{"id":999979339,"date":"2025-12-01T11:38:52","date_gmt":"2025-12-01T04:38:52","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999979339"},"modified":"2026-06-03T23:33:27","modified_gmt":"2026-06-03T16:33:27","slug":"how-to-manage-external-tax-costs","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/","title":{"rendered":"How to Manage Outsourcing Costs: Control Budgets, Measure ROI, and Prevent Tax Risks"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Managing outsourcing costs is an essential part of modern business management. It not only saves costs but also protects the business from legal risks, improves operational efficiency and supports strategic decision making.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This article by Bizzi will provide more important information about the nature of outsourcing costs so that leaders can grasp and adjust the most effective way to manage outsourcing costs.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#Chi_phi_thue_ngoai_la_gi_va_vi_sao_kho_kiem_soat\" >What are outsourcing costs and why are they difficult to control?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#Phan_loai_chi_phi_thue_ngoai_trong_doanh_nghiep\" >Classification of outsourcing costs in business<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#Su_khac_biet_trong_cach_quan_ly_chi_phi_thue_ngoai_va_chi_phi_noi_bo\" >The difference in managing outsourced and internal costs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#5_nguyen_nhan_khien_chi_phi_thue_ngoai_tang_cao\" >5 reasons why outsourcing costs are rising<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#1_Thieu_tieu_chuan_danh_gia_do_luong_hieu_qua_KPIs_mo_ho\" >1. Lack of standards for evaluating and measuring effectiveness (vague KPIs)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#2_Quy_trinh_phe_duyet_phan_tan_%E2%80%93_thieu_minh_bach\" >2. Fragmented approval process \u2013 lack of transparency<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#3_Phu_thuoc_qua_muc_vao_vendor\" >3. Over-reliance on vendors<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#4_Thieu_ke_hoach_va_du_bao_ngan_sach\" >4. Lack of planning and budget forecasting<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#5_Nghiem_thu_long_leo_hieu_suat_thuc_te_thap\" >5. Loose acceptance &amp; low actual performance<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#Rui_ro_ve_thue_khi_chi_phi_thue_ngoai_khong_hop_le\" >Tax risks when outsourcing costs are not valid<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#Chien_luoc_trong_cach_quan_ly_chi_phi_thue_ngoai\" >Strategies in managing outsourcing costs<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#Buoc_1_%E2%80%93_Xac_dinh_nhu_cau_va_pham_vi_thue_ngoai\" >Step 1 \u2013 Identify outsourcing needs and scope<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#Buoc_2_%E2%80%93_Thiet_lap_ngan_sach_va_kiem_soat_tran_chi\" >Step 2 \u2013 Set a budget and control your spending ceiling<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#Buoc_3_%E2%80%93_Lua_chon_dam_phan_nha_cung_cap\" >Step 3 \u2013 Select &amp; negotiate supplier<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#Buoc_4_%E2%80%93_Theo_doi_nghiem_thu_va_thanh_toan\" >Step 4 \u2013 Monitoring, acceptance and payment<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#Buoc_5_%E2%80%93_Danh_gia_hieu_qua_va_tai_thuong_luong\" >Step 5 \u2013 Evaluate effectiveness and renegotiate<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#Giai_phap_kiem_soat_chi_phi_thue_ngoai_voi_Bizzi\" >Outsourcing cost control solution with Bizzi<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#1_Bizzi_Expense_%E2%80%93_Kiem_soat_chi_phi_thue_ngoai_ngay_tu_goc\" >1. Bizzi Expense \u2013 Control outsourcing costs from the source<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#2_Bizzi_IPA_%E2%80%93_Xu_ly_hoa_don_thue_ngoai_tu_dong_bang_AI\" >2. Bizzi IPA \u2013 Automated Outsourcing Invoice Processing with AI<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#3_Dashboard_Bao_cao_thong_minh\" >3. Dashboard &amp; Smart Reports<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#Case_Study_ve_cach_quan_ly_chi_phi_thue_ngoai\" >Case Study on How to Manage Outsourcing Costs<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#1_Thue_ngoai_Marketing_Agency\" >1. Outsource Marketing Agency<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#2_IT_Outsourcing\" >2. IT Outsourcing<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#3_Logistics_%E2%80%93_3PL\" >3. Logistics \u2013 3PL<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#FAQ_%E2%80%93_Cau_hoi_thuong_gap_trong_cach_quan_ly_chi_phi_thue_ngoai\" >FAQ \u2013 Frequently asked questions in outsourcing cost management<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#1_Chi_phi_thue_ngoai_co_duoc_khau_tru_thue_khong\" >1. Are outsourcing costs tax deductible?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#2_Can_nhung_chung_tu_gi_de_chi_phi_thue_ngoai_hop_le\" >2. What documents are required for valid outsourcing costs?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#3_Lam_sao_de_kiem_soat_chi_phi_thue_ngoai_theo_phong_ban\" >3. How to control outsourcing costs by department?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#4_Phan_mem_nao_giup_kiem_soat_chi_phi_thue_ngoai_hieu_qua\" >4. Which software helps control outsourcing costs effectively?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#5_Lam_the_nao_de_do_ROI_thue_ngoai_chinh_xac\" >5. How to measure outsourcing ROI accurately?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#6_Khi_nao_nen_insource_thay_vi_thue_ngoai\" >6. When should you insource instead of outsourcing?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-32\" href=\"https:\/\/bizzi.vn\/en\/how-to-manage-external-tax-costs\/#Ket_luan\" >Conclude<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Chi_phi_thue_ngoai_la_gi_va_vi_sao_kho_kiem_soat\"><\/span><b>What are outsourcing costs and why are they difficult to control?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\"><strong>Outsourcing Cost<\/strong> is the cost that a business pays to a third party (individual\/service unit) to perform tasks that the business cannot undertake itself or is ineffective in doing itself.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example: hiring a marketing agency, hiring transportation, hiring IT support, hiring security, hiring temporary staff, hiring market research, etc.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In many Vietnamese businesses, especially SMEs and fast-growing businesses:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Outsourcing costs are increasing rapidly, accounting for a large proportion of total operating costs.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The service approval and acceptance process often lacks standardization, depends heavily on manual work (email, excel, zalo, ...), and lacks technological intervention - specifically p<\/span><span style=\"font-weight: 400;\">software <a href=\"https:\/\/bizzi.vn\/danh-gia-top-27-phan-mem-quan-ly-chi-phi-duoc-ua-chuong-nhat-2025\/\">cost management<\/a><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoicing &amp; service performance reconciliation are often opaque, based on the feelings of the person in charge.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Data is scattered across departments \u2192 no overall view to evaluate effectiveness.<\/span><\/li>\n<\/ul>\n<figure id=\"attachment_999979343\" aria-describedby=\"caption-attachment-999979343\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-999979343 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/cach-quan-ly-chi-phi-thue-ngoai-2.webp\" alt=\"how-to-manage-foreign-tax-expenses 2\" width=\"1200\" height=\"912\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/cach-quan-ly-chi-phi-thue-ngoai-2.webp 1200w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/cach-quan-ly-chi-phi-thue-ngoai-2-300x228.webp 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/cach-quan-ly-chi-phi-thue-ngoai-2-1024x778.webp 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/cach-quan-ly-chi-phi-thue-ngoai-2-768x584.webp 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/cach-quan-ly-chi-phi-thue-ngoai-2-16x12.webp 16w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999979343\" class=\"wp-caption-text\">Many businesses have difficulty managing outsourcing costs.<\/figcaption><\/figure>\n<p><span style=\"font-weight: 400;\">\u00a0Reasons for difficulty in controlling outsourcing costs:<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Reason<\/b><\/td>\n<td><b>Problem description<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">No measurement standards (KPIs)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Many outsourcing services are descriptive in nature (branding, marketing, research, etc.) and their effectiveness is difficult to quantify.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Decentralized approval process<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Each department works with suppliers on its own \u2192 CFO does not fully understand the scope and reasons for spending.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Contracts and invoices are not synchronized<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Data is scattered on email \/ excel \/ personal folder \u2192 difficult to synthesize and compare.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Supplier overlap<\/span><\/td>\n<td><span style=\"font-weight: 400;\">It is possible to hire multiple units to do the same job but there should be no duplication of effort.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Pay later \u2013 get results first<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Evaluation after service is completed \u2192 easily leads to irrecoverable waste.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Lack of transparency in acceptance<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Evaluation is based on the project manager&#039;s gut feeling, not on performance metrics.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><span class=\"ez-toc-section\" id=\"Phan_loai_chi_phi_thue_ngoai_trong_doanh_nghiep\"><\/span><b>Classification of outsourcing costs in business<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Outsourcing costs can be classified from several perspectives to facilitate more effective management and control:<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Cost group<\/b><\/td>\n<td><b>Specific examples<\/b><\/td>\n<td><b>Management characteristics<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Accounting - Tax<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Tax declaration, financial statements, auditing, accounting software<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Valid invoice and acceptance report required<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Human Resources (HR Outsourcing)<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Payroll, headhunting, training<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Service contracts and employment contracts must be distinguished.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Marketing \/ Agency<\/b><\/td>\n<td><span style=\"font-weight: 400;\">SEO, advertising, content, KOL<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Easy to incur costs outside the contract<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>IT \/ SaaS<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Server maintenance, software rental, website development<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Multiple recurring payments per user\/month<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Logistics \/ Outsourced Manufacturing<\/b><\/td>\n<td><span style=\"font-weight: 400;\">OEM processing, 3PL, transportation<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Volatile based on fuel and surcharges<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Legal \/ consulting \/ auditing<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Lawyer, M&amp;A, strategy<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Difficult to quantify financial performance<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><span class=\"ez-toc-section\" id=\"Su_khac_biet_trong_cach_quan_ly_chi_phi_thue_ngoai_va_chi_phi_noi_bo\"><\/span><b>The difference in managing outsourced and internal costs<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Outsourcing costs are the costs a business pays an outside party to perform a part of the work or service that the business does not undertake itself, or that it would be costly and inefficient to do itself. Internal costs are costs incurred when a business <\/span><b>do the work yourself<\/b><span style=\"font-weight: 400;\"> with own resources: human resources, tools, materials, assets, internal time.<\/span><\/p>\n<p><b>When to use 2 types <\/b><a href=\"https:\/\/bizzi.vn\/chi-phi-la-gi-phan-loai-quan-ly-va-toi-uu-cac-loai-chi-phi-trong-doanh-nghiep-hieu-qua\/\"><b>expense<\/b><\/a><b> This?\u00a0<\/b><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Outsourcing costs are appropriate when<\/b><\/td>\n<td><b>Internal costs are appropriate when<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Need speed and expertise immediately<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Able to do more effectively on their own<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Seasonal or project-based work<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Repetitive, long-term work<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">No initial investment in assets &amp; human resources<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Want to control quality and security<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Cost optimization in rapid expansion phase<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Have strong internal systems and capabilities<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Outsourcing costs<\/b><span style=\"font-weight: 400;\"> help accelerate, add expertise and flexibly expand but <\/span><b>difficult to control effectively and easy to waste<\/b><span style=\"font-weight: 400;\"> without a transparent governance system.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Internal costs<\/b><span style=\"font-weight: 400;\"> more stable and cost-controllable but <\/span><b>can be less flexible and costly in the long run<\/b><span style=\"font-weight: 400;\"> if the job is not your core strength.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In short, the best business is to combine both, depending on the level of strategy and value created for the organization.<\/span><\/p>\n<figure id=\"attachment_999979342\" aria-describedby=\"caption-attachment-999979342\" style=\"width: 768px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999979342 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/cach-quan-ly-chi-phi-thue-ngoai-1.png\" alt=\"how to manage foreign tax expenses \" width=\"768\" height=\"502\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/cach-quan-ly-chi-phi-thue-ngoai-1.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/cach-quan-ly-chi-phi-thue-ngoai-1-300x196.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/cach-quan-ly-chi-phi-thue-ngoai-1-18x12.png 18w\" sizes=\"(max-width: 768px) 100vw, 768px\" \/><figcaption id=\"caption-attachment-999979342\" class=\"wp-caption-text\">The main difference in outsourcing and in-house cost management lies in the cost model and level of control.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"5_nguyen_nhan_khien_chi_phi_thue_ngoai_tang_cao\"><\/span><b>5 reasons why outsourcing costs are rising<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Outsourcing costs increase, even beyond control, often for many reasons.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Thieu_tieu_chuan_danh_gia_do_luong_hieu_qua_KPIs_mo_ho\"><\/span><b>1. Lack of standards for evaluating and measuring effectiveness (vague KPIs)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Outsourced services are usually accepted based on <\/span><b>emotional<\/b><span style=\"font-weight: 400;\"> instead of figures.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">No clear evaluation criteria leads to spending a lot of money but the results are not commensurate.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"2_Quy_trinh_phe_duyet_phan_tan_%E2%80%93_thieu_minh_bach\"><\/span><b>2. Fragmented approval process \u2013 lack of transparency<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Departments work independently and contract with many different vendors.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Fragmented data, CFO only sees the total amount, not knowing specifically who is spending it and for what purpose.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easy to duplicate or overspend.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"3_Phu_thuoc_qua_muc_vao_vendor\"><\/span><b>3. Over-reliance on vendors<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">No internal capacity to control, monitor, or have alternatives.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Vendors increase prices, expanding scope (scope creep) that is difficult for businesses to refuse or reevaluate.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"4_Thieu_ke_hoach_va_du_bao_ngan_sach\"><\/span><b>4. Lack of planning and budget forecasting<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Outsourcing according to arising needs or when there is a &quot;busy job&quot;, leading to:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Urgent service at high price<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Not optimizing available internal resources<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There is no historical data to accurately budget.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"5_Nghiem_thu_long_leo_hieu_suat_thuc_te_thap\"><\/span><b>5. Loose acceptance &amp; low actual performance<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">No deliverable measurement and control process.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Failure to check the correctness of costs incurred at each stage.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Paying and then discovering the results are not as expected \u2192 waste and difficult to recover.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Rui_ro_ve_thue_khi_chi_phi_thue_ngoai_khong_hop_le\"><\/span><b>Tax risks when outsourcing costs are not valid<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Below is a detailed analysis of <\/span><b>tax risk<\/b><span style=\"font-weight: 400;\"> When outsourcing costs are not properly implemented, combined with regulations from Decree 123\/2020\/ND-CP and common errors to note.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">According to <\/span><b>Decree 123\/2020\/ND-CP<\/b><span style=\"font-weight: 400;\">, outsourcing costs <\/span><b>only be considered reasonable<\/b><span style=\"font-weight: 400;\"> when there is enough:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Have a service contract: clearly stating the work content, value, and implementation period.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">There is a record of acceptance \/ handover: confirming the service has been performed, quality, results.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Valid VAT invoice: meets the invoice requirements according to tax regulations.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Non-cash payment documents (for each item &gt; 20 million VND).<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If any one of these conditions is missing, the expense may be considered ineligible for deduction in determining taxable income.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Common mistakes when managing outsourcing costs:<\/b><b><br \/>\n<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Cash or advance payment without reconciliation, no non-cash payment documents for amounts &gt; 20 million.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">VAT invoices received later than the accounting period, recorded in the wrong period leading to cost discrepancies for that period.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">When hiring an individual (not an organization) but the business does not deduct 10% personal income tax according to regulations.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Violations in the management of outsourcing costs regarding tax may result in tax collection + administrative fines from 20 to 50 million VND or loss of the right to deduct input VAT.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Chien_luoc_trong_cach_quan_ly_chi_phi_thue_ngoai\"><\/span><b>Strategies in managing outsourcing costs<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Good management of outsourcing costs not only helps reduce costs but also improves overall business efficiency. Businesses need data transparency \u2013 process control \u2013 KPI evaluation \u2013 continuous negotiation.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Buoc_1_%E2%80%93_Xac_dinh_nhu_cau_va_pham_vi_thue_ngoai\"><\/span><b>Step 1 \u2013 Identify outsourcing needs and scope<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Make or Buy Analysis to compare in-house vs outsourcing costs &amp; efficiencies.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Only outsource when:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Does not affect core competence.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Ability to measure output performance (deliverable, SLA, clear KPI).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Total outsourcing cost (including supervision) &lt; 80% equivalent internal cost.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Determine scope of work (Scope), timeline, output, acceptance standards.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Buoc_2_%E2%80%93_Thiet_lap_ngan_sach_va_kiem_soat_tran_chi\"><\/span><b>Step 2 \u2013 Set a budget and control your spending ceiling<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Estimate by: department \/ project \/ service type.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Apply Zero-Based Budgeting \u2192 each expense must have a clear justification.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The budget structure includes:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Fixed costs (retainer)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Variable costs (performance-based \/ volume)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Contract management &amp; supervision costs<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Track Budget vs Actual in real time using Bizzi \/ ERP \/ Dashboard.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Buoc_3_%E2%80%93_Lua_chon_dam_phan_nha_cung_cap\"><\/span><b>Step 3 \u2013 Select &amp; negotiate supplier<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Collect at least 03 quotes to determine market benchmark.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Include anti-incurrence clauses in the contract:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Price Cap \u2013 cost cap.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Binding KPIs (efficiency, progress, quality).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">SLA &amp; Service Credit \u2013 discount\/compensation if targets are not met.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Negotiate flexible payment terms of 30\u201345 days to optimize cashflow.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Buoc_4_%E2%80%93_Theo_doi_nghiem_thu_va_thanh_toan\"><\/span><b>Step 4 \u2013 Monitoring, acceptance and payment<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Apply 3-Way Match Process: Contract\/PO \u2013 Acceptance \u2013 Invoice.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Pay only when:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Contract\/PO with valid approval.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Acceptance of work within scope (Scope &amp; KPI).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Valid invoice, value &amp; tax match.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Retain Retention 5\u201310% for long-term service to ensure quality.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Buoc_5_%E2%80%93_Danh_gia_hieu_qua_va_tai_thuong_luong\"><\/span><b>Step 5 \u2013 Evaluate effectiveness and renegotiate<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Evaluate supplier performance according to 3 KPI groups:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Financial KPIs<\/b><span style=\"font-weight: 400;\">: ROI, Cost per deliverable, Budget variance %.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Operational KPIs<\/b><span style=\"font-weight: 400;\">: SLA, On-time %, Quality score.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Value KPI<\/b><span style=\"font-weight: 400;\">: Business impact (revenue, speed, internal team efficiency).<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Periodic reports <\/span><b>quarterly \/ 6 months<\/b><span style=\"font-weight: 400;\"> to decide:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Continue \u2013 Extend \u2013 Renegotiate \u2013 Change vendor \u2013 In-house<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Giai_phap_kiem_soat_chi_phi_thue_ngoai_voi_Bizzi\"><\/span><b>Outsourcing cost control solution with Bizzi<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Bizzi provides a comprehensive expense management solution for businesses, automating processes from incoming invoice processing to budget control and expense approval. Key features of Bizzi include AI-powered invoice processing automation, real-time expense budget management, intelligent expense policy and approval process setup, as well as business travel expense management and full integration with ERP systems.\u00a0<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Bizzi_Expense_%E2%80%93_Kiem_soat_chi_phi_thue_ngoai_ngay_tu_goc\"><\/span><b>1. Bizzi Expense \u2013 Control outsourcing costs from the source<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>main feature<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Set up an outsourcing budget<span style=\"font-weight: 400;\"> according to <\/span>department \/ project \/ service type<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Each outsourcing payment request requires complete attachment of:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\">Service contract<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\">Minutes of acceptance \/ handover<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\">Electronic bill<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Smart multi-level approval\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Department Head \u2192 Accountant \u2192 CFO (depending on configuration)<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Automatic budget overage warning<span style=\"font-weight: 400;\"> &amp; real-time volatility tracking<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Store standard tax compliance documents<br \/>\n<span style=\"font-weight: 400;\"> \u2192 Easy access during inspection and audit<\/span><\/li>\n<\/ul>\n<p><b>Benefit<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Transparency from the very beginning of the proposal<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prevent unnecessary costs before they occur<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reducing tax risks and budget losses<\/span><\/li>\n<\/ul>\n<figure id=\"attachment_999979337\" aria-describedby=\"caption-attachment-999979337\" style=\"width: 1024px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999979337 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/giam-chi-phi-logistics-doanh-nghiep-6.png\" alt=\"how to manage foreign tax expenses \" width=\"1024\" height=\"880\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/giam-chi-phi-logistics-doanh-nghiep-6.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/giam-chi-phi-logistics-doanh-nghiep-6-300x258.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/giam-chi-phi-logistics-doanh-nghiep-6-768x660.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/giam-chi-phi-logistics-doanh-nghiep-6-14x12.png 14w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption id=\"caption-attachment-999979337\" class=\"wp-caption-text\">Bizzi provides a comprehensive expense management solution for businesses, automating processes from input invoice processing to budget control and expense approval.<\/figcaption><\/figure>\n<h3><span class=\"ez-toc-section\" id=\"2_Bizzi_IPA_%E2%80%93_Xu_ly_hoa_don_thue_ngoai_tu_dong_bang_AI\"><\/span><b>2. Bizzi IPA \u2013 Automated Outsourcing Invoice Processing with AI<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Technology<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">RPA + OCR + AI<span style=\"font-weight: 400;\"> read electronic invoices, extract data automatically<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">3-Way Match\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\">PO \u2013 GR \u2013 Invoice<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Error detection: duplicate invoice, wrong tax rate, wrong supplier code, wrong amount<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><b>Legal check of supplier<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Automatically verify Tax Code \u2013 operating status \u2013 Supplier risk<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Invalid vendor warning \/ tax risk<\/li>\n<\/ul>\n<p><b>ERP integration<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">2-way synchronization with SAP, Oracle, Bravo, Fast, MISA, Odoo,\u2026<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"3_Dashboard_Bao_cao_thong_minh\"><\/span><b>3. Dashboard &amp; Smart Reports<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Track outsourcing costs from multiple perspectives:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Supplier<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Project \/ Department<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Service type<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Valid invoice rate<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cost over budget<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Quarterly Outsourcing ROI<\/span><\/li>\n<\/ul>\n<p><b>Automatic warning<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Contract is about to expire \/ due for renegotiation<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Service costs suddenly increase abnormally<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice with wrong period, wrong data, wrong format<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In short, Bizzi helps businesses find ways to manage costs intelligently and optimally through automated processes to achieve the following goals:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce loss costs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tax transparency &amp; compliance<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Data-driven decision making<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Case_Study_ve_cach_quan_ly_chi_phi_thue_ngoai\"><\/span><b>Case Study on How to Manage Outsourcing Costs<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Learning some specific case studies about outsourcing costs that often arise in businesses will help you see that when applying <\/span><b>management principles + technology<\/b><span style=\"font-weight: 400;\">, costs will be optimized, risks will be reduced and business operating efficiency will increase.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Thue_ngoai_Marketing_Agency\"><\/span><b>1. Outsource Marketing Agency<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Background<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Businesses hire agencies to carry out lead generation marketing campaigns for their sales teams.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">6-month contract, Retainer fee model + KPI Bonus\/Penalty.<\/span><\/li>\n<\/ul>\n<p><b>Key Specifications &amp; Terms<\/b><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Category<\/b><\/td>\n<td><b>Regulations<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">KPI<\/span><\/td>\n<td><span style=\"font-weight: 400;\">200 MQLs\/month<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Price Cap<\/span><\/td>\n<td><span style=\"font-weight: 400;\">300 million\/month<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Effective evaluation<\/span><\/td>\n<td><span style=\"font-weight: 400;\">CPL, Conversion Rate, Revenue Impact<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Penalty<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Reduce 10% fee if KPI is not achieved<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>Results &amp; Lessons<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Effective control by model <\/span><b>ROI-Based<\/b><span style=\"font-weight: 400;\">, reduced 18% CPL after 3 months.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Avoid unnecessary cost increases with price caps and penalties.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"2_IT_Outsourcing\"><\/span><b>2. IT Outsourcing<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Background<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Hire an external dev team to do an internal software project for 4 months.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Time &amp; Material Contract with Cap<span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ul>\n<p><b>Control process<\/b><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Element<\/b><\/td>\n<td><b>Describe<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Acceptance model<\/span><\/td>\n<td><span style=\"font-weight: 400;\">By Sprint (2 weeks\/time)<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Handover documents<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Source code, technical documentation, IP rights<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Cost Control<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Bizzi automatically reconciles timesheets \u2013 invoices \u2013 contracts<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Pay<\/span><\/td>\n<td><span style=\"font-weight: 400;\">According to completed and accepted output<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>Result<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Avoid unnecessary overtime.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Shorten the time for accounting to process 65% records.<\/span><\/li>\n<\/ul>\n<figure id=\"attachment_999979345\" aria-describedby=\"caption-attachment-999979345\" style=\"width: 1000px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999979345 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/cach-quan-ly-chi-phi-thue-ngoai-4.jpg\" alt=\"how-to-manage-foreign-tax-expenses 4\" width=\"1000\" height=\"563\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/cach-quan-ly-chi-phi-thue-ngoai-4.jpg 1000w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/cach-quan-ly-chi-phi-thue-ngoai-4-300x169.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/cach-quan-ly-chi-phi-thue-ngoai-4-768x432.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/cach-quan-ly-chi-phi-thue-ngoai-4-18x10.jpg 18w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><figcaption id=\"caption-attachment-999979345\" class=\"wp-caption-text\">IT Outsourcing services are one of the top choices of many businesses in the field of software technology.<\/figcaption><\/figure>\n<h3><span class=\"ez-toc-section\" id=\"3_Logistics_%E2%80%93_3PL\"><\/span><b>3. Logistics \u2013 3PL<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Background<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Hire a full-service logistics provider for e-commerce.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Shipping costs fluctuate according to fuel prices.<\/span><\/li>\n<\/ul>\n<p><b>Cost control clause<\/b><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Element<\/b><\/td>\n<td><b>Describe<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">SLA<\/span><\/td>\n<td><span style=\"font-weight: 400;\">On-time delivery rate \u2265 98%<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Penalty<\/span><\/td>\n<td><span style=\"font-weight: 400;\">If violated &gt;3 times\/month \u2192 fine 3% total fee<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Price adjustment<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Index according to gasoline prices to avoid unstable fluctuations<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Acceptance documents<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Delivery receipt + full transport documents<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Accounting<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Account 627 \u2013 General manufacturing costs<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>Result<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduced return rate from 4% to 1.7%.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Average cost per unit decreased by 12%.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"FAQ_%E2%80%93_Cau_hoi_thuong_gap_trong_cach_quan_ly_chi_phi_thue_ngoai\"><\/span><b>FAQ \u2013 Frequently asked questions in outsourcing cost management<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A summary of the most common outsourcing cost management issues.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Chi_phi_thue_ngoai_co_duoc_khau_tru_thue_khong\"><\/span><b>1. Are outsourcing costs tax deductible?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Yes, outsourcing costs are included in reasonable expenses and deductible for corporate income tax, if fully meeting the conditions according to tax regulations:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Arising from production and business activities.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Have valid invoice (electronic invoice).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Payment by bank transfer for bills from 20 million or more.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There are contracts and acceptance records based on actual work.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"2_Can_nhung_chung_tu_gi_de_chi_phi_thue_ngoai_hop_le\"><\/span><b>2. What documents are required for valid outsourcing costs?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A complete set of documents usually includes:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Contract or PO<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Minutes of acceptance \/ handover<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Electronic bill<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Volume spreadsheet \/ timesheet (if service is by hour or output)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approval decision of competent authority<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"3_Lam_sao_de_kiem_soat_chi_phi_thue_ngoai_theo_phong_ban\"><\/span><b>3. How to control outsourcing costs by department?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Businesses often apply:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set up budgets by department or project<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Track Budget vs Actual monthly or real-time<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Multi-level approval process<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Measurement tools by service type \/ vendor \/ time<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Can be effectively controlled by <\/span><b>Bizzi Expense<\/b><span style=\"font-weight: 400;\"> or <\/span><b>AP\/Expense modules in ERP<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Phan_mem_nao_giup_kiem_soat_chi_phi_thue_ngoai_hieu_qua\"><\/span><b>4. Which software helps control outsourcing costs effectively?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Some popular solutions:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Bizzi Expense<\/b><span style=\"font-weight: 400;\"> \u2013 budget control, payment request approval, contract &amp; invoice management.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Bizzi IPA<\/b><span style=\"font-weight: 400;\"> \u2013 automatically read invoices, 3-way reconciliation PO\u2013GR\/Timesheet\u2013Invoice.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>SAP, Oracle, MISA, Bravo<\/b><span style=\"font-weight: 400;\"> \u2013 if the business has implemented ERP.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"5_Lam_the_nao_de_do_ROI_thue_ngoai_chinh_xac\"><\/span><b>5. How to measure outsourcing ROI accurately?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Outsourcing ROI measurement formula: ROI = (Value created \u2013 Total outsourcing costs) \/ Total outsourcing costs<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Indicators to be evaluated:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Finance:<\/b><span style=\"font-weight: 400;\"> Cost per Deliverable, Cost Saving, Revenue Growth<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Operate:<\/b><span style=\"font-weight: 400;\"> SLA, On-time %, Quality score<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Value:<\/b><span style=\"font-weight: 400;\"> time saved, long term impact<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"6_Khi_nao_nen_insource_thay_vi_thue_ngoai\"><\/span><b>6. When should you insource instead of outsourcing?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Should be brought back <\/span><b>in-house<\/b><span style=\"font-weight: 400;\"> When:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Work is the core competency of the business.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Total outsourcing cost &gt; 80% equivalent internal cost.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Processes that require tight control or high data security.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Supplier fails to meet KPIs consistently.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Ket_luan\"><\/span><b>Conclude<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Managing outsourcing costs is not just about reducing costs, but also about controlling \u2013 measuring \u2013 optimizing the entire spending lifecycle. Bizzi helps CFOs and finance teams manage outsourcing costs comprehensively, from planning, approval, payment to performance evaluation, ensuring transparency \u2013 compliance \u2013 real savings.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Transparency, reduced risk and cost loss<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Save accounting time, optimize cash flow<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Make decisions based on accurate data<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Benefits of applying Bizzi solution in optimizing outsourcing cost management:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Standardization process<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">3-Way Match (Contract \u2013 Acceptance \u2013 Invoice)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Clear budget, multi-level approval<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Transparent Contracts &amp; SLAs<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Legal compliance &amp; tax documentation<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Valid invoice, cashless payment<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Full acceptance report &amp; contract<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Reduce the risk of tax arrears and administrative fines<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Automation by technology<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Budget management, approval, automatic invoice reconciliation<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Dashboard to track KPI, ROI, and cost overruns<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p><b><i>Experience Bizzi \u2013 a solution that helps CFOs and accountants automatically control outsourcing costs, ensuring transparency, compliance and real savings: <\/i><\/b><a href=\"https:\/\/bizzi.vn\/dat-lich-demo\/\"><b><i>https:\/\/bizzi.vn\/dat-lich-demo\/<\/i><\/b><\/a><\/p>","protected":false},"excerpt":{"rendered":"<p>Managing outsourcing costs is an essential part of modern business management. It not only helps save costs but also\u2026<\/p>","protected":false},"author":56,"featured_media":999979344,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[54],"tags":[],"class_list":["post-999979339","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-so-tay-ke-toan"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999979339","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/56"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999979339"}],"version-history":[{"count":1,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999979339\/revisions"}],"predecessor-version":[{"id":999979347,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999979339\/revisions\/999979347"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999979344"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999979339"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999979339"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999979339"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}