{"id":999979470,"date":"2025-12-10T13:45:00","date_gmt":"2025-12-10T06:45:00","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999979470"},"modified":"2026-06-08T10:29:54","modified_gmt":"2026-06-08T03:29:54","slug":"what-is-a-virtual-business","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/","title":{"rendered":"What is a virtual business card and how can it be used to control company spending?"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">As businesses increasingly spend on digital advertising, SaaS, overseas travel, cross-border transactions and internal operations, the need <\/span><b><a href=\"https:\/\/bizzi.vn\/bao-cao-quan-tri-chi-phi-cong-cu-kiem-soat-chi-phi-hieu-qua-cho-doanh\/\">cost control<\/a> Fast \u2013 decisive \u2013 transparent<\/b><span style=\"font-weight: 400;\"> is growing rapidly. CFOs and finance departments must process hundreds of small transactions each month, reconcile each invoice, track each department&#039;s budget, and limit the risk of loss from online spending.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The problem lies in this:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Traditional physical cards <\/span><b>difficult to control<\/b><span style=\"font-weight: 400;\"> when assigned to multiple people.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sharing a common tag for Ads or SaaS causes a <\/span><b>card overflow \/ overspending<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Advance payments and reimbursements disrupt the accounting process. <\/span><b>slow and lack of transparency<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">That&#039;s why <\/span><b>virtual business card<\/b><span style=\"font-weight: 400;\"> (Virtual Corporate Card) was born and became the new standard in modern expense management.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This article will help you understand <\/span><b>What is a virtual business card?<\/b><span style=\"font-weight: 400;\">How does it work, why does it help businesses better control costs, and how does a virtual card integrate with an accounting system \u2013 ERP? <a href=\"https:\/\/bizzi.vn\/hoa-don-dien-tu-la-gi-phan-loai-va-huong-dan-chi-tiet-ve-phat-hanh-va-su-dung-hoa-don-dien-tu\/\">Electronic invoice<\/a> to minimize risk.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#The_doanh_nghiep_ao_la_gi_va_khac_gi_the_vat_ly\" >What is a virtual business card and how is it different from a physical card?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#1_Dinh_nghia_%E2%80%9Cthe_doanh_nghiep_ao_la_gi%E2%80%9D_dung_ngu_canh\" >1. Define &quot;what is a virtual business card&quot; in the correct context.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#2_Cau_phan_ky_thuat_cua_the_doanh_nghiep_ao_la_gi\" >2. What are the technical components of a virtual business card?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#3_The_ao_khac_gi_the_vat_ly\" >3. How is a virtual card different from a physical card?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#The_doanh_nghiep_ao_co_hop_phap_khong_va_ai_duoc_phep_dung\" >Are virtual business cards legal, and who is allowed to use them?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#1_Co_so_phap_ly_cua_the_doanh_nghiep_ao_tai_Viet_Nam\" >1. Legal basis of virtual corporate cards in Vietnam<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#2_Ai_duoc_phep_su_dung_the_doanh_nghiep_ao\" >2. Who is allowed to use a virtual business card?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#3_Tinh_huong_su_dung_pho_bien\" >3. Common use cases<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#4_Cac_yeu_cau_bat_buoc_khi_su_dung_the_doanh_nghiep_ao_la_gi\" >4. What are the mandatory requirements for using a virtual business card?\u00a0<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#The_ao_hoat_dong_the_nao_tu_luc_phat_hanh_den_khi_thanh_toan\" >How do virtual cards work from issuance to payment?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Phat_hanh_the\" >Card issuance<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Luong_chi_tieu\" >Spending stream<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Quan_tri_the\" >Card management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Cac_loai_the_ao_nang_cao\" >Advanced virtual cards<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Nen_chon_loai_the_ao_nao_cho_tung_muc_dich_chi_tieu\" >Which type of virtual card should you choose for each spending purpose?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#1_Phan_loai_theo_goc_do_tai_chinh_Credit_%E2%80%93_Debit_%E2%80%93_Prepaid_va_anh_huong_den_ke_toan_dong_tien\" >1. Classification by financial perspective: Credit \u2013 Debit \u2013 Prepaid and impact on accounting &amp; cash flow<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#2_Phan_loai_theo_van_hanh_theo_phong_ban_nhan_vien_du_an_hoac_muc_chi\" >2. Classification by operation: by department, employee, project, or expenditure item.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Matrix_goi_y_lua_chon_the_Muc_dich_%C3%97_Loai_the_%C3%97_Rui_ro_%C3%97_Uu_%E2%80%93_nhuoc_diem\" >Card selection suggestion matrix: Purpose \u00d7 Card type \u00d7 Risk \u00d7 Advantages \u2013 disadvantages<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Cach_set_policy_theo_merchant_Google_Ads_Meta_Ads_AWS_OpenAI\" >How to set policy by merchant: Google Ads, Meta Ads, AWS, OpenAI<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#The_doanh_nghiep_ao_giup_quan_ly_chi_tieu_tot_hon_cu_the_ra_sao\" >How exactly does a virtual business card help manage expenses better?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#1_Tach_bach_tuyet_doi_chi_tieu_ca_nhan_va_doanh_nghiep\" >1. Absolutely separate personal and business expenses<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#2_Thiet_lap_han_muc_thoi_han_va_dieu_kien_su_dung_cho_tung_truong_hop_chi_tieu\" >2. Set limits, terms and conditions of use for each spending case<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#3_Log_giao_dich_realtime_%E2%80%93_gan_phong_bandu_an_%E2%80%93_chuan_ma_chi_phi_ngay_tu_dau\" >3. Real-time transaction log \u2013 assign departments\/projects \u2013 standardize expense codes from the start.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#4_Giam_tam_ung_%E2%80%93_hoan_ung_%E2%80%93_rut_ngan_closing_cuoi_thang\" >4. Reduce advances \u2013 reimburse advances \u2013 shorten month-end closing.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#5_Tinh_nang_nang_cap_Auto-receipt_capture_auto-match_canh_bao_bat_thuong\" >5. Upgraded features: Auto-receipt capture, auto-match, anomaly alerts.<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Auto-receipt_capture\" >Auto-receipt capture<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Auto-match_hoa_don_dien_tu\" >Auto-match electronic invoices<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Canh_bao_giao_dich_bat_thuong\" >Unusual transaction warning<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#The_ao_co_an_toan_hon_the_vat_ly_khong_va_bao_mat_the_nao\" >Are virtual cards safer than physical cards, and how secure are they?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Vi_sao_the_ao_an_toan_hon_cac_co_che_chinh\" >Why are virtual cards safer? (Key mechanisms)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#So_sanh_rui_ro_the_ao_vs_the_vat_ly\" >Risk comparison: virtual card vs. physical card<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-32\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Checklist_hardening_chinh_sach_ky_thuat_cho_CFO_Ke_toan_truong\" >Hardening checklist (policies &amp; techniques) for CFO \/ Chief Accountant<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-33\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Dung_the_ao_de_tra_tien_quang_cao_SaaS_va_chi_tieu_xuyen_bien_gioi_nhu_the_nao\" >How can I use a virtual card to pay for advertising, SaaS, and cross-border spending?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-34\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Diem_can_luu_y_khi_dung_the_ao_cho_Ads_Google_Ads_Meta_TikTok\" >Things to note when using virtual cards for Ads (Google Ads, Meta, TikTok)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-35\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Dung_the_ao_cho_SaaS_dinh_ky\" >Use virtual cards for SaaS (recurring)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-36\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Chi_tieu_xuyen_bien_gioi_da_tien_te\" >Cross-border &amp; multi-currency spending<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-37\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Goi_y_chong_%E2%80%9Cbe_the%E2%80%9D_va_toi_uu_tu_dong\" >Tips to prevent card breakage and automatic optimization.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-38\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Vi_du_cau_hinh_thuc_te_goi_y\" >Example of a practical configuration (suggested)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-39\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Tich_hop_voi_quy_trinh_ke_toan_kiem_toan\" >Integration with accounting\/auditing processes<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-40\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Meo_van_hanh_cho_CFO_Head_of_Finance\" >Operational Tips for CFO \/ Head of Finance<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-41\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Hach_toan_va_phe_duyet_chi_phi_phat_sinh_tu_the_ao_cho_gon_va_dung\" >Accounting and approval of expenses arising from virtual cards should be streamlined and accurate.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-42\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#1_Quy_trinh_3_buoc_phat_sinh_%E2%86%92_doi_chieu_chung_tu_%E2%86%92_ghi_so\" >1. Three-step process: transaction generation \u2192 document verification \u2192 ledger entry<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-43\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Buoc_1_%E2%80%93_Phat_sinh_giao_dich\" >Step 1 \u2013 Generate a transaction<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-44\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Buoc_2_%E2%80%93_Doi_chieu_chung_tu\" >Step 2 \u2013 Verify documents<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-45\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Buoc_3_%E2%80%93_Ghi_so_ke_toan\" >Step 3 \u2013 Record in the accounting books<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-46\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#2_Dinh_khoan_goi_y_theo_tung_truong_hop\" >2. Suggested accounting entries for each case.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-47\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#3_Phe_duyet_nhieu_tang_theo_so_tien_va_loai_chi\" >3. Multi-tiered approval based on amount and type of expenditure.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-48\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#4_Mapping_chi_phi_%E2%80%93_ma_du_an_%E2%80%93_PO_%E2%80%93_deadline_chung_tu\" >4. Mapping costs \u2013 project code \u2013 purchase order \u2013 document deadline<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-49\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Tinh_nang_noi_bat_Bizzi_ho_tro\" >Key features that Bizzi supports:<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-50\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Tich_hop_the_ao_voi_ke_toan_ERPEPM_va_he_thong_hoa_don_dien_tu\" >Integrate virtual cards with accounting, ERP\/EPM, and electronic invoicing systems.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-51\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#1_Ket_noi_du_lieu_giao_dich_the_qua_APIWebhook\" >1. Connect card transaction data via API\/Webhook<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-52\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Thong_tin_gui_ve_theo_real-time\" >Information is sent in real-time:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-53\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Loi_ich\" >Benefit:<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-54\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#2_Dong_bo_vao_Bizzi_Expense_he_thong_ke_toanERP\" >2. Synchronize with Bizzi Expense &amp; accounting\/ERP systems.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-55\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#3_Tu_dong_doi_chieu_3-way_Giao_dich_the_%E2%86%94_Hoa_don_%E2%86%94_POGR\" >3. Automatic 3-way reconciliation: Card transaction \u2194 Invoice \u2194 PO\/GR<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-56\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#4_Dinh_kem_XML_HDDT_Kiem_tra_MST_Canh_bao_lech_VAT\" >4. Attach XML Invoice + Check Tax Code + VAT deviation warning<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-57\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#%E2%9C%94_41_Tu_dong_dinh_kem_file_XML_%E2%80%93_chung_tu_phap_ly_duy_nhat_cua_hoa_don_dien_tu\" >\u2714 4.1. Automatically attach XML file \u2013 the only legal document of the electronic invoice<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-58\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#%E2%9C%94_42_Kiem_tra_ma_so_thue_nha_cung_cap_MST\" >\u2714 4.2. Check supplier tax code (MST)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-59\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#%E2%9C%94_43_Canh_bao_sai_lech_VAT_trung_hoa_don_hoa_don_bat_thuong\" >\u2714 4.3. Warning of VAT discrepancies, duplicate invoices, and unusual invoices<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-60\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Nha_cung_cap_the_doanh_nghiep_ao_tai_Viet_Nam_va_quoc_te_so_sanh_de_chon_dung\" >Virtual corporate card providers in Vietnam and internationally: compare to choose the right one<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-61\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#1_Nhom_ngan_hang_Viet_Nam_MB_Techcombank_Vietcombank\" >1. Vietnamese banking group (MB, Techcombank, Vietcombank)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-62\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#2_Nhom_vi_dien_tufintech_Viet_Nam_Viettel_Money_Business_MoMo_Business_ZaloPay_Business\" >2. Vietnamese e-wallet\/fintech group (Viettel Money Business, MoMo Business, ZaloPay Business)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-63\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#3_Nhom_quoc_te_Stripe_Issuing_Airwallex_Revolut_Business_Brex_Ramp\" >3. International Group (Stripe Issuing, Airwallex, Revolut Business, Brex, Ramp)<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-64\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Phap_ly_thue_va_chung_tu_khi_thanh_toan_bang_the_ao\" >Legal, tax and documentation when paying with virtual cards<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-65\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#1_Bo_chung_tu_hop_le\" >1. Valid set of documents<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-66\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#2_Ve_phap_ly_tinh_hop_le_cua_the_ao\" >2. Legal validity of virtual cards<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-67\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#3_Trach_nhiem_xu_ly_tranh_chap_chargeback\" >3. Responsibility for handling disputes (chargeback)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-68\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#4_Kha_nang_luu_tru_10_nam_audit_trail_nhat_ky_phe_duyet\" >4. 10 year storage capacity + audit trail + approval log<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-69\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Tu_dong_hoa_quan_ly_chi_tieu_the_ao_voi_Bizzi_de_giam_rui_ro_va_tiet_kiem_thoi_gian\" >Automate virtual card spend management with Bizzi to reduce risk and save time<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-70\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#1_Bizzi_Expense_%E2%80%93_phat_hanh_the_theo_cau_truc_doanh_nghiep\" >1. Bizzi Expense \u2013 issuing cards according to corporate structure<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-71\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#2_Bizzi_IPA_%E2%80%93_nhan_hoa_don_tu_dong_va_doi_soat_giao_dich_the\" >2. Bizzi IPA \u2013 automatic receipt and card transaction reconciliation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-72\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#3_Dashboard_real_time_ngan_sach_%E2%80%93_chi_tieu_%E2%80%93_canh_bao_rui_ro\" >3. Real-time dashboard: budget \u2013 spending \u2013 risk warning<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-73\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#FAQ_cau_hoi_thuong_gap\" >FAQ (Frequently Asked Questions)<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-74\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#1_The_ao_khac_gi_the_ca_nhan\" >1. What is the difference between a virtual card and a personal card?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-75\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#2_The_ao_co_dung_duoc_cho_Google_AdsMeta_Ads_khong\" >2. Can virtual cards be used for Google Ads\/Meta Ads?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-76\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#3_Doanh_nghiep_co_the_cap_nhieu_the_va_gioi_han_theo_nguoimerchant_duoc_khong\" >3. Can businesses issue multiple cards and limit access per person\/merchant?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-77\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#4_Phi_duy_tri_va_phi_FX_chuyen_doi_ngoai_te_tinh_the_nao\" >4. How are maintenance fees and FX (foreign currency conversion) fees calculated?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-78\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#5_Khoa_hoac_huy_the_ao_tuc_thoi_nhu_the_nao\" >5. How to lock or cancel virtual card instantly?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-79\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#6_Dung_the_ao_co_khau_tru_VAT_duoc_khong_va_can_chung_tu_gi\" >6. Can I deduct VAT using a virtual card and what documents are required?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-80\" href=\"https:\/\/bizzi.vn\/en\/what-is-a-virtual-business\/#Ket_luan\" >Conclude<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"The_doanh_nghiep_ao_la_gi_va_khac_gi_the_vat_ly\"><\/span><b>What is a virtual business card and how is it different from a physical card?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><strong data-start=\"183\" data-end=\"206\">Virtual business card<\/strong> It emerged as a modern solution, helping companies make online payments and control budgets by department or project, without the need to issue traditional physical cards. Before delving into the details, let&#039;s understand it better. <strong data-start=\"422\" data-end=\"473\">What is a virtual business card and how is it different from a physical card?<\/strong>.<\/p>\n<h3><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-999979472 size-full aligncenter\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/the-doanh-nghiep-ao-la-gi.webp\" alt=\"What is a virtual business?\" width=\"720\" height=\"480\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/the-doanh-nghiep-ao-la-gi.webp 720w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/the-doanh-nghiep-ao-la-gi-300x200.webp 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/the-doanh-nghiep-ao-la-gi-18x12.webp 18w\" sizes=\"(max-width: 720px) 100vw, 720px\" \/><\/h3>\n<h3><span class=\"ez-toc-section\" id=\"1_Dinh_nghia_%E2%80%9Cthe_doanh_nghiep_ao_la_gi%E2%80%9D_dung_ngu_canh\"><\/span><b>1. Define &quot;what is a virtual business card&quot; in the correct context.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Virtual Corporate Card<\/b><span style=\"font-weight: 400;\"> is a kind of <\/span><b>business payment cards<\/b><span style=\"font-weight: 400;\">, issued in a completely digital form - no plastic card form. Virtual cards still have all the same information as physical cards including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Card Number (PAN)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Expiration date<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">CVV\/CVC security code<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Limit<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Issuer (licensed bank or fintech company)<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The card is created and managed online, used for online payments (SaaS, advertising, service purchases, operational expenses), not for... <\/span><b>e-business card<\/b><span style=\"font-weight: 400;\"> Used for networking.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Cau_phan_ky_thuat_cua_the_doanh_nghiep_ao_la_gi\"><\/span><b>2. What are the technical components of a virtual business card?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Below are the technical components of a virtual business card:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Card number and CVV<\/b><span style=\"font-weight: 400;\">: Randomly generated according to PCI-DSS standard.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Expiration date<\/b><span style=\"font-weight: 400;\">Customizable for each use case.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Limit<\/b><span style=\"font-weight: 400;\">: assign by department, project or expense type.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Tokenization<\/b><span style=\"font-weight: 400;\">Card information is encrypted, preventing the disclosure of the actual card number during payment.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>3DS\/OTP<\/b><span style=\"font-weight: 400;\">: require authentication to prevent cheating (3DS 2.0).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Rule engine<\/b><span style=\"font-weight: 400;\">: daily\/monthly limit, MCC, merchant, country, time slot.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"3_The_ao_khac_gi_the_vat_ly\"><\/span><b>3. How is a virtual card different from a physical card?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The biggest difference lies in <\/span><b>Methods for allocation, control, and risk reduction of loss.<\/b><span style=\"font-weight: 400;\">Physical cards need to be issued to specific individuals; virtual cards can be issued. <\/span><b>by department, supplier, or individual transaction<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><img decoding=\"async\" class=\"wp-image-999979474 size-large aligncenter\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/the-vat-ly-1024x731.jpg\" alt=\"physical card\" width=\"1024\" height=\"731\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/the-vat-ly-1024x731.jpg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/the-vat-ly-300x214.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/the-vat-ly-768x548.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/the-vat-ly-18x12.jpg 18w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/the-vat-ly.jpg 1200w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Quick comparison table: virtual vs. physical corporate cards<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Criteria<\/b><\/td>\n<td><b>Virtual business card<\/b><\/td>\n<td><b>Physical card<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Form<\/b><\/td>\n<td><span style=\"font-weight: 400;\">No plastic card, just card number<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Hard plastic card<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Time of issue<\/b><\/td>\n<td><span style=\"font-weight: 400;\">30 seconds \u2013 5 minutes<\/span><\/td>\n<td><span style=\"font-weight: 400;\">3-7 days<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Limit<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Flexible by department\/project<\/span><\/td>\n<td><span style=\"font-weight: 400;\">User-defined<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Lock\/unlock<\/b><\/td>\n<td><span style=\"font-weight: 400;\">1 click, by merchant\/MCC<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Lock everything<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Risk of loss<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Almost zero<\/span><\/td>\n<td><span style=\"font-weight: 400;\">High, lost must be replaced<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Re-issuance fee<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Are not<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Have<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Use<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Online (SaaS, Ads, software)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Online + POS<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Manage<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Tagging, audit trail, realtime log<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Difficult to track<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Security<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Tokenization + 3DS + dynamic limits<\/span><\/td>\n<td><span style=\"font-weight: 400;\">User dependent<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><span class=\"ez-toc-section\" id=\"The_doanh_nghiep_ao_co_hop_phap_khong_va_ai_duoc_phep_dung\"><\/span><b>Are virtual business cards legal, and who is allowed to use them?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>In recent years, Vietnamese businesses have been using virtual business cards more frequently\u2014especially in advertising, SaaS purchases, and cross-border spending. However, the question always arises: \u201cAre virtual business cards legal? Who is allowed to use them?\u201d<\/b><span style=\"font-weight: 400;\"> This section will provide a clear explanation within the current legal framework.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Co_so_phap_ly_cua_the_doanh_nghiep_ao_tai_Viet_Nam\"><\/span><b>1. Legal basis of virtual corporate cards in Vietnam<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Virtual business cards are perfectly legal, by their very nature. <\/span><b>business payment card<\/b><span style=\"font-weight: 400;\"> Published by:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Commercial banks with card issuance licenses<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Financial\/fintech institutions that own or are involved in issuing licenses<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Payment processing unit approved by the State Bank of Vietnam.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The governing legal framework includes:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Law on credit institutions<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Circular 19\/2016\/TT-NHNN<\/b><span style=\"font-weight: 400;\"> regarding bank card operations<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Circular 28\/2019\/TT-NHNN<\/b><span style=\"font-weight: 400;\"> about security<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>PCI-DSS and 3DS regulations<\/b><span style=\"font-weight: 400;\"> on international security<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">There are no regulations prohibiting businesses from using virtual cards for payments, as long as the transaction is conducted through a legitimate banking system.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Ai_duoc_phep_su_dung_the_doanh_nghiep_ao\"><\/span><b>2. Who is allowed to use a virtual business card?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The groups that use virtual badges depend on authorization from the business:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Corporate legal entity<\/b><span style=\"font-weight: 400;\"> (registered entity)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Authorized staff<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Department Head<\/b><span style=\"font-weight: 400;\"> responsible for budget management<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Project Team<\/b><span style=\"font-weight: 400;\"> (marketing, product, operations)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Contractor or freelancer<\/b><span style=\"font-weight: 400;\"> (when the business allows it within the permitted limits)<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"3_Tinh_huong_su_dung_pho_bien\"><\/span><b>3. Common use cases<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Startup and technology team<\/b><span style=\"font-weight: 400;\"> \u2192 SaaS, cloud, API payment<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Advertising agency<\/b><span style=\"font-weight: 400;\"> \u2192 Google Ads, Meta Ads, TikTok Ads<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Operations Team<\/b><span style=\"font-weight: 400;\"> \u2192 Purchase services online, subscription<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Businesses have cross-border spending.<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Research\/marketing projects require many separate cards.<\/b><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"4_Cac_yeu_cau_bat_buoc_khi_su_dung_the_doanh_nghiep_ao_la_gi\"><\/span><b>4. What are the mandatory requirements for using a virtual business card?\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Business KYC + legal representative verification<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Detailed activity log (audit trail) for each operation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Multi-level delegation management<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Internal spending regulations are tailored to the company and each department\/employee\/project.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"The_ao_hoat_dong_the_nao_tu_luc_phat_hanh_den_khi_thanh_toan\"><\/span><b>How do virtual cards work from issuance to payment?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To visualize how the virtual card works, think of it as an automated workflow \u2013 extremely fast, paperless, and with complete control.\u00a0<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Phat_hanh_the\"><\/span><b>Card issuance<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Businesses create tags on the dashboard.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assign limits<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assign user\/provider<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Activate card<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">The release process only takes a few seconds.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Luong_chi_tieu\"><\/span><b>Spending stream<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enter your card information on the website\/service.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">3DS\/OTP Authentication<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The transaction is recorded in real-time.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Dashboard updates instantly<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Quan_tri_the\"><\/span><b>Card management<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Instant lock\/unlock<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Limit by merchant type (MCC)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Country restrictions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Time limit<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Provider-specific limitations<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Cac_loai_the_ao_nang_cao\"><\/span><b>Advanced virtual cards<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>One-time card<\/b><span style=\"font-weight: 400;\"> (single-use) \u2013 use only 1 transaction<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Merchant Card<\/b><span style=\"font-weight: 400;\"> \u2013 combating abuse<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Campaign Cards<\/b><span style=\"font-weight: 400;\"> \u2013 run Ads or projects<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Cards with daily\/weekly\/monthly limits<\/b><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Nen_chon_loai_the_ao_nao_cho_tung_muc_dich_chi_tieu\"><\/span><b>Which type of virtual card should you choose for each spending purpose?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When businesses start implementing virtual cards, the most important question is not \u201cwhat is a virtual corporate card\u201d, but <\/span><b>Which card should I use for each spending group?<\/b><span style=\"font-weight: 400;\"> To optimize cash flow, control risks, ensure accurate accounting, and avoid budget losses.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Choosing the wrong type of card can cause accounting department difficulties in reconciliation, or lead to the CFO losing control of expenses due to employees exceeding their spending limits.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This section will guide you in choosing the right card type based on <\/span><b>financial classification<\/b><span style=\"font-weight: 400;\">, <\/span><b>operational classification<\/b><span style=\"font-weight: 400;\">, and one <\/span><b>clear hint matrix<\/b><span style=\"font-weight: 400;\"> To help businesses make the right choices from the start.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Phan_loai_theo_goc_do_tai_chinh_Credit_%E2%80%93_Debit_%E2%80%93_Prepaid_va_anh_huong_den_ke_toan_dong_tien\"><\/span><span style=\"font-weight: 400;\">1. Classification by financial perspective: Credit \u2013 Debit \u2013 Prepaid and impact on accounting &amp; cash flow<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">From a corporate finance perspective, the three card models \u2013 Credit, Debit, and Prepaid \u2013 will determine how businesses manage cash flow, record expenses, and control risk. CFOs, chief accountants, and treasury departments need to understand these differences to choose the appropriate model for each expense.<\/span><\/p>\n<p><b>Credit Card<\/b><span style=\"font-weight: 400;\"> (Business credit cards) allow businesses to &quot;spend now, pay later,&quot; thereby optimizing cash flow, especially when businesses have revenue cycles of 30-45 days. For large and regular expenses such as advertising (Google\/Meta Ads), recurring software subscriptions, or international supplier payments, credit cards help avoid service interruptions due to insufficient account balance at the time of payment. In accounting, credit cards are typically recorded as accounts payable, allowing for transparency of cash flow and easy transaction reconciliation across statement periods.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Opposite, <\/span><b>Debit card<\/b><span style=\"font-weight: 400;\"> Ideal for businesses prioritizing financial security and risk control. The card only allows spending within the available funds in the account, helping CFOs avoid team budget overruns or creating debt burdens. Accounting is also easier to track as each transaction is deducted directly from the company account.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Meanwhile, <\/span><b>Prepaid card<\/b><span style=\"font-weight: 400;\"> Prepaid cards offer the highest level of risk mitigation because businesses only top up and use what they spend. This is especially suitable when allocating budgets by department or project. With prepaid cards, the risk of losing money due to leaked card information is also much lower, as the amount on each card is clearly limited. When accounting, prepaid cards allow for the separation of each expenditure according to the allocated budget, creating absolute transparency.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Phan_loai_theo_van_hanh_theo_phong_ban_nhan_vien_du_an_hoac_muc_chi\"><\/span><span style=\"font-weight: 400;\">2. Classification by operation: by department, employee, project, or expenditure item.<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">From an operational perspective, virtual cards help businesses shift from a &quot;one card for all users&quot; model to a &quot;one activity - one card&quot; model, making expense control transparent and separate from the outset. Depending on the objective, businesses can issue cards by department, by employee, by project, or by expense type.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With the model <\/span><b>Departmental card issuance<\/b><span style=\"font-weight: 400;\">With this system, businesses can control their advertising, purchasing, internal communications, or operational budgets without relying on a single central control panel. Each department is assigned its own spending limit, managed by the department head; the CFO simply monitors spending through a real-time dashboard.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Model <\/span><b>by staff<\/b><span style=\"font-weight: 400;\"> This is ideal for businesses with many employees who need to pay for services online, book tickets, purchase subscriptions, or make temporary payments for small expenses. When spending is directly linked to individuals, the risk of ambiguity in liability is reduced, and tracing becomes much simpler.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For businesses with multiple marketing campaigns or projects running in parallel, <\/span><b>project cards<\/b><span style=\"font-weight: 400;\"> This becomes an ideal option. Businesses can create a separate tag for each Google Ads or Meta Ads campaign, assign costs to the project code, and immediately stop the tag when the campaign ends without affecting other tags.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Finally, the model <\/span><b>according to expenditure<\/b><span style=\"font-weight: 400;\"> \u2013 such as Ads, SaaS, Travel, Logistics \u2013 helps businesses allocate budgets by spending category. For example, a dedicated card for SaaS helps businesses avoid multiple employees using a central card to register for software, which can lead to difficulties in tracking and potential losses.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Matrix_goi_y_lua_chon_the_Muc_dich_%C3%97_Loai_the_%C3%97_Rui_ro_%C3%97_Uu_%E2%80%93_nhuoc_diem\"><\/span><span style=\"font-weight: 400;\">Card selection suggestion matrix: Purpose \u00d7 Card type \u00d7 Risk \u00d7 Advantages \u2013 disadvantages<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">To help businesses make informed decisions, here&#039;s a matrix of card selection options for various real-world scenarios \u2013 from running ads and paying for SaaS to cross-border spending.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If the goal is <\/span><b>run ads<\/b><span style=\"font-weight: 400;\"> (Google\/Meta\/TikTok Ads), credit cards are the optimal choice due to the need for continuous spending and the need to avoid interruptions. However, the risk arises from overspending when ads suddenly &quot;explode,&quot; so businesses should use credit but limit it according to merchant and daily budget.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With the goal <\/span><b>SaaS payments<\/b><span style=\"font-weight: 400;\">Prepaid cards are more effective. The reason: software typically deducts money periodically, and if multiple SaaS applications are linked to a single credit card, businesses can easily forget to cancel subscriptions or struggle to track who subscribed to which software. Prepaid cards limit the budget for each SaaS application and can lock it immediately when it&#039;s no longer in use.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When <\/span><b>employees on business trips<\/b><span style=\"font-weight: 400;\">The debit card model ensures employees have sufficient funds in their accounts but cannot exceed their spending limits. This maintains flexibility for employees while accounting can still control expenses on a trip-by-trip basis.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For <\/span><b>project expenditure<\/b><span style=\"font-weight: 400;\">Prepaid or project-based debit cards are the safest option, as they allow for easy budget breakdown \u2013 especially suitable for agencies and startups executing multiple campaigns simultaneously.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Cach_set_policy_theo_merchant_Google_Ads_Meta_Ads_AWS_OpenAI\"><\/span><span style=\"font-weight: 400;\">How to set policy by merchant: Google Ads, Meta Ads, AWS, OpenAI<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">One major advantage that virtual cards offer over physical cards is the ability to set rules for each individual merchant. This allows businesses to control risk right at the point of payment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With <\/span><b>Google Ads<\/b><span style=\"font-weight: 400;\">Businesses should create a separate card for each account or major campaign so that when a campaign ends, you can simply lock that card without affecting other campaigns. Additionally, you should set daily spending limits and enable alerts when spending exceeds the 20-30% budget, as Google may increase spending unexpectedly on peak days.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For <\/span><b>Meta Ads<\/b><span style=\"font-weight: 400;\">The biggest risk is being charged incorrectly from multiple different advertising accounts. Businesses should limit cards by DSN (Meta Merchant ID) to prevent them from being used on accounts not under their control.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With <\/span><b>AWS<\/b><span style=\"font-weight: 400;\">The best practice is to use debit or credit cards but limit merchants by geographic region to avoid unexpected charges from regions the business doesn&#039;t use. You should also set up rules to alert you when AWS charges are unusual, as cloud costs can increase sharply when there are resource issues.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For <\/span><b>OpenAI<\/b><span style=\"font-weight: 400;\"> For AI platforms or businesses, prepaid or debit cards should be used to avoid uncontrolled charges when employees forget to disable APIs, especially in AI model testing projects. Prepaid cards help lock in the budget and completely eliminate the risk of card failure.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"The_doanh_nghiep_ao_giup_quan_ly_chi_tieu_tot_hon_cu_the_ra_sao\"><\/span><b>How exactly does a virtual business card help manage expenses better?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">For today&#039;s businesses \u2013 especially fast-growing ones that utilize numerous SaaS tools, run multi-channel advertising campaigns, and manage dispersed budgets across departments \u2013 virtual corporate cards have become a cornerstone of expense control systems. They not only help separate cash flows but also automate almost the entire transaction lifecycle: from expense generation, recording, reconciliation, to reporting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here&#039;s how virtual cards can help optimize expense management in the most practical and specific way.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Tach_bach_tuyet_doi_chi_tieu_ca_nhan_va_doanh_nghiep\"><\/span><b>1. Absolutely separate personal and business expenses<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The larger the business, the greater the risks: employees using personal cards to pay for company expenses, or vice versa \u2013 company expenses being &quot;mixed&quot; with personal card payments. This disrupts accounting, makes auditing difficult, and easily leads to disputes over liability.<\/span><\/p>\n<p><b>Virtual cards help to completely solve:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Each employee\/department uses <\/span><b>private card<\/b><span style=\"font-weight: 400;\">, not for sharing.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Personal expenses cannot be recorded in the company&#039;s books.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Each transaction is tagged with the business name \u2192 allowing for quick retrieval when verification is needed.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accounting reduced 90% of time spent filtering mixed expenses.<\/span><\/li>\n<\/ul>\n<p><b>Real life example:<\/b><b><br \/>\n<\/b><span style=\"font-weight: 400;\"> \u2013 Marketing team: Use virtual credit cards to run ads, do not borrow the director&#039;s card.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> \u2013 Operations team: use virtual cards to pay for SaaS without touching the company bank card.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Thiet_lap_han_muc_thoi_han_va_dieu_kien_su_dung_cho_tung_truong_hop_chi_tieu\"><\/span><b>2. Set limits, terms and conditions of use for each spending case<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Unlike physical cards which have only one spending limit, virtual cards allow businesses to create rules from the outset:<\/span><\/p>\n<p><b>You can set:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Daily\/weekly\/monthly limits<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Merchant restrictions<\/b><span style=\"font-weight: 400;\"> (For use with Google Ads or Meta ads only)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Limits by transaction type<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Card expiration date<\/b><span style=\"font-weight: 400;\"> (one-time card, 30-day card, card for project X)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Country\/Currency Limits<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This helps businesses control each expense that <\/span><b>No need to wait for the end-of-month report.<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><b>Outstanding benefits:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Stop budget overruns before they occur.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automate approvals.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Increased compliance: no one can use the card for purposes outside its intended use.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"3_Log_giao_dich_realtime_%E2%80%93_gan_phong_bandu_an_%E2%80%93_chuan_ma_chi_phi_ngay_tu_dau\"><\/span><b>3. Real-time transaction log \u2013 assign departments\/projects \u2013 standardize expense codes from the start.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The accountant&#039;s headache is:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> &quot;Transactions occur at time A, invoices arrive at time B, reports arrive at time C \u2192 a discrepancy of 3-5 days, sometimes even completely lost.&quot;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With a virtual card, everything... <\/span><b>takes place in real time.<\/b><span style=\"font-weight: 400;\">:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Each charge is recorded. <\/span><b>right away<\/b><span style=\"font-weight: 400;\"> in the dashboard.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatic <\/span><b>tag department\/project<\/b><span style=\"font-weight: 400;\"> when creating a card.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatic <\/span><b>Preset cost code<\/b><span style=\"font-weight: 400;\"> According to the company&#039;s chart-of-account.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Data is synchronized into ERP\/Accounting \u2192 minimizing future correction entries.<\/span><\/li>\n<\/ul>\n<p><b>Businesses receive:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Closing earlier than 30-50%.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Departmental P&amp;L reports are always in real-time.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Transparency of spending is significantly improved.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"4_Giam_tam_ung_%E2%80%93_hoan_ung_%E2%80%93_rut_ngan_closing_cuoi_thang\"><\/span><b>4. Reduce advances \u2013 reimburse advances \u2013 shorten month-end closing.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">One of the \u201chidden\u201d costs for businesses is: <\/span><b>Advance payments \u2013 reimbursements \u2192 time-consuming processing + easily causes internal resentment.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Virtual cards help:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Staff <\/span><b>self-checkout<\/b><span style=\"font-weight: 400;\"> Business expenses are paid using a pre-issued credit card.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">No advance \u2013 no refund \u2013 no waiting for approval.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accounting reduced processing volume 40-70%.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">MongoDB closing, audit-trail properly implemented from the start \u2192 minimizes disputes.<\/span><\/li>\n<\/ul>\n<p><b>Big plus:<\/b><\/p>\n<p><span style=\"font-weight: 400;\">\u2713 No receipt \u2192 system will trigger an immediate alert.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">\u2713 Over limit \u2192 transaction not allowed.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">\u2713 Invalid payment at merchant \u2192 self-blocking.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_Tinh_nang_nang_cap_Auto-receipt_capture_auto-match_canh_bao_bat_thuong\"><\/span><b>5. Upgraded features: Auto-receipt capture, auto-match, anomaly alerts.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In the traditional system, expenses are incurred and then the accountant waits for the invoice\/receipt \u2192 easily lost or delayed.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Modern virtual cards allow:<\/span><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Auto-receipt_capture\"><\/span><b>Auto-receipt capture<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice sent to email \u2192 system <\/span><b>self-identification<\/b><span style=\"font-weight: 400;\">, associated with the correct transaction.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">No more employees forgetting to send photos of bills.<\/span><\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Auto-match_hoa_don_dien_tu\"><\/span><b>Auto-match electronic invoices<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Self-comparison <\/span><b>transaction \u2013 invoice \u2013 PO<\/b><span style=\"font-weight: 400;\"> if the business has an eInvoice system.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce loss and errors in accounting.<\/span><\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Canh_bao_giao_dich_bat_thuong\"><\/span><b>Unusual transaction warning<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Abnormal expenses in value, frequency, merchant \u2192 abnormal warning via app.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Detect fraud risks as soon as they arise.<\/span><\/li>\n<\/ul>\n<p><b>Result:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoices and documents are always complete \u2192 reducing the risk of tax penalties.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accountants don&#039;t waste time &quot;going around picking up invoices.&quot;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Leaders have real data in a single dashboard.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"The_ao_co_an_toan_hon_the_vat_ly_khong_va_bao_mat_the_nao\"><\/span><b>Are virtual cards safer than physical cards, and how secure are they?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A virtual corporate card is more than just a \u201cplasticless card\u201d \u2013 it\u2019s a layer of financial control and security designed for the digital environment. In terms of security, virtual cards are often <\/span><b>more secure than physical cards<\/b><span style=\"font-weight: 400;\"> There are many technical and administrative mechanisms that help reduce the risk of theft, misuse, or fraud. However, the level of security depends on how the company designs its policies, configures security measures, and implements its operational processes.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Vi_sao_the_ao_an_toan_hon_cac_co_che_chinh\"><\/span><b>Why are virtual cards safer? (Key mechanisms)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Tokenization<\/b><span style=\"font-weight: 400;\">The actual card number (PAN) is not exposed \u2013 the issuing system generates a token instead of the card number when storing\/recording transactions, reducing the risk of data leakage.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>3DS 2.0 &amp; OTP<\/b><span style=\"font-weight: 400;\">Multi-factor authentication for online transactions reduces chargebacks from unauthorized card usage.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Velocity checks (frequency capping)<\/b><span style=\"font-weight: 400;\">: Block transactions exceeding frequency\/limits for a short period \u2013 prevent bot\/spam charges.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Geo-fencing \/ Country blocking<\/b><span style=\"font-weight: 400;\">: Block transactions originating from unwanted countries.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Role-based access &amp; Least privilege<\/b><span style=\"font-weight: 400;\">: Role-based permission granting \u2013 only those who actually need it can issue\/change limits or view details.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Single-use \/ Limited-life cards<\/b><span style=\"font-weight: 400;\">Create a one-time card for a specific payment (e.g., paying a supplier bill), limiting the risk of reuse.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>API &amp; Webhoo real-time<\/b><span style=\"font-weight: 400;\">: Instant alerts and transaction logs to detect unusual behavior.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Instant lock\/unlock mode<\/b><span style=\"font-weight: 400;\">: Immediately block accounts if fraud is suspected (no need to block the entire bank account).<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"So_sanh_rui_ro_the_ao_vs_the_vat_ly\"><\/span><b>Risk comparison: virtual card vs. physical card<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Lost card<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Physical cards: high risk \u2013 anyone holding the card can use it (unless it has a chip\/PIN).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Virtual card: no physical existence \u2192 risk of losing card = 0.<\/span>&nbsp;<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Shared card<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Physical: often shared, difficult to trace.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Virtual: issuing individual cards to each person\/merchant \u2192 clear audit trail.<\/span>&nbsp;<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Credential stuffing \/ data leak<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Physical: if the card number is exposed, it can be reused.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Virtualization: Tokenization + 3DS reduces harm; single-use tokens are invalid if the token is exposed.<\/span>&nbsp;<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Chargeback \/ friendly fraud<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Both methods encounter problems; but with virtual ones, you have detailed logs, merchant descriptions, and clear limit policies, so processing is faster.<\/span>&nbsp;<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Phishing \/ social engineering<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Both carry risks if internal processes are lax; virtual cards require stricter governance procedures.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Checklist_hardening_chinh_sach_ky_thuat_cho_CFO_Ke_toan_truong\"><\/span><b>Hardening checklist (policies &amp; techniques) for CFO \/ Chief Accountant<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Governance<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Apply \u201cleast privilege\u201d policy: only grant the right to issue\/change limits to admins with 2FA authentication.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Clearly define who is eligible to receive the card by department\/project; require purchase orders or prior approval before issuance.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Audit trail: all actions (issuing, changing limits, locking\/unlocking) must be logged, including the person performing the action and the reason.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review cycle: review cards that have been unused for more than 30 days to block\/cancel them.<\/span><\/li>\n<\/ul>\n<p><b>Security Techniques &amp; Configuration<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enable mandatory tokenization for all storage\/payments.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">3DS 2.0 + OTP required for high-value online transactions or new merchants.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set velocity checks: max transactions \/ minute \/ hour \/ day according to profile.<\/span>&nbsp;<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Geo-fencing: a country&#039;s whitelist\/blacklist, blocking transactions from high-risk areas.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Spending limit: set per-transaction, per-day, per-week, per-month.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Single-merchant &amp; single-use options for important Ads\/SaaS.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Activate webhooks and real-time alerts for trades exceeding thresholds.<\/span><\/li>\n<\/ul>\n<p><b>Operating procedures<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">PO \u2192 approval \u2192 card issuance \u2192 use \u2192 automatic invoice matching \u2192 close.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Document submission regulations: invoices\/receipts must be uploaded within X days (eg 48-72 hours).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Immediate lock mechanism when detecting strange transactions; check-back within 24 hours.<\/span><\/li>\n<\/ul>\n<p><b>Backup &amp; Legal Mode<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Maintain a minimum transaction log as required by local regulations (e.g., 10 years for Vietnam).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">SLA supports chargebacks\/disputes from issuers\/cardholders.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Authorization form + KYC verification for the cardholder (to avoid ambiguity regarding liability).<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Dung_the_ao_de_tra_tien_quang_cao_SaaS_va_chi_tieu_xuyen_bien_gioi_nhu_the_nao\"><\/span><b>How can I use a virtual card to pay for advertising, SaaS, and cross-border spending?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Virtual cards are ideal for managing digital-first spend: advertising (Google\/Meta\/TikTok), recurring SaaS, and cross-border payments. When used properly, virtual cards reduce the risk of \u201ccard failure\u201d, make it easy to cancel services, control FX fees, and automate reconciliation with e-invoices.<\/span><\/p>\n<p><img decoding=\"async\" class=\"wp-image-999979473 size-full aligncenter\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/the-doanh-nghiep.jpeg\" alt=\"What is a virtual corporate card?\" width=\"806\" height=\"504\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/the-doanh-nghiep.jpeg 806w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/the-doanh-nghiep-300x188.jpeg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/the-doanh-nghiep-768x480.jpeg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/the-doanh-nghiep-18x12.jpeg 18w\" sizes=\"(max-width: 806px) 100vw, 806px\" \/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Diem_can_luu_y_khi_dung_the_ao_cho_Ads_Google_Ads_Meta_TikTok\"><\/span><b>Things to note when using virtual cards for Ads (Google Ads, Meta, TikTok)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Subject name &amp; country in card: <\/b><span style=\"font-weight: 400;\">Many platforms verify the cardholder&#039;s name against the payment method. It&#039;s recommended to register the name of the organization\/branch corresponding to the payment method (e.g., company name + address).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Daily \/ monthly limit: <\/b><span style=\"font-weight: 400;\">Always set a daily limit to avoid your card being &quot;exploded&quot; when the campaign is running strongly or if you encounter fraud.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Single-merchant cards (rare but powerful): <\/b><span style=\"font-weight: 400;\">Create tags specifically for Google Ads or Meta Ads \u2013 if the tag gets blocked, only that channel will be lost, other costs will not be affected.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Auto-top-up by ROI (rare attribute): <\/b><span style=\"font-weight: 400;\">Set a rule: automatically increase the spending limit when the campaign reaches a certain KPI ROI; stop increasing the limit if the CPA exceeds the threshold.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Currency &amp; FX fee payment: <\/b><span style=\"font-weight: 400;\">If the payment platform accepts USD, choose a multi-currency card or one with low FX fees; check conversion fees and issuing fees.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Dung_the_ao_cho_SaaS_dinh_ky\"><\/span><b>Use virtual cards for SaaS (recurring)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Split cards by software: <\/b><span style=\"font-weight: 400;\">Assign one tag\/one SaaS service to make it easier to stop\/cancel when needed.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Set a reasonable limit: <\/b><span style=\"font-weight: 400;\">Choose a monthly limit of 1.2 \u00d7 package price to avoid declining when billing changes occur.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Set up alerts:<\/b><span style=\"font-weight: 400;\">When there are billing changes (upgrade\/downgrade), receive an alert to cross-check the invoice.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Reconciliation cycle:<\/b><span style=\"font-weight: 400;\">Automatically match card transactions to electronic invoices (XML\/PDF); if there is a mismatch, alert the cardholder and accountant.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Chi_tieu_xuyen_bien_gioi_da_tien_te\"><\/span><b>Cross-border &amp; multi-currency spending<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Choose card type to optimize fees:<\/b><span style=\"font-weight: 400;\">Prepaid multi-currency or virtual cards from fintech companies (Brex, Revolut, Airwallex) usually have lower FX fees compared to domestic cards.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Legal &amp; Tax Notes:<\/b><span style=\"font-weight: 400;\">Keep valid invoices (e-invoices) and bank statements to prove the legitimacy of expenses when settling accounts.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Declaration &amp; accounting:<\/b><span style=\"font-weight: 400;\">Record exchange rate differences in the exchange rate difference account according to accounting standards; control VAT if applicable.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Goi_y_chong_%E2%80%9Cbe_the%E2%80%9D_va_toi_uu_tu_dong\"><\/span><b>Tips to prevent card breakage and automatic optimization.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Single-merchant virtual card for Ads<\/b><span style=\"font-weight: 400;\">: Issue only one tag for Google Ads; if the tag is rejected or held, the system only affects that ad channel, reducing overall system risk.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Auto-top-up by ROI<\/b><span style=\"font-weight: 400;\">Connecting the ad dashboard with payment rules: when ROAS &gt; X and CPA &lt; Y, automatically top up cards above the base level; if ROI decreases, automatically reduce the limit. This solution requires API integration between the ad platform and the card issuance system.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Campaign-based tags<\/b><span style=\"font-weight: 400;\">Create cards for each major campaign (product launch), with an expiration date; cards are automatically locked upon expiration \u2013 ideal for agencies and events.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Vi_du_cau_hinh_thuc_te_goi_y\"><\/span><b>Example of a practical configuration (suggested)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Google Ads \u2013 Campaign A<\/b>&nbsp;\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Card type: single-merchant, multi-currency (USD)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Limit: 1 TP4T200\/day; monthly cap 1 TP4T6,000<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Rule: if CPA &gt; $X in 3 days \u2192 auto lock; if ROAS &gt; Y \u2192 admin receives alert to top-up<\/span>&nbsp;<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>SaaS \u2013 Salesforce<\/b>&nbsp;\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Card type: dedicated monthly card (recurring)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Limit: monthly = subscription \u00d7 1.1<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Rule: detect invoice other than monthly subscription &gt;10% \u2192 flag to accounting<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Tich_hop_voi_quy_trinh_ke_toan_kiem_toan\"><\/span><b>Integration with accounting\/auditing processes<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Attach the cost center\/project code as soon as the card is issued.<\/b><span style=\"font-weight: 400;\"> \u2192 When the transaction is completed, the system automatically maps it to the correct expense code.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Automatically match card transactions to electronic invoices (Bizzi eInvoice)<\/b><span style=\"font-weight: 400;\"> \u2192 If it&#039;s a match: automatically record it; otherwise: put it into a queue exception for manual processing.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Statements &amp; supporting documents<\/b><span style=\"font-weight: 400;\">Upload PDF invoice + automatically save XML if the supplier has an electronic invoice \u2192 retain documentation for settlement and auditing.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Meo_van_hanh_cho_CFO_Head_of_Finance\"><\/span><b>Operational Tips for CFO \/ Head of Finance<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Use <\/span><b>mix<\/b><span style=\"font-weight: 400;\">Prepaid for small expenses, virtual single-merchant for ads, credit\/business card for travel expenses (points accumulation\/convenient terms and conditions).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Always <\/span><b>Set a &quot;stop-loss&quot; rule.<\/b><span style=\"font-weight: 400;\">If the card has an unusual pattern (unusual volume increase), auto-lock \u2192 notify security and accounting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Deployment <\/span><b>mandatory documentation process<\/b><span style=\"font-weight: 400;\">No invoice\/receipt within 72 hours \u2192 the system will automatically block the card until completion.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check if the issuer\/card has <\/span><b>API\/webhook<\/b><span style=\"font-weight: 400;\"> To automatically integrate with ERP\/expense tools (Bizzi) \u2013 avoiding manual data entry.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Hach_toan_va_phe_duyet_chi_phi_phat_sinh_tu_the_ao_cho_gon_va_dung\"><\/span><b>Accounting and approval of expenses arising from virtual cards should be streamlined and accurate.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Using virtual cards gives businesses more flexibility in spending, but without clear accounting and approval procedures, it&#039;s still easy to make mistakes, difficult to control, and lose costs. This section helps standardize the process so that accounting and finance departments understand it. <\/span><b>Who pays for what?<\/b><span style=\"font-weight: 400;\">, <\/span><b>Where are the documents?<\/b><span style=\"font-weight: 400;\">, and <\/span><b>How to record it in the ledger?<\/b><span style=\"font-weight: 400;\"> in accordance with accounting standards.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Quy_trinh_3_buoc_phat_sinh_%E2%86%92_doi_chieu_chung_tu_%E2%86%92_ghi_so\"><\/span><span style=\"font-weight: 400;\">1. Three-step process: transaction generation \u2192 document verification \u2192 ledger entry<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Standardized processes help businesses close their books faster (fast close), reduce advance payments, and eliminate manual errors.<\/span><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Buoc_1_%E2%80%93_Phat_sinh_giao_dich\"><\/span><span style=\"font-weight: 400;\">Step 1 \u2013 Generate a transaction<\/span><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employees\/departments use virtual cards for pre-approved expenses.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Spending must be linked <\/span><b>cost center<\/b><span style=\"font-weight: 400;\">, <\/span><b>project code<\/b><span style=\"font-weight: 400;\">, <\/span><b>PO<\/b><span style=\"font-weight: 400;\"> (if costs are as per contract).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cards can be issued by department (Marketing, IT), by project, or by merchant (Google Ads, AWS).<\/span><\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Buoc_2_%E2%80%93_Doi_chieu_chung_tu\"><\/span><span style=\"font-weight: 400;\">Step 2 \u2013 Verify documents<\/span><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automated document collection and attachment system:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Electronic invoices in XML and PDF files.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Receipt\/email bill<\/span>&nbsp;<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compare these three factors: <\/span><b>Card transaction \u2194 Invoice \u2194 Purchase Order\/Gross Order (if it&#039;s for the cost of purchasing services\/goods).<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In case of discrepancies in the amount, record a warning for the responsible accountant to check VAT, verify the supplier&#039;s tax code, or review the campaign configuration (for ads).<\/span>&nbsp;<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Buoc_3_%E2%80%93_Ghi_so_ke_toan\"><\/span><span style=\"font-weight: 400;\">Step 3 \u2013 Record in the accounting books<\/span><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Record the information in the general ledger and detailed ledger according to the correct expense code.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">For businesses using ERP\/EPM systems, the system automatically pushes transactions according to the configured mapping.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"2_Dinh_khoan_goi_y_theo_tung_truong_hop\"><\/span><span style=\"font-weight: 400;\">2. Suggested accounting entries for each case.<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Here are some common accounting entries when using virtual cards in a business:<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b>Case 1 \u2014 Service fees with valid electronic invoices<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Debit 642\/641 (Administrative\/Selling Expenses)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Debit 133 (Input VAT deductible)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u00a0\u00a0\u00a0\u00a0There is 331 (Accounts Payable to Suppliers) \u2013 if using the accounts payable mechanism.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">or<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u00a0\u00a0\u00a0\u00a0There is 112 (Bank deposit) \u2013 if paying immediately by card.<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b>Case 2 \u2014 Small, individual expenses, no VAT, no invoice.<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Debt 642\/627<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u00a0\u00a0\u00a0\u00a0There are 112<\/span><\/p>\n<p><b>Case 3 \u2014 Software purchase costs, international ad fees (excluding VAT)<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Debit 642\/641 (service portion)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u00a0\u00a0\u00a0\u00a0There are 112<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If the platform has withholding tax \u2192 depending on national regulations, an additional contractor tax account should be recorded (in Vietnam: foreign supplier tax paid by the enterprise, if applicable).<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Phe_duyet_nhieu_tang_theo_so_tien_va_loai_chi\"><\/span><span style=\"font-weight: 400;\">3. Multi-tiered approval based on amount and type of expenditure.<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Enhance internal control through multi-tiered approval processes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Suggested approval model<\/span><\/p>\n<p><b>By amount<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">&lt;10 million \u2192 Department Head approves<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">10-50 million \u2192 + Department Director<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">50 million \u2192 + CFO\/CEO<\/span><\/li>\n<\/ul>\n<p><b>By type of branch<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ads\/SaaS \u2192 Head of Marketing\/IT + Finance<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Procurement + Finance<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cross-border spending \u2192 CFO + Compliance<\/span><\/li>\n<\/ul>\n<p><b>By department<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Mapping cost centers to automate route approval.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"4_Mapping_chi_phi_%E2%80%93_ma_du_an_%E2%80%93_PO_%E2%80%93_deadline_chung_tu\"><\/span><span style=\"font-weight: 400;\">4. Mapping costs \u2013 project code \u2013 purchase order \u2013 document deadline<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is the part that many businesses are missing, causing slow book closing and data errors.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The correct mapping method<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Cost center<\/b><span style=\"font-weight: 400;\">: automatically attach by tag (eg: Ads Tag \u2192 Cost Center Marketing)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Project code<\/b><span style=\"font-weight: 400;\">: selected by the user when requesting card issuance or when making purchases<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Related PO<\/b><span style=\"font-weight: 400;\">: Link PO\/GR for automatic 3-way matching<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Deadline for submitting documents<\/b><span style=\"font-weight: 400;\">:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">You must upload the invoice\/receipt. <\/span><b>48-72 hours<\/b><span style=\"font-weight: 400;\"> after the transaction<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Expired \u2192 Card automatically blocked + email reminder<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Mapping supports:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce the time for verifying missing documents (90%).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Eliminate the practice of &quot;supplementing invoices only at the closing date&quot;.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Increased transparency: departments see all budgeted expenses.<\/span><\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Tinh_nang_noi_bat_Bizzi_ho_tro\"><\/span><span style=\"font-weight: 400;\">Key features that Bizzi supports:<\/span><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Mapping <\/span><b>cost code<\/b><span style=\"font-weight: 400;\">, <\/span><b>project code<\/b><span style=\"font-weight: 400;\">, <\/span><b>department<\/b><span style=\"font-weight: 400;\">, <\/span><b>cost center<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set up a multi-tiered approval workflow.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Budget overrun warning by category<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Tich_hop_the_ao_voi_ke_toan_ERPEPM_va_he_thong_hoa_don_dien_tu\"><\/span><span style=\"font-weight: 400;\">Integrate virtual cards with accounting, ERP\/EPM, and electronic invoicing systems.<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Spending with virtual cards is only truly effective when <\/span><b>Transaction data is pushed directly into the accounting and financial system.<\/b><span style=\"font-weight: 400;\">No manual entry, no outstanding documents, no data discrepancies. This section describes how businesses connect virtual cards with Bizzi, SAP, Oracle, MISA, Odoo, etc., to automate the entire expense processing lifecycle.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Ket_noi_du_lieu_giao_dich_the_qua_APIWebhook\"><\/span><span style=\"font-weight: 400;\">1. Connect card transaction data via API\/Webhook<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Modern virtual card issuers provide APIs\/webhooks to transmit transaction data to internal systems as soon as it occurs:<\/span><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Thong_tin_gui_ve_theo_real-time\"><\/span><span style=\"font-weight: 400;\">Information is sent in real-time:<\/span><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Transaction amount<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Merchant &amp; MCC code<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Transaction Description<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">User\/department using<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cost center &amp; project code (if previously installed)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Transaction status (success\/declined)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Currency + FX rate<\/span><\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Loi_ich\"><\/span><span style=\"font-weight: 400;\">Benefit:<\/span><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce manual entry by accountant to nearly 0%<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Avoid confusing merchant codes or amounts<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ensure spending syncs instantly with your budget<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"2_Dong_bo_vao_Bizzi_Expense_he_thong_ke_toanERP\"><\/span><b>2. Synchronize with Bizzi Expense &amp; accounting\/ERP systems.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Once the transaction is pushed into Bizzi, the data is immediately fed into the corresponding modules:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Bizzi Expense:<\/b><span style=\"font-weight: 400;\"> cost management by department, project, cost center<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Bizzi Invoice \/ Bizzi IPA:<\/b><span style=\"font-weight: 400;\"> Automatically collect invoices from email\/suppliers<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>ERP\/Accounting:<\/b><span style=\"font-weight: 400;\"> SAP, Oracle, MISA, FAST, AMIS\u2026 (integrated via API\/Data Pipeline)<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">How Bizzi works:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Card transactions become <\/span><b>a request<\/b><span style=\"font-weight: 400;\"> in the cost system<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Users submit accompanying invoices\/receipts.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accounting check - reconciliation - cost allocation<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">At the end of the cycle, data is synchronized to ERP\/EPM for recording.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"3_Tu_dong_doi_chieu_3-way_Giao_dich_the_%E2%86%94_Hoa_don_%E2%86%94_POGR\"><\/span><b>3. Automatic 3-way reconciliation: Card transaction \u2194 Invoice \u2194 PO\/GR<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A rare strength that no other solution in Vietnam has: <\/span><b>Bizzi automatic 3-way reconciliation<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><b>For example:<\/b><b><br \/>\n<\/b><span style=\"font-weight: 400;\"> You use the virtual card to pay for SaaS, marketing, or purchase supplies.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bizzi will compare:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Card transactions<\/b><span style=\"font-weight: 400;\"> (card transaction)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Electronic bill<\/b><span style=\"font-weight: 400;\"> (XML + PDF)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>PO\/GR<\/b><span style=\"font-weight: 400;\"> (if the business manages purchasing based on orders)<\/span><\/li>\n<\/ol>\n<p><b>Benefit:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Detect errors immediately<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Avoid the situation of &quot;transactions but no invoices&quot;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Avoid duplicate\/incorrect supplier payments.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prepare for audits extremely quickly (no need to spend weeks gathering documents).<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"4_Dinh_kem_XML_HDDT_Kiem_tra_MST_Canh_bao_lech_VAT\"><\/span><b>4. Attach XML Invoice + Check Tax Code + VAT deviation warning<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is the major difference between Bizzi and traditional expense platforms:<\/span><\/p>\n<h4><span class=\"ez-toc-section\" id=\"%E2%9C%94_41_Tu_dong_dinh_kem_file_XML_%E2%80%93_chung_tu_phap_ly_duy_nhat_cua_hoa_don_dien_tu\"><\/span><b>\u2714 4.1. Automatically attach XML file \u2013 the only legal document of the electronic invoice<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Bizzi kept <\/span><b>Original XML<\/b><span style=\"font-weight: 400;\">, not only PDF display \u2192 ensure legality when checking or settling.<\/span><\/p>\n<h4><span class=\"ez-toc-section\" id=\"%E2%9C%94_42_Kiem_tra_ma_so_thue_nha_cung_cap_MST\"><\/span><b>\u2714 4.2. Check supplier tax code (MST)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Bizzi automatically checks:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is the MST valid on the tax system?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Business operating status<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Does the invoice match the supplier?<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">\u2192 Significantly reduce the risk of invalid input invoices.<\/span><\/p>\n<h4><span class=\"ez-toc-section\" id=\"%E2%9C%94_43_Canh_bao_sai_lech_VAT_trung_hoa_don_hoa_don_bat_thuong\"><\/span><b>\u2714 4.3. Warning of VAT discrepancies, duplicate invoices, and unusual invoices<\/b><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><span style=\"font-weight: 400;\">The system uses AI + rule-based engine to detect:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">VAT invoice does not match card transaction<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Duplicate invoice number<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Difference between VAT and pre-tax amount<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice from strange merchant, risk of fraud<\/span><\/li>\n<\/ul>\n<p><b>Strengths:<\/b><span style=\"font-weight: 400;\"> Marketplace, advertising, SaaS often generate VAT errors \u2192 Bizzi helps businesses filter from the beginning.<\/span><\/p>\n<p><b>\u00a0What does the business get from this integration?<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">100% spending data \u2192 accounting \u2192 ERP are all unified<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Audit-ready: it takes minutes to filter records instead of weeks<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce 70\u201390% document reconciliation time<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">No worries about lost invoices because everything is on the ISO\/IEC 27001 standard cloud<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ensure legal compliance when storing electronic invoices<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Nha_cung_cap_the_doanh_nghiep_ao_tai_Viet_Nam_va_quoc_te_so_sanh_de_chon_dung\"><\/span><b>Virtual corporate card providers in Vietnam and internationally: compare to choose the right one<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In the past 2 years, the demand for virtual corporate cards in Vietnam has increased sharply, especially among fast-growing enterprises, startups and multi-project groups. However, the market has many different issuance models: from traditional banks, e-wallets to international fintech platforms. To choose the right one, businesses need to understand the differences in <\/span><b>Card types, fees, limits, APIs, merchant controls, and level of accounting support<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Nhom_ngan_hang_Viet_Nam_MB_Techcombank_Vietcombank\"><\/span><b>1. Vietnamese banking group (MB, Techcombank, Vietcombank)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">General characteristics:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Release <\/span><b>traditional business credit\/debit cards<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Support card management by user<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">High reliability, suitable for businesses that need stability<\/span><\/li>\n<\/ul>\n<p><b>Advantage:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">High limit, suitable for large procurement or marketing teams<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reputation, good dispute resolution ability<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Direct integration into business accounts (easy reconciliation)<\/span><\/li>\n<\/ul>\n<p><b>Limit:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Limited merchant control<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">No realtime API or webhooks<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Not flexible when needing to issue multiple small cards by department\/project<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Slow card opening process (3\u20137 days)<\/span>&nbsp;<\/li>\n<\/ul>\n<p><b>Fit:<\/b><span style=\"font-weight: 400;\"> Traditional enterprises, trading companies, businesses need standard international payment cards.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Nhom_vi_dien_tufintech_Viet_Nam_Viettel_Money_Business_MoMo_Business_ZaloPay_Business\"><\/span><b>2. Vietnamese e-wallet\/fintech group (Viettel Money Business, MoMo Business, ZaloPay Business)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Features: use <\/span><b>corporate prepaid cards<\/b><span style=\"font-weight: 400;\">, capable of basic API integration.<\/span><\/p>\n<p><b>Advantage:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easy to open, quick release<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Low cost<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Some wallets support splitting limits by group or by user<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Good for domestic payments and domestic advertising<\/span><\/li>\n<\/ul>\n<p><b>Limit:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Not good for international payments or SaaS recurring<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Chargeback is harder than banking<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Limited API \u2013 not enough to connect deeply with ERP<\/span><\/li>\n<\/ul>\n<p><b>Fit:<\/b><span style=\"font-weight: 400;\"> Small startups, SMEs want simple internal spending control.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Nhom_quoc_te_Stripe_Issuing_Airwallex_Revolut_Business_Brex_Ramp\"><\/span><b>3. International Group (Stripe Issuing, Airwallex, Revolut Business, Brex, Ramp)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is the strongest group of suppliers in terms of <\/span><b>multi-currency, API, merchant limits, automation<\/b><span style=\"font-weight: 400;\">, But <\/span><b>Legal restrictions for use in Vietnam<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><b>Strong advantages:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Virtual cards issued extremely fast (in seconds)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Deep merchant control (block\/allow categories)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Powerful API\/webhook, suitable for tech team<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Multi-currency, low FX fees<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cashback by spending sector<\/span><\/li>\n<\/ul>\n<p><b>But limitations:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Not directly issued in Vietnam \u2192 difficult to open an account<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Legal risks when used for domestic expenses<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accounting is difficult if ERP is not synchronized.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Chargeback depends on region<\/span><\/li>\n<\/ul>\n<p><b>Fit:<\/b><span style=\"font-weight: 400;\"> Global startups, technology businesses with cross-border payment needs.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Phap_ly_thue_va_chung_tu_khi_thanh_toan_bang_the_ao\"><\/span><b>Legal, tax and documentation when paying with virtual cards<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Virtual corporate card payments still fall into this category <\/span><b>cashless<\/b><span style=\"font-weight: 400;\">, so it is completely legal to include in deductible expenses \u2013 if the business prepares full documents. Understanding the legal requirements helps businesses avoid the risk of expense types, VAT errors or not being accepted for audit.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Bo_chung_tu_hop_le\"><\/span><b>1. Valid set of documents<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A valid virtual card purchase will have:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Electronic invoice (XML + PDF)<\/b><span style=\"font-weight: 400;\"> from the supplier<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Card transaction receipt \/ card statement<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Internal spending regulations or spending approval<\/b><span style=\"font-weight: 400;\"> (if the value is large)<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">\u2192 This is the necessary &quot;trio&quot; to be included in deductible expenses according to: Corporate Income Tax Law - Accounting Law - VAT Law.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Ve_phap_ly_tinh_hop_le_cua_the_ao\"><\/span><b>2. Legal validity of virtual cards<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Virtual cards are still <\/span><b>legal means of payment<\/b><span style=\"font-weight: 400;\"> if issued by a licensed organization<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Possible transactions: online payment, subscription, SaaS, media buying, digital services<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Every transaction has a trace on the banking\/fintech system<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">What businesses need is <\/span><b>transparency in the approval - use - comparison process<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Trach_nhiem_xu_ly_tranh_chap_chargeback\"><\/span><b>3. Responsibility for handling disputes (chargeback)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Card issuing organization<\/b><span style=\"font-weight: 400;\">: receive requests, work with schemes (Visa\/Mastercard)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Business<\/b><span style=\"font-weight: 400;\">: provide transaction documents, invoices, usage logs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Supplier<\/b><span style=\"font-weight: 400;\">: response\/additional evidence<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Processing time<\/b><span style=\"font-weight: 400;\">: 30\u201390 days depending on transaction type<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u00a030\u201390 days depending on transaction type<\/span>&nbsp;<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"4_Kha_nang_luu_tru_10_nam_audit_trail_nhat_ky_phe_duyet\"><\/span><b>4. 10 year storage capacity + audit trail + approval log<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Many expense platforms don&#039;t meet the long-term storage requirements. Bizzi addresses this by:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Storage <\/span><b>10 years<\/b><span style=\"font-weight: 400;\"> according to the Law on Accounting<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Full audit trail: who approved \u2013 when \u2013 what changes<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Card usage log: transaction \u2013 limit \u2013 merchant \u2013 rule<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">\u2192 Helps businesses audit quickly and transparently, without fear of &quot;losing documents&quot;.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tu_dong_hoa_quan_ly_chi_tieu_the_ao_voi_Bizzi_de_giam_rui_ro_va_tiet_kiem_thoi_gian\"><\/span><b>Automate virtual card spend management with Bizzi to reduce risk and save time<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Once you have selected the right card provider, your business needs the tools to <\/span><b>Manage expenses, reconcile invoices, and push data into accounting\/ERP<\/b><span style=\"font-weight: 400;\">. This is the reason why many businesses choose <\/span><b>Bizzi Expense + Bizzi Card<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bizzi not only helps issue cards but also makes the whole process <\/span><b>one-stop automation<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-999979475 size-large aligncenter\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/KV-vi-1024x569.png\" alt=\"Bizzi corporate card\" width=\"1024\" height=\"569\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/KV-vi-1024x569.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/KV-vi-300x167.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/KV-vi-768x427.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/KV-vi-1536x854.png 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/KV-vi-2048x1139.png 2048w, https:\/\/bizzi.vn\/wp-content\/uploads\/2025\/12\/KV-vi-18x10.png 18w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Bizzi_Expense_%E2%80%93_phat_hanh_the_theo_cau_truc_doanh_nghiep\"><\/span><b>1. Bizzi Expense \u2013 issuing cards according to corporate structure<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Bizzi allows businesses to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Card issuance according to <\/span><b>department<\/b><span style=\"font-weight: 400;\">, <\/span><b>project<\/b><span style=\"font-weight: 400;\">, <\/span><b>staff<\/b><span style=\"font-weight: 400;\">, <\/span><b>use-case<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Attach limit rules by day\/month\/merchant<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatically lock card when exceeding budget or spending in wrong category<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assign cost center, project code immediately when spending<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"2_Bizzi_IPA_%E2%80%93_nhan_hoa_don_tu_dong_va_doi_soat_giao_dich_the\"><\/span><b>2. Bizzi IPA \u2013 automatic receipt and card transaction reconciliation<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">When a transaction occurs:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bizzi collects invoices from email\/vendors<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compare <\/span><b>transaction \u2194 invoice \u2194 PO (if any)<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check validity of VAT, Tax Code, issuance time, payment method<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Report errors if invoices are missing \u2013 late \u2013 wrong \u2013 duplicate<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">\u2192 Reduced 90% of accounting manual verification time.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Dashboard_real_time_ngan_sach_%E2%80%93_chi_tieu_%E2%80%93_canh_bao_rui_ro\"><\/span><b>3. Real-time dashboard: budget \u2013 spending \u2013 risk warning<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Bizzi offers:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Budget overview by department\/project<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Expense report by expense type, merchant, employee<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Over-limit or unusual spending warnings<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Forecast spending based on past patterns<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Especially useful for CFOs and Finance Ops who need to track burn-rate.<\/span><\/p>\n<p><b>\u2192 Order a Bizzi demo to get advice on process mapping according to your business&#039;s spending and ERP model: <\/b><a href=\"https:\/\/bizzi.vn\/dang-ky-dung-thu\"><b>https:\/\/bizzi.vn\/dang-ky-dung-thu<\/b><\/a><b>\u00a0<\/b><\/p>\n<h2><span class=\"ez-toc-section\" id=\"FAQ_cau_hoi_thuong_gap\"><\/span><b>FAQ (Frequently Asked Questions)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When businesses start to switch to using <\/span><b>virtual business card<\/b><span style=\"font-weight: 400;\">, many recurring questions revolve around eligibility, advertising usability, fees, and the documentation process. The FAQ below summarizes the key points \u2013 helping CFOs, CFOs, and operations teams get a quick overview.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_The_ao_khac_gi_the_ca_nhan\"><\/span><b>1. What is the difference between a virtual card and a personal card?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Virtual cards issued to businesses<\/b><span style=\"font-weight: 400;\">, allows assignment by department, personnel, or project; has clear limits - rules - validity period.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><b>Personal card<\/b><span style=\"font-weight: 400;\"> Without this layer of control, using it for company spending would complicate accounting, make auditing difficult, and increase liability risks.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_The_ao_co_dung_duoc_cho_Google_AdsMeta_Ads_khong\"><\/span><b>2. Can virtual cards be used for Google Ads\/Meta Ads?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Yes. Most business virtual card providers support payments for Ads platforms (Google, Meta, TikTok), provided that:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> \u2013 Compatible card types (Visa\/Mastercard).<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> \u2013 Limit &amp; country match ad account settings.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> \u2013 No violation of industry policies with restricted payments.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Doanh_nghiep_co_the_cap_nhieu_the_va_gioi_han_theo_nguoimerchant_duoc_khong\"><\/span><b>3. Can businesses issue multiple cards and limit access per person\/merchant?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Have.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> You can:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> - Grant <\/span><b>multiple cards<\/b><span style=\"font-weight: 400;\"> for individuals or teams.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> \u2013 <\/span><b>Merchant restrictions<\/b><span style=\"font-weight: 400;\"> (Google Ads, AWS, Meta...).<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> \u2013 Set <\/span><b>daily cap<\/b><span style=\"font-weight: 400;\">, time-limited, or only allowing use within a specific category.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Phi_duy_tri_va_phi_FX_chuyen_doi_ngoai_te_tinh_the_nao\"><\/span><b>4. How are maintenance fees and FX (foreign currency conversion) fees calculated?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Depending on the publisher:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> \u2013 Some fintech\/BANKS collect <\/span><b>issuance fee<\/b><span style=\"font-weight: 400;\"> or <\/span><b>maintenance fee<\/b><span style=\"font-weight: 400;\"> monthly<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> \u2013 FX fees fluctuate <\/span><b>1.5\u20133.5%<\/b><span style=\"font-weight: 400;\"> Depending on the type of card and payment network.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> \u2013 For cross-border payments, choose a multi-currency card to reduce fees.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_Khoa_hoac_huy_the_ao_tuc_thoi_nhu_the_nao\"><\/span><b>5. How to lock or cancel virtual card instantly?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">On the vendor dashboard, you can:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> \u2013 Block your card instantly with just one click.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> \u2013 Cancel\/close card permanently.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> \u2013 Adjust limits and merchant rules without creating new cards.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> \u2192 Reduce the risk of budget losses due to unusual transactions.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"6_Dung_the_ao_co_khau_tru_VAT_duoc_khong_va_can_chung_tu_gi\"><\/span><b>6. Can I deduct VAT using a virtual card and what documents are required?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Yes, when enough is enough. <\/span><b>valid set of documents<\/b><span style=\"font-weight: 400;\">:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> \u2013 <\/span><b>Electronic invoice (E-invoice)<\/b><span style=\"font-weight: 400;\"> from the supplier.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> \u2013 <\/span><b>Card statement or transaction receipt<\/b><span style=\"font-weight: 400;\">.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> \u2013 <\/span><b>Internal spending rules<\/b><span style=\"font-weight: 400;\">\/business approval process.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> Virtual cards are still considered <\/span><b>cashless payment methods<\/b><span style=\"font-weight: 400;\">, meet the conditions for deductible expenses.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ket_luan\"><\/span><b>Conclude<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Virtual business cards are more than just the answer to the question <\/span><i><span style=\"font-weight: 400;\">\u201cWhat is a virtual corporate card and what benefits does it bring to businesses?\u201d<\/span><\/i><span style=\"font-weight: 400;\"> \u2014and it&#039;s also a crucial foundation for businesses to modernize expense management, increase transparency, and significantly reduce operational burdens. When implemented correctly, virtual cards allow for real-time budget control, expense separation, automated document reconciliation, and full compliance with legal and tax requirements. This is not just a technological trend, but has become a new standard in corporate financial management.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, to maximize the benefits, businesses need to choose the right type of card, set up standard spending policies, integrate with accounting systems - ERP - electronic invoices and ensure data is stored properly. That is why many businesses switch to using <\/span><b>Bizzi Expense and Bizzi corporate card<\/b><span style=\"font-weight: 400;\">, where all transactions, invoices, and approval processes are automated end-to-end.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you&#039;re looking to optimize spending, standardize accounting processes, and reduce document errors when using virtual cards, start by evaluating your current spending patterns and testing a small module. <\/span><b>Schedule a Bizzi demo<\/b><span style=\"font-weight: 400;\"> to get advice on process maps according to the department structure and operational characteristics of your business.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Smart spending management is no longer an option \u2014 it&#039;s a core competency for businesses operating in line with 2026 standards.\u00a0<\/span><\/p>\n<p><b>\u2192 Schedule a Bizzi demo to get advice on process mapping according to your business&#039;s spending and ERP model: <\/b><a href=\"https:\/\/bizzi.vn\/dang-ky-dung-thu\"><b>https:\/\/bizzi.vn\/dang-ky-dung-thu<\/b><\/a><b>\u00a0<\/b><\/p>","protected":false},"excerpt":{"rendered":"<p>In the context of businesses increasingly spending on digital advertising, SaaS, international travel, cross-border transactions, and operations\u2026<\/p>","protected":false},"author":56,"featured_media":999979471,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[372],"tags":[],"class_list":["post-999979470","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-thanh-toan"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999979470","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/56"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999979470"}],"version-history":[{"count":3,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999979470\/revisions"}],"predecessor-version":[{"id":999979478,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999979470\/revisions\/999979478"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999979471"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999979470"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999979470"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999979470"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}