font-weight: 400;\">: Customer relationship management<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>BI \u2013 Business Intelligence<\/b><span style=\"font-weight: 400;\">: Business analysis<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Loi_ich_khi_trien_khai_SAP\"><\/span><span style=\"font-weight: 400;\">Benefits of SAP implementation<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Integrate data across departments, reduce errors, and improve operational efficiency<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accurate financial management, real-time analysis, optimized purchasing \u2013 sales \u2013 warehouse processes<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Applicable to manufacturing, retail, multinational businesses... requiring in-depth management<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Huong_dan_su_dung_phan_mem_SAP_ERP_%E2%80%93_Quy_trinh_va_thao_tac\"><\/span><span style=\"font-weight: 400;\">SAP ERP Software User Guide \u2013 Process and Operation<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When first accessing the system <\/span><b>SAP ERP<\/b><span style=\"font-weight: 400;\">, many users often feel overwhelmed by the complexity and large number of subsystems and functions. To help businesses and users grasp easily, below are <\/span><b>SAP software user manual <\/b><span style=\"font-weight: 400;\">in detail, from data setup to operating key operations.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Thiet_lap_du_lieu_danh_muc_Master_Data_%E2%80%93_Nen_tang_cho_moi_giao_dich\"><\/span><b>1. Set up Master Data \u2013 The foundation for all transactions<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Master Data<\/b><span style=\"font-weight: 400;\"> plays the role of \u201cbackbone\u201d in SAP operations. This is the initial setup step, ensuring that purchasing, sales, manufacturing or financial processes have enough background data to operate smoothly.<\/span><\/p>\n<p><img decoding=\"async\" class=\"wp-image-999978901 size-full aligncenter\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Thiet-lap-du-lieu-danh-muc-Master-Data-\u2013-Nen-tang-cho-moi-giao-dich.png\" alt=\"\" width=\"1024\" height=\"713\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Thiet-lap-du-lieu-danh-muc-Master-Data-\u2013-Nen-tang-cho-moi-giao-dich.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Thiet-lap-du-lieu-danh-muc-Master-Data-\u2013-Nen-tang-cho-moi-giao-dich-300x209.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Thiet-lap-du-lieu-danh-muc-Master-Data-\u2013-Nen-tang-cho-moi-giao-dich-768x535.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Thiet-lap-du-lieu-danh-muc-Master-Data-\u2013-Nen-tang-cho-moi-giao-dich-18x12.png 18w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Cac_loai_du_lieu_danh_muc_can_thiet\"><\/span><b>Required catalog data types:<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Business Partner (BP):<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Used to manage customer and supplier information.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Information such as: tax code, address, payment information, credit terms are declared here.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Item Master Data:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Manage catalog of goods, products, raw materials, services.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Including: product code, description, product group, unit, selling price, warehouse standard.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Warehouse Master:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Set up storage, storage locations, warehouse structure.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Support inventory tracking by location, avoiding loss of goods.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">\u00a0<\/span><b>Note:<\/b><span style=\"font-weight: 400;\"> Master Data needs to be updated accurately and consistently across the system to avoid errors when processing transactions.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Phan_he_Mua_hang_MM\"><\/span><b>2. Purchasing Subsystem (MM)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Subsystem <\/span><b>Material Management (MM)<\/b><span style=\"font-weight: 400;\"> support management of the entire purchasing process, from purchase request to supplier payment. Below are <\/span><b>8-step standard purchasing process in SAP ERP<\/b><span style=\"font-weight: 400;\">:<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b>Purchase Request:<\/b><\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">The department that needs the goods creates a purchase request on the system, clearly identifying the type, quantity, and time needed for the goods.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">This is the step that triggers the internal review process.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/li>\n<\/ul>\n<\/li>\n<li><b>Purchase Quotation:<\/b><\/li>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Send request for quotation to supplier.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Record quotations on SAP for comparison, negotiate prices and terms.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/li>\n<\/ul>\n<\/li>\n<li><b>Purchase Order:<\/b><\/li>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Create formal purchase order on SAP after approval.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">This is a legally binding document for the supplier.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Goods Receipt PO (Receipt &amp; Warehouse):<\/b><\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">When the goods arrive, the warehouse department confirms the quantity, quality and creates a warehouse receipt according to the order.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">This is the basis for payment and inventory tracking.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Landed Costs:<\/b><\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Record shipping costs, taxes, customs fees\u2026 related to the shipment and allocate them to the value of the goods.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Helps determine cost of goods accurately.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Goods Return:<\/b><\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">If the goods are defective or incorrect, create a return order on the system.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>A\/P Invoice (Recording payable invoices):<\/b><\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Accountants record supplier invoices, linking them to purchase orders and warehouse receipts.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">As a payment basis, avoid incorrect or duplicate payments.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>A\/P Credit Memo (Decreased Adjustment):<\/b><\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Used when there is a record of a discount, rebate or returned goods.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"wp-image-999978900 size-large aligncenter\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Mua-hang-MM-1024x565.webp\" alt=\"\" width=\"1024\" height=\"565\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Mua-hang-MM-1024x565.webp 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Mua-hang-MM-300x165.webp 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Mua-hang-MM-768x424.webp 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Mua-hang-MM-18x10.webp 18w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Mua-hang-MM.webp 1251w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Phan_he_Ban_hang_SD_%E2%80%93_7_buoc_tieu_chuan_SAP_B1\"><\/span><b>3. Sales Subsystem (SD) \u2013 7 standard steps SAP B1<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Sales &amp; Distribution (SD)<\/b><span style=\"font-weight: 400;\"> is a subsystem that manages the entire sales process, from quotation to delivery, invoicing and revenue recognition.<\/span><\/p>\n<p><b>7 standard steps of sales process in SAP ERP<\/b><span style=\"font-weight: 400;\">:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Blanket Agreement (Framework Agreement):<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Establish long-term agreements with customers, such as recurring supply contracts.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Sales Quotation:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Make quotation according to customer request, confirm transaction conditions.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Sales Order:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Once the customer agrees, convert the quote into an order.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Strictly manage payment and delivery terms.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Delivery:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Make warehouse delivery note and deliver goods to customers.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Connect inventory and update order status.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Return:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Record returns when there is a problem, handle debt adjustments.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>A\/R Invoice (Accounts Receivable):<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Issue financial invoices, record revenue and customer debts.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>A\/R Credit Memo (Recording of revenue reduction):<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Adjust invoices for discounts, rebates, or returns.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999978899 size-large aligncenter\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Ban-hang-SD-1024x497.png\" alt=\"\" width=\"1024\" height=\"497\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Ban-hang-SD-1024x497.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Ban-hang-SD-300x146.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Ban-hang-SD-768x373.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Ban-hang-SD-18x9.png 18w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Ban-hang-SD.png 1384w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Phan_he_Kho_Warehouse_Management_%E2%80%93_WMMM\"><\/span><b>4. Warehouse Management (WM\/MM)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Warehouse management subsystem in SAP (usually implemented through modules) <\/span><b>Warehouse Management (WM)<\/b><span style=\"font-weight: 400;\"> or <\/span><b>Material Management (MM)<\/b><span style=\"font-weight: 400;\">) supports businesses in comprehensively managing import - export - inventory, transfer and inventory of goods in the warehouse. All warehouse transactions are recorded. <\/span><b>real-time<\/b><span style=\"font-weight: 400;\"> on the system, helping to ensure accuracy, transparency and support effective decision making.<\/span><\/p>\n<p><b>Main functions:<\/b><\/p>\n<ul>\n<li aria-level=\"1\"><b>Goods Receipt \u2013 Goods receipt<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">When goods are received from suppliers, finished products from factories or returned goods, the warehouse operation is performed. The system will update the inventory immediately after the receipt is successfully \u201cposted\u201d.<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b>Goods Issue \u2013 Warehouse Release<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Including material export for production, export for sale, export for transfer or export for destruction. Each form of warehouse export is managed by separate business codes, making it easy to control the reasons and related costs.<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b>Stock Transfer \u2013 Internal warehouse transfer<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Used to transfer goods between warehouses (e.g. from the main warehouse to a branch warehouse) or between storage locations within the same warehouse. SAP records warehouse transfers to ensure inventory data is correct for each location.<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b>Inventory Counting \u2013 Periodic inventory<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The system allows creating inventory plans, printing vouchers, entering actual data and automatically comparing with system data. Any discrepancies will be recorded and adjusted according to approved procedures.<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b>Inventory Revaluation \u2013 Adjusting inventory value<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For cases of changing cost price, re-evaluating inventory according to accounting standards. SAP supports recording inter-system adjustment entries (accounting, warehouse, assets, etc.).<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999978898 size-full aligncenter\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Kho-Warehouse-Management-\u2013-WMMM.png\" alt=\"\" width=\"603\" height=\"346\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Kho-Warehouse-Management-\u2013-WMMM.png 603w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Kho-Warehouse-Management-\u2013-WMMM-300x172.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Kho-Warehouse-Management-\u2013-WMMM-18x10.png 18w\" sizes=\"(max-width: 603px) 100vw, 603px\" \/><\/p>\n<p><b>Note:<\/b><span style=\"font-weight: 400;\"> All operations in the Warehouse subsystem are directly linked to other subsystems such as Accounting (FI), Purchasing (MM), Sales (SD), and Production (PP). Thanks to that, all changes in quantity and value of goods are reflected. <\/span><b>right away<\/b><span style=\"font-weight: 400;\">, reduce errors and support more effective internal control.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_Phan_he_San_xuat_PP\"><\/span><b>5. Production Subsystem (PP)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Subsystem <\/span><b>Production Planning (PP)<\/b><span style=\"font-weight: 400;\"> in SAP helps businesses manage the entire production process \u2013 from planning material requirements to recording finished products in inventory. The system helps to strictly control costs, progress and production efficiency. Below are the basic business steps in the production process using SAP:<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b>BOM \u2013 Bill of Materials<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">A detailed list of raw materials, semi-finished products and components needed to create a complete product. BOM helps clearly define the product structure, serving the planning and control of materials.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Production Order \u2013 Production Order<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This is a formal order created to request the production of a product in a specified quantity and time. This order is directly linked to the BOM and the production process time standard.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Material Issue \u2013 Raw material issue<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">When production starts, the warehouse department will issue materials according to the production order norms. The SAP system will automatically deduct the inventory and record the corresponding costs.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Production Execution \u2013 Production Execution<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">During the production process, users can record completed steps, achieved output, machine or labor usage time. This helps to monitor production progress and efficiency in real time.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Goods Receipt \u2013 Receive finished products<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">When the product is completed, the finished product will be entered into the warehouse through the Goods Receipt step. SAP automatically updates the inventory, goods value and reflects it to related subsystems such as accounting and sales.<\/span><span style=\"font-weight: 400;\"><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999978897 size-large aligncenter\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-San-xuat-PP-1024x441.jpg\" alt=\"\" width=\"1024\" height=\"441\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-San-xuat-PP-1024x441.jpg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-San-xuat-PP-300x129.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-San-xuat-PP-768x331.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-San-xuat-PP-18x8.jpg 18w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-San-xuat-PP.jpg 1497w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/span><span style=\"font-weight: 400;\">Through the PP subsystem, businesses can improve planning capabilities, optimize materials, control waste and ensure delivery progress \u2013 key factors in modern production management.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"6_Phan_he_Ke_toan_%E2%80%93_Tai_chinh_FI\"><\/span><b>6. Accounting - Finance Subsystem (FI)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The FI (Financial Accounting) subsystem in SAP ERP plays a central role in financial management, ensuring that businesses have comprehensive control over cash flows, liabilities, assets and prepare real-time financial reports. This is the foundation that helps the management quickly grasp the financial situation and make timely and accurate decisions.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The main operations in the FI subsystem include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>General Ledger<\/b><span style=\"font-weight: 400;\">: Record all summary entries arising during the period, linked with other subsystems such as sales, purchases, warehouse, helping accounting data to always be updated synchronously and accurately.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Accounts Receivable (A\/R)<\/b><span style=\"font-weight: 400;\">: Manage receivables from customers. The system allows tracking of invoices, payment terms, debt reminders and detailed reports for each customer.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Accounts Payable (A\/P)<\/b><span style=\"font-weight: 400;\">: Manage payables to suppliers. Businesses can easily control payment deadlines, arising costs and plan reasonable cash flow.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Asset Accounting<\/b><span style=\"font-weight: 400;\">: Supports the management of the entire life cycle of fixed assets \u2013 from asset recording, value allocation, depreciation calculation to liquidation. This feature helps businesses control assets effectively and comply with accounting regulations.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Bank Transactions<\/b><span style=\"font-weight: 400;\">: Record and reconcile bank receipts and payments. Automatically update account balances, helping accountants accurately control actual cash flow.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Currency Revaluation<\/b><span style=\"font-weight: 400;\">: Feature of revaluation of foreign exchange rates for liabilities or assets according to accounting standards, ensuring financial statements reflect current values.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Thanks to the FI subsystem, the financial activities of enterprises are standardized, transparent and easy to control, thereby improving operational efficiency and legal compliance.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"7_Huong_dan_thao_tac_co_ban_tren_SAP_GUI_SAP_B1\"><\/span><b>7. Basic operation instructions on SAP GUI \/ SAP B1<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Depending on the size of the business and the deployed system, users will operate on <\/span><b>SAP GUI<\/b><span style=\"font-weight: 400;\"> (for SAP ECC or S\/4HANA) or <\/span><b>SAP Business One (SAP B1)<\/b><span style=\"font-weight: 400;\"> \u2013 a simpler version for small and medium-sized businesses. Here are the basic steps to get you familiar with the system:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Log in to the system<\/b><span style=\"font-weight: 400;\">: Use the provided account information to log in to the SAP GUI or SAP B1 interface. The interface will display the main subsystems and navigation bar.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Select subsystem or quick access by T-code<\/b><span style=\"font-weight: 400;\">: With SAP GUI, users can enter transaction codes (T-codes) to quickly access the desired function. On SAP B1, functions are divided into clear menus such as accounting, sales, purchasing, warehouse, etc.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Enter data according to standard forms<\/b><span style=\"font-weight: 400;\">: Each transaction (e.g. creating invoices, entering orders, recording payments\u2026) has a predefined data entry form. Users just need to fill in the correct information and check carefully before saving.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Save tickets and check status<\/b><span style=\"font-weight: 400;\">: After completing, click \u201cPost\u201d (or \u201cAdd\u201d on SAP B1) to save the document to the system. You can check the status or change history of the document through the related screens.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Export reports and extract data<\/b><span style=\"font-weight: 400;\">: SAP supports many types of reports that can be customized according to needs. Users can use the tool <\/span><b>ALV Report<\/b><span style=\"font-weight: 400;\">, or extract data directly to Excel for analysis, comparison or internal reporting.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999978896 size-full aligncenter\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Ke-toan-\u2013-Tai-chinh-FI.png\" alt=\"\" width=\"529\" height=\"475\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Ke-toan-\u2013-Tai-chinh-FI.png 529w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Ke-toan-\u2013-Tai-chinh-FI-300x269.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Phan-he-Ke-toan-\u2013-Tai-chinh-FI-13x12.png 13w\" sizes=\"(max-width: 529px) 100vw, 529px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">With its unique interface, SAP requires users to be familiar with the operating procedures and system logic. However, once mastered, SAP will become an extremely powerful tool to support data management and control for businesses.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"8_Kho_khan_thuong_gap_khi_su_dung_SAP_ERP\"><\/span><b>8. Common difficulties when using SAP ERP<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Although SAP ERP is one of the most powerful business management systems available today, there are still many practical challenges that businesses need to anticipate when using the software. Below are some common difficulties when operating this system:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Complex multi-step process, time-consuming manual data entry:<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">\u00a0The SAP ERP system requires users to perform many steps in a strict sequence, from creating orders, importing goods to paying. However, many steps still have to be done manually \u2013 especially in accounting data entry or document processing \u2013 leading to errors, wasting time and slowing down the operation progress.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Lack of automation in invoice management and document reconciliation:<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">\u00a0One of the common bottlenecks is that SAP ERP does not have built-in functions to automate electronic invoices or reconcile PO \u2013 GR \u2013 INV (Purchase Order \u2013 Warehouse Receipt \u2013 Invoice). Manually reconciling documents is not only time-consuming but also poses a risk of errors and accounting fraud.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Users need to understand T-code, UX\/UI experience is limited:<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">SAP operates on a set of commands called <\/span><b>T-code<\/b><span style=\"font-weight: 400;\"> \u2013 forcing users to memorize and enter the correct code for each function. This makes it difficult for non-IT professionals or those new to the system. SAP&#039;s user interface (UX\/UI) is also considered unfriendly and unintuitive, hindering the process of familiarization and daily operations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Therefore, when implementing SAP ERP, businesses need to have a suitable training roadmap, combined with supporting solutions to reduce manual operations, increase efficiency and user experience.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Bizzi_%E2%80%93_Giai_phap_tu_dong_hoa_tai_chinh_tich_hop_SAP\"><\/span><b>Bizzi \u2013 SAP Integrated Financial Automation Solution<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Bizzi cannot replace ERP however\u00a0<\/span><b>Bizzi<\/b><span style=\"font-weight: 400;\"> Acts as an intelligent automation layer, helping businesses optimize invoice processing and manage costs more effectively, especially when deployed <\/span><b>SAP<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Bizzi_la_gi_va_tich_hop_voi_SAP_nhu_the_nao\"><\/span><b>What is Bizzi and how does it integrate with SAP?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Bizzi is a SaaS platform that automatically processes input invoices, helping businesses:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Read \u2013 classify \u2013 extract data<\/b><span style=\"font-weight: 400;\"> from electronic invoices.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Compare PO \u2013 GR \u2013 INV<\/b><span style=\"font-weight: 400;\"> (order \u2013 receipt \u2013 invoice).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Push data into SAP<\/b><span style=\"font-weight: 400;\"> over a secure API connection.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Bizzi is designed to <\/span><b>Seamless integration with SAP<\/b><span style=\"font-weight: 400;\">, which adds automation to traditional accounting processes, which often rely heavily on manual operations.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Loi_ich_khi_ket_hop_SAP_Bizzi\"><\/span><b>Benefits of combining SAP + Bizzi:<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Save up to 80% of manual data entry time<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The entire input invoice processing process is automated, reducing manual work for accountants.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Reduce errors \u2013 increase compliance<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Data is automatically standardized and compared according to electronic invoice standards in Vietnam, limiting the risk of errors or procedural errors.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Clear approval process, transparent cash flow<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Bizzi supports a 3-layer approval process, clear user authorization \u2013 helping finance departments easily control cash flow and spending limits.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Enhance user experience \u2013 no need to remember T\u2011code<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Bizzi&#039;s user-friendly interface helps accountants work faster, without having to access multiple screens in SAP. Bizzi becomes the main touchpoint, connecting smoothly with the back-end SAP system.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Case_Study_%E2%80%93_Imexpharm_Bizzi_Tu_dong_hoa_hoa_don_dau_vao_tich_hop_SAP_ERP\"><\/span><b>Case Study \u2013 Imexpharm &amp; Bizzi: Input invoice automation integrated with SAP ERP<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>Imexpharm<\/b><span style=\"font-weight: 400;\"> is one of the leading pharmaceutical manufacturers in Vietnam with over 47 years of development, owning many factories that meet EU-GMP standards and is the first company in Vietnam to implement <\/span><b>SAP S\/4HANA Cloud<\/b><span style=\"font-weight: 400;\"> according to international accounting standards IFRS.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Early 2024, <a href=\"https:\/\/bizzi.vn\/imexpharm-khoi-dong-du-an-tu-dong-xu-ly-hoa-don\/\">Imexpharm deploys Bizzi<\/a> to automate the entire input invoice processing process and integrate the solution with SAP ERP. The goal is <\/span><b>Increase operational efficiency, optimize financial document management, and improve data accuracy<\/b><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-999978891 size-large\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Imexpharm-scaled-e1720499337225-1024x577.jpg\" alt=\"\" width=\"1024\" height=\"577\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Imexpharm-scaled-e1720499337225-1024x577.jpg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Imexpharm-scaled-e1720499337225-300x169.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Imexpharm-scaled-e1720499337225-768x433.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Imexpharm-scaled-e1720499337225-1536x865.jpg 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Imexpharm-scaled-e1720499337225-2048x1154.jpg 2048w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/10\/Imexpharm-scaled-e1720499337225-18x10.jpg 18w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Thach_thuc_truoc_khi_su_dung_giai_phap_tu_dong_hoa\"><\/span><b>Challenges before using automation solutions<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The accounting system must manually enter thousands of invoices each month, which is error-prone and time-consuming.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The process of comparing purchase orders (POs), warehouse receipts (GRs) and invoices (INVs) is lengthy and requires a lot of manual work.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Data is not synchronized between the billing system, internal accounting and the SAP ERP system.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Giai_phap_Bizzi_duoc_trien_khai_nhu_the_nao\"><\/span><b>How is the Bizzi solution deployed?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Bizzi offers a comprehensive automation platform for the input invoice process:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Automatically receive and process electronic invoices<\/b><span style=\"font-weight: 400;\"> via robot connected to dedicated email.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Smart 3-way comparison<\/b><span style=\"font-weight: 400;\"> (Invoice \u2013 PO \u2013 GR) with accuracy &gt; 99%, supporting multiple scenarios such as 1PO\u2013nINV\u2013nGR or nPO\u2013nINV\u2013nGR.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Automatic data extraction<\/b><span style=\"font-weight: 400;\"> Switch to SAP ERP via API, completely eliminating the step of manually entering each voucher.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Centralized invoice storage<\/b><span style=\"font-weight: 400;\"> and the ability to quickly look up and report according to management requirements.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Ket_qua_dat_duoc\"><\/span><b>Results achieved<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>100% invoices are processed automatically<\/b><span style=\"font-weight: 400;\">, from extraction, classification to reconciliation, in just minutes.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Processing time reduced from 2\u20133 days per month to minutes<\/b><span style=\"font-weight: 400;\"> \u2013 saves more than 80% time compared to manual process.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Minimize errors<\/b><span style=\"font-weight: 400;\"> Thanks to accurate and precise data reconciliation, synchronization between Bizzi and SAP ERP.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Improve the performance of finance and accounting teams<\/b><span style=\"font-weight: 400;\">: from manual operations to higher value data review and analysis.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Transparent financial processes &amp; clear controls<\/b><span style=\"font-weight: 400;\">: clear approval authority, audit trail of all invoice processing activities.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In case of <\/span><b>Imexpharm<\/b><span style=\"font-weight: 400;\"> is a clear demonstration of the effectiveness of <\/span><b>Combines a powerful ERP platform like SAP B1 and the Bizzi financial automation solution<\/b><span style=\"font-weight: 400;\">. With the scale of processing thousands of invoices each month, the accounting team previously had to spend many days manually entering and checking data - both time-consuming and prone to errors.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Thanks to Bizzi, Imexpharm has <\/span><b>Reduce processing time to just a few minutes<\/b><span style=\"font-weight: 400;\">, ensuring accuracy and real-time data synchronization with the SAP B1 system. The project not only improves operational efficiency but also contributes to building a transparent financial system that is ready to expand in the future.<\/span><\/p>\n<p><b>This is an important step in the comprehensive digital transformation journey of the leading pharmaceutical company in Vietnam.<\/b><\/p>\n<p><a href=\"https:\/\/bizzi.vn\/dang-ky-dung-thu\/\">Sign up for a free Bizzi trial<\/a>\u00a0today to get started!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ket_luan\"><\/span><b>Conclude<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Above are all the instructions for using SAP software. Deploying SAP ERP software helps businesses standardize processes, increase control and transparency in finance and accounting. However, with the technical characteristics and complex processes, users can easily encounter barriers during actual operation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The combination of SAP and automation platforms such as <\/span><b>Bizzi<\/b><span style=\"font-weight: 400;\"> is the solution to those difficulties \u2013 helping to optimize the data entry process, document reconciliation and improve user experience. Instead of spending time on manual operations, the finance team can now focus on data analysis, planning and making strategic decisions for the business.<\/span><\/p>\n<p><b>In the digital age, ERP is not only a management tool - but also a platform connecting smart solutions to help businesses accelerate sustainable digital transformation.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">When first accessing the system <\/span><b>SAP ERP<\/b><span style=\"font-weight: 400;\">, many users often feel overwhelmed by the complexity and large number of subsystems and functions. To help businesses and users grasp easily, below are <\/span><b>SAP software user manual <\/b><span style=\"font-weight: 400;\">in detail, from data setup to operating key operations.<\/span><\/p>","protected":false},"excerpt":{"rendered":"<p>In the context of businesses increasingly focusing on comprehensive management and optimizing operational processes, SAP ERP software\u2026<\/p>","protected":false},"author":37,"featured_media":999978902,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[369,263],"tags":[],"class_list":["post-999978892","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-chuyen-doi-tai-chinh","category-kien-thuc"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999978892","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/37"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999978892"}],"version-history":[{"count":2,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999978892\/revisions"}],"predecessor-version":[{"id":999978905,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999978892\/revisions\/999978905"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999978902"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999978892"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999978892"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999978892"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}