{"id":999979407,"date":"2025-12-09T18:17:36","date_gmt":"2025-12-09T11:17:36","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999979407"},"modified":"2026-06-03T23:33:25","modified_gmt":"2026-06-03T16:33:25","slug":"what-is-invoice-processing-cost","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/","title":{"rendered":"What is the cost of invoice processing? How much is it costing businesses and how to optimize efficiency?"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">In businesses, <\/span><b>invoice processing costs<\/b><span style=\"font-weight: 400;\"> is an important but often overlooked factor. It is not only the direct monetary cost, but also includes time, human resources, legal risks and opportunity costs. Understanding this cost helps CFOs, chief accountants and operational managers optimize cash flow, reduce the risk of errors and improve operational efficiency.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Vi_sao_doanh_nghiep_can_tim_hieu_%E2%80%9Cchi_phi_xu_ly_hoa_don%E2%80%9D\" >Why do businesses need to learn about \u201cinvoice processing costs\u201d?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Chi_phi_xu_ly_hoa_don_la_gi\" >What are the invoice processing costs?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Dinh_nghia_%E2%80%9Cchi_phi_xu_ly_hoa_don%E2%80%9D_Invoice_Processing_Cost\" >Definition of \u201cInvoice Processing Cost\u201d<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Pham_vi_nghiep_vu_xu_ly_hoa_don_End-to-End\" >Scope of invoice processing (End-to-End)<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Cac_thanh_phan_cau_thanh_chi_phi_xu_ly_hoa_don\" >Components of invoice processing costs<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#1_Chi_phi_nhan_su_Labor_Cost_%E2%80%93_chiem_60%E2%80%9370_CPI\" >1. Labor Cost (accounts for 60\u201370% CPI)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#2_Chi_phi_van_hanh_Operating_Cost\" >2. Operating Cost<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#3_Chi_phi_ngoai_le_Exception_Cost\" >3. Exception Cost<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#4_Chi_phi_tuan_thu_Compliance_Cost\" >4. Compliance Cost<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#5_Chi_phi_rui_ro_sai_sot_Hidden_Cost_%E2%80%93_lon_nhat\" >5. Hidden Cost (the biggest)<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#5_yeu_to_lam_chi_phi_xu_ly_hoa_don_tang_cao\" >5 factors that increase invoice processing costs<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#1_Khoi_luong_hoa_don_so_luong_vendor_lon\" >1. Large volume of invoices and number of vendors<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#2_Ty_le_hoa_don_khong_co_PO_non-PO_invoice\" >2. Percentage of invoices without PO (non-PO invoice)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#3_Quy_trinh_phe_duyet_nhieu_cap\" >3. Multi-level approval process<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#4_Ty_le_sai_trung_thieu_chung_tu_cao\" >4. High rate of incorrect, duplicate, and missing documents<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#5_Muc_do_tu_dong_hoa_thap\" >5. Low level of automation<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#So_sanh_chi_phi_xu_ly_hoa_don_thu_cong_voi_tu_dong_hoa\" >Compare the costs of manual invoice processing with automation<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#1_Chi_phi_xu_ly_hoa_don_thu_cong_Manual_Invoice_Processing\" >1. Manual Invoice Processing Cost<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#2_Chi_phi_xu_ly_hoa_don_tu_dong_hoa_AP_Automation\" >2. Cost of automated invoice processing (AP Automation)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#3_Loi_ich_ROI_cua_tu_dong_hoa\" >3. Benefits &amp; ROI of Automation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#ROI_tai_chinh\" >Financial ROI<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#1_Cost_per_Invoice_CPI_%E2%80%93_Chi_phi_xu_ly_moi_hoa_don\" >1. Cost per Invoice (CPI) \u2013 Cost of processing each invoice<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#2_Invoice_Processing_Time\" >2. Invoice Processing Time<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#3_Approval_Cycle_Time\" >3. Approval Cycle Time<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#4_First-pass_Match_Rate\" >4. First-pass Match Rate<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#5_Invoice_Exception_Rate\" >5. Invoice Exception Rate<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#6_Error_Rate\" >6. Error Rate<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#7_On-time_Payment_Rate\" >7. On-time Payment Rate<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Rui_ro_Thiet_hai_neu_chi_phi_xu_ly_hoa_don_cao\" >Risks &amp; Losses if invoice processing costs are high<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#1_Rui_ro_tai_chinh\" >1. Financial risks<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#2_Rui_ro_thue\" >2. Tax risks<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-32\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#3_Rui_ro_gian_lan_Fraud_Risk\" >3. Fraud Risk<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-33\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#4_Rui_ro_van_hanh_Operational_Risk\" >4. Operational Risk<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-34\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Giai_phap_giam_50%E2%80%9370_chi_phi_xu_ly_hoa_don\" >Solution to reduce 50\u201370% invoice processing costs<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-35\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Chuan_hoa_quy_trinh_AP\" >Standardize AP processes<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-36\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Bat_buoc_PO_cho_it_nhat_90_giao_dich_mua_hang\" >PO required for at least 90% purchase transactions<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-37\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Thiet_lap_workflow_phe_duyet_chi_minh_bach_va_co_SLA_thoi_gian\" >Set up a transparent expense approval workflow with time SLAs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-38\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Tu_dong_hoa_OCR_AI_extraction\" >Automated OCR + AI extraction<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-39\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Doi_soat_3-way_matching_tu_dong\" >Automatic 3-way matching<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-40\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Chuyen_sang_100_eInvoice\" >Switch to 100% eInvoice<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-41\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Nang_vendor_compliance\" >Improve vendor compliance<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-42\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Toi_uu_chi_phi_xu_ly_hoa_don_bang_Bizzi\" >Optimize invoice processing costs with Bizzi<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-43\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Bizzi_IPA_%E2%80%93_Tu_dong_hoa_toan_bo_quy_trinh_xu_ly\" >Bizzi IPA \u2013 Automate the entire processing process<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-44\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Bizzi_Expense_%E2%80%93_Kiem_soat_chi_phi_tu_goc\" >Bizzi Expense \u2013 Control costs from the root<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-45\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Tich_hop_ERP_%E2%80%93_Loai_bo_nhap_tay\" >ERP Integration \u2013 Eliminate Manual Entry<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-46\" href=\"https:\/\/bizzi.vn\/en\/what-is-invoice-processing-cost\/#Ket_luan\" >Conclude<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Vi_sao_doanh_nghiep_can_tim_hieu_%E2%80%9Cchi_phi_xu_ly_hoa_don%E2%80%9D\"><\/span><b>Why do businesses need to learn about \u201cinvoice processing costs\u201d?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The invoice processing process seems simple but it has many hidden costs. An invoice goes through the steps of receiving, checking, entering, approving, and storing, each creating its own costs:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Time cost:<\/b><span style=\"font-weight: 400;\"> Employees spend time checking, entering data, and submitting for approval.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b><a href=\"https:\/\/bizzi.vn\/5-chi-phi-nhan-su-vo-hinh-doanh-nghiep-can-cat-giam\/\">Personnel costs<\/a>:<\/b><span style=\"font-weight: 400;\"> Cost of paying AP, accounting, management approval.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Operating costs:<\/b><span style=\"font-weight: 400;\"> Printing, scanning, storage, software, infrastructure.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Legal risk costs:<\/b><span style=\"font-weight: 400;\"> VAT errors, fake invoices, duplicates, excluded expenses.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Opportunity cost:<\/b><span style=\"font-weight: 400;\"> Late payment results in early loss of discounts, delayed reporting, and impacts cash flow management.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The real question isn&#039;t \u201chow much does invoice processing cost?\u201d, but rather: <\/span><b>\u201cHow to optimize total cost per invoice?\u201d<\/b><\/p>\n<p><span style=\"font-weight: 400;\">According to a survey in Vietnam, <\/span><b>80\u201390% businesses still process invoices manually<\/b><span style=\"font-weight: 400;\"> (Accounts Payable \u2013 AP):<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Download files from provider or email.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check information, compare with contract or PO.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enter data into the system <a href=\"https:\/\/bizzi.vn\/erp-la-gi-phan-mem-erp-mang-lai-loi-ich-gi-cho-doanh-nghiep\/\">ERP<\/a> \/ accountant.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Submit for multi-level approval.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Store paper or scanned documents.<\/span><\/li>\n<\/ol>\n<p><b>Consequence:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><a href=\"https:\/\/bizzi.vn\/chi-phi-van-hanh-la-gi\">Operating costs<\/a> high due to personnel and time.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tax compliance risks and data errors.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Slow process, easy to miss early payment discount.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">AP staff often spend hours on one invoice, leading to increased personnel costs and difficulty measuring ROI of the process.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Businesses are interested in <\/span><b>invoice processing costs<\/b><span style=\"font-weight: 400;\"> because:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Not sure how much AP actually costs per month.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Concerns about fake, incorrect, duplicate invoices.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cannot optimize human resource costs but still have to ensure compliance with taxes and internal policies.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Want to reduce processing time, speed up approvals and budget reconciliation.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Key insight: they don&#039;t just want to know \u201ccurrent costs,\u201d they also want to <\/span><b>measurement formula and how to minimize<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This article will help businesses:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Define <\/span><b>invoice processing costs<\/b><span style=\"font-weight: 400;\"> full, including direct costs, hidden costs, compliance costs, and failure costs.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Analysis <\/span><b>how costs are inflated<\/b><span style=\"font-weight: 400;\">, from data entry to multi-level approval.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Introduce <\/span><b>Standard CPI &amp; KPI formula<\/b><span style=\"font-weight: 400;\">, helps measure cost effectiveness.<\/span><\/li>\n<\/ol>\n<figure id=\"attachment_999979412\" aria-describedby=\"caption-attachment-999979412\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-999979412\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/chi-phi-xu-ly-hoa-don-la-gi-4.png\" alt=\"What is invoice processing fee 3\" width=\"1200\" height=\"1005\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/chi-phi-xu-ly-hoa-don-la-gi-4.png 1409w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/chi-phi-xu-ly-hoa-don-la-gi-4-300x251.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/chi-phi-xu-ly-hoa-don-la-gi-4-1024x858.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/chi-phi-xu-ly-hoa-don-la-gi-4-768x643.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/chi-phi-xu-ly-hoa-don-la-gi-4-14x12.png 14w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999979412\" class=\"wp-caption-text\">The cost of invoice processing is not only the direct monetary cost, but also includes time, manpower, legal risk and opportunity cost.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Chi_phi_xu_ly_hoa_don_la_gi\"><\/span><b>What are the invoice processing costs?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Understanding what invoice processing costs are will help CFOs, chief accountants and operations managers effectively measure AP (Accounts Payable), optimize human resources, reduce errors and legal risks.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Dinh_nghia_%E2%80%9Cchi_phi_xu_ly_hoa_don%E2%80%9D_Invoice_Processing_Cost\"><\/span><b>Definition of \u201cInvoice Processing Cost\u201d<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>Invoice Processing Cost (IPC) <\/strong>is the total cost a business must spend to receive - check - enter data - reconcile - approve - pay - store and retrieve each input invoice.<\/p>\n<p><span style=\"font-weight: 400;\">IPC includes:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Direct Cost<\/b><span style=\"font-weight: 400;\"> \u2013 human resources, operations, systems.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Hidden Cost<\/b><span style=\"font-weight: 400;\"> \u2013 errors, exceptions, delays, duplication.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Risk Cost<\/b><span style=\"font-weight: 400;\"> \u2013 loss of tax deductions, penalties, incorrect financial reporting.<\/span><\/li>\n<\/ul>\n<p><i><span style=\"font-weight: 400;\">Many businesses only see the cost of human resources, but ignore the hidden costs and risk costs \u2013 which are the most expensive part.<\/span><\/i><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Pham_vi_nghiep_vu_xu_ly_hoa_don_End-to-End\"><\/span><b>Scope of invoice processing (End-to-End)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Input invoice processing procedure includes the following steps:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Receive invoice:<\/b><span style=\"font-weight: 400;\"> Email, tax authority e-invoice portal, or vendor portal.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Check validity:<\/b><span style=\"font-weight: 400;\"> VAT, MST, date, tax authority code, format.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Check the legality of the supplier:<\/b><span style=\"font-weight: 400;\"> Is the supplier still active? suspended? at risk?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Compare <a href=\"https:\/\/bizzi.vn\/don-dat-hang-la-gi\/\">PO<\/a> \u2013 GR \u2013 Invoice:<\/b><span style=\"font-weight: 400;\">Compare invoice with purchase order and acceptance report. Correct quantity? Unit price? Purchase terms?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Approve:<\/b><span style=\"font-weight: 400;\"> Multi-level approval, multiple departments involved.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Accounting into ERP \/ accounting system:<\/b><span style=\"font-weight: 400;\"> Assign cost center, GL, project, department, contract codes.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Pay:<\/b><span style=\"font-weight: 400;\"> Transfer by limit, bank, PR\u2013PO\u2013Payment.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Document storage:<\/b><span style=\"font-weight: 400;\"> Paper \/ cloud \/ e-invoice (must be kept for 10 years by law).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Retrieval &amp; Auditing:<\/b><span style=\"font-weight: 400;\"> When auditing internally, tax, vendor reconciliation.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Each step in this process creates <\/span><b>private expenses<\/b><span style=\"font-weight: 400;\">, and if handled manually, costs will increase very quickly.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Cac_thanh_phan_cau_thanh_chi_phi_xu_ly_hoa_don\"><\/span><b>Components of invoice processing costs<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Invoice processing costs include direct\/visible costs and hidden\/indirect costs. Each type of cost directly or indirectly affects AP efficiency and tax risks.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Chi_phi_nhan_su_Labor_Cost_%E2%80%93_chiem_60%E2%80%9370_CPI\"><\/span><b>1. Labor Cost (accounts for 60\u201370% CPI)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><i><span style=\"font-weight: 400;\">This is a cost group that can be measured directly by the number of hours worked and the salary of the processing personnel.<\/span><\/i><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manual data entry time.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Comparison time <\/span><b>PO \u2013 GR \u2013 Invoice<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice processing time <\/span><b>error \/ wrong \/ missing information<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Exchange time \u2013 verification via email between departments.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"2_Chi_phi_van_hanh_Operating_Cost\"><\/span><b>2. Operating Cost<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Printing \u2013 stamping \u2013 circulating paper documents.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Paper file storage + warehouse space + filing cabinets.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Storing electronic invoices on multiple decentralized platforms \u2192 <\/span><b>double the cost + time consuming to search<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"3_Chi_phi_ngoai_le_Exception_Cost\"><\/span><b>3. Exception Cost<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Occurs when invoice <\/span><b>non-compliance with input standards<\/b><span style=\"font-weight: 400;\">:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice with wrong amount \u2192 return to vendor \u2192 reprocess.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice missing PO \u2192 must verify with buyer.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Duplicate invoices \u2192 detect \u2013 check \u2013 cancel.<\/span><\/li>\n<\/ul>\n<p><i><span style=\"font-weight: 400;\">Exception costs tend to increase with the number and complexity of purchasing processes.<\/span><\/i><\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Chi_phi_tuan_thu_Compliance_Cost\"><\/span><b>4. Compliance Cost<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check valid invoices according to Decree 123\/2020.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check MST, supplier activity status.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prepare additional documents for VAT deduction and tax validation.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"5_Chi_phi_rui_ro_sai_sot_Hidden_Cost_%E2%80%93_lon_nhat\"><\/span><b>5. Hidden Cost (the biggest)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">These are the groups of costs that have direct &amp; indirect financial consequences:<\/span><\/p>\n<table style=\"width: 69.0845%; border-style: solid; border-color: #000000;\">\n<tbody>\n<tr>\n<td style=\"width: 316.736px;\"><b>Type of risk<\/b><\/td>\n<td style=\"width: 523.646px;\"><b>Impact<\/b><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 316.736px;\"><span style=\"font-weight: 400;\">Lost VAT deduction<\/span><\/td>\n<td style=\"width: 523.646px;\"><span style=\"font-weight: 400;\">3\u201310% invoice value<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 316.736px;\"><span style=\"font-weight: 400;\">Expenses are excluded when calculating corporate income tax.<\/span><\/td>\n<td style=\"width: 523.646px;\"><span style=\"font-weight: 400;\">Increase actual costs<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 316.736px;\"><span style=\"font-weight: 400;\">Duplicate Payment<\/span><\/td>\n<td style=\"width: 523.646px;\"><span style=\"font-weight: 400;\">Cash loss<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 316.736px;\"><span style=\"font-weight: 400;\">Administrative fines according to Decree 125\/2020<\/span><\/td>\n<td style=\"width: 523.646px;\"><span style=\"font-weight: 400;\">20\u201350 million \/ violation<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 316.736px;\"><span style=\"font-weight: 400;\">Incorrect accounting data - incorrect financial statements<\/span><\/td>\n<td style=\"width: 523.646px;\"><span style=\"font-weight: 400;\">Audit \/ Legal \/ Reputation Risk<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><span class=\"ez-toc-section\" id=\"5_yeu_to_lam_chi_phi_xu_ly_hoa_don_tang_cao\"><\/span><b>5 factors that increase invoice processing costs<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Factors that increase invoice processing costs often come from\u00a0<strong class=\"Yjhzub\" data-processed=\"true\">manual processes, errors, non-compliance, and high volume of invoices<\/strong>,\u2026<\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Khoi_luong_hoa_don_so_luong_vendor_lon\"><\/span><b>1. Large volume of invoices and number of vendors<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Fiber cost increases exponentially<\/b><span style=\"font-weight: 400;\"> \u2014 cost per invoice does not increase linearly but increases steeply with quantity.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The more invoices \u2192 the workload increases exponentially.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Each vendor has different processes, forms, and ways of sending invoices \u2192 increasing processing complexity.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"2_Ty_le_hoa_don_khong_co_PO_non-PO_invoice\"><\/span><b>2. Percentage of invoices without PO (non-PO invoice)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is the most time consuming element in the AP process. The inability to automatically reconcile results in manual verification with the buyer &amp; related departments. Processing time is usually 3\u20135 times longer than invoices with PO.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Quy_trinh_phe_duyet_nhieu_cap\"><\/span><b>3. Multi-level approval process<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Opportunity cost increases, early payment discount is lost. 3\u20135 approval levels \u2192 cycle time increases from a few hours to a few days. Vendor complains about late payment \u2192 affects relationships and reputation.\u00a0<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Ty_le_sai_trung_thieu_chung_tu_cao\"><\/span><b>4. High rate of incorrect, duplicate, and missing documents<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Costs double or triple<\/b><span style=\"font-weight: 400;\"> Because the End-to-End process must be redone, it must be returned, supplemented, corrected \u2192 processed again from the beginning. At the same time, duplicate invoices need to be manually reconciled \u2192 wasting time.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_Muc_do_tu_dong_hoa_thap\"><\/span><b>5. Low level of automation<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is <\/span><b>Main reasons for CPI (Cost per Invoice)<\/b><span style=\"font-weight: 400;\"> in Vietnam <\/span><b>always 3\u20135 times higher than automated businesses<\/b><span style=\"font-weight: 400;\">. Manual data entry \u2192 errors, slow, waste of human resources. No AI\/OCR to reconcile PO-GR-Invoice \u2192 must be done manually.<\/span><\/p>\n<figure id=\"attachment_999979411\" aria-describedby=\"caption-attachment-999979411\" style=\"width: 690px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999979411 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/chi-phi-xu-ly-hoa-don-la-gi-3.jpg\" alt=\"What is invoice processing fee 3\" width=\"690\" height=\"529\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/chi-phi-xu-ly-hoa-don-la-gi-3.jpg 690w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/chi-phi-xu-ly-hoa-don-la-gi-3-300x230.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/chi-phi-xu-ly-hoa-don-la-gi-3-16x12.jpg 16w\" sizes=\"(max-width: 690px) 100vw, 690px\" \/><figcaption id=\"caption-attachment-999979411\" class=\"wp-caption-text\">Factors that increase invoice processing costs often come from manual processes, errors, non-compliance with regulations, and large invoice volumes, etc.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"So_sanh_chi_phi_xu_ly_hoa_don_thu_cong_voi_tu_dong_hoa\"><\/span><b>Compare the costs of manual invoice processing with automation<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In general, automation not only replaces data entry personnel, but also optimizes the entire AP process from receiving - checking - approving - paying - storing.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Chi_phi_xu_ly_hoa_don_thu_cong_Manual_Invoice_Processing\"><\/span><b>1. Manual Invoice Processing Cost<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">According to APQC, the cost of processing a manual invoice ranges from:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">12\u201330 USD\/bill<span style=\"font-weight: 400;\"> (international \u2013 APQC benchmark)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">In Vietnam: 20,000 - 80,000 VND \/ bill<\/li>\n<\/ul>\n<p><b>Processing time: <\/b><span style=\"font-weight: 400;\">\u00a0<\/span><b>20\u201330 minutes\/bill<\/b><span style=\"font-weight: 400;\">, include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Receive email \/ file \/ paper copy<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Checking for validity<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manual ERP data entry<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">PO \u2013 GR \u2013 Invoice reconciliation<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Send emails\/multi-level approvals<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Error handling, additional documents<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Store and retrieve documents when needed<\/span><\/li>\n<\/ul>\n<p><b>CPI (Cost per Invoice) increases sharply with the number of invoices and exception rate.<\/b><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Chi_phi_xu_ly_hoa_don_tu_dong_hoa_AP_Automation\"><\/span><b>2. Cost of automated invoice processing (AP Automation)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Using OCR + AI + automatic review + reconciliation process PO\u2013GR\u2013INV:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">2,000 \u2013 8,000 VND \/ bill<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">1\u20133 minutes\/bill<span style=\"font-weight: 400;\"> instead of 20\u201330 minutes<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Virtually touchless process:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Extract data automatically from invoices<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check VAT, Tax Code, validity<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatic PO\u2013GR reconciliation<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatically push to ERP<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Browse online, traceable<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Centralized storage, instant search<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"3_Loi_ich_ROI_cua_tu_dong_hoa\"><\/span><b>3. Benefits &amp; ROI of Automation<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Below is <\/span><b>Summary of core benefits that automation brings in invoice processing (Invoice Processing Automation \/ IPA)<\/b><span style=\"font-weight: 400;\"> \u2014 from an operational, financial and management perspective:<\/span><\/p>\n<table style=\"width: 57.6952%; border-style: solid; border-color: #000000;\">\n<tbody>\n<tr>\n<td style=\"width: 53.2033%;\"><b>Target<\/b><\/td>\n<td style=\"width: 21.9791%;\"><b>Handmade<\/b><\/td>\n<td style=\"width: 102.441%;\"><b>Automation<\/b><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 53.2033%;\"><span style=\"font-weight: 400;\">Cost per Invoice<\/span><\/td>\n<td style=\"width: 21.9791%;\"><span style=\"font-weight: 400;\">20k\u201380k<\/span><\/td>\n<td style=\"width: 102.441%;\"><span style=\"font-weight: 400;\">2k\u20138k<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 53.2033%;\"><span style=\"font-weight: 400;\">Processing time<\/span><\/td>\n<td style=\"width: 21.9791%;\"><span style=\"font-weight: 400;\">20\u201330 minutes<\/span><\/td>\n<td style=\"width: 102.441%;\"><span style=\"font-weight: 400;\">1\u20133 minutes<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 53.2033%;\"><span style=\"font-weight: 400;\">Data entry error rate<\/span><\/td>\n<td style=\"width: 21.9791%;\"><span style=\"font-weight: 400;\">High<\/span><\/td>\n<td style=\"width: 102.441%;\"><span style=\"font-weight: 400;\">Reduce <\/span><b>90%<\/b><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 53.2033%;\"><span style=\"font-weight: 400;\">First-pass match rate<\/span><\/td>\n<td style=\"width: 21.9791%;\"><span style=\"font-weight: 400;\">30\u201350%<\/span><\/td>\n<td style=\"width: 102.441%;\"><b>85\u201395%<\/b><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 53.2033%;\"><span style=\"font-weight: 400;\">Duplicate payment risk<\/span><\/td>\n<td style=\"width: 21.9791%;\"><span style=\"font-weight: 400;\">High<\/span><\/td>\n<td style=\"width: 102.441%;\"><span style=\"font-weight: 400;\">Reduce <\/span><b>99%<\/b><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 53.2033%;\"><span style=\"font-weight: 400;\">Touchless ratio<\/span><\/td>\n<td style=\"width: 21.9791%;\"><span style=\"font-weight: 400;\">&lt; 10%<\/span><\/td>\n<td style=\"width: 102.441%;\"><span style=\"font-weight: 400;\">60\u201385%<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span class=\"ez-toc-section\" id=\"ROI_tai_chinh\"><\/span><b>Financial ROI<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Reduce 60\u201380% in personnel costs<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Reduce 90% input errors<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Shorten cycle time<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Increase vendor satisfaction<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Reduce tax &amp; audit risks<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">\u00a0<\/span><b>KPIs to measure invoice processing costs<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The invoice processing KPIs are a system that measures the health of financial operations, helping businesses: Control costs - optimize processes - reduce risks - increase productivity - support investment decisions.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Cost_per_Invoice_CPI_%E2%80%93_Chi_phi_xu_ly_moi_hoa_don\"><\/span><b>1. Cost per Invoice (CPI) \u2013 Cost of processing each invoice<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">CPI = (Personnel Cost + System Cost + Risk Cost + Storage Cost) \/ Number of Invoices Processed<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The most important KPI to measure AP process performance.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The lower and more stable the CPI over time, the better the process is standardized and automated.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Benchmark:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Manual: 20,000 \u2013 80,000 VND \/ bill<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Automation: 2,000 \u2013 8,000 VND \/ bill<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"2_Invoice_Processing_Time\"><\/span><b>2. Invoice Processing Time<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>T<\/b><span style=\"font-weight: 400;\">Processing time from receipt \u2192 approval \u2192 accounting \u2192 payment<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reflects processing speed &amp; process congestion level.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manual: 20\u201330 minutes\/bill<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automation: 1\u20133 minutes\/invoice<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"3_Approval_Cycle_Time\"><\/span><b>3. Approval Cycle Time<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Average approval time from submission of approval request to completion<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Often prolonged due to multi-level processes or slow internal feedback.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Directly affects vendor experience and ability to receive early payment discounts.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"4_First-pass_Match_Rate\"><\/span><b>4. First-pass Match Rate<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Percentage of invoices processed correctly the first time without returns\/replenishments<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">KPI for accuracy &amp; level of automation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manual: 30\u201350%<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automation: 85\u201395%<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"5_Invoice_Exception_Rate\"><\/span><b>5. Invoice Exception Rate<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Percentage of invoices with errors that need to be reprocessed<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Including: incorrect information, missing PO, duplicate, incorrect tax, missing documents.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">High exception rate = high hidden cost + lost cycle time.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"6_Error_Rate\"><\/span><b>6. Error Rate<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">% Invoice data entry error or incorrect reconciliation<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manual: high due to manual input from Excel\/PDF.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automation: Reduce 90% error.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"7_On-time_Payment_Rate\"><\/span><b>7. On-time Payment Rate<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Rate of on-time payment as committed<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Demonstrate AP effectiveness &amp; vendor relationships.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Low \u2192 affects reputation &amp; loses early payment discount<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Rui_ro_Thiet_hai_neu_chi_phi_xu_ly_hoa_don_cao\"><\/span><b>Risks &amp; Losses if invoice processing costs are high<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">High invoice processing costs are not just a matter of \u201cmoney\u201d, but of:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Finance<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tax &amp; Compliance<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Risk management<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Operating efficiency<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Business reputation<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"1_Rui_ro_tai_chinh\"><\/span><b>1. Financial risks<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Late payment<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Early payment discount lost (2%\u20133% invoice value)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Fined by vendor for overdue or service interruption<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Duplicate Payment<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Direct budget loss if not detected in time<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Increased costs of review, refund processing, and reconciliation<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"2_Rui_ro_thue\"><\/span><b>2. Tax risks<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invalid invoice \/ incorrect information: VAT not deductible (loss of 3\u201310% invoice value)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Incorrect accounting:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Expenses excluded when calculating corporate income tax<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Fined according to Decree 125\/2020 (from 20-50 million or more)<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><i><span style=\"font-weight: 400;\">Small errors in invoice processing can have a big impact on financial reporting &amp; auditing.<\/span><\/i><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Rui_ro_gian_lan_Fraud_Risk\"><\/span><b>3. Fraud Risk<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Invoice fraud is the most common fraud group in AP according to ACFE.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Fake invoice \/ ghost invoice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Vendor collusion: colluding to raise prices, increase quantities, and create fake invoices<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reimbursement claims abuse<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"4_Rui_ro_van_hanh_Operational_Risk\"><\/span><b>4. Operational Risk<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accounting department overloaded with large number of invoices and manual process<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Long cycle time causes cash flow congestion<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Vendor complaints, poor reputation rating, affecting cooperation &amp; price negotiations<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In short, AP Process Automation is the core solution to reduce risk and protect corporate finances.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Giai_phap_giam_50%E2%80%9370_chi_phi_xu_ly_hoa_don\"><\/span><b>Solution to reduce 50\u201370% invoice processing costs<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Core solution to reduce invoice processing costs by 50\u201370% = Process standardization + OCR\/AI automation + Approval workflow + ERP connection + KPI. Automation does not replace people, but helps them focus on higher-value work.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Chuan_hoa_quy_trinh_AP\"><\/span><b>Standardize AP processes<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Develop and issue unified SOPs for the entire department<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Eliminate redundant steps &amp; bottlenecks in the process<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Clearly define the roles of each party: buyer \u2013 AP \u2013 approver \u2013 vendor<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Bat_buoc_PO_cho_it_nhat_90_giao_dich_mua_hang\"><\/span><b>PO required for at least 90% purchase transactions<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce manual verification<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Increase automatic reconciliation capabilities<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce exception rate<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Thiet_lap_workflow_phe_duyet_chi_minh_bach_va_co_SLA_thoi_gian\"><\/span><span style=\"font-weight: 400;\">T<\/span><b>Set up a transparent approval workflow with time SLAs<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Shorten Approval Cycle Time<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce payment delays &amp; improve vendor experience<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Tu_dong_hoa_OCR_AI_extraction\"><\/span><b>Automated OCR + AI extraction<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatically read &amp; extract data from PDF invoices, images, scans<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatically check VAT, MST, date, tax authority code<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This brings benefits:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Reduces manual data entry time by 80\u201390%<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Reduce 90% input errors<\/b><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Doi_soat_3-way_matching_tu_dong\"><\/span><b>Automatic 3-way matching<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatically match quantity - unit price - total amount<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatically flag exceptions for fast handling<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This brings benefits:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>First-pass match rate reached 85\u201395%<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Reduce duplicate &amp; fraud<\/b><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Chuyen_sang_100_eInvoice\"><\/span><b>Switch to 100% eInvoice<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Dramatically reduce operating costs &amp; record keeping for 10 years<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Centralize all invoices on a single platform<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Integration with ERP\/accounting<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Search &amp; audit in seconds<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Nang_vendor_compliance\"><\/span><b>Improve vendor compliance<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Vendor is required to send according to the following standards: <\/span><b>format \u2013 PO \u2013 required documents \u2013 time<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create a Vendor Portal for direct upload, limiting email exchanges<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sample checklist guide for new vendors<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This brings benefits:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce exception rate<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce processing time by 3\u20135 times<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Toi_uu_chi_phi_xu_ly_hoa_don_bang_Bizzi\"><\/span><b>Optimize invoice processing costs with Bizzi<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Bizzi <\/span><span style=\"font-weight: 400;\">is the leading technology solution in Vietnam providing automation solutions for invoice processing and business cost management.<\/span><span style=\"font-weight: 400;\">Using artificial intelligence technology and robotic process automation (RPA), Bizzi helps businesses save up to 80% of invoice processing time, minimize errors and automate financial operations such as reconciliation and payment.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition, the Bizzi Expense solution also helps businesses comprehensively manage spending and work processes, from advance requests to invoice reconciliation and payments.\u00a0<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Bizzi_IPA_%E2%80%93_Tu_dong_hoa_toan_bo_quy_trinh_xu_ly\"><\/span><b>Bizzi IPA \u2013 Automate the entire processing process<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Bizzi uses OCR + AI + approval workflow to optimize end-to-end AP process:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Automatically receive \u2013 read \u2013 extract data from PDF\/scan\/email invoices<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Check VAT validity, tax authority code, tax code, business operation status<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Warning of risky invoices: fake, duplicate, different PO information<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Fully automatic 3-way matching (PO \u2013 GR \u2013 Invoice)<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Push data into accounting ERP with just 1 click<\/span><\/li>\n<\/ul>\n<p><b>Financial results<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Reduced CPI to 10\u201330% compared to manual processing<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Shorten processing time from 20\u201330 minutes \u2192 1\u20133 minutes<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Increased First-pass match rate to 85\u201395%<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Bizzi_Expense_%E2%80%93_Kiem_soat_chi_phi_tu_goc\"><\/span><b>Bizzi Expense \u2013 Control costs from the root<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Optimize costs not only in invoice processing, but also when invoices arise:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Control spending by budget \/ cost center \/ department \/ project<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Prevent unplanned invoices right from the purchase order<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Transparent approval workflow with time SLA<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">All spending data is centralized and easy to analyze<\/li>\n<\/ul>\n<p><b>Impact<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce unplanned expenses 15\u201330%<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Transparency of responsibilities between Buyer \u2013 AP \u2013 Approver<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">No more lost costs due to missing documents \/ missing POs<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Tich_hop_ERP_%E2%80%93_Loai_bo_nhap_tay\"><\/span><b>ERP Integration \u2013 Eliminate Manual Entry<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><a href=\"https:\/\/bizzi.vn\/tich-hop-erp\/\">Bizzi connects directly to most popular ERP systems<\/a>: SAP, Oracle, Odoo, Bravo, MISA, FAST, AMIS, Base, Bravo, Infor\u2026<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Synchronize master data: Vendor, PO, Product, GL account<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Push accounting entries into ERP automatically, no need to type in Excel or enter manually<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Avoid errors due to manual data entry, thereby reducing the cost of financial reporting and auditing risks<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Reduce 90% input errors<\/li>\n<\/ul>\n<figure id=\"attachment_999979414\" aria-describedby=\"caption-attachment-999979414\" style=\"width: 1024px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999979414 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/chi-phi-xu-ly-hoa-don-la-gi-6.png\" alt=\"What is invoice processing fee 3\" width=\"1024\" height=\"640\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/chi-phi-xu-ly-hoa-don-la-gi-6.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/chi-phi-xu-ly-hoa-don-la-gi-6-300x188.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/chi-phi-xu-ly-hoa-don-la-gi-6-768x480.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/chi-phi-xu-ly-hoa-don-la-gi-6-18x12.png 18w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption id=\"caption-attachment-999979414\" class=\"wp-caption-text\">Bizzi&#039;s invoice processing feature helps businesses reduce 80% of time and 50% of processing, checking, reconciling, and data entry costs related to payables management.<\/figcaption><\/figure>\n<h3><span class=\"ez-toc-section\" id=\"Ket_luan\"><\/span><b>Conclude<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Most businesses underestimate the true cost of invoice processing. When the process relies on manual data entry and multiple levels of approval, errors, delays, and hidden costs multiply \u2014 making CPIs much higher than imagined.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Automation is no longer an option, but a necessity to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sharp reduction in CPI and personnel costs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Improve operational efficiency &amp; increase tax compliance<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Eliminate the risk of duplicate payments, invoice fraud, and lost discounts<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Go automated now \u2014 because every day of delay is a day your business loses money. Contact Bizzi now for a free consultation on a custom-tailored solution for your business: <a href=\"https:\/\/bizzi.vn\/dat-lich-demo\/\">https:\/\/bizzi.vn\/dat-lich-demo\/<\/a><\/span><\/p>","protected":false},"excerpt":{"rendered":"<p>In businesses, invoice processing costs are a crucial but often overlooked factor. This is not just\u2026<\/p>","protected":false},"author":56,"featured_media":999979399,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[54],"tags":[],"class_list":["post-999979407","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-so-tay-ke-toan"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999979407","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/56"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999979407"}],"version-history":[{"count":4,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999979407\/revisions"}],"predecessor-version":[{"id":999979417,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999979407\/revisions\/999979417"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999979399"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999979407"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999979407"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999979407"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}