{"id":999980328,"date":"2026-03-17T10:34:49","date_gmt":"2026-03-17T03:34:49","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999980328"},"modified":"2026-06-03T23:31:11","modified_gmt":"2026-06-03T16:31:11","slug":"what-is-review","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/what-is-review\/","title":{"rendered":"What is reconciliation? Chain Revenue Control Strategy &amp; Cash Flow Automation"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Are you managing a multi-point retail chain but constantly worried that POS revenue and actual bank deposits never match? Manually reconciling thousands of transactions daily in Excel not only creates operational bottlenecks but also hides the risk of revenue leakage silently eroding profits.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This article by Bizzi will redefine the essence. <\/span><b>What is reconciliation?<\/b><span style=\"font-weight: 400;\"> Under the guidance of modern financial management principles, it also provides automation solutions to help CFOs control data integrity and ensure accurate cash flow down to the last penny.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Doi_soat_Reconciliation_la_gi_trong_mo_hinh_quan_tri_tai_chinh_hien_dai\" >What is reconciliation in the modern financial management model?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Pha_bo_tu_duy_%E2%80%9Ccuoi_thang_lam_cho_xong%E2%80%9D\" >Break free from the &quot;get it done by the end of the month&quot; mindset.<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Tai_sao_%E2%80%9CRevenue_Leakage%E2%80%9D_la_rui_ro_lon_nhat_khi_bo_qua_doi_soat\" >Why is &quot;Revenue Leakage&quot; the biggest risk when skipping reconciliation?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#%E2%80%9CLai_ao_%E2%80%93_Lo_that%E2%80%9D_Bay_tai_chinh_nguy_hiem\" >&quot;Illusory Profits - Real Losses&quot;: A Dangerous Financial Trap<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Quy_trinh_Doi_soat_Doanh_thu_Chuoi_Cua_hang_Retail_Chain\" >Retail Chain Revenue Reconciliation Process<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Thach_thuc_mo_hinh_chuoi\" >Challenges to the supply chain model<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#So_do_luong_du_lieu_Data_Flow_Diagram\" >Data Flow Diagram<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Ky_thuat_xu_ly_chenh_lech_trong_Doi_soat_POS_va_Ngan_hang\" >Techniques for handling discrepancies in POS and banking reconciliation.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Net_Settlement_va_Timing_TX\" >Net Settlement and Timing T+X<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Toi_uu_quy_trinh_P2P_voi_3-Way_Matching_PO_%E2%80%93_GRN_%E2%80%93_Invoice\" >Optimize the P2P process with 3-Way Matching (PO \u2013 GRN \u2013 Invoice)<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#3-Way_Matching_la_gi_va_vi_sao_la_%E2%80%9CChuan_muc_Kiem_soat_Chi_phi%E2%80%9D\" >What is 3-Way Matching and why is it considered a &quot;Cost Control Standard&quot;?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Rui_ro_neu_khong_thuc_hien_3-Way_Matching\" >Risks of not implementing 3-Way Matching<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Cong_thuc_kiem_soat_Price_Variance_va_Quantity_Variance\" >Formulas for controlling Price Variance and Quantity Variance<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Lien_ket_giua_Order-to-Cash_va_Procure-to-Pay_Vong_tron_kiem_soat_khep_kin\" >The link between Order-to-Cash and Procure-to-Pay: A closed loop of control.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#3-Way_Matching_trong_boi_canh_chuoi_ban_le\" >3-Way Matching in the context of retail chains<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Ung_dung_tu_dong_hoa_trong_3-Way_Matching_voi_Bizzi\" >Automation applications in 3-Way Matching with Bizzi<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Tu_Kiem_soat_Chi_phi_den_Bao_ve_Bien_loi_nhuan\" >From Cost Control to Profit Margin Protection<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Tu_Excel_den_AI_Bang_so_sanh_hieu_qua_chuyen_doi_so\" >From Excel to AI: A Comparison Table of Digital Transformation Effectiveness<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Cau_hoi_thuong_gap_ve_Doi_soat_Doanh_thu_Tuan_thu_FAQ\" >Frequently Asked Questions about Revenue Reconciliation &amp; Compliance (FAQ)<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Sai_lech_doi_soat_anh_huong_the_nao_den_bao_cao_thue\" >How do reconciliation discrepancies affect tax reporting?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Chi_so_DSO_lien_quan_gi_den_doi_soat\" >How is the DSO index related to reconciliation?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Lam_the_nao_de_doi_soat_voi_san_TMDT\" >How do I reconcile my account with the e-commerce platform?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/bizzi.vn\/en\/what-is-review\/#Ket_luan_Doi_soat_la_%E2%80%9CLa_chan_loi_nhuan%E2%80%9D_cua_CFO_hien_dai\" >Conclusion: Reconciliation is the &quot;profit shield&quot; of the modern CFO.<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Doi_soat_Reconciliation_la_gi_trong_mo_hinh_quan_tri_tai_chinh_hien_dai\"><\/span>What is reconciliation in the modern financial management model?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Before discussing technology or processes, the CFO needs to understand the underlying principles.\u00a0<\/span><strong>What is reconciliation?<\/strong>It&#039;s not simply a comparison of two sets of data, but rather an internal control mechanism that protects corporate profits.<\/p>\n<p><span style=\"font-weight: 400;\">Financial reconciliation is a mandatory internal control process aimed at verifying the consistency of data between independent systems such as POS, ERP, banks, or e-commerce platforms. In the digital age, reconciliation is not just about &quot;matching&quot; but also a protective mechanism. <\/span><b>Values Integrity<\/b><span style=\"font-weight: 400;\">This ensures that all transactions are recorded correctly and completely, and are converted into actual cash flow on the financial statements.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Pha_bo_tu_duy_%E2%80%9Ccuoi_thang_lam_cho_xong%E2%80%9D\"><\/span><b>Break free from the &quot;get it done by the end of the month&quot; mindset.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The old way of thinking views reconciliation as simply closing the books at the end of the period. However, from a CFO&#039;s perspective, reconciliation is an activity. <\/span><b>Continuous Monitoring<\/b><span style=\"font-weight: 400;\"> \u2013 Continuous monitoring is essential to detect discrepancies as soon as they arise. If businesses wait until the end of the month to check, they may have lost hundreds of millions of dong without being able to trace the losses.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The three levels of standard reconciliation include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">At the level <\/span><b>Transactional Level<\/b><span style=\"font-weight: 400;\">The system must match each invoice with the actual payment transaction.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">At the level <\/span><b>Balance Level<\/b><span style=\"font-weight: 400;\">To match the total revenue and balance between General Ledger (GL) and the bank statement, it is necessary to reconcile the total revenue and balance.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">At the level <\/span><b>Process Level<\/b><span style=\"font-weight: 400;\">Businesses must control the entire &quot;Goods Out - Money In&quot; journey, ensuring there are no breaks in the operational process.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The biggest difference between Accounting Reconciliation and Operational Reconciliation lies in their objectives. While accounting aims only to &quot;beautify the books,&quot; operational reconciliation is a &quot;profit shield,&quot; directly protecting the real cash flow.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With a multi-point retail chain, implementation <\/span><b>Reconciliation of store chain revenue<\/b><span style=\"font-weight: 400;\"> Manually handling this is nearly impossible. Businesses are forced to switch to Automated Reconciliation to process highly complex multi-channel data.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Understanding the true nature of the situation is the first step, but what keeps CFOs awake at night are the funds that silently disappear, undetectable by manual processes.<\/span><\/p>\n<figure id=\"attachment_999980329\" aria-describedby=\"caption-attachment-999980329\" style=\"width: 600px\" class=\"wp-caption aligncenter\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-999980329 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/03\/doi-soat-la-gi-1.png\" alt=\"What is review?\" width=\"600\" height=\"400\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/03\/doi-soat-la-gi-1.png 600w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/03\/doi-soat-la-gi-1-300x200.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/03\/doi-soat-la-gi-1-18x12.png 18w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/><figcaption id=\"caption-attachment-999980329\" class=\"wp-caption-text\">From a CFO&#039;s perspective, reconciliation is a continuous monitoring activity \u2013 a constant check to detect discrepancies as soon as they occur.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Tai_sao_%E2%80%9CRevenue_Leakage%E2%80%9D_la_rui_ro_lon_nhat_khi_bo_qua_doi_soat\"><\/span><strong>Why is &quot;Revenue Leakage&quot; the biggest risk when skipping reconciliation?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In the modern retail environment, losses no longer come solely from cash. They stem from system errors, hidden fees, and technical discrepancies. Revenue leakage is when a business loses 1\u201351 TP3T of profit due to errors in the revenue recognition and collection process. Common causes include fluctuating MDR fees, e-commerce platform fees, successful POS transactions that are not credited, or refund fraud.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"%E2%80%9CLai_ao_%E2%80%93_Lo_that%E2%80%9D_Bay_tai_chinh_nguy_hiem\"><\/span><b>&quot;Illusory Profits - Real Losses&quot;: A Dangerous Financial Trap<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The POS system reported revenue of 10 billion, but only 9.5 billion actually arrived in the bank. Where did the 500 million difference come from? If no action is taken... <\/span><b>POS and bank reconciliation<\/b><span style=\"font-weight: 400;\">The CFO only sees accounting profit and not actual cash flow.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The formula for controlling net cash flow needs to be closely monitored:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Net Cash Flow = Gross Revenue (POS) \u2013 (MDR Fees + Platform Fees + Returns\/Refunds)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The &quot;leakage&quot; often occurs in fees deducted before payment or transactions being permanently suspended. Technical discrepancies such as Net Settlement and Timing Difference, if left unchecked, will silently erode profit margins. Bizzi allows setting extremely small discrepancy alert thresholds, enabling the detection of discrepancies as small as 0.1% that Excel struggles to identify. This represents a shift from manual checks to proactive financial control.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Quy_trinh_Doi_soat_Doanh_thu_Chuoi_Cua_hang_Retail_Chain\"><\/span><b>Retail Chain Revenue Reconciliation Process<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">For retail chains,<strong>Review of store chain revenue<\/strong> It&#039;s not just an accounting problem, but also a data systems problem. The standard process consists of four steps: aggregating POS data across the entire chain, verifying bank deposits, automatically matching electronic payments, and analyzing exceptions. The goal is to ensure that every sales invoice has a corresponding cash flow.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Thach_thuc_mo_hinh_chuoi\"><\/span><b>Challenges to the supply chain model<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Fragmented data and information delays make real-time control impossible for headquarters. The modern management principle is &quot;Exception-based Management,&quot; focusing on handling only erroneous transactions instead of scrutinizing every single line.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For cash payments, the Z-Report must be matched against the Deposit Slip. For electronic payments, this is mandatory. <\/span><b>POS and bank reconciliation<\/b><span style=\"font-weight: 400;\"> Based on the Auth Code or Ref ID instead of just the amount of money.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"So_do_luong_du_lieu_Data_Flow_Diagram\"><\/span><b>Data Flow Diagram<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">POS (Revenue) + Bank (Cash In) \u2192 Bizzi Reconciliation Engine \u2192 Result: Matched \/ Unmatched \u2192 ERP.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bizzi Bot automatically collects Z-Reports from POS systems such as iPOS, KiotViet, and Sapo, and automatically downloads bank statements for matching overnight. This allows accountants to handle exceptions instead of processing all the data.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ky_thuat_xu_ly_chenh_lech_trong_Doi_soat_POS_va_Ngan_hang\"><\/span><strong>Techniques for handling discrepancies in POS and banking reconciliation.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If cash is a matter of honesty, then electronic payments are a matter of technology. POS and bank reconciliation requires handling Net Settlement and Timing Difference. It&#039;s necessary to separate MDR fees and use transaction codes as the primary key to ensure accurate order matching.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Net_Settlement_va_Timing_TX\"><\/span><b>Net Settlement and Timing T+X<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The POS system recorded 1,000,000 VND, but the bank reported 980,000 VND due to deducted fees. If the 20,000 VND is not accounted for as financial expense, the accounts payable will be permanently skewed.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For T+3 transactions, a &quot;Cash in Transit&quot; account is required for monitoring. The Bizzi system has the ability to &quot;Unbundle&quot; Batch Payments, automatically breaking down a total payment into individual transactions to match the POS.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The result is a reduction in manual operations and an increase in the transparency of cash flow.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Toi_uu_quy_trinh_P2P_voi_3-Way_Matching_PO_%E2%80%93_GRN_%E2%80%93_Invoice\"><\/span><strong>Optimize the P2P process with <a href=\"https:\/\/bizzi.vn\/3-way-matching-la-gi\/\">3-Way Matching<\/a> (PO \u2013 GRN \u2013 Invoice)<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If <\/span><b>Reconciliation of store chain revenue<\/b><span style=\"font-weight: 400;\"> To protect the revenue, the Procure-to-Pay (P2P) process acts as a &quot;control valve&quot; for the cost. Modern CFOs cannot simply focus on whether enough money is coming in, but must also ensure that money is spent correctly, sufficiently, and legitimately. 3-Way Matching is the gold standard for achieving this.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3-Way_Matching_la_gi_va_vi_sao_la_%E2%80%9CChuan_muc_Kiem_soat_Chi_phi%E2%80%9D\"><\/span><b>What is 3-Way Matching and why is it considered a &quot;Cost Control Standard&quot;?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">3-Way Matching is a mechanism for comparing three core documents, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Purchase Order (PO) \u2013 Approved Purchase Order<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Goods Receipt Note (GRN) \u2013 Receipt confirming receipt of goods<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice \u2013 Invoice from the supplier<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Payment is only made when all three elements\u2014quantity, unit price, and terms\u2014match. This mechanism ensures that businesses do not pay for goods not received, do not make incorrect payments, and are not issued fraudulent invoices.<\/span><\/p>\n<p><span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\">From the CFO&#039;s perspective, this is not just an accounting process, but a layer.\u00a0<strong>Internal Control<\/strong> This helps protect profit margins and ensures compliance during audits.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Rui_ro_neu_khong_thuc_hien_3-Way_Matching\"><\/span><b>Risks of not implementing 3-Way Matching<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Many rapidly expanding chain businesses often skip this step due to operational pressures. However, failing to implement 3-Way Matching can lead to three major groups of risks:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">First of all <\/span><b>over-billing<\/b><span style=\"font-weight: 400;\">The supplier may issue an invoice for a higher price than the agreed-upon unit price. If the accountant relies solely on the invoice without comparing it to the purchase order (PO), this difference will directly increase the cost of goods sold (COGS).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Secondly <\/span><b>Quantity Variance<\/b><span style=\"font-weight: 400;\">The actual quantity received is less than what is stated on the invoice, but full payment is still made. In a chain store model with hundreds of delivery points, this discrepancy can accumulate to hundreds of millions of dong per year.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Thirdly, there is risk. <\/span><b>Fake Invoice<\/b><span style=\"font-weight: 400;\"> Or the invoice may lack a valid purchase order (PO). This is a common weakness in organizations that have not standardized their P2P processes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If revenue leakage is a leak at the output, then a lack of 3-way matching is a leak at the input.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Cong_thuc_kiem_soat_Price_Variance_va_Quantity_Variance\"><\/span><b>Formulas for controlling Price Variance and Quantity Variance<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">To measure the financial impact, the CFO needs to monitor:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Price Variance = (Invoice Price \u2013 Purchase Order Price) \u00d7 Quantity<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Quantity Variance = (Quantity on Invoice \u2013 Quantity of GRN) \u00d7 Unit Price on Purchase Order<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These two indicators directly reflect the degree of profit erosion. Without an automated warning system, small deviations would be overlooked as &quot;insignificant,&quot; but accumulating over time would distort Gross Margin.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Lien_ket_giua_Order-to-Cash_va_Procure-to-Pay_Vong_tron_kiem_soat_khep_kin\"><\/span><b>The link between Order-to-Cash and Procure-to-Pay: A closed loop of control.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The key point that many businesses miss is: reconciliation doesn&#039;t just exist at the revenue level.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When businesses perform well <\/span><b>POS and bank reconciliation<\/b><span style=\"font-weight: 400;\"> While P2P trading is controlled at the output end, lax control at the input end still erodes profits.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A strong financial system must form a circle: <a href=\"https:\/\/bizzi.vn\/quan-ly-doanh-thu-la-gi-huong-dan-toan-dien-de-toi-uu-hieu-qua-kinh-doanh\/\">Revenue management<\/a> and accurate reconciliation \u2192 Full cash flow \u2192 Tightly controlled costs \u2192 Protected net profit.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is the model. <\/span><b>Closed-loop Financial Control<\/b><span style=\"font-weight: 400;\"> which the CFO aims for.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3-Way_Matching_trong_boi_canh_chuoi_ban_le\"><\/span><b>3-Way Matching in the context of retail chains<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">For F&amp;B or retail chains, the specific characteristics are:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Many stores place orders in a decentralized manner.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">High frequency of goods delivery<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Diverse suppliers<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Thin profit margins<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Without a centralized system, manually checking purchase orders (POs), gross receipts (GRNs), and invoices would create a major bottleneck and easily lead to omissions.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In practice, many businesses only conduct random checks instead of rigorously monitoring transactions. This inadvertently creates a &quot;dark area&quot; where errors can occur.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Ung_dung_tu_dong_hoa_trong_3-Way_Matching_voi_Bizzi\"><\/span><b>Automation applications in 3-Way Matching with Bizzi<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Technological solutions play a crucial role in transforming 3-Way Matching from a theoretical process into a practical control mechanism.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bizzi Procurement allows:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatically record approved purchase orders.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Connect GRN data from the warehouse system.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Read and extract invoice data using AI.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">When the system detects discrepancies between the invoice price and the purchase order, or a mismatch between the quantity and the gross receipt, it will issue a warning immediately before payment is processed. This helps CFOs shift from &quot;detecting after the loss&quot; to &quot;preventing before payment.&quot;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Especially when combined with the system <\/span><b>Reconciliation of store chain revenue<\/b><span style=\"font-weight: 400;\">This allows businesses to create synergy between input and output control, ensuring that both cash inflows and outflows are automatically monitored.<\/span><\/p>\n<figure id=\"attachment_999980267\" aria-describedby=\"caption-attachment-999980267\" style=\"width: 1200px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999980267\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/03\/quy-trinh-quan-ly-nha-cung-cap-.png\" alt=\"What is review?\" width=\"1200\" height=\"723\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/03\/quy-trinh-quan-ly-nha-cung-cap-.png 2048w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/03\/quy-trinh-quan-ly-nha-cung-cap--300x181.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/03\/quy-trinh-quan-ly-nha-cung-cap--1024x617.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/03\/quy-trinh-quan-ly-nha-cung-cap--768x463.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/03\/quy-trinh-quan-ly-nha-cung-cap--1536x926.png 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/03\/quy-trinh-quan-ly-nha-cung-cap--18x12.png 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-999980267\" class=\"wp-caption-text\">Technological solutions play a crucial role in transforming 3-Way Matching from a theoretical process into a practical control mechanism.<\/figcaption><\/figure>\n<h3><span class=\"ez-toc-section\" id=\"Tu_Kiem_soat_Chi_phi_den_Bao_ve_Bien_loi_nhuan\"><\/span><b>From Cost Control to Profit Margin Protection<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In a competitive retail environment, increasing revenue can be difficult, but losing profit due to cost discrepancies is very easy to happen.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Therefore, 3-Way Matching is not an \u201cauxiliary process\u201d but a core part of the financial strategy. When automated and integrated into the overall reconciliation system, businesses not only reduce the risk of fraud but also enhance the reliability of their financial reporting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For the CFO, this represents a shift from accounting management to strategic financial management \u2013 where every transaction, from sales invoices to purchase invoices, is controlled by data and technology instead of intuition and Excel.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tu_Excel_den_AI_Bang_so_sanh_hieu_qua_chuyen_doi_so\"><\/span><b>From Excel to AI: A Comparison Table of Digital Transformation Effectiveness<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Converting from Excel to an automated system helps shorten the closing time for 80% and provides real-time reporting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Manual reconciliation is often slow, prone to errors, and difficult to scale as the number of stores increases. In contrast, automated systems like Bizzi generate Single Source of Truth, automatically break down MDR costs, and guarantee 99.91% accuracy.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The ROI of the system lies not only in the software cost, but also in preventing revenue loss \u2013 a figure that can be much larger than the technology investment cost.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Criteria<\/b><\/td>\n<td><b>Manual reconciliation (Excel)<\/b><\/td>\n<td><b>Automated verification (Bizzi AI)<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Speed<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Delayed (T+N days), wait until the end of the month.<\/span><\/td>\n<td><b>Real-time \/ T+0<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Accuracy<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Prone to errors (data entry, formulas)<\/span><\/td>\n<td><b>Exactly 99.9%<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Processing Fee (MDR)<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Often overlooked or accounted for collectively.<\/span><\/td>\n<td><b>Automatically break down each transaction.<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Scalability<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Chaos ensued when opening another store.<\/span><\/td>\n<td><b>Scalable<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Data<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Fragmented, disjointed (Silos)<\/span><\/td>\n<td><b>Concentration (Single Source of Truth)<\/b><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><span class=\"ez-toc-section\" id=\"Cau_hoi_thuong_gap_ve_Doi_soat_Doanh_thu_Tuan_thu_FAQ\"><\/span><b>Frequently Asked Questions about Revenue Reconciliation &amp; Compliance (FAQ)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Revenue reconciliation and compliance is a process that ensures actual revenue matches accounting records, and complies with tax regulations (VAT, corporate income tax) and invoicing requirements. The FAQ focuses on: recording unearned revenue (Account 3387), invoice issuance timing, tax collection from business households, and checking for risks of discrepancies between actual revenue and tax.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Frequently Asked Questions (FAQ) regarding Revenue Reconciliation and Compliance:<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Sai_lech_doi_soat_anh_huong_the_nao_den_bao_cao_thue\"><\/span><b>How do reconciliation discrepancies affect tax reporting?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Discrepancies between POS terminals and bank statements can lead to underreporting of taxable revenue for VAT or corporate income tax purposes. If tax authorities discover these discrepancies and the business cannot provide an explanation, the risk of tax assessment and penalties is very high.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Chi_so_DSO_lien_quan_gi_den_doi_soat\"><\/span><b>Index <a href=\"https:\/\/bizzi.vn\/dso-la-gi\">DSO<\/a> What does this have to do with reconciliation?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Delayed reconciliation increases DSO because accounts payable are not confirmed in a timely manner. <\/span><b>Reconciliation of store chain revenue<\/b><span style=\"font-weight: 400;\"> When executed quickly and accurately, cash flow is released sooner, improving working capital.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Lam_the_nao_de_doi_soat_voi_san_TMDT\"><\/span><b>How do I reconcile my account with the e-commerce platform?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Platforms often have complex fee structures including fixed fees, processing fees, and shipping support fees. A system capable of reading specific APIs or files is needed to accurately break down net revenue, rather than simply looking at the total amount transferred.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ket_luan_Doi_soat_la_%E2%80%9CLa_chan_loi_nhuan%E2%80%9D_cua_CFO_hien_dai\"><\/span><b>Conclusion: Reconciliation is the &quot;profit shield&quot; of the modern CFO.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">So <\/span><b>What is reconciliation?<\/b><span style=\"font-weight: 400;\"> In the context of a multi-channel business, it&#039;s no longer about matching numbers, but about strategies for controlling revenue and protecting real cash flow.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With retail chains, <\/span><b>Reconciliation of store chain revenue<\/b><span style=\"font-weight: 400;\"> and <\/span><b>POS and bank reconciliation<\/b><span style=\"font-weight: 400;\"> It must be done automatically, continuously, and at the system level. Only then will the CFO truly see the real cash flow picture, instead of just accounting profits on paper.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bizzi is not just a reconciliation tool, but also a financial automation platform that helps businesses build &quot;Closed-loop Financial Control&quot;\u2014a closed-loop control system from revenue to expenses. In a competitive environment with increasingly thin profit margins, controlling every dollar of revenue is a sustainable strategic advantage.<\/span><\/p>\n<p><em><strong>To receive personalized solutions tailored to your business, schedule an appointment here: <a href=\"https:\/\/bizzi.vn\/dang-ky-dung-thu\/\">https:\/\/bizzi.vn\/dang-ky-dung-thu\/<\/a><\/strong><\/em><\/p>","protected":false},"excerpt":{"rendered":"<p>B\u1ea1n \u0111ang qu\u1ea3n l\u00fd chu\u1ed7i b\u00e1n l\u1ebb \u0111a \u0111i\u1ec3m nh\u01b0ng lu\u00f4n th\u1ea5p th\u1ecfm v\u00ec doanh thu tr\u00ean POS v\u00e0 ti\u1ec1n th\u1ef1c v\u1ec1 ng\u00e2n h\u00e0ng kh\u00f4ng&#8230;<\/p>","protected":false},"author":56,"featured_media":999980330,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[54],"tags":[],"class_list":["post-999980328","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-so-tay-ke-toan"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999980328","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/56"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999980328"}],"version-history":[{"count":1,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999980328\/revisions"}],"predecessor-version":[{"id":999980331,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999980328\/revisions\/999980331"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999980330"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999980328"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999980328"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999980328"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}