{"id":999979387,"date":"2025-12-09T10:52:29","date_gmt":"2025-12-09T03:52:29","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999979387"},"modified":"2026-06-09T13:53:45","modified_gmt":"2026-06-09T06:53:45","slug":"what-is-a-payment-request","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/","title":{"rendered":"What is a Payment Request? Instructions for standardizing payment requests and controlling costs for businesses"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Payment Request is the bridge between operations and accounting, and is the \u201clast gate\u201d before money is spent. Building and standardizing the Request to Pay process not only helps control strategic spending but also helps businesses optimize cash flow, increase transparency and reduce financial risks.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This article by Bizzi will analyze in depth the nature of Payment Request and propose solutions to help optimize business costs.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Vi_sao_doanh_nghiep_can_nghiem_tuc_hoa_%E2%80%9CPayment_Request%E2%80%9D\" >Why do businesses need to take \u201cPayment Request\u201d seriously?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Payment_Request_la_gi_Khai_niem_thuat_ngu_lien_quan_phan_biet_co_ban\" >What is a Payment Request? Concepts, related terms &amp; basic distinctions\u00a0<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Payment_request_la_gi_Dinh_nghia_cot_loi\" >What is a Payment Request? (Core Definition)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#5_Cac_thuat_ngu_lien_quan_can_phan_biet\" >5. Related terms that need to be distinguished<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#6_Payment_request_khac_gi_Invoice_PO_Payment_Order\" >6. How is Payment request different from Invoice, PO, Payment Order?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Thong_tin_chung_cua_phieu_de_nghi_thanh_toan\" >General information of payment request form<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Thong_tin_nguoi_yeu_cau_nguoi_huong_loi\" >Claimant &amp; Beneficiary Information<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Noi_dung_chi_phi_can_thanh_toan\" >Content of costs to be paid<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Lien_ket_voi_he_thong_mua_sam_va_hop_dong\" >Link to procurement and contracting systems<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#So_tien_dieu_khoan_thanh_toan\" >Amount &amp; Payment Terms<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Ma_hoa_phuc_vu_ke_toan_quan_tri\" >Encryption for management accounting<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Chung_tu_bat_buoc_dinh_kem\" >Required documents attached<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Thong_tin_phe_duyet\" >Approval information<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Quy_trinh_Request_to_Pay_trong_doanh_nghiep_Tu_nhan_vien_de_nghi_den_ke_toan_thanh_toan\" >Request to Pay Process in Business: From Employee Requesting to Accounting for Payment\u00a0<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Buc_tranh_tong_quan_Payment_Request_trong_chuoi_P2P_Procure-to-Pay\" >The Big Picture: Payment Request in a P2P (Procure-to-Pay) Chain<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Cac_buoc_tao_phe_duyet_quy_trinh_Request_to_Pay\" >Steps to create &amp; approve Request to Pay process\u00a0<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Buoc_1_%E2%80%93_Tao_yeu_cau_thanh_toan\" >Step 1 \u2013 Create a payment request<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Buoc_2_%E2%80%93_Kiem_tra_ngan_sach_Budget_Check\" >Step 2 \u2013 Budget Check<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Buoc_3_%E2%80%93_Kiem_tra_ho_so_Compliance\" >Step 3 \u2013 Check documents &amp; Compliance<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Buoc_4_%E2%80%93_Three-way_matching_PO_%E2%80%93_GRN_%E2%80%93_Invoice\" >Step 4 \u2013 Three-way matching (PO \u2013 GRN \u2013 Invoice)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Buoc_5_%E2%80%93_Phe_duyet_thanh_toan_Approval_Workflow\" >Step 5 \u2013 Payment Approval (Approval Workflow)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Buoc_6_%E2%80%93_Ke_toan_thuc_hien_thanh_toan_hach_toan\" >Step 6 \u2013 Accountant makes payment &amp; accounting<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Loi_thuong_gap_rui_ro_khi_quy_trinh_Payment_Request_lam_thu_cong\" >Common errors &amp; risks when doing Payment Request process manually\u00a0<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Nhom_loi_nghiep_vu\" >Business error group<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Nhom_rui_ro_tai_chinh_gian_lan\" >Financial Risk &amp; Fraud Group<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Nhom_rui_ro_Compliance_Thue\" >Compliance &amp; Tax Risk Group<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Cong_nghe_Phan_mem_tu_dong_hoa_Payment_Request\" >Payment Request Automation Technology &amp; Software<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Payment_request_workflow_automation_la_gi\" >What is payment request workflow automation?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Ket_noi_voi_he_thong_ERP_ke_toan_AP_automation\" >Connect to ERP, accounting, AP automation systems<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Payment_Request_khong_chi_la_phieu_ma_con_la_lop_kiem_soat_chi_tieu\" >Payment Request is not just a voucher but also a spending control layer<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Bizzi_Expense_%E2%80%93_quan_ly_yeu_cau_thanh_toan_chi_phi_tu_goc\" >Bizzi Expense \u2013 manage payment requests &amp; expenses from the source<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-32\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Bizzi_IPA_3way_%E2%80%93_kiem_soat_hoa_don_truoc_khi_thanh_toan\" >Bizzi IPA + 3way \u2013 check your bill before paying<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-33\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Tu_Payment_request_den_du_lieu_FP_A_rolling_forecast\" >From Payment request to FP&amp;A data &amp; rolling forecast<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-34\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Cau_hoi_thuong_gap_FAQ_ve_Payment_Requets_la_gi\" >What are Payment Requests Frequently Asked Questions (FAQs)?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-35\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#1_Payment_request_khac_gi_Invoice_va_PO\" >1. What is the difference between a Payment request, an Invoice and a PO?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-36\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#2_Payment_request_co_gia_tri_phap_ly_khong\" >2. Is the payment request legally valid?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-37\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#3_Doanh_nghiep_nho_co_can_Payment_Request_khong\" >3. Do small businesses need a Payment Request?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-38\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#4_Ai_duoc_quyen_tao_va_ai_duoc_quyen_phe_duyet_Payment_Request\" >4. Who can create and who can approve Payment Requests?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-39\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#5_Payment_request_nen_luu_tru_bao_lau_de_phuc_vu_kiem_toan_va_thue\" >5. How long should payment requests be retained for audit and tax purposes?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-40\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#6_Phan_mem_nao_ho_tro_quan_ly_Payment_Request_va_kiem_soat_chi_tieu_hieu_qua\" >6. Which software supports Payment Request management and effective expense control?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-41\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-payment-request\/#Ket_luan\" >Conclude\u00a0<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Vi_sao_doanh_nghiep_can_nghiem_tuc_hoa_%E2%80%9CPayment_Request%E2%80%9D\"><\/span><b>Why do businesses need to take \u201cPayment Request\u201d seriously?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In modern businesses, expense management is always a big headache. Expenses appear every day: supplier payments, outsourcing, marketing, business travel expenses or employee reimbursements... but the management process is often fragmented, running through Excel, email, scanned files or internal chat. This leads to many consequences:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Lost or delayed payment request:<\/b><span style=\"font-weight: 400;\"> Staff sent <a href=\"https:\/\/bizzi.vn\/link-tai-mau-de-nghi-thanh-toan-2025-huong-dan-chi-tiet-va-cac-mau-moi-nhat\/\">payment request form<\/a> via email or chat, approvals can easily slip through or be forgotten.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Wrong payment, duplicate invoice, wrong cost code:<\/b><span style=\"font-weight: 400;\"> Due to the lack of centralized control, employees can make mistakes, duplicate or mis-record expense items.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Difficult to reconcile with internal budget and spending policy:<\/b><span style=\"font-weight: 400;\"> During the audit, accountants spend a lot of time reviewing, leading to lack of transparency and audit risks.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This situation raises the need <\/span><b>Take the \u201cpayment request\u201d process seriously<\/b><span style=\"font-weight: 400;\"> \u2014 an important tool for cash flow control and cost transparency.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Payment_Request_la_gi_Khai_niem_thuat_ngu_lien_quan_phan_biet_co_ban\"><\/span><b>What is a Payment Request? Concepts, related terms &amp; basic distinctions\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In an increasingly complex business spending landscape, automating the Payment Request process is a strategic choice, especially for fast-growing businesses.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Payment_request_la_gi_Dinh_nghia_cot_loi\"><\/span><b>What is a Payment Request? (Core Definition)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Payment Request is an internal document issued by an employee or department requesting the company to pay a specific expense, with all relevant supporting documents.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Payment Request is the step that triggers the payment process, before the accountant makes the payment.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Payment request<\/b><span style=\"font-weight: 400;\"> = <\/span><b>internal payment request<\/b><span style=\"font-weight: 400;\"> \/ <\/span><b>payment request form<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Payment Request can be:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Vendor payment request<\/b><span style=\"font-weight: 400;\"> (supplier payment).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Employee payment request<\/b><span style=\"font-weight: 400;\"> (refund, advance, internal expenditure).<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"5_Cac_thuat_ngu_lien_quan_can_phan_biet\"><\/span><strong>5. Related terms that need to be distinguished<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In Vietnamese businesses, you may come across many different names, but in essence, they are all records that initiate the payment process:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Request for Payment \/ Payment Requisition \/ Payment Approval Request:<\/b><span style=\"font-weight: 400;\"> All are internal \u201cpayment requests\u201d only, used in the approval process.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Cost proposal form:<\/b><span style=\"font-weight: 400;\"> A common term in Vietnamese businesses, often used for internal costs.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Payment Invoice Request:<\/b><span style=\"font-weight: 400;\"> Ask the supplier to send an invoice for payment.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Note: The names may vary between businesses, but the essence is the same. <\/span><b>an initial step to request payment<\/b><span style=\"font-weight: 400;\"> and go through the approval steps.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"6_Payment_request_khac_gi_Invoice_PO_Payment_Order\"><\/span><b>6. How is Payment request different from Invoice, PO, Payment Order?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Payment Request is <\/span><b>bridge between Invoice \u2013 PO \u2013 Payment Order<\/b><span style=\"font-weight: 400;\"> help control costs.<\/span><\/p>\n<table style=\"width: 89.7885%;\">\n<tbody>\n<tr>\n<td style=\"width: 19.5867%;\"><span style=\"font-weight: 400;\">Type of document<\/span><\/td>\n<td style=\"width: 17.6999%;\"><span style=\"font-weight: 400;\">Who created?<\/span><\/td>\n<td style=\"width: 29.7394%;\"><span style=\"font-weight: 400;\">Function<\/span><\/td>\n<td style=\"width: 32.345%;\"><span style=\"font-weight: 400;\">Legal role<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 19.5867%;\"><span style=\"font-weight: 400;\">Payment Request<\/span><\/td>\n<td style=\"width: 17.6999%;\"><span style=\"font-weight: 400;\">Staff \/ Internal Department<\/span><\/td>\n<td style=\"width: 29.7394%;\"><span style=\"font-weight: 400;\">Request payment, initiate payment workflow<\/span><\/td>\n<td style=\"width: 32.345%;\"><span style=\"font-weight: 400;\">Internal, not tax documents<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 19.5867%;\"><span style=\"font-weight: 400;\">Invoice<\/span><\/td>\n<td style=\"width: 17.6999%;\"><span style=\"font-weight: 400;\">Supplier<\/span><\/td>\n<td style=\"width: 29.7394%;\"><span style=\"font-weight: 400;\">Payment documents, accounting basis<\/span><\/td>\n<td style=\"width: 32.345%;\"><span style=\"font-weight: 400;\">Legal documents, tax declaration<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 19.5867%;\"><a href=\"https:\/\/bizzi.vn\/don-dat-hang-la-gi\/\"><span style=\"font-weight: 400;\">PO (Purchase Order)<\/span><\/a><\/td>\n<td style=\"width: 17.6999%;\"><span style=\"font-weight: 400;\">Purchasing Department<\/span><\/td>\n<td style=\"width: 29.7394%;\"><span style=\"font-weight: 400;\">Place order, confirm purchase request<\/span><\/td>\n<td style=\"width: 32.345%;\"><span style=\"font-weight: 400;\">Created before payment obligation arises<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 19.5867%;\"><span style=\"font-weight: 400;\">Payment Order \/ Payment Order<\/span><\/td>\n<td style=\"width: 17.6999%;\"><span style=\"font-weight: 400;\">Accounting \/ Finance<\/span><\/td>\n<td style=\"width: 29.7394%;\"><span style=\"font-weight: 400;\">Bank instructions to make payment<\/span><\/td>\n<td style=\"width: 32.345%;\"><span style=\"font-weight: 400;\">Used after payment request has been approved<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n<figure id=\"attachment_999979392\" aria-describedby=\"caption-attachment-999979392\" style=\"width: 768px\" class=\"wp-caption aligncenter\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-999979392 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-5.webp\" alt=\"What is payment-request 2\" width=\"768\" height=\"543\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-5.webp 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-5-300x212.webp 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-5-18x12.webp 18w\" sizes=\"(max-width: 768px) 100vw, 768px\" \/><figcaption id=\"caption-attachment-999979392\" class=\"wp-caption-text\">Payment Request is an internal document issued by an employee or department requesting the company to pay a specific expense, with all relevant supporting documents.<\/figcaption><\/figure>\n<p><b>What are the components of a Payment Request?\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">A standard Payment Request is not just a payment proposal, but a cost and budget control document that helps businesses ensure transparency, compliance and optimize cash flow. Below is the standard structure and advanced attributes that growing businesses and large corporations are applying.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Thong_tin_chung_cua_phieu_de_nghi_thanh_toan\"><\/span><b>General information of payment request form<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">These information fields help the system manage and track easily:<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Ingredient<\/b><\/td>\n<td><b>Meaning<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Coupon Number \/ Payment Request Code<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Identifies a unique request<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Request creation date<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Basis for calculating SLA processing and payment deadline<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Request Type<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Define document approval and control processes<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Can automatically validate by expense type<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Due Date<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Avoid late payments with vendors<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Project code \/ budget code<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Link to budget management<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>Classification of payment requests<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Supplier payment<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Advance<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Refund<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Marketing costs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Project costs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Outsourcing \/ procurement costs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Internal expenses (office, travel)<\/span><\/li>\n<\/ul>\n<p><b>Advanced factors:<\/b><span style=\"font-weight: 400;\"> Priority level (urgent \/ normal \/ planned), automatic validation rules by expense type.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Thong_tin_nguoi_yeu_cau_nguoi_huong_loi\"><\/span><b>Claimant &amp; Beneficiary Information<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<table>\n<tbody>\n<tr>\n<td><b>Applicant Information<\/b><\/td>\n<td><b>Recipient information<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Full name<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Name of supplier\/recipient<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Part<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Tax Identification Number (MST)<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Employee code<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Address<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Contact Email<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Bank \u2013 account number \u2013 account holder<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Phone<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Bank branch area<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>Applicable to cases<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Vendor: contract payment, invoice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Staff: advance, advance, business trip expenses<\/span><\/li>\n<\/ul>\n<p><b>Advanced factors:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Vendor ID \/ Supplier Code (sync with ERP)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Vendor risk index (Risk score)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Blacklist check (suppliers whose cooperation has been terminated)<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">Reference contract information (Contract number \u2013 effective date)<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Noi_dung_chi_phi_can_thanh_toan\"><\/span><b>Content of costs to be paid<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Cost details help accountants determine the correct nature and allocate the correct budget.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Information field<\/b><\/td>\n<td><b>Purpose<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Detailed cost explanation<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Explain the purpose of payment<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Cost group<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Marketing \/ IT \/ Logistics \/ Outsourcing \/ Office \/ Travel<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Branch classification<\/span><\/td>\n<td><span style=\"font-weight: 400;\">OPEX \/ CAPEX<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Cost nature<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Operating costs \/ project costs \/ capital expenditure<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Accounting period<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Month \/ Quarter \/ Year<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Amount requested<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Total amount<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">VAT<\/span><\/td>\n<td><span style=\"font-weight: 400;\">VAT rate and tax amount<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Currency<\/span><\/td>\n<td><span style=\"font-weight: 400;\">VND \/ USD \/ CNY \/ KRW\u2026<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Exchange rate<\/span><\/td>\n<td><span style=\"font-weight: 400;\">In case of foreign currency payment<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>Advanced factors:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cost Center \/ GL Code (synchronization of accounting system)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Budget availability check \u2013 budget overrun warning right in the form<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compare with original PO\/contract (automatic data connection)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Upload acceptance documents \/ work completion reports<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tag by activity \/ campaign \/ sub-project<\/span><\/li>\n<\/ul>\n<figure id=\"attachment_999979393\" aria-describedby=\"caption-attachment-999979393\" style=\"width: 1435px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999979393 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-6.png\" alt=\"What is a payment request?\" width=\"1435\" height=\"724\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-6.png 1435w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-6-300x151.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-6-1024x517.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-6-768x387.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-6-18x9.png 18w\" sizes=\"(max-width: 1435px) 100vw, 1435px\" \/><figcaption id=\"caption-attachment-999979393\" class=\"wp-caption-text\">Basic Payment Request Form<\/figcaption><\/figure>\n<h3><span class=\"ez-toc-section\" id=\"Lien_ket_voi_he_thong_mua_sam_va_hop_dong\"><\/span><b>Link to procurement and contracting systems<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A standard Payment Request must <\/span><b>direct connection<\/b><span style=\"font-weight: 400;\"> with procurement systems and contract data to ensure consistency, avoid errors and fraud.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Ingredient<\/b><\/td>\n<td><b>Meaning<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Contract ID<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Determine the legal basis of the payment<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>PO (Purchase Order) Number<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Belongs to a previously approved purchase requisition<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Warehouse receipt code \/ Acceptance report (GRN \/ Acceptance Report)<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Confirmation of full delivery of goods\/services<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Link to Vendor Master in ERP<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Synchronize supplier information, limit wrong entry<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>Value delivered<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Avoid payment before delivery \/ service acceptance<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Eliminate the risk of duplicate payments for the same contract<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Unifying information with ERP helps accountants close books quickly and accurately<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"So_tien_dieu_khoan_thanh_toan\"><\/span><b>Amount &amp; Payment Terms<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Financial information must be complete and transparent so that the CFO\/Accountant can assess risk and cash flow.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Information field<\/b><\/td>\n<td><b>Meaning<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Amount proposed for payment<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Total requested value<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Currency (VND, USD, KRW\u2026)<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Support multinational payments<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Payment Terms<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Prepaid \/ postpaid \/ in progress<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Due Date<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Avoid interest penalties or disruption of cooperation<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Payment method<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Transfer \/ cash \/ corporate card \/ e-wallet<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>Advanced factors<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Applicable exchange rates and exchange rate sources<\/b><span style=\"font-weight: 400;\"> (SBV, bank, ERP system)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Cash flow impact forecast<\/b><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Ma_hoa_phuc_vu_ke_toan_quan_tri\"><\/span><b>Encryption for management accounting<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Declaring standard accounting codes helps with multidimensional cost analysis and budget management support.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Encryption required<\/b><\/td>\n<td><b>Purpose<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Cost Center<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Allocate costs by department<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Project Code<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Attach costs to each project \/ campaign<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>GL Code \/ Chart of Account (COA)<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Post to the correct accounting account<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Department \/ BU \/ Region<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Track expenses by business unit<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>Additional applications may include:<\/b><span style=\"font-weight: 400;\">Tag by campaign \/ client \/ customer<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Vendor tier (gold \/ silver \/ risk vendor)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Risk level scoring (by SLA, violation history\u2026)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cross charge between internal units<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Chung_tu_bat_buoc_dinh_kem\"><\/span><b>Required documents attached<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A valid Payment Request must include complete Policy and legal documents.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Document<\/b><\/td>\n<td><b>Applicable cases<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>VAT Invoice \/ Invoice<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Supplier<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Contract \/ Contract Appendix<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Services \/ Outsourcing \/ Partnerships<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Quotation<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Shopping goods<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Minutes of acceptance \/ handover \/ GRN<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Delivery \u2013 service<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Cost statement<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Advance payment - refund<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Small bills, airline tickets, taxis, food bills<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Working expenses<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>Advanced elements of payment request when applying technology:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice Validation<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatic OCR + match invoice with PO\/Contract<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Thong_tin_phe_duyet\"><\/span><b>Approval information<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is vital in controlling business expenses.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Ingredient<\/b><\/td>\n<td><b>Meaning<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Approval List by Level \/ Limit<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Budgeting rule reviewer<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Audit trail \u2013 approval history<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Who approved \u2013 When \u2013 What action<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Processing status<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Pending approval \/ Approved \/ Rejected \/ Cancelled \/ Paid<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>If technology is applied, it is possible to:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Auto rerouting when the browser is on a business trip<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Over budget warning before approval<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">E-signature &amp; 2-Factor Approval<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Quy_trinh_Request_to_Pay_trong_doanh_nghiep_Tu_nhan_vien_de_nghi_den_ke_toan_thanh_toan\"><\/span><b>Request to Pay Process in Business: From Employee Requesting to Accounting for Payment\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The complete Payment Request process chain from the time a purchase request arises to payment to the supplier aims to ensure correct purchases - sufficient - reasonable - within budget - following the process - and financial security.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Buc_tranh_tong_quan_Payment_Request_trong_chuoi_P2P_Procure-to-Pay\"><\/span><b>The Big Picture: Payment Request in a P2P (Procure-to-Pay) Chain<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In the business purchasing and payment process (P2P), Payment Request is an important link, helping to ensure that spending is always justified and in compliance with policy.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Relationship: <\/span><b>Purchase request \u2192 PO \u2192 Receive goods\/services \u2192 Invoice \u2192 Payment request \u2192 Payment<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Emphasis: Payment request is <\/span><b>bridge between operations and accounting<\/b><\/li>\n<\/ul>\n<p><b>The Central Role of the Payment Request<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bridge between operations, accounting and budget management<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ensure payment only when there is full basis (PO \u2013 GRN \u2013 Invoice)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Eliminate the risk of incorrect, duplicate, or legally unsubstantiated payments<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Helps businesses control cash flow and compliance.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Cac_buoc_tao_phe_duyet_quy_trinh_Request_to_Pay\"><\/span><b>Steps to create &amp; approve Request to Pay process\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A Payment Request is more than just a request for money \u2014 it&#039;s a financial control tool.<\/span><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Buoc_1_%E2%80%93_Tao_yeu_cau_thanh_toan\"><\/span><b>Step 1 \u2013 Create a payment request<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><span style=\"font-weight: 400;\">The service user or department performs:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enter expense information<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Attach full documents (contract, invoice, acceptance...)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select <\/span><b>cost center \/ project \/ cost type \/ vendor<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Clearly state the purpose of payment and payment deadline<\/span><\/li>\n<\/ul>\n<p><i><span style=\"font-weight: 400;\">Target<\/span><\/i><span style=\"font-weight: 400;\">: Provides full input, reducing back-and-forth when testing<\/span><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Buoc_2_%E2%80%93_Kiem_tra_ngan_sach_Budget_Check\"><\/span><b>Step 2 \u2013 Budget Check<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><span style=\"font-weight: 400;\">System or moderator checking:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Are the costs within the approved budget?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compare with forecast and spending plan<\/span><\/li>\n<\/ul>\n<p><b>If over budget \u2192 Escalated Approval: <\/b><span style=\"font-weight: 400;\">Request to go to higher level for special approval (director \/ CFO)<\/span><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Buoc_3_%E2%80%93_Kiem_tra_ho_so_Compliance\"><\/span><b>Step 3 \u2013 Check documents &amp; Compliance<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><span style=\"font-weight: 400;\">The accounting or finance department checks:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Do you have enough documents?<\/b><span style=\"font-weight: 400;\"> (correct policy &amp; correct tax law)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Cost code, cost center, project code<\/b><span style=\"font-weight: 400;\"> true or not<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Is the invoice valid?<\/b><span style=\"font-weight: 400;\"> (legal information, VAT, amount, date\u2026)<\/span><\/li>\n<\/ul>\n<p><i><span style=\"font-weight: 400;\">Target<\/span><\/i><span style=\"font-weight: 400;\">: Limiting tax risks and incorrect accounting<\/span><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Buoc_4_%E2%80%93_Three-way_matching_PO_%E2%80%93_GRN_%E2%80%93_Invoice\"><\/span><b>Step 4 \u2013 Three-way matching (PO \u2013 GRN \u2013 Invoice)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Check 3 components before approving payment:<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Ingredient<\/b><\/td>\n<td><b>Test questions<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>PO<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Are the quantity, unit price and terms of purchase correct?<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>GRN \/ acceptance<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Have the goods\/services been delivered in full?<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Invoice<\/b><\/td>\n<td><span style=\"font-weight: 400;\">PO and GRN joints? Are there any abnormalities?<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">\ud83d\udee1 <\/span><i><span style=\"font-weight: 400;\">Three-way matching = Shield against wrong \/ duplicate \/ fraudulent payments<\/span><\/i><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Buoc_5_%E2%80%93_Phe_duyet_thanh_toan_Approval_Workflow\"><\/span><b>Step 5 \u2013 Payment Approval (Approval Workflow)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Workflow approves the Request to Pay process depending on the size of the business:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Line Manager approves department expenses<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Budget owner approves according to budget plan<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Finance \/ CFO approves large or high-risk payments<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approval rules by limit \/ expense type \/ project \/ vendor<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Can combine multi-level approval + e-signature + MFA<\/span><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Buoc_6_%E2%80%93_Ke_toan_thuc_hien_thanh_toan_hach_toan\"><\/span><b>Step 6 \u2013 Accountant makes payment &amp; accounting<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><span style=\"font-weight: 400;\">After approval, the accountant:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create payment voucher \/ payment authorization<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Make a transfer or payment using the approved method<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accounting into accounting system \/ ERP<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Update Payment Request Status \u2192 <\/span><b>\u201cPaid\u201d<\/b><\/li>\n<\/ul>\n<p><i><span style=\"font-weight: 400;\">Target<\/span><\/i><span style=\"font-weight: 400;\">: Close books on time, transparent audit, accurate reporting<\/span><\/p>\n<figure id=\"attachment_999979391\" aria-describedby=\"caption-attachment-999979391\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999979391\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-4.webp\" alt=\"What is payment-request 4\" width=\"1200\" height=\"720\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-4.webp 1920w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-4-300x180.webp 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-4-1024x614.webp 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-4-768x461.webp 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-4-1536x922.webp 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-4-18x12.webp 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999979391\" class=\"wp-caption-text\">Payment Request in the P2P chain (Procure-to-Pay)<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Loi_thuong_gap_rui_ro_khi_quy_trinh_Payment_Request_lam_thu_cong\"><\/span><b>Common errors &amp; risks when doing Payment Request process manually\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In many businesses, Payment Requests are still being processed via Excel, email, scanned files, and internal chat, leading to a loss of control and potentially significant risks to cash flow and tax compliance. Here are some common error groups:<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Nhom_loi_nghiep_vu\"><\/span><span style=\"font-weight: 400;\">Business error group<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Errors arising from manual and unstandardized data entry processes:<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Common errors<\/b><\/td>\n<td><b>Consequences<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Wrong cost code, wrong cost center<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Incorrect accounting, incorrect cost reporting<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Not enough documents attached<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Process hangs, additional time lost<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Submit request later than contract due date<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Late payment \u2192 fined, loss of reputation with vendor<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Payment request not attached to PO\/contract<\/span><\/td>\n<td><span style=\"font-weight: 400;\">No legal basis \u2192 easy to be rejected<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><i><span style=\"font-weight: 400;\">Seemingly small business errors create a reprocessing loop, increasing the workload for accounting and prolonging cycle time.<\/span><\/i><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Nhom_rui_ro_tai_chinh_gian_lan\"><\/span><b>Financial Risk &amp; Fraud Group<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Without a system to control and automate the Request to Pay process, the risk of financial loss increases.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Risk<\/b><\/td>\n<td><b>Real life examples \/ impacts<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Duplicate invoice<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Duplicate payments for the same invoice sent by multiple parties<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Unauthorized payment<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Paying money without proper approval<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Inflating costs, legitimizing spending outside policy<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Turn personal expenses into corporate expenses<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Virtual Vendor \/ Vendor Tax Risk<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Force payment to risky or non-existent suppliers<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><i><span style=\"font-weight: 400;\">Financial risks directly affect corporate profits, cash flows and transparency.<\/span><\/i><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Nhom_rui_ro_Compliance_Thue\"><\/span><span style=\"font-weight: 400;\">Compliance &amp; Tax Risk Group<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If the payment records do not meet the legal regulations and accounting standards:<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Risk<\/b><\/td>\n<td><b>Consequences<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Expenses without valid documents<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Excluded from deductible expenses when settling corporate income tax \u2192 increase tax payable<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Wrong classification of CAPEX \/ OPEX<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Financial reporting errors affect financial indicators<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Failure to fully retain Payment Request and documents<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Difficulties in internal audit \/ Big4 audit \/ tax inspection<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><i><span style=\"font-weight: 400;\">Compliance risks are often only discovered during audits \u2013 at which point the cost of correcting errors is very high.<\/span><\/i><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Cong_nghe_Phan_mem_tu_dong_hoa_Payment_Request\"><\/span><b>Payment Request Automation Technology &amp; Software<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Payment Request automation not only optimizes operations but also lays the foundation for businesses to manage transparent costs, compliance &amp; make accurate financial decisions.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Payment_request_workflow_automation_la_gi\"><\/span><b>What is payment request workflow automation?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The system digitizes the entire payment request process from <\/span><b>create \u2013 check \u2013 approve \u2013 store \u2013 reconcile \u2013 pay<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><b>Main features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Completely replaces separate &amp; manual paper \/ Excel \/ email forms.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automate approval processes based on expense type, limit, department, approval level.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Send real-time notifications on App \/ mobile \/ email.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The interface automatically validates information \u2192 reduces errors.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Track approval progress &amp; payment status in real time.<\/span><\/li>\n<\/ul>\n<p><b>Outstanding benefits:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Shorten approval time from <\/span><b>a few days \u2192 a few hours<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce business errors due to incorrect or missing documents.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Increase transparency, traceability &amp; compliance audit standards.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Ket_noi_voi_he_thong_ERP_ke_toan_AP_automation\"><\/span><b>Connect to ERP, accounting, AP automation systems<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The payment request system can be integrated with:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>ERP (SAP, Oracle, Odoo, Bravo, Misa AMIS\u2026)<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Accounting System &amp; AP (Accounts Payable)<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>E-banking &amp; payment gateway<\/b><\/li>\n<\/ul>\n<p><b>Function when integrated:<\/b><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Major<\/b><\/td>\n<td><b>Automation system<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Push approved PR to AP module<\/span><\/td>\n<td><span style=\"font-weight: 400;\">No manual data re-entry<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Synchronize Vendor Master, COA, Cost Center, Project Code<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Ensure standardization &amp; accuracy<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Three-way matching<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Automatic matching <\/span><b>PO \u2013 GRN \u2013 Invoice<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Check duplicate invoices<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Duplicate invoice number or value warning<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Reconciliation &amp; payment scheduling<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Plan your spending by payment deadline<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><span class=\"ez-toc-section\" id=\"Payment_Request_khong_chi_la_phieu_ma_con_la_lop_kiem_soat_chi_tieu\"><\/span><b>Payment Request is not just a voucher but also a spending control layer<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Payment Request is the bridge between the employee requesting payment, the accounting department and the finance department. Payment Request = payment request form + expense control layer + strategic financial data source. When using solutions like Bizzi Expense + Bizzi IPA, Payment Request becomes an automatic control layer: check budget, check invoice, 3-way matching, multi-level approval.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Bizzi_Expense_%E2%80%93_quan_ly_yeu_cau_thanh_toan_chi_phi_tu_goc\"><\/span><b>Bizzi Expense \u2013 manage payment requests &amp; expenses from the source<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Bizzi turns each payment request into a standardized expense control point right from the creation step:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employee creates payment request on Bizzi.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Attach Cost center, Project code, cost type, Vendor right from the start \u2192 ensure transparency and accounting standards.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check budgets in real time (by department, project, campaign).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Flexible multi-level approval by quota and department, on web or mobile.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatic reminders when payment is due and real-time status tracking.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The Bizzi Expenses app reduces manual errors, speeds up approvals, and controls spending before invoices are generated.<\/span><\/p>\n<figure id=\"attachment_999979394\" aria-describedby=\"caption-attachment-999979394\" style=\"width: 1024px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999979394 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-7.png\" alt=\"What is a payment request 7\" width=\"1024\" height=\"758\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-7.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-7-300x222.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-7-768x569.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/payment-request-la-gi-7-16x12.png 16w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption id=\"caption-attachment-999979394\" class=\"wp-caption-text\">Payment request creation interface on Bizzi<\/figcaption><\/figure>\n<h3><span class=\"ez-toc-section\" id=\"Bizzi_IPA_3way_%E2%80%93_kiem_soat_hoa_don_truoc_khi_thanh_toan\"><\/span><b>Bizzi IPA + 3way \u2013 check your bill before paying<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Bizzi ensures valid expenses, reduces fraud risks &amp; increases tax-accounting compliance through a second layer of control to ensure safe &amp; legal payments:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Automatically download and read electronic invoices<\/b><span style=\"font-weight: 400;\"> from email, NCC portal or file upload.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>OCR + AI<\/b><span style=\"font-weight: 400;\"> check validity according to General Department of Taxation standards.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Detect:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Duplicate invoice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Wrong tax code, wrong unit price \/ amount<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Other registered suppliers<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>3-way automatic matching: PO \u2013 GRN \u2013 Invoice<\/b><span style=\"font-weight: 400;\"> \u2192 lock the risk of incorrect payment or no acceptance documents.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Tu_Payment_request_den_du_lieu_FP_A_rolling_forecast\"><\/span><b>From Payment request to FP&amp;A data &amp; rolling forecast<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Approved payment requests don&#039;t end with accounting, but become a strategic data source for finance leaders:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Spend visibility: clearly see spending by type, vendor, department, project.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Budgeting &amp; Forecasting: compare budget \u2013 actual expenditure \u2013 forecast.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Rolling forecast connects to the EPM system.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tag expenses by:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Service type (Marketing, Logistics, outsourcing\u2026)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Project \/ Campaign \/ Sales Channel Code<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Customer \/ product<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">With Bizzi, it becomes:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Spending Control Class<\/b><span style=\"font-weight: 400;\"> from the very beginning,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Certificate authentication layer<\/b><span style=\"font-weight: 400;\"> before payment,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Financial data layer<\/b><span style=\"font-weight: 400;\"> serve decision making &amp; profit optimization.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Cau_hoi_thuong_gap_FAQ_ve_Payment_Requets_la_gi\"><\/span><b>What are Payment Requests Frequently Asked Questions (FAQs)?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To better understand the nature of Payment Request and the Request to pay process, below are some questions with related content providing specific information.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Payment_request_khac_gi_Invoice_va_PO\"><\/span><b>1. What is the difference between a Payment request, an Invoice and a PO?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Purchase Order (PO):<\/b><span style=\"font-weight: 400;\"> purchase order issued by the purchasing department prior to purchase.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Invoice:<\/b><span style=\"font-weight: 400;\"> document issued by the supplier after delivery of goods\/services.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Payment Request:<\/b><span style=\"font-weight: 400;\"> ballot <\/span><b>payment request<\/b><span style=\"font-weight: 400;\"> created by the business to request the accountant to make payments.<\/span><\/li>\n<\/ul>\n<p><b>PO is order \u2013 Invoice is invoice \u2013 Payment Request is payment request<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Payment_request_co_gia_tri_phap_ly_khong\"><\/span><b>2. Is the payment request legally valid?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Payment request <\/span><b>no replacement of invoice or contract<\/b><span style=\"font-weight: 400;\">, But:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Has internal value for approval &amp; accountability.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is an administrative document in the process of controlling expenses and internal auditing.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When stored together with invoices, contracts, GRNs, statements\u2026 will help prove the validity of the expense.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"3_Doanh_nghiep_nho_co_can_Payment_Request_khong\"><\/span><b>3. Do small businesses need a Payment Request?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Have.<\/b><span style=\"font-weight: 400;\"> Because whether small or large businesses need:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Avoid making wrong, duplicate, or over-budget payments.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create transparency, decentralization and clear responsibilities.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce the risk of fraud and cash loss.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Many SMEs start with Excel, but as costs increase or expansion accelerates, <\/span><b>should be standardized by automated workflow<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Ai_duoc_quyen_tao_va_ai_duoc_quyen_phe_duyet_Payment_Request\"><\/span><b>4. Who can create and who can approve Payment Requests?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Requestor: cost incurring employee \/ operations department \/ procurement.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approvers: limit level managers, Finance - Accounting department, CFO, CEO (large amount or high risk).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The Request to Pay approval flow typically depends on:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Cost Type<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Remaining budget<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Amount<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Project \/ Department<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"5_Payment_request_nen_luu_tru_bao_lau_de_phuc_vu_kiem_toan_va_thue\"><\/span><b>5. How long should payment requests be retained for audit and tax purposes?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">According to regulations on storing accounting documents in Vietnam:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>At least 10 years<\/b><span style=\"font-weight: 400;\"> for important accounting documents (contracts, invoices, payment requests, settlements...).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>At least 5 years<\/b><span style=\"font-weight: 400;\"> with regular business documents.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Software solution helps to store fully electronically, track audit trail and search quickly instead of paper\/manual storage.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"6_Phan_mem_nao_ho_tro_quan_ly_Payment_Request_va_kiem_soat_chi_tieu_hieu_qua\"><\/span><b>6. Which software supports Payment Request management and effective expense control?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Businesses can refer to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Bizzi Expense &amp; Bizzi IPA<\/b><span style=\"font-weight: 400;\"> \u2013 payment request automation + invoice control + 3-way matching.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Popular ERP systems (SAP, Oracle, Misa, Bravo) \u2013 but need to add flexible workflows and OCR for invoices.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Bizzi is the right choice for Vietnamese businesses that need fast deployment speed, reasonable cost, and can handle multi-department processes.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ket_luan\"><\/span><b>Conclude\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Through the analysis of the nature of Payment Request above, it can be seen that Payment Request is not just <\/span><b>payment request form<\/b><span style=\"font-weight: 400;\"> but also <\/span><b>&quot;Gateway of Control&quot;<\/b><span style=\"font-weight: 400;\"> all cash outflows in the business. In other words, Payment Request is the last risk barrier before money leaves the account.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When the Request to Pay process is well run, businesses will spend smarter, be more transparent and optimize profits better.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To improve cost management efficiency and cash flow control, businesses should:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Standardize the form and clear Request to Pay process by expense type - limit - department.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Avoid processing by Excel \/ email \/ scanned files, reduce errors, duplication and fraud risk.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prioritize workflow automation deployment to digitize the entire Payment Request lifecycle\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Apply digital financial platforms such as:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><b>Bizzi Expense + Bizzi IPA<\/b><span style=\"font-weight: 400;\"> to:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">Control expenses right from the request stage.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">Check budget in real time.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">Check invoice validity &amp; 3-way matching before payment.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">System connection <\/span><b>EPM<\/b><span style=\"font-weight: 400;\">\u00a0to:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">Optimize budgeting and rolling forecast.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">Make data-driven decisions.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Pay <\/span><b>correct - sufficient - valid - on time<\/b><span style=\"font-weight: 400;\"> and transparent financial data to support growth strategies. Register here to receive advice on solutions specifically for your business: <a href=\"https:\/\/bizzi.vn\/dang-ky-dung-thu\/\">https:\/\/bizzi.vn\/dang-ky-dung-thu\/<\/a><\/span><\/p>","protected":false},"excerpt":{"rendered":"<p>A Payment Request serves as a bridge between business operations and accounting, and is the &quot;final gateway&quot; before money is spent. Building one...<\/p>","protected":false},"author":56,"featured_media":999979389,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[85,372],"tags":[],"class_list":["post-999979387","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-kiem-soat","category-thanh-toan"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999979387","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/56"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999979387"}],"version-history":[{"count":2,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999979387\/revisions"}],"predecessor-version":[{"id":999980426,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999979387\/revisions\/999980426"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999979389"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999979387"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999979387"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999979387"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}