{"id":999980001,"date":"2026-02-09T11:46:44","date_gmt":"2026-02-09T04:46:44","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999980001"},"modified":"2026-02-09T11:46:44","modified_gmt":"2026-02-09T04:46:44","slug":"accounting-for-the-cost-of-purchasing-tet-gifts-for-employees","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/accounting-for-the-cost-of-purchasing-tet-gifts-for-employees\/","title":{"rendered":"Accounting for the cost of purchasing Tet gifts for employees: VAT \u2013 Corporate Income Tax \u2013 Personal Income Tax, journal entries &amp; checklist to avoid expense disqualification."},"content":{"rendered":"<p><span style=\"font-weight: 400;\">The Lunar New Year season is the time of year when businesses incur the most &quot;tax-sensitive&quot; expenses: gifts in kind, vouchers, subsidies, and bonuses in cash or gifts. If we only look at these expenses from a tax-sensitive perspective... <\/span><b>Debit\/Credit entry<\/b><span style=\"font-weight: 400;\">Businesses can easily overlook the underlying tax implications, leading to the disallowance of expenses during corporate income tax settlement, the generation of unforeseen output VAT, or the failure to deduct personal income tax for employees.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This article approaches the problem from three levels: <\/span><b>Understand the true nature \u2013 control the process correctly \u2013 operate the system properly.<\/b><span style=\"font-weight: 400;\">This helps CFOs and Chief Accountants both comply with taxes and proactively control employee benefits costs, with Bizzi acting as the foundation for control right from the point of purchase.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/accounting-for-the-cost-of-purchasing-tet-gifts-for-employees\/#Chi_phi_mua_qua_Tet_cho_nhan_vien_la_%E2%80%9Cchi_phuc_loi%E2%80%9D_hay_%E2%80%9Cchi_phi_SXKD%E2%80%9D\" >Is the cost of buying Tet gifts for employees considered &quot;welfare expense&quot; or &quot;business operating expense&quot;?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/accounting-for-the-cost-of-purchasing-tet-gifts-for-employees\/#Chi_phi_qua_Tet_cho_nhan_vien_co_duoc_tru_khi_tinh_thue_TNDN_khong\" >Are Tet (Lunar New Year) gift expenses for employees deductible when calculating corporate income tax?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/accounting-for-the-cost-of-purchasing-tet-gifts-for-employees\/#Qua_Tet_tang_nhan_vien_co_phai_xuat_hoa_don_khong_va_VAT_dau_vaodau_ra_xu_ly_theo_tinh_huong_nao\" >Do Tet gifts given to employees require invoices, and under what circumstances should input\/output VAT be handled?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/accounting-for-the-cost-of-purchasing-tet-gifts-for-employees\/#Chi_phi_thuong_Tet_hach_toan_vao_dau_khi_thuong_bang_tien_va_khi_doanh_nghiep_%E2%80%9Ctra_thay%E2%80%9D_bang_quavoucher\" >Where should Tet bonus expenses be accounted for when the bonus is given in cash, and when the company &quot;pays on its behalf&quot; with gifts\/vouchers?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/accounting-for-the-cost-of-purchasing-tet-gifts-for-employees\/#Ho_so_chung_tu_chi_phi_mua_qua_Tet_tang_nhan_vien_gom_nhung_gi_de_bao_ve_chi_phi_khi_quyet_toan\" >What supporting documents are needed to cover the expenses of purchasing Tet gifts for employees during the tax settlement process?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/accounting-for-the-cost-of-purchasing-tet-gifts-for-employees\/#1_Ho_so_phap_ly_%E2%80%93_chung_tu_goc_bat_buoc\" >1. Legal documents \u2013 original certificates (required)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/accounting-for-the-cost-of-purchasing-tet-gifts-for-employees\/#2_Ho_so_noi_bo_chung_minh_%E2%80%9Cchi_cho_nhan_vien%E2%80%9D_quyet_dinh_song_con_khi_quyet_toan\" >2. Internal records proving &quot;employee expenses&quot; (a crucial factor in financial settlement)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/accounting-for-the-cost-of-purchasing-tet-gifts-for-employees\/#3_Ho_so_phuc_vu_phan_loai_thue_VAT_%E2%80%93_TNDN_%E2%80%93_TNCN\" >3. Documents for tax classification (VAT \u2013 Corporate Income Tax \u2013 Personal Income Tax)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/accounting-for-the-cost-of-purchasing-tet-gifts-for-employees\/#4_Ho_so_quan_tri_%E2%80%93_kiem_soat_noi_bo_khong_bat_buoc_nhung_rat_nen_co\" >4. Internal control and governance records (not mandatory but highly recommended)<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/accounting-for-the-cost-of-purchasing-tet-gifts-for-employees\/#Doi_soat_3_chieu_PO_%E2%80%93_GR_%E2%80%93_Invoice_khi_mua_qua_Tet_so_luong_lon_kiem_soat_%E2%80%9Cdung_so%E2%80%93dung_gia%E2%80%93dung_nha_cung_cap%E2%80%9D_nhu_the_nao\" >Three-way reconciliation of Purchase Order (PO), General Merchandise Item (GR), and Invoice when purchasing large quantities of Tet gifts: How to ensure &quot;correct quantity, correct price, and correct supplier&quot;?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/bizzi.vn\/en\/accounting-for-the-cost-of-purchasing-tet-gifts-for-employees\/#Kiem_tra_rui_ro_nha_cung_cap_qua_Tet_MST_trang_thai_hoat_dong_hoa_don_rui_ro_phong_ngua_the_nao_truoc_khi_thanh_toan\" >Checking the risks of Tet gift suppliers (Tax Identification Number, operating status, risk invoice): how to prevent problems before payment?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/bizzi.vn\/en\/accounting-for-the-cost-of-purchasing-tet-gifts-for-employees\/#Tu_dong_hoa_nhap_lieu_hoa_don_mua_qua_Tet_tu_nhieu_nha_cung_cap_va_dong_bo_vao_ERPke_toan_de_giam_sai_sot_nhu_the_nao\" >How can I automate the data entry of Tet gift purchase invoices from multiple suppliers and synchronize them into ERP\/accounting systems to reduce errors?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/bizzi.vn\/en\/accounting-for-the-cost-of-purchasing-tet-gifts-for-employees\/#Phan_bo_chi_phi_qua_Tet_cho_nhan_vien_theo_cost_center_de_CFO_danh_gia_hieu_qua_phuc_loi_tung_phong_ban_nhu_the_nao\" >How can the CFO evaluate the effectiveness of employee welfare benefits by allocating Tet gift costs according to the cost center?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/bizzi.vn\/en\/accounting-for-the-cost-of-purchasing-tet-gifts-for-employees\/#So_sanh_tu_mua_qua_Tet_nhap_kho_roi_tang_voi_dung_vouchere-voucher_khac_nhau_ve_dong_tien_rui_ro_thue_va_khoi_luong_van_hanh\" >Comparing purchasing Tet gifts in-house and then giving them away versus using vouchers\/e-vouchers: differences in cash flow, tax risks, and operational volume?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/bizzi.vn\/en\/accounting-for-the-cost-of-purchasing-tet-gifts-for-employees\/#Cau_hoi_thuong_gap_ve_hach_toan_chi_phi_qua_Tetthuong_Tet_cho_nhan_vien\" >Frequently Asked Questions about Accounting for Tet Gift\/Bonus Expenses for Employees<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/bizzi.vn\/en\/accounting-for-the-cost-of-purchasing-tet-gifts-for-employees\/#Ket_luan_Hach_toan_chi_phi_mua_qua_Tet_cho_nhan_vien_khong_chi_la_dung_thue_ma_la_bai_toan_kiem_soat_tong_the\" >Conclusion: Accounting for the cost of Tet gifts for employees is not only about tax compliance, but also about overall control.<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Chi_phi_mua_qua_Tet_cho_nhan_vien_la_%E2%80%9Cchi_phuc_loi%E2%80%9D_hay_%E2%80%9Cchi_phi_SXKD%E2%80%9D\"><\/span><b>Is the cost of buying Tet gifts for employees considered &quot;welfare expense&quot; or &quot;business operating expense&quot;?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">With the same amount spent on Tet gifts for employees, the tax results can be completely different depending on how the business determines the tax. <\/span><b>incorrect in nature<\/b><span style=\"font-weight: 400;\">This is the root cause of many businesses being disqualified despite having correct accounting records.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In essence, <\/span><b>Cost of buying Tet gifts for employees<\/b><span style=\"font-weight: 400;\"> It usually falls into one of two branches. The first branch is <\/span><b>employee welfare expenses<\/b><span style=\"font-weight: 400;\">, that is, expenses aimed at taking care of the spiritual and material well-being of employees, not directly linked to revenue from each order. The second branch is <\/span><b><a href=\"https:\/\/bizzi.vn\/chi-phi-san-xuat-la-gi-dac-diem-vai-tro-va-cach-toi-uu-chi-phi-san-xuat-cho-doanh-nghiep\/\">production cost<\/a> - business<\/b><span style=\"font-weight: 400;\">This applies in cases where businesses consider Tet gifts as part of a compensation policy that is considered &quot;payoff in lieu of salary&quot; or linked to work performance.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The key lies in the principle. <\/span><b>substance over form<\/b><span style=\"font-weight: 400;\">They are both &quot;Tet gifts,&quot; but if their essence is... <\/span><b>income instead of salary<\/b><span style=\"font-weight: 400;\">The expenditure may entail personal income tax liability; if applicable. <\/span><b>pure welfare<\/b><span style=\"font-weight: 400;\">The expenditure will be subject to limits when calculating corporate income tax. This determines how accounts such as 353 (welfare fund), 641\/642\/154 (expenses), 334 (payable to employees) are used, as well as whether 3331 (output VAT) or 3335 (personal income tax) is generated.<\/span><\/p>\n<ul>\n<li><em>See more articles about <strong>Deductible expenses for corporate income tax: Conditions, documentation, and actual list (Updated 2026)<\/strong> <a href=\"https:\/\/bizzi.vn\/cac-chi-phi-duoc-tru-khi-tinh-thue-tndn\/\">here<\/a><\/em><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">From a management perspective, the problem lies not in the year-end accounting entries, but in... <\/span><b>The tree determines the nature of the expenditure right from the moment the purchase proposal is made.<\/b><span style=\"font-weight: 400;\">This is a gap that many businesses encounter when managing expenses using fragmented Excel spreadsheets.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With Bizzi, businesses can set up right from the start. <\/span><b>Category &quot;Benefits - Tet Gifts&quot;<\/b><span style=\"font-weight: 400;\"> In Bizzi Expense, clearly define the cost center and expense nature label. The system only allows the expense to proceed if it has complete documentation matching the selected expense nature, thereby creating <\/span><b>audit trail<\/b><span style=\"font-weight: 400;\"> Consistency will be beneficial for accounting and tax purposes later on.<\/span><\/p>\n<figure id=\"attachment_999980003\" aria-describedby=\"caption-attachment-999980003\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-999980003\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/02\/hach-toan-chi-phi-mua-qua-tet-cho-nhan-vien-2-scaled-e1770612140430.png\" alt=\"Accounting for the cost of buying Tet gifts for employees.\" width=\"1200\" height=\"806\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/02\/hach-toan-chi-phi-mua-qua-tet-cho-nhan-vien-2-scaled-e1770612140430.png 2065w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/02\/hach-toan-chi-phi-mua-qua-tet-cho-nhan-vien-2-scaled-e1770612140430-300x202.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/02\/hach-toan-chi-phi-mua-qua-tet-cho-nhan-vien-2-scaled-e1770612140430-1024x688.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/02\/hach-toan-chi-phi-mua-qua-tet-cho-nhan-vien-2-scaled-e1770612140430-768x516.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/02\/hach-toan-chi-phi-mua-qua-tet-cho-nhan-vien-2-scaled-e1770612140430-1536x1032.png 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/02\/hach-toan-chi-phi-mua-qua-tet-cho-nhan-vien-2-scaled-e1770612140430-2048x1376.png 2048w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/02\/hach-toan-chi-phi-mua-qua-tet-cho-nhan-vien-2-scaled-e1770612140430-18x12.png 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999980003\" class=\"wp-caption-text\">With the same amount spent on Tet gifts for employees, the tax results can be completely different if the business misidentifies the nature of the expenditure.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Chi_phi_qua_Tet_cho_nhan_vien_co_duoc_tru_khi_tinh_thue_TNDN_khong\"><\/span><b>Are Tet (Lunar New Year) gift expenses for employees deductible when calculating corporate income tax?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The short answer is <\/span><b>maybe<\/b><span style=\"font-weight: 400;\">, but not in all cases. The cost of buying Tet gifts for employees is classified as... <\/span><b>welfare expenses<\/b><span style=\"font-weight: 400;\">The corporate income tax law poses a significant barrier: <\/span><b>The total welfare expenditure for the year must not exceed one month&#039;s average actual salary.<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The real problem is that many businesses only check this ceiling at the end of the year, when all expenses have already been incurred. Meanwhile, total welfare expenses include not only Tet gifts but also bereavement leave, vacations, birthdays, and other allowances. Without cumulative tracking, the risk of exceeding the ceiling is very high.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The formula for determining the ceiling is relatively simple: <\/span><b>Average monthly salary = Actual salary fund for the year \/ 12<\/b><span style=\"font-weight: 400;\">.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> The total eligible benefit expenditure must be less than or equal to this amount.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, the CFO&#039;s challenge isn&#039;t simply &quot;calculating correctly,&quot; but rather... <\/span><b>Control yourself to avoid overspending right from the moment you start shopping.<\/b><span style=\"font-weight: 400;\">This is where Bizzi sets itself apart. When configuring the annual benefits budget in Bizzi Expense, businesses can track... <\/span><b>Budget vs. Actual in real time<\/b><span style=\"font-weight: 400;\">Furthermore, it establishes a warning system for when the cost of Lunar New Year gifts threatens to push the total welfare benefits beyond the limit. Proposals exceeding the limit will be subject to an exceptional approval process, rather than being handled only after they arise.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Qua_Tet_tang_nhan_vien_co_phai_xuat_hoa_don_khong_va_VAT_dau_vaodau_ra_xu_ly_theo_tinh_huong_nao\"><\/span><b>Do Tet gifts given to employees require invoices, and under what circumstances should input\/output VAT be handled?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">This is the most contentious question in practice, especially when businesses purchase goods. <\/span><b>gifts or internal consumption<\/b><span style=\"font-weight: 400;\"> for staff<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The general principle is: when a business exports goods\/services to <\/span><b>gifts, internal consumption, or payment in lieu of salary.<\/b><span style=\"font-weight: 400;\">, then <\/span><b>Invoices still need to be issued.<\/b><span style=\"font-weight: 400;\"> According to current regulations, output VAT is determined based on the corresponding taxable price, except for special cases excluded by regulations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Input VAT is only deductible if all conditions regarding valid invoices, proper payment procedures, and use for taxable activities are met. In reality, the risk doesn&#039;t lie in &quot;whether or not invoices are issued,&quot; but rather in... <\/span><b>The documentation is insufficient to prove the intended use.<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bizzi handled this issue by asking the accountant. <\/span><b>Specify the intended use immediately upon receiving the input invoice.<\/b><span style=\"font-weight: 400;\">When an invoice is labeled &quot;gift\/welfare,&quot; the system automatically activates the corresponding document checklist, such as the recipient list and handover record. If any documents are missing, the invoice cannot proceed to the payment or accounting stage, significantly reducing the risk of VAT errors during settlement.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Chi_phi_thuong_Tet_hach_toan_vao_dau_khi_thuong_bang_tien_va_khi_doanh_nghiep_%E2%80%9Ctra_thay%E2%80%9D_bang_quavoucher\"><\/span><b>Where should Tet bonus expenses be accounted for when the bonus is given in cash, and when the company &quot;pays on its behalf&quot; with gifts\/vouchers?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When Tet bonuses are paid in cash, the accounting logic is quite clear: the business records the obligation to pay employees through account 334, then allocates the cost according to department (641, 642, 154). This bonus is usually considered taxable income, except for very narrow exceptions.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The issue becomes more complicated when businesses reward employees with gifts or vouchers. If this is essentially income instead of salary, the business may have to gross up personal income tax, making the actual cost much higher than the value of the gift. This is a point CFOs often overlook when only looking at the purchase price.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bizzi helps mitigate this risk by connecting data from HR (personnel list, hierarchy) to Bizzi Expense, allowing for the correct targeting of expenses from the outset. The allocation of bonus expenses by cost center is also automated, avoiding the situation of &quot;putting everything into account 642,&quot; which distorts management reports.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ho_so_chung_tu_chi_phi_mua_qua_Tet_tang_nhan_vien_gom_nhung_gi_de_bao_ve_chi_phi_khi_quyet_toan\"><\/span><b>What supporting documents are needed to cover the expenses of purchasing Tet gifts for employees during the tax settlement process?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A Lunar New Year gift expenditure is only truly &quot;safe&quot; when a business can demonstrate three factors: legitimate purchase \u2013 proper allocation of funds \u2013 transparent handover. In reality, the problem lies not in the lack of individual supporting documents but in the inability to organize a large number of records, especially when purchasing from multiple suppliers during peak season.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Ho_so_phap_ly_%E2%80%93_chung_tu_goc_bat_buoc\"><\/span><strong>1. Legal documents \u2013 original certificates (required)<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is the group <\/span><b>necessary conditions<\/b><span style=\"font-weight: 400;\"> to cost <\/span><i><span style=\"font-weight: 400;\">have a chance<\/span><\/i><span style=\"font-weight: 400;\"> Acceptable; otherwise, it will almost certainly be disqualified.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Valid VAT invoice<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Enter the correct business name and tax identification number.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">The goods\/services offered should be suitable for Tet gifts (gift baskets, vouchers, physical items, etc.).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Invoice date corresponds to the accounting period.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Non-cash payment voucher<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Applicable to invoices of 20 million VND or more.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Bank statement \/ UNC \/ electronic payment document<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Sales contract \/ quotation \/ <a href=\"https:\/\/bizzi.vn\/don-dat-hang-la-gi\/\">Purchase Order (PO)<\/a><\/b><b><br \/>\n<\/b><span style=\"font-weight: 400;\"> (Especially important when buying in large quantities or in multiple batches)<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"2_Ho_so_noi_bo_chung_minh_%E2%80%9Cchi_cho_nhan_vien%E2%80%9D_quyet_dinh_song_con_khi_quyet_toan\"><\/span><strong>2. Internal records proving &quot;employee expenses&quot; (a crucial factor in financial settlement)<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is the file group. <\/span><b>most often in short supply<\/b><span style=\"font-weight: 400;\">, and this is also a common reason why <\/span><b>Expenses for purchasing Tet gifts for employees are disallowed when calculating corporate income tax.<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Decision\/Announcement from the company regarding Tet gift giving.<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Signed by the Director\/General Manager<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Specify: the target audience, the type of gift, and the time period.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>List of employees who received gifts<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Full name, department, employee code<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Matches the personnel list at the time of expenditure.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Minutes of the Tet gift handover<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Show the number of gifts distributed.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">It has the signature of the business representative.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>List of employees signing to receive gifts.<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Sign in person or sign electronically.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">It must match the employee list.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"3_Ho_so_phuc_vu_phan_loai_thue_VAT_%E2%80%93_TNDN_%E2%80%93_TNCN\"><\/span><strong>3. Documents for tax classification (VAT \u2013 Corporate Income Tax \u2013 Personal Income Tax)<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This group helps <\/span><b>defending tax arguments<\/b><span style=\"font-weight: 400;\">, especially when disputes arise regarding the nature of the expenditure.<\/span><\/p>\n<p><strong>3.1. Regarding corporate income tax (deductible expenses)<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Summary of welfare expenses for the year<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">This includes: Tet gifts, gifts for weddings and funerals, vacations, birthdays, etc.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Average monthly salary spreadsheet<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Salary fund implemented \/ 12<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Comparison table: Total benefits \u2264 1 month&#039;s average salary<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This is a standard set of documents. <\/span><b>completely missing<\/b><span style=\"font-weight: 400;\">This makes it impossible for businesses to justify the benefit ceiling even if they spend the money correctly.<\/span><\/p>\n<p><strong>3.2. Regarding VAT<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">Depending on the situation, the following may need to be added:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Invoice issued for goods given as internal gifts.<\/b><span style=\"font-weight: 400;\"> (if applicable)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Internal Consumption Release Record<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Proof of use for production and business purposes.<\/b><span style=\"font-weight: 400;\"> (if you wish to deduct input VAT)<\/span><\/li>\n<\/ul>\n<p><strong>3.3. Regarding personal income tax (when Tet gifts are considered income)<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Salary and benefits regulations<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Table for determining taxable personal income (if applicable)<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Personal income tax withholding certificate \/ gross-up statement (if the business is responsible for paying the tax on behalf of the applicant)<\/b><\/li>\n<\/ul>\n<figure id=\"attachment_999980002\" aria-describedby=\"caption-attachment-999980002\" style=\"width: 593px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999980002 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/02\/hach-toan-chi-phi-mua-qua-tet-cho-nhan-vien-1.png\" alt=\"Accounting for the cost of buying Tet gifts for employees.\" width=\"593\" height=\"725\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/02\/hach-toan-chi-phi-mua-qua-tet-cho-nhan-vien-1.png 593w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/02\/hach-toan-chi-phi-mua-qua-tet-cho-nhan-vien-1-245x300.png 245w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/02\/hach-toan-chi-phi-mua-qua-tet-cho-nhan-vien-1-10x12.png 10w\" sizes=\"(max-width: 593px) 100vw, 593px\" \/><figcaption id=\"caption-attachment-999980002\" class=\"wp-caption-text\">An invoice issued for goods given as internal gifts (if required) is a mandatory document.<\/figcaption><\/figure>\n<h3><span class=\"ez-toc-section\" id=\"4_Ho_so_quan_tri_%E2%80%93_kiem_soat_noi_bo_khong_bat_buoc_nhung_rat_nen_co\"><\/span><strong>4. Internal control and governance records (not mandatory but highly recommended)<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This group is not a strict tax requirement, but <\/span><b>Help the CFO protect the business when <\/b><span style=\"font-weight: 400;\">Thorough inspection.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Proposal for expenses \/ Proposal to buy Tet gifts<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Internal approval flow<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cost allocation by cost center\/department<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Welfare Budget Report: Budget vs. Actual<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Instead of scattering emails and scanned files, Bizzi allows you to consolidate all invoices, purchase orders, handover records, and signature lists into a single unified &quot;Tet gift file.&quot; Each expenditure is linked to a complete file, easily accessible by supplier, program, or fiscal year when tax authorities request explanations.<\/span><\/p>\n<p><b>What is the process for approving expenses for Tet gifts?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The safest approach is to manage Tet gifts as a &quot;cost project&quot;: with a budget, approval process, supplier criteria, and documentation requirements. Doing it right from the proposal stage helps avoid exceeding welfare limits and reduces tax risks later on.<\/span><\/p>\n<p><b>Step 1. Identify needs &amp; propose expenses<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The need to purchase Tet gifts usually arises from HR, Administration, or the Executive Board, based on the year-end welfare plan. The proposing department prepares a proposal for Tet gift purchases, specifying the recipients, the type of gift, the estimated budget, and the implementation time.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At this stage, many businesses have not yet linked their proposals to the approved benefits budget, so the risk of exceeding the spending limit has begun to emerge.<\/span><\/p>\n<p><b>Step 2. Compare budgets and check benefit ceilings.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The accountant or finance department will compare the proposal with:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Welfare budget for the year<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The payroll fund is used to estimate the average monthly salary ceiling for corporate income tax purposes.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This verification process is often done manually in Excel, which is prone to errors if salary, benefit, and expenditure data are not updated synchronously. This is a crucial step but is often done superficially, leading to the discovery during final accounting that total benefits have exceeded the limit.<\/span><\/p>\n<p><b>Step 3. Request quotes and choose a supplier.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Purchasing or Administration Department:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Gather quotes,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compare unit price, quality, and delivery conditions.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Present your proposed supplier selection options.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In many small and medium-sized enterprises, this step lacks a formal purchase order (PO), stopping at emails or fragmented price quotation files. Without a PO\/procurement record, the expense of purchasing Tet gifts for employees becomes difficult to explain if the tax authorities inquire about the reasonableness of the price.<\/span><\/p>\n<p><b>Step 4. Expenditure Review &amp; Budget Approval<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The documents for purchasing Tet gifts (expenditure request + price quotation + budget estimate) have been submitted:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Department Head,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Chief Accountant \/ Finance Manager<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Director or General Manager.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This process often involves handwritten signatures, emails, and chat messages, leaving no centralized trace. From a CFO&#039;s perspective, this is a control blind spot: it&#039;s very difficult to prove who approved what and when, especially during internal audits or tax explanations.<\/span><\/p>\n<p><b>Step 5. Complete the purchase and payment.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">After approval, the business:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">sign contract\/place order,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">receive,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Receive the invoice,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Make the payment (bank transfer or advance payment - reimbursement).<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Common occurrences:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The invoice arrived later than the gift distribution time.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Payment is divided into multiple installments.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The documents are scattered among the administrative, accounting, and banking departments.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This increases the risk of accounting period mismatch, meaning expenses are recognized at the wrong time.<\/span><\/p>\n<p><b>Step 6. Distribute gifts and have staff sign for receipt.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">HR\/Administration organizes gift distribution and prepares:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">List of employees who received gifts,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Receipt or handover record.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Many businesses handle this step very superficially, or simply save the image file instead of directly linking it to their accounting records. During the final accounting process, this is a common reason why expenses for Tet gifts to employees are disallowed because the recipients cannot be identified.<\/span><\/p>\n<p><b>Step 7. Accounting &amp; record keeping<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The accountant proceeded as follows:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accounting for the cost of Tet gifts for employees.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Classification of VAT, Corporate Income Tax, and Personal Income Tax.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Keep both paper and digital files.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In the manual model:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Documents are distributed across multiple folders.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Difficult to retrieve information from the &quot;Tet Gift Program Year X&quot;.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tax audits take a long time.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Bizzi allows for the setup of multi-level approval workflows and the linking of benefits budgets to cost centers. When a purchase proposal is created, the system displays the information immediately. <\/span><b>Budget Remaining<\/b><span style=\"font-weight: 400;\">, including the part <\/span><b>installations<\/b><span style=\"font-weight: 400;\"> (Approved but not yet paid). This allows the CFO to avoid exceeding the payment limit at the end of the period.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the next step, reconciliation. <\/span><b>PO \u2013 GR \u2013 Invoice<\/b><span style=\"font-weight: 400;\"> This helps ensure the correct quantity, unit price, and supplier. Deviations exceeding the threshold are automatically flagged and will not be processed for payment until resolved.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Doi_soat_3_chieu_PO_%E2%80%93_GR_%E2%80%93_Invoice_khi_mua_qua_Tet_so_luong_lon_kiem_soat_%E2%80%9Cdung_so%E2%80%93dung_gia%E2%80%93dung_nha_cung_cap%E2%80%9D_nhu_the_nao\"><\/span><b>Three-way reconciliation of Purchase Order (PO), General Merchandise Item (GR), and Invoice when purchasing large quantities of Tet gifts: How to ensure &quot;correct quantity, correct price, and correct supplier&quot;?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">With the terms <\/span><b>Cost of buying Tet gifts for employees<\/b><span style=\"font-weight: 400;\"> When dealing with large quantities, the three-way reconciliation of Purchase Order (PO), Retail Price (GR), and Invoice is a core control mechanism that helps businesses avoid discrepancies in quantity, unit price, or invoices that do not accurately reflect actual deliveries. This is also the first line of defense against tax risks and accounting errors. <\/span><b>Accounting for the cost of Tet gifts for employees.<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In essence, <\/span><b>3-way matching<\/b><span style=\"font-weight: 400;\"> It involves comparing three independent but closely related data sources: <\/span><span style=\"font-weight: 400;\"><a href=\"https:\/\/bizzi.vn\/don-dat-hang-la-gi\/\">PO (Purchase Order)<\/a> The GR (Goods Receipt) reflects the commitment to purchase, the GR reflects the actual receipt of goods, and the Invoice is the legal basis for recording costs and taxes. Only when all three match within an acceptable tolerance threshold should the business allow accounting and payment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In reality, during the Tet holiday season, discrepancies often don&#039;t stem from large-scale fraud but from numerous small discrepancies: underdelivery compared to the purchase order, unit prices higher than the initial quotation, splitting invoices to avoid inspection, or invoices arriving late after the goods have been shipped. Without a control mechanism in place from the start, these discrepancies are easily &quot;swallowed up&quot; as expenses and only come to light during tax settlement.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">From a management perspective, the issue isn&#039;t whether the accountant detects the error or not, but rather... <\/span><b>Is there a mechanism to prevent errors before money leaves the business?<\/b><span style=\"font-weight: 400;\">This is precisely the gap that many general accounting articles fail to address.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With Bizzi, the control flow is designed for prevention: purchase requests and purchase orders are created and stored centrally; upon receipt of goods, GR data is updated for automatic matching; when the invoice arrives, Bizzi Bot extracts the data and performs 3-way matching. Any deviations exceeding tolerance are flagged and payment is blocked until a clear resolution is reached. As a result, <\/span><b>Cost of buying Tet gifts for employees<\/b><span style=\"font-weight: 400;\"> It is only recognized when it is &quot;the right quantity - the right price - the right supplier&quot;.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Even if the Purchase Order, Gross Price, and Invoice match, the risk doesn&#039;t end if the supplier later encounters legal issues. This is why supplier verification should be prioritized before payment approval.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Kiem_tra_rui_ro_nha_cung_cap_qua_Tet_MST_trang_thai_hoat_dong_hoa_don_rui_ro_phong_ngua_the_nao_truoc_khi_thanh_toan\"><\/span><b>Checking the risks of Tet gift suppliers (Tax Identification Number, operating status, risk invoice): how to prevent problems before payment?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">During the year-end peak season, the biggest risk isn&#039;t buying at high prices, but rather... <\/span><b>You buy the right product, but from a supplier that is &quot;no longer safe&quot; in terms of taxes.<\/b><span style=\"font-weight: 400;\">Many businesses only check suppliers at the time of signing the contract, while in reality... <\/span><b>A valid invoice issued today may still be subject to post-issuance risks.<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A minimum verification process must ensure the consistency of the Tax Identification Number (TIN), operational status, invoicing information, and transaction history. This is not just a tax matter but an integral part of the overall process. <\/span><b>vendor master data governance<\/b><span style=\"font-weight: 400;\"> \u2013 a factor that directly affects the ability to protect costs during settlement.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The management perspective here is the &quot;risk lifecycle&quot;: supplier risk is not static but fluctuates over time. Businesses need evidence that, at the time of payment approval, they have performed all reasonable checks.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bizzi supports this layer of control by automatically verifying the Tax Identification Number (TIN) and supplier status as soon as the invoice is received. If the invoice or supplier is flagged as risky, the system will block the payment request step and send an alert to the AP\/Tax department. The entire inspection history is logged, helping businesses to track their progress. <\/span><b>audit trail<\/b><span style=\"font-weight: 400;\"> Clearly explained.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">After controlling supplier risks, the next challenge lies in the large volume of invoices and the speed of processing them within the short timeframe before Tet (Lunar New Year).<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tu_dong_hoa_nhap_lieu_hoa_don_mua_qua_Tet_tu_nhieu_nha_cung_cap_va_dong_bo_vao_ERPke_toan_de_giam_sai_sot_nhu_the_nao\"><\/span><b>How can I automate the data entry of Tet gift purchase invoices from multiple suppliers and synchronize them into ERP\/accounting systems to reduce errors?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In reality, most errors in accounting for Tet gift expenses for employees do not stem from tax policies, but from data entry: incorrect tax identification number (MST), incorrect tax rate, incorrect assignment to expense accounts or cost centers. When the number of invoices increases dramatically, manual data entry almost certainly creates risks.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To address this effectively, businesses need to standardize data from the outset: supplier lists, Lunar New Year gift\/welfare expense lists, cost centers, and accounting periods. Automation will only truly be effective when supported by this standardized data.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bizzi Bot allows for automatic extraction of invoice data (PDF\/XML), which is then pushed into the processing queue. Accountants only need to handle exceptions \u2013 invoices with missing or incorrect data \u2013 instead of re-entering the entire system. Standard invoices will be synchronized to the ERP\/accounting system according to the established account mapping, along with complete supporting documents.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">From a CFO&#039;s perspective, the value lies not only in saving time, but also in reducing the probability of tax errors on each invoice, especially with Lunar New Year gift expenses for employees, which are easily scrutinized during tax audits.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once the data is clean and in the right system, the next question is often: how effectively is this cost being allocated and utilized?<\/span><\/p>\n<figure id=\"attachment_999979927\" aria-describedby=\"caption-attachment-999979927\" style=\"width: 1024px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999979927 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/02\/mo-hinh-kinh-doanh-la-gi-5.png\" alt=\"Accounting for the cost of buying Tet gifts for employees.\" width=\"1024\" height=\"617\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/02\/mo-hinh-kinh-doanh-la-gi-5.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/02\/mo-hinh-kinh-doanh-la-gi-5-300x181.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/02\/mo-hinh-kinh-doanh-la-gi-5-768x463.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/02\/mo-hinh-kinh-doanh-la-gi-5-18x12.png 18w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption id=\"caption-attachment-999979927\" class=\"wp-caption-text\">Bizzi interface<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Phan_bo_chi_phi_qua_Tet_cho_nhan_vien_theo_cost_center_de_CFO_danh_gia_hieu_qua_phuc_loi_tung_phong_ban_nhu_the_nao\"><\/span><b>How can the CFO evaluate the effectiveness of employee welfare benefits by allocating Tet gift costs according to the cost center?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Many businesses stop at simply &quot;accurate accounting&quot; while overlooking the management question: which department is spending how much on employee benefits and whether they are exceeding their budget. Allocating the cost of Lunar New Year gifts to employees according to a cost center helps CFOs transform accounting data into management information.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The most common allocation method is headcount, as it reflects both actual benefits and is easy to account for. In this method, the cost of Tet gifts for each cost center is determined based on the ratio of its staff to the total headcount of the entire enterprise. It is crucial that this method is applied consistently over the years to avoid disputes when comparing budgets.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bizzi Expense provides support right from the proposal stage, requiring the attachment of a cost center and corresponding budget. CFOs can track budget versus actual spending by department and receive alerts when there is a risk of exceeding benefit limits. This is a proactive control method, rather than waiting until the end of the period to discover problems.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">From this, many leaders are asking a more strategic question: should they buy physical gifts or switch to vouchers to optimize cash flow and operations?<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"So_sanh_tu_mua_qua_Tet_nhap_kho_roi_tang_voi_dung_vouchere-voucher_khac_nhau_ve_dong_tien_rui_ro_thue_va_khoi_luong_van_hanh\"><\/span><b>Comparing purchasing Tet gifts in-house and then giving them away versus using vouchers\/e-vouchers: differences in cash flow, tax risks, and operational volume?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">These two models differ not only in form but also in cash flow impact and operational level. Purchasing physical gifts provides clear inventory control but entails costs for warehousing, delivery, and inventory reconciliation. Conversely, vouchers\/e-vouchers reduce logistics and working capital, but require robust digital proof to protect costs during settlement.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">From a CFO&#039;s perspective, choices should not be based on emotion but on a decision matrix: cash flow impact, tax risk, volume of documents, and the ability to control issuance. With vouchers, the risk lies not in the purchase invoice but in the allocation process: how many to buy, how many to issue, and how many remain in stock.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bizzi supports both models. With vouchers\/e-vouchers, Bizzi Expense manages the distribution list linked to personnel, while Bizzi Bot stores invoices, contracts, and activation code proofs to create complete digital profiles. The purchase-distribution-inventory reconciliation is performed continuously, ensuring that Tet bonus expenses are clearly accounted for and supported.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">After addressing operational and management issues, the final questions often revolve around taxes and financial settlements.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Cau_hoi_thuong_gap_ve_hach_toan_chi_phi_qua_Tetthuong_Tet_cho_nhan_vien\"><\/span><b>Frequently Asked Questions about Accounting for Tet Gift\/Bonus Expenses for Employees<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>Do Tet gifts given to employees need to be accompanied by an invoice?<\/b><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">Normally yes, because these items fall under the category of gifts or internal consumption, invoices must be issued in accordance with current VAT regulations.<\/span><\/p>\n<p><b>Is there a limit on the cost of Tet gifts for employees, based on one month&#039;s average salary?<\/b><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"> If classified as welfare expenses, the total welfare expenditure for the year must not exceed one month&#039;s average actual salary.<\/span><\/p>\n<p><b>Are Tet bonuses subject to personal income tax?<\/b><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">Tet bonuses are taxable income from salaries and wages and are subject to tax deductions according to the progressive tax rate schedule.<\/span><\/p>\n<p><b>How does accounting for Tet gifts from the welfare fund (Account 353) differ from accounts 641\/642?<\/b><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">The difference lies in the source of expenditure and the timing of recognition; account 353 reflects the source already allocated, while accounts 641\/642 represent current period expenses.<\/span><\/p>\n<p><b>How can we control our spending habits and avoid exceeding our benefit limits right from the start of the purchase?<\/b><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">Budget control should be based on cost centers, and budget versus actual figures should be tracked in real time, instead of waiting until the end of the year.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ket_luan_Hach_toan_chi_phi_mua_qua_Tet_cho_nhan_vien_khong_chi_la_dung_thue_ma_la_bai_toan_kiem_soat_tong_the\"><\/span><b>Conclusion: Accounting for the cost of Tet gifts for employees is not only about tax compliance, but also about overall control.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Accounting for the cost of Tet gifts for employees is, in essence, an intersection of tax, operational, and cash flow management. Correctly handling VAT, corporate income tax, and personal income tax is only a necessary condition; the sufficient condition is controlling the entire process from proposal, procurement, reconciliation, allocation, to archiving and explanation of expenses.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bizzi supports businesses throughout this entire journey: from procurement control and 3-way matching, supplier risk verification, invoice automation, to cost center allocation and benefits budget tracking. With this approach, the cost of Lunar New Year gifts for employees is no longer a &quot;blind spot&quot; during the tax season, but becomes transparent management data enabling CFOs and leaders to make more proactive decisions.<\/span><\/p>\n<p><strong><em>Register for a consultation here and try Bizzi&#039;s solutions for free:\u00a0<a href=\"https:\/\/bizzi.vn\/dang-ky-dung-thu\/\">https:\/\/bizzi.vn\/dang-ky-dung-thu\/<\/a><\/em><\/strong><\/p>","protected":false},"excerpt":{"rendered":"<p>M\u00f9a T\u1ebft l\u00e0 th\u1eddi \u0111i\u1ec3m doanh nghi\u1ec7p ph\u00e1t sinh nhi\u1ec1u kho\u1ea3n chi \u201cnh\u1ea1y thu\u1ebf\u201d nh\u1ea5t trong n\u0103m: qu\u00e0 T\u1ebft hi\u1ec7n v\u1eadt, voucher, tr\u1ee3 c\u1ea5p, th\u01b0\u1edfng&#8230;<\/p>","protected":false},"author":56,"featured_media":999980004,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[54],"tags":[],"class_list":["post-999980001","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-so-tay-ke-toan"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999980001","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/56"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999980001"}],"version-history":[{"count":1,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999980001\/revisions"}],"predecessor-version":[{"id":999980005,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999980001\/revisions\/999980005"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999980004"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999980001"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999980001"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999980001"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}