{"id":999981531,"date":"2026-07-08T16:25:09","date_gmt":"2026-07-08T09:25:09","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999981531"},"modified":"2026-07-08T16:25:09","modified_gmt":"2026-07-08T09:25:09","slug":"information-from-32-2025-full-btc-to-save-money","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/","title":{"rendered":"Circular 32\/2025\/TT-BTC on invoice archiving: What does the CFO need to prepare?"},"content":{"rendered":"<p><b>Circular 32\/2025\/TT-BTC on invoice archiving<\/b><span style=\"font-weight: 400;\"> Businesses are required not only to retain electronic invoices within the specified timeframe but also to ensure their integrity, accessibility, and availability when requested by competent authorities. For CFOs and the finance and accounting departments, compliance with storage regulations is no longer simply about saving XML or PDF files, but requires building a process for managing invoice data that is synchronized with accounting documents and internal control systems to reduce legal, audit, and operational risks.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Thong_tu_322025TT-BTC_co_tac_dong_gi_den_viec_luu_tru_hoa_don\" >What impact does Circular 32\/2025\/TT-BTC have on invoice archiving?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Doanh_nghiep_can_hieu_%E2%80%9Cluu_tru_hoa_don%E2%80%9D_la_luu_chung_tu_hay_luu_du_lieu\" >Businesses need to understand whether &quot;invoice archiving&quot; refers to archiving documents or data.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#File_XML_moi_la_du_lieu_goc_cua_hoa_don_dien_tu\" >The new XML file is the original data for the electronic invoice.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Luu_du_lieu_phai_di_kem_ho_so_nghiep_vu\" >Data storage must be accompanied by business records.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Luu_du_lieu_khac_voi_luu_file\" >Saving data is different from saving a file.<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Nhung_diem_trong_Thong_tu_32_lien_quan_den_du_lieu_hoa_don_va_nha_cung_cap_dich_vu\" >Points in Circular 32 relate to invoice data and service providers.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Nhung_cau_hoi_CFO_nen_dat_ra_khi_danh_gia_nha_cung_cap_giai_phap\" >Questions CFOs should ask when evaluating solution providers<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#CFO_can_kiem_soat_rui_ro_gi_khi_luu_tru_hoa_don_dien_tu\" >What risks does a CFO need to control when storing electronic invoices?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Checklist_luu_tru_hoa_don_theo_goc_nhin_Financial_Operations\" >Checklist for archiving invoices from a Financial Operations perspective.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Doanh_nghiep_nen_chuan_bi_he_thong_luu_tru_hoa_don_nhu_the_nao_sau_Thong_tu_32\" >How should businesses prepare their invoice storage systems after Circular 32?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Bizzi_ho_tro_doanh_nghiep_nhu_the_nao\" >How does Bizzi support businesses?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Khi_nao_doanh_nghiep_nen_tu_ra_soat_quy_trinh_luu_tru_hoa_don\" >When should businesses review their invoice archiving processes?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#FAQ_ve_Thong_tu_322025TT-BTC_va_luu_tru_hoa_don\" >FAQ regarding Circular 32\/2025\/TT-BTC and invoice archiving.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Thong_tu_322025TT-BTC_co_hieu_luc_tu_ngay_nao\" >When does Circular 32\/2025\/TT-BTC take effect?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Thong_tu_322025TT-BTC_co_thay_the_Thong_tu_782021TT-BTC_khong\" >Does Circular 32\/2025\/TT-BTC replace Circular 78\/2021\/TT-BTC?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Doanh_nghiep_co_bat_buoc_luu_file_XML_hoa_don_dien_tu_khong\" >Is it mandatory for businesses to save XML files of electronic invoices?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Luu_hoa_don_dien_tu_bang_PDF_co_du_khong\" >Is saving electronic invoices as PDFs sufficient?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Ai_chiu_trach_nhiem_luu_tru_hoa_don_dien_tu_trong_doanh_nghiep\" >Who is responsible for storing electronic invoices within the business?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Nha_cung_cap_giai_phap_hoa_don_dien_tu_co_vai_tro_gi_trong_luu_tru_du_lieu_hoa_don\" >What role do electronic invoicing solution providers play in invoice data storage?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#CFO_can_kiem_tra_gi_trong_quy_trinh_luu_tru_hoa_don\" >What checks does a CFO need to perform in the invoice archiving process?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Bizzi_ho_tro_gi_trong_xu_ly_va_luu_tru_du_lieu_hoa_don\" >What support does Bizzi provide in processing and storing invoice data?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/bizzi.vn\/en\/information-from-32-2025-full-btc-to-save-money\/#Ket_luan\" >Conclude<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Thong_tu_322025TT-BTC_co_tac_dong_gi_den_viec_luu_tru_hoa_don\"><\/span><strong>What impact does Circular 32\/2025\/TT-BTC have on invoice archiving?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Circular <\/span><b>32\/2025\/TT-BTC<\/b><span style=\"font-weight: 400;\"> Instructions for implementing certain provisions of <\/span><b>Decree 123\/2020\/ND-CP<\/b><span style=\"font-weight: 400;\"> (as amended and supplemented by) <\/span><b>Decree 70\/2025\/ND-CP<\/b><span style=\"font-weight: 400;\">Regarding electronic invoices and documents. Effective from <\/span><b>01\/06\/2025<\/b><span style=\"font-weight: 400;\">, This document clarifies many requirements related to the management, use, and storage of electronic invoices in businesses.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For the CFO and the accounting department, the key takeaway is not the creation of new archiving obligations, but rather the <\/span><b>Standardize the way electronic invoice data is managed.<\/b><span style=\"font-weight: 400;\"> To meet the requirements for verification, comparison, and retrieval throughout the document&#039;s lifecycle.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The main impacts include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Businesses need to maintain complete records of electronic invoices in accordance with legal regulations on accounting and electronic transactions.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The stored data must ensure integrity and not be modified or altered after release.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoices must be readily accessible for inspections, audits, tax settlements, or reviews.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The archiving process should be linked to the accounting document management system, including contracts, purchase orders (PO), delivery receipts (GR), payment documents, and related records.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This is a significant change for many businesses that manage invoices manually, scattered across personal emails, individual employee computers, or multiple separate folders. As the volume of incoming invoices increases, simply storing them in files without a centralized data management mechanism significantly increases the risk of lost documents, makes retrieval difficult, and prolongs the time required to prepare documentation when tax authorities request explanations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">From a financial management perspective, Circular 32\/2025\/TT-BTC also encourages businesses to shift from a certain mindset. <\/span><b>\u201c&quot;Keep the receipts&quot;\u201d<\/b><span style=\"font-weight: 400;\"> luxurious <\/span><b>\u201c&quot;Invoice data management&quot;\u201d<\/b><span style=\"font-weight: 400;\">. This is especially important for businesses with multiple branches, numerous suppliers, or those processing thousands of invoices each month.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Doanh_nghiep_can_hieu_%E2%80%9Cluu_tru_hoa_don%E2%80%9D_la_luu_chung_tu_hay_luu_du_lieu\"><\/span><strong>Businesses need to understand whether &quot;invoice archiving&quot; refers to archiving documents or data.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">According to current regulations, <\/span><b>Storing electronic invoices is not just about saving a PDF file to view the content.<\/b><span style=\"font-weight: 400;\">, Instead, it involves preserving complete electronic invoice data in the correct format and ensuring the legal validity of the invoice throughout the storage period.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is a point where many businesses still get confused during operations.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"File_XML_moi_la_du_lieu_goc_cua_hoa_don_dien_tu\"><\/span><strong>The new XML file is the original data for the electronic invoice.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Each electronic invoice typically includes two common types of files:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>XML file<\/b><span style=\"font-weight: 400;\">: Contains all the original invoice data in standard format, including information on the seller, buyer, goods, tax, digital signature, and data fields for the software system to process.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>PDF file<\/b><span style=\"font-weight: 400;\">: This is a representation of the invoice content that is easy for users to read, print, or compare.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In there, <\/span><b>The new XML is the original data.<\/b><span style=\"font-weight: 400;\"> It is used by accounting systems, ERP systems, and tax authorities to verify, reconcile, and check the validity of invoices.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If a business only saves PDF files and not XML files, many important tasks will be impossible or difficult to perform, such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Verify the digital signature.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatic data matching.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Import invoices into accounting software or ERP system.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Verify data integrity.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">To assist with tax audits or inspections.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Luu_du_lieu_phai_di_kem_ho_so_nghiep_vu\"><\/span><strong>Data storage must be accompanied by business records.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">For businesses, the value of an invoice lies not only in the invoice itself but also in its underlying value. <\/span><b>all documents proving the transaction<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A complete application package typically includes:<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Data group<\/b><\/td>\n<td><b>Purpose<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">XML file<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Original data of the electronic invoice<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">PDF file<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Compare, look up, and display<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Purchase Order (PO)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Demonstrate the need to purchase.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Contract<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Transaction basis<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Warehouse Receipt\/Acceptance Report<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Proof that goods or services have been delivered.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Payment documents<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Proof of financial transactions<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Accounting records<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Accounting and tax settlement services<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">Maintaining complete records of these documents allows businesses to quickly demonstrate the legality and authenticity of transactions when requested by tax authorities or auditors.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Luu_du_lieu_khac_voi_luu_file\"><\/span><strong>Saving data is different from saving a file.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A common mistake businesses make is assuming that simply downloading invoices from email and saving them to a folder on their computer fulfills their archiving obligations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In reality, effective invoice data management requires meeting several requirements simultaneously:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There is a unified storage structure based on accounting period, supplier, or tax identification number.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easily search by invoice number, issue date, or supplier.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Version control is possible if adjustment or replacement invoices are generated.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Appropriate access control is established between accounting, financial management, and internal audit departments.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Regularly back up your data to reduce the risk of loss due to system errors or equipment failures.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For businesses that process hundreds or thousands of incoming invoices each month, storing data on a centralized platform instead of managing it via email or individual folders will significantly reduce document search time, while also improving risk control and legal compliance.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Nhung_diem_trong_Thong_tu_32_lien_quan_den_du_lieu_hoa_don_va_nha_cung_cap_dich_vu\"><\/span><strong>Points in Circular 32 relate to invoice data and service providers.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Circular 32\/2025\/TT-BTC outlines criteria for organizations providing electronic invoice solutions and services for receiving, transmitting, and storing invoice data. Therefore, businesses not only need to standardize their internal processes but also assess the capabilities of the solution provider to ensure that data is managed securely, comprehensively, and is accessible when needed.<\/p>\n<p><span style=\"font-weight: 400;\">In a context where businesses are increasingly reliant on electronic data, choosing an invoicing solution provider should not only be based on the ability to issue invoices but also on considering the entire data management process after issuance.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">According to Circular 32\/2025\/TT-BTC, the scope of regulation also includes criteria for organizations providing electronic invoice solutions as well as services for receiving, transmitting, and storing invoice data. This shows that data storage is no longer a purely technical task but is part of a business&#039;s financial control and compliance system.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If invoice data is still being stored on personal emails, individual accountants&#039; computers, or local folders without a unified management system, businesses may face several risks, such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It is difficult to retrieve records when requested by tax authorities or auditors.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Data loss occurs due to personnel changes.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There is no control over the history of invoice editing or processing.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It takes a lot of time to reconcile invoices, purchase documents, and payment records.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Increased risk of errors during the tax settlement process.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Nhung_cau_hoi_CFO_nen_dat_ra_khi_danh_gia_nha_cung_cap_giai_phap\"><\/span><b>Questions CFOs should ask when evaluating solution providers<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Before selecting or continuing to use an electronic invoice storage platform, CFOs should assess the system&#039;s capabilities through several key questions:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Can invoice data be used to generate reports based on multiple criteria (accounting period, supplier, tax identification number, etc.)?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Does the system support access control based on roles and departments?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is a complete history of processing, editing, and approval (Audit Trail) recorded?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice data can be linked to the purchasing process (AP)., <\/span><a href=\"https:\/\/bizzi.vn\/quan-ly-chi-phi\/\"><span style=\"font-weight: 400;\">cost management and expenditure approval<\/span><\/a><span style=\"font-weight: 400;\"> Or ERP?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When requested by tax authorities or auditors, does the system support quick and complete data retrieval?<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These criteria help businesses evaluate not only a supplier&#039;s technological capabilities but also their ability to meet long-term management and compliance requirements.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"CFO_can_kiem_soat_rui_ro_gi_khi_luu_tru_hoa_don_dien_tu\"><\/span><strong>What risks does a CFO need to control when storing electronic invoices?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The biggest risk doesn&#039;t lie in whether a business &quot;keeps invoices or not,&quot; but in whether the invoices are properly and completely stored, are retrievable, and can be compared with actual transactions.<\/p>\n<p><span style=\"font-weight: 400;\">For CFOs, storing electronic invoices is not simply a task for the accounting department, but a crucial link in the financial control system. A lost or unverified invoice can lead to risks related to taxes, accounts receivable, and cash flow.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Risk<\/b><\/td>\n<td><b>Financial impact<\/b><\/td>\n<td><b>Proposed checkpoint<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Missing input invoices<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Insufficient grounds for recording expenses increase the risk during tax settlement.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Automatically reconcile invoices with purchase orders, delivery notes, and payment documents.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Incorrect invoice information<\/span><\/td>\n<td><span style=\"font-weight: 400;\">VAT discrepancies require document adjustments.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Verify the tax identification number (MST), invoice symbol, date, value, and tax rate before recording.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Separate invoices<\/span><\/td>\n<td><span style=\"font-weight: 400;\">It takes a lot of time to search, and it varies from person to person.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Building a centralized invoice data warehouse.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">No Audit Trail<\/span><\/td>\n<td><span style=\"font-weight: 400;\">It is difficult to prove the internal control process.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Save the history of approvals, edits, and <\/span><a href=\"https:\/\/bizzi.vn\/xu-ly-hoa-don\/\"><span style=\"font-weight: 400;\">automatic invoice processing<\/span><\/a><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Invoice not associated with payment<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Discrepancies <\/span><a href=\"https:\/\/bizzi.vn\/quan-ly-cong-no\/\"><span style=\"font-weight: 400;\">when managing accounts receivable and cash flow<\/span><\/a><\/td>\n<td><span style=\"font-weight: 400;\">Connect invoice data to the AP process and payment status.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">Instead of simply verifying the validity of each invoice, the CFO should track the entire invoice data lifecycle, from receipt to payment and archiving. This also forms the foundation for improving internal control and financial management capabilities.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Checklist_luu_tru_hoa_don_theo_goc_nhin_Financial_Operations\"><\/span><strong>Checklist for archiving invoices from a Financial Operations perspective.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>An effective checklist for a CFO should not only focus on invoice file storage but also encompass data, processes, access control, reconciliation, and accessibility for audits when needed.<\/p>\n<p><span style=\"font-weight: 400;\">Businesses can use the following checklist to review their electronic invoice archiving process:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u25a1 Clearly identify the source of invoice receipt (email, supplier portal, electronic invoicing system, or ERP).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u25a1 Standardize required data fields such as seller, buyer, tax identification number, invoice number, symbol, date of issue, value, VAT, and invoice status.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u25a1 Simultaneously save invoice data and the physical copy in a system with access control.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u25a1 Establish a process for reconciling invoices with purchase orders (POs), contracts, and delivery\/receipt records for goods or services.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u25a1 Attach the invoice to the budget, expense center, or project code, if applicable.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u25a1 Link invoices to approval and payment status to track the transaction lifecycle.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u25a1 Ensure that reports can be generated by accounting period, supplier, tax identification number, department, or payment status.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u25a1 Conduct periodic checks to detect missing, duplicate, incorrect, or unprocessed invoices.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">A well-designed checklist helps businesses not only meet compliance requirements but also build a data foundation for financial analysis and decision-making.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Doanh_nghiep_nen_chuan_bi_he_thong_luu_tru_hoa_don_nhu_the_nao_sau_Thong_tu_32\"><\/span><strong>How should businesses prepare their invoice storage systems after Circular 32?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Following Circular 32\/2025\/TT-BTC, businesses should switch from a manual invoice archiving model to a centralized invoice data management model, capable of cross-referencing and retrieving data for each transaction.<\/p>\n<p><span style=\"font-weight: 400;\">A modern storage system should be built with multiple layers of control:<\/span><\/p>\n<p><b>Floor 1 \u2013 Invoice reception<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Automatically receive invoices from email, vendor portals, or electronic invoicing systems to avoid data loss.<\/span><\/p>\n<p><b>Layer 2 \u2013 Data Extraction and Normalization<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Read data from XML files, normalize information fields, and synchronize with accounting or ERP systems.<\/span><\/p>\n<p><b>Level 3 \u2013 Validity and Risk Assessment<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Check the invoice status, identify duplicate invoices, invoices with incorrect information, or invoices showing signs of irregularities before processing them.<\/span><\/p>\n<p><b>Level 4 \u2013 Comparison with Purchase Order, GRN, and Contract<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Compare invoice data with purchase orders, delivery receipts, and contract terms to detect discrepancies in quantity, unit price, or tax rate.<\/span><\/p>\n<p><b>Level 5 \u2013 Approval, Recording, and Payment<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Integrate internal approval processes, debt recording, and payment status tracking.<\/span><\/p>\n<p><b>Level 6 \u2013 Archiving, Reporting, and Audit Trail<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Centralized data storage supports fast retrieval and provides a complete processing history for auditing or inspection purposes.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Bizzi_ho_tro_doanh_nghiep_nhu_the_nao\"><\/span><b>How does Bizzi support businesses?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Bizzi helps businesses build comprehensive invoice data management processes:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Bizzi Multi Matching<\/b><span style=\"font-weight: 400;\"> Automatically receive, read, check, and verify data. <\/span><a href=\"https:\/\/bizzi.vn\/3-way-matching-la-gi\/\"><span style=\"font-weight: 400;\">Three-way invoice reconciliation<\/span><\/a><span style=\"font-weight: 400;\"> Input includes domestic documents such as Purchase Order and Goods Received Note, along with import\/export documents such as Bill of Lading and Customs Declaration.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Bizzi Expense<\/b><span style=\"font-weight: 400;\"> support budget management, <\/span><a href=\"https:\/\/bizzi.vn\/quan-ly-chi-phi\/\"><span style=\"font-weight: 400;\">cost management and expenditure approval process<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Bizzi ARM<\/b><span style=\"font-weight: 400;\"> Connecting accounts payable and cash flow data helps businesses track payment status and manage accounts payable effectively.<\/span><\/li>\n<\/ul>\n<figure id=\"attachment_999981534\" aria-describedby=\"caption-attachment-999981534\" style=\"width: 1536px\" class=\"wp-caption aligncenter\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-999981534 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Doi-chieu-3-chieu-thong-minh-voi-do-chinh-xac-hon-99.webp\" alt=\"How should businesses prepare their invoice storage systems after Circular 32?\" width=\"1536\" height=\"926\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Doi-chieu-3-chieu-thong-minh-voi-do-chinh-xac-hon-99.webp 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Doi-chieu-3-chieu-thong-minh-voi-do-chinh-xac-hon-99-300x181.webp 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Doi-chieu-3-chieu-thong-minh-voi-do-chinh-xac-hon-99-1024x617.webp 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Doi-chieu-3-chieu-thong-minh-voi-do-chinh-xac-hon-99-768x463.webp 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Doi-chieu-3-chieu-thong-minh-voi-do-chinh-xac-hon-99-18x12.webp 18w\" sizes=\"(max-width: 1536px) 100vw, 1536px\" \/><figcaption id=\"caption-attachment-999981534\" class=\"wp-caption-text\">Bizzi supports intelligent 3D matching with greater accuracy than the 99%.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Khi_nao_doanh_nghiep_nen_tu_ra_soat_quy_trinh_luu_tru_hoa_don\"><\/span><strong>When should businesses review their invoice archiving processes?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>Businesses should immediately review invoices that are being stored in a dispersed manner, processed manually, or that take a long time to retrieve when requested by accountants, auditors, or tax authorities.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Some signs that indicate the current storage process needs improvement include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The invoices are stored in multiple personal email accounts or different folders.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accountants still have to download and rename each file manually.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It is not possible to determine which invoices have been reconciled and which are awaiting approval or payment.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The invoice is not linked to a purchase order (PO), contract, or delivery receipt.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It is not possible to generate invoice reports by supplier, accounting period, or department in a short timeframe.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The invoice data is not yet linked to accounts payable and cash flow.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If your business is experiencing one or more of these signs, now is the time to review your entire invoicing process and consider implementing automation solutions to reduce operational risks.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"FAQ_ve_Thong_tu_322025TT-BTC_va_luu_tru_hoa_don\"><\/span><strong>FAQ regarding Circular 32\/2025\/TT-BTC and invoice archiving.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Thong_tu_322025TT-BTC_co_hieu_luc_tu_ngay_nao\"><\/span><b>When does Circular 32\/2025\/TT-BTC take effect?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Circular 32\/2025\/TT-BTC takes effect from <\/span><b>June 1, 2025<\/b><span style=\"font-weight: 400;\">, This document provides guidance on the implementation of certain provisions of Decree 123\/2020\/ND-CP (amended and supplemented by Decree 70\/2025\/ND-CP) on invoices and supporting documents.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Thong_tu_322025TT-BTC_co_thay_the_Thong_tu_782021TT-BTC_khong\"><\/span><b>Does Circular 32\/2025\/TT-BTC replace Circular 78\/2021\/TT-BTC?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Yes. Circular 32\/2025\/TT-BTC replaces Circular 78\/2021\/TT-BTC and updates many new regulations related to electronic invoices, invoice data, and documents.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Doanh_nghiep_co_bat_buoc_luu_file_XML_hoa_don_dien_tu_khong\"><\/span><b>Is it mandatory for businesses to save XML files of electronic invoices?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Businesses should take note <\/span><b>original XML file<\/b><span style=\"font-weight: 400;\"> Because this is electronic data with legal validity, PDF files are merely representations of the content and cannot replace XML data during system verification, comparison, or integration.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Luu_hoa_don_dien_tu_bang_PDF_co_du_khong\"><\/span><b>Is saving electronic invoices as PDFs sufficient?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">No. PDF only supports displaying information for easy reading by users. Businesses should store both XML and PDF files simultaneously to ensure the ability to check, compare, and retrieve data.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Ai_chiu_trach_nhiem_luu_tru_hoa_don_dien_tu_trong_doanh_nghiep\"><\/span><b>Who is responsible for storing electronic invoices within the business?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Businesses are responsible for organizing and storing electronic invoices in accordance with regulations. In practice, the accounting department directly manages the data, while the CFO or chief accountant is usually responsible for developing control processes and ensuring compliance.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Nha_cung_cap_giai_phap_hoa_don_dien_tu_co_vai_tro_gi_trong_luu_tru_du_lieu_hoa_don\"><\/span><b>What role do electronic invoicing solution providers play in invoice data storage?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The solution provider supports the reception, transmission, storage, and management of invoice data according to the system&#039;s functionality. However, businesses still need to evaluate the provider&#039;s capabilities in terms of security, accessibility, access control, and integration with internal financial processes.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"CFO_can_kiem_tra_gi_trong_quy_trinh_luu_tru_hoa_don\"><\/span><b>What checks does a CFO need to perform in the invoice archiving process?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">CFOs should focus on factors such as data completeness, reproducibility, access control, processing history, the ability to reconcile with actual transactions, and the level of integration with purchasing, payment, and accounts receivable processes.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Bizzi_ho_tro_gi_trong_xu_ly_va_luu_tru_du_lieu_hoa_don\"><\/span><b>What support does Bizzi provide in processing and storing invoice data?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Bizzi helps businesses automatically receive, read, and standardize invoice data, compare it with purchase orders (POs), contracts, and delivery notes, and centrally store all records along with processing history. This helps the finance department reduce manual operation time, increase control, and readily provide data when needed for audits or working with tax authorities.<\/span><\/p>\n<figure id=\"attachment_999981535\" aria-describedby=\"caption-attachment-999981535\" style=\"width: 1248px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999981535 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Bizzi-bot-tu-dong-kiem-tra-tinh-hop-ly-hop-le-cua-hoa-don.webp\" alt=\"FAQ regarding Circular 32\/2025\/TT-BTC and invoice archiving.\" width=\"1248\" height=\"646\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Bizzi-bot-tu-dong-kiem-tra-tinh-hop-ly-hop-le-cua-hoa-don.webp 1248w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Bizzi-bot-tu-dong-kiem-tra-tinh-hop-ly-hop-le-cua-hoa-don-300x155.webp 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Bizzi-bot-tu-dong-kiem-tra-tinh-hop-ly-hop-le-cua-hoa-don-1024x530.webp 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Bizzi-bot-tu-dong-kiem-tra-tinh-hop-ly-hop-le-cua-hoa-don-768x398.webp 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Bizzi-bot-tu-dong-kiem-tra-tinh-hop-ly-hop-le-cua-hoa-don-18x9.webp 18w\" sizes=\"(max-width: 1248px) 100vw, 1248px\" \/><figcaption id=\"caption-attachment-999981535\" class=\"wp-caption-text\">Bizzi bot automatically checks the validity of invoices.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Ket_luan\"><\/span><b>Conclude<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>Circular 32\/2025\/TT-BTC on invoice archiving<\/b><span style=\"font-weight: 400;\"> This not only highlights the requirement for proper management of electronic invoice data but also emphasizes the role of storage systems, data retrieval capabilities, and data control throughout the entire financial and accounting process. For businesses with a large number of input invoices, fragmented storage via email, personal folders, or manual processing not only increases operating costs but also poses risks when reconciling documents, settling taxes, or conducting audits.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bizzi helps businesses build a centralized electronic invoicing management process that meets the requirements of <\/span><b>Circular 32\/2025\/TT-BTC on invoice archiving.<\/b><span style=\"font-weight: 400;\"> by:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatically receive electronic invoices from multiple sources such as email, vendor portals, and electronic invoicing systems.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Extract and standardize data from XML\/PDF files using AI, reducing manual data entry.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Verify the validity of invoices, detect duplicate invoices, invoices with incorrect information, or invoices showing signs of risk.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compare the invoice with the purchase order (PO), delivery receipt (GRN), contract, and ERP data before recording the debt.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Centralized storage of invoice data along with the entire processing, approval, and reconciliation history (audit trail) allows for quick retrieval when requested by tax authorities, auditors, or management.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Connecting AP Automation, Expense Management, and workflows. <\/span><a href=\"https:\/\/bizzi.vn\/quan-ly-cong-no\/\"><span style=\"font-weight: 400;\">debt and cash flow management<\/span><\/a><span style=\"font-weight: 400;\"> To control the entire invoice lifecycle, from receipt to payment.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Instead of simply meeting minimum storage requirements, businesses can integrate invoice data into a modern, transparent financial management system, ready for audits, inspections, and decision-making.<\/span><\/p>\n<p><b>Sign up for a Bizzi demo.<\/b><span style=\"font-weight: 400;\"> to learn how to automate the process of receiving, checking, and verifying data. <\/span><b>Storing electronic invoices according to Circular 32\/2025\/TT-BTC<\/b><span style=\"font-weight: 400;\">, This helps accounting teams and CFOs reduce compliance risks, save processing time, and improve the efficiency of corporate financial management. <\/span><em><strong><a href=\"https:\/\/bizzi.vn\/dat-lich-demo\/\">https:\/\/bizzi.vn\/dat-lich-demo\/<\/a><\/strong><\/em><\/p>","protected":false},"excerpt":{"rendered":"<p>Th\u00f4ng t\u01b0 32\/2025\/TT-BTC v\u1ec1 l\u01b0u tr\u1eef h\u00f3a \u0111\u01a1n y\u00eau c\u1ea7u doanh nghi\u1ec7p kh\u00f4ng ch\u1ec9 l\u01b0u gi\u1eef h\u00f3a \u0111\u01a1n \u0111i\u1ec7n t\u1eed \u0111\u00fang th\u1eddi h\u1ea1n m\u00e0 c\u00f2n&#8230;<\/p>","protected":false},"author":56,"featured_media":999981532,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[263],"tags":[],"class_list":["post-999981531","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-kien-thuc"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999981531","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/56"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999981531"}],"version-history":[{"count":1,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999981531\/revisions"}],"predecessor-version":[{"id":999981536,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999981531\/revisions\/999981536"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999981532"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999981531"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999981531"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999981531"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}