{"id":999981612,"date":"2026-07-23T12:00:36","date_gmt":"2026-07-23T05:00:36","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999981612"},"modified":"2026-07-23T12:00:36","modified_gmt":"2026-07-23T05:00:36","slug":"xml-invoice-reader-software","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/","title":{"rendered":"XML invoice reading software: How to open, check, and troubleshoot files."},"content":{"rendered":"<p><b>XML invoice reading software<\/b><span style=\"font-weight: 400;\"> This helps accountants open, view, and verify the original data of electronic invoices, including information about the seller, buyer, goods, tax, digital signature, and tax authority code (if applicable). If you only need to view a few invoices, you can use the tax authority&#039;s electronic invoice portal or a tool provided by an electronic invoice provider. However, when a business has to process dozens to thousands of input invoices each month, simply being able to &quot;open the XML file&quot; is no longer the only goal.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">More importantly, the data in the XML file needs to be checked and compared against the purchase documents, discrepancies detected, and consistently incorporated into the input invoice processing procedure. This is also why many businesses are switching from standalone XML reading tools to automated accounts payable automation systems. <\/span><b>Automate the accounts payable process.<\/b><span style=\"font-weight: 400;\">).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this article, Bizzi will help you:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select <\/span><b>XML invoice reading software<\/b><span style=\"font-weight: 400;\"> Suitable for individual needs.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Know when to use the tax authority&#039;s electronic invoicing portal, a vendor&#039;s tool, or iTaxViewer.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Instructions on how to properly open electronic invoice XML files.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Troubleshooting common errors when unable to open XML files.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Verify the validity of the invoice data after reading it.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Determine when a business should switch to an automated bulk XML invoice reading and processing solution.<\/span><\/li>\n<\/ul>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#Nen_dung_phan_mem_nao_de_doc_hoa_don_XML\" >Which software should I use to read XML invoices?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#Nen_chon_cong_cu_nao_trong_tung_tinh_huong\" >Which tool should you choose in each situation?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#File_XML_hoa_don_la_gi_va_vi_sao_khong_mo_nhu_PDF\" >What is an XML invoice file and why can&#039;t it be opened like a PDF?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#Cach_doc_hoa_don_XML_tren_cong_Tong_cuc_Thue\" >How to read XML invoices on the General Department of Taxation&#039;s portal<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#Mot_so_luu_y_khi_doc_file_XML_hoa_don\" >Some things to note when reading XML invoice files.<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#Cach_doc_file_XML_bang_phan_mem_nha_cung_cap_hoa_don_hoac_iTaxViewer\" >How to read XML files using your billing software or iTaxViewer<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#Doc_XML_bang_cong_tra_cuu_cua_nha_cung_cap_hoa_don\" >Read XML using the invoice provider&#039;s lookup portal.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#Khi_nao_nen_dung_iTaxViewer\" >When should you use iTaxViewer?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#Loi_khong_mo_duoc_file_XML_hoa_don_va_cach_xu_ly\" >Error: Unable to open invoice XML file, and how to fix it.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#Mot_so_luu_y_de_han_che_loi_khi_doc_file_XML\" >Some tips to minimize errors when reading XML files.<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#Sau_khi_doc_XML_can_kiem_tra_nhung_thong_tin_nao_tren_hoa_don\" >After reading the XML file, what information on the invoice needs to be checked?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#Checklist_kiem_tra_sau_khi_doc_file_XML_hoa_don\" >Checklist for verification after reading the invoice XML file.<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#Phan_mem_doc_XML_khac_gi_phan_mem_xu_ly_hoa_don_XML_tu_dong\" >How does XML reading software differ from automated XML invoice processing software?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#Khi_nao_doanh_nghiep_nen_dung_phan_mem_doc_va_xu_ly_hoa_don_XML_tu_dong\" >When should businesses use software to automatically read and process XML invoices?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#Dau_hieu_cho_thay_quy_trinh_doc_XML_thu_cong_da_tro_thanh_diem_nghen\" >The signs indicate that the manual XML reading process has become a bottleneck.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#Goc_nhin_cua_CFO_Gia_tri_khong_nam_o_viec_%E2%80%9Cdoc_XML%E2%80%9D\" >CFO&#039;s perspective: Value doesn&#039;t lie in &quot;reading XML&quot;\u201c<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#Bizzi_Bot_ho_tro_doc_va_xu_ly_hoa_don_XML_nhu_the_nao\" >How does Bizzi Bot support reading and processing XML invoices?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#1_Tiep_nhan_hoa_don_tu_nhieu_nguon\" >1. Receive invoices from multiple sources.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#2_Doc_du_lieu_tu_file_XML\" >2. Read data from an XML file.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#3_Kiem_tra_du_lieu_hoa_don\" >3. Verify invoice data.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#4_Ho_tro_kiem_tra_thong_tin_nha_cung_cap\" >4. Support for verifying supplier information.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#5_Doi_chieu_voi_cac_chung_tu_lien_quan\" >5. Compare with relevant documents.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#6_Phan_luong_cac_truong_hop_ngoai_le\" >6. Exception handling<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#7_Dong_bo_du_lieu_voi_he_thong_ke_toan_hoac_ERP\" >7. Synchronize data with the accounting or ERP system.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#8_Luu_tru_hoa_don_va_lich_su_xu_ly_Audit_Trail\" >8. Storing invoices and processing history (Audit Trail)<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#FAQ_ve_phan_mem_doc_hoa_don_XML\" >FAQ about XML invoice reading software<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#1_Phan_mem_nao_doc_duoc_hoa_don_XML\" >1. Which software can read XML invoices?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#2_iTaxViewer_co_doc_duoc_moi_file_XML_hoa_don_khong\" >2. Can iTaxViewer read all XML invoice files?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#3_Vi_sao_mo_file_XML_hoa_don_chi_thay_code\" >3. Why do I only see code when I open the invoice XML file?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#4_File_XML_hoa_don_khac_gi_file_PDF\" >4. What is the difference between an XML invoice file and a PDF invoice file?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#5_Co_the_doc_nhieu_file_XML_hoa_don_cung_luc_khong\" >5. Is it possible to read multiple invoice XML files simultaneously?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-32\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#6_Phan_mem_doc_XML_co_thay_the_phan_mem_ke_toan_khong\" >6. Can XML reading software replace accounting software?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-33\" href=\"https:\/\/bizzi.vn\/en\/xml-invoice-reader-software\/#Ket_luan\" >Conclude<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Nen_dung_phan_mem_nao_de_doc_hoa_don_XML\"><\/span><b>Which software should I use to read XML invoices?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>You can read XML invoices using the tax authority&#039;s electronic invoice portal, the electronic invoice provider&#039;s lookup tool, iTaxViewer in some suitable cases, XML viewers, or input invoice management systems like Bizzi Bot. The choice of tool depends on the intended use, the number of invoices to be processed, and the business&#039;s data control requirements.<\/p>\n<p><span style=\"font-weight: 400;\">In reality, many accountants search for &quot;XML invoice reader software&quot; simply to be able to open XML files received from the provider. However, there is no single tool that suits every situation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you only need to quickly check an electronic invoice, free tools or the tax authority&#039;s lookup portal are usually sufficient. Conversely, if a business receives invoices from multiple suppliers, branches, or different channels, opening each individual XML file will quickly become a bottleneck in the input invoice processing workflow.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The table below helps you choose the right tool for each situation.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Tools<\/b><\/td>\n<td><b>When is it appropriate?<\/b><\/td>\n<td><b>Advantage<\/b><\/td>\n<td><b>Limit<\/b><\/td>\n<td><b>Who should it be used for?<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Tax authority&#039;s electronic invoice portal<\/b><\/td>\n<td><span style=\"font-weight: 400;\">I need to read and check an XML file.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Invoice information can be looked up and checked.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Manually manipulate each file.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Accountants need quick verification.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Electronic invoice provider&#039;s lookup portal<\/b><\/td>\n<td><span style=\"font-weight: 400;\">There is a link or code provided by the seller.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Display the correct invoice template that was issued.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">It depends on the supplier.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Businesses receive few invoices from a few fixed suppliers.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>iTaxViewer<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Reading some XML files in the e-tax ecosystem.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">A tool familiar to many tax accountants.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">It should not be considered a tool for reading all electronic invoice XML files.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Tax accountants are already familiar with using it.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>XML viewer or browser<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Want to quickly view the file structure?<\/span><\/td>\n<td><span style=\"font-weight: 400;\">No additional software installation required.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Difficult to read, often only displays XML code.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">A person with technical knowledge<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Bizzi Bot<\/b><\/td>\n<td><span style=\"font-weight: 400;\">It is necessary to read, check, and process many input invoices.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Data standardization, support for verification, reconciliation, and centralized management.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Suitable for business use, not a tool for viewing individual files.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Businesses with a large volume of invoices<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span class=\"ez-toc-section\" id=\"Nen_chon_cong_cu_nao_trong_tung_tinh_huong\"><\/span><b>Which tool should you choose in each situation?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The choice of tool should be based on practical needs rather than just its ability to open XML files.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Necessary <\/span><b>quickly check an invoice<\/b><span style=\"font-weight: 400;\">, The tax authority&#039;s electronic invoice portal or the supplier&#039;s lookup portal are often suitable options.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If you are working with XML files within the e-tax ecosystem, <\/span><b>iTaxViewer<\/b><span style=\"font-weight: 400;\"> It may be helpful in some cases. However, it should not be assumed that this tool will be able to read all electronic invoice XML files from different providers.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If users only want to view the data structure, they can open the file using a browser or XML viewer, but the content is usually displayed as data tags, making it difficult for the average user to read.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">For businesses receiving a large volume of input invoices, the need no longer stops at &quot;reading XML files&quot; but shifts to managing the entire invoice lifecycle: receiving, checking, reconciling, approving, synchronizing data, and storing for auditing purposes. In this case, a system like <\/span><b>Bizzi Bot<\/b><span style=\"font-weight: 400;\"> It is more suitable because it can support the automation of many steps in the invoice processing workflow.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In other words, <\/span><b>Being able to read XML files is just the first step.<\/b><span style=\"font-weight: 400;\">. The real value for businesses lies in the ability to transform XML data into data that can be controlled, verified, and integrated into the accounts payable process.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"File_XML_hoa_don_la_gi_va_vi_sao_khong_mo_nhu_PDF\"><\/span><b>What is an XML invoice file and why can&#039;t it be opened like a PDF?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>Invoice XML file<\/b><span style=\"font-weight: 400;\"> This is the original data file of the electronic invoice, built according to a standard structure so that the system and software can read, process, and exchange data. Meanwhile, <\/span><b>PDF file<\/b><span style=\"font-weight: 400;\"> It&#039;s simply a visual representation of an invoice, making it easier for users to view, print, or store.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is also why many people, when opening an XML file for the first time using a browser or text editor, only see lines of code instead of the familiar invoice interface. <\/span><b>This does not mean the file is corrupted.<\/b><span style=\"font-weight: 400;\">, XML is simply designed for computers to read and process, not to display directly to the user.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To view the full invoice information visually, you need to use... <\/span><b>XML invoice reading software<\/b><span style=\"font-weight: 400;\">, This includes electronic invoice lookup portals or tools issued by invoice providers. These tools interpret XML data into an easy-to-read invoice interface and support checking important information such as tax identification number, invoice number, date of issue, tax rate, digital signature, and tax authority code (if applicable).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For businesses, <\/span><b>The new XML file contains valuable data for processing.<\/b><span style=\"font-weight: 400;\">. The information in the XML can be entered into the system to check its validity and compare it with the Purchase Order. <\/span><b>PO<\/b><span style=\"font-weight: 400;\">), Goods Receipt <\/span><b>GR<\/b><span style=\"font-weight: 400;\">), contracts, as well as serving accounting and archiving purposes according to accounting procedures. Meanwhile, PDF files primarily serve as visual references for users.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Criteria<\/b><\/td>\n<td><b>XML file<\/b><\/td>\n<td><b>PDF file<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Nature<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Structured data for system processing<\/span><\/td>\n<td><span style=\"font-weight: 400;\">A visual representation for viewing and printing.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Main users<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Software, systems, and accounting require data verification.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">People who need to view or print invoices quickly.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Automated processing capability<\/b><\/td>\n<td><span style=\"font-weight: 400;\">High quality, can be integrated into the invoice processing workflow.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Lower down, primarily for display purposes.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>When opened directly<\/b><\/td>\n<td><span style=\"font-weight: 400;\">It&#039;s possible to display only the XML code lines.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Display the full invoice content.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Role in the business<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Input data for verification, reconciliation, accounting, and archiving.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Visual reference documents for reference purposes.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">If you want to learn more about the structure, components, and legal value of the XML format, you can refer to the article.<\/span><a href=\"https:\/\/bizzi.vn\/huong-dan-ve-hoa-don-dien-tu-file-xml\/\"> <b>What is an electronic invoice XML file?<\/b><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Cach_doc_hoa_don_XML_tren_cong_Tong_cuc_Thue\"><\/span><b>How to read XML invoices on the General Department of Taxation&#039;s portal<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If you just need to open and quickly check one <\/span><b>electronic invoice XML file<\/b><span style=\"font-weight: 400;\">, electronic invoicing portal of <\/span><b>General Department of Taxation<\/b><span style=\"font-weight: 400;\"> This is one of the preferred options. It is the official channel for looking up and verifying invoice information, helping accountants compare data from XML files with information displayed on the system before accounting or tax filing.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can follow these steps:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Access the General Department of Taxation&#039;s electronic invoice portal.<\/b><span style=\"font-weight: 400;\"> Use a web browser and log in, or use the appropriate search function as needed.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Select the function to read or look up XML invoices.<\/b><span style=\"font-weight: 400;\"> according to the system interface.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Download the electronic invoice XML file.<\/b><span style=\"font-weight: 400;\"> from computer to system. It is recommended to use the original XML file sent by the seller or electronic invoice provider.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>View the invoice information displayed by the system.<\/b><span style=\"font-weight: 400;\">, This includes all the data that has been converted from XML format to a visual interface.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Check the important information.<\/b><span style=\"font-weight: 400;\"> like:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Seller and buyer&#039;s tax identification numbers.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Invoice symbol and invoice number.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Invoice date.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">The value of the goods, the tax amount, and the total payment.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Digital signature and tax authority code (for invoices with codes).<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Compare the results<\/b><span style=\"font-weight: 400;\"> with PDF invoices or internal documents such as purchase orders. <\/span><b>PO<\/b><span style=\"font-weight: 400;\">), Goods Receipt <\/span><b>GR<\/b><span style=\"font-weight: 400;\">) or a contract to ensure data consistency.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Save the test results.<\/b><span style=\"font-weight: 400;\"> if the business needs services for reconciliation, tax settlement, auditing, or document archiving.<\/span><\/li>\n<\/ol>\n<figure id=\"attachment_999981617\" aria-describedby=\"caption-attachment-999981617\" style=\"width: 800px\" class=\"wp-caption aligncenter\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-999981617 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/hoa-don-XML-tren-cong-Tong-cuc-Thue.jpg\" alt=\"XML invoices on the General Department of Taxation portal\" width=\"800\" height=\"377\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/hoa-don-XML-tren-cong-Tong-cuc-Thue.jpg 800w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/hoa-don-XML-tren-cong-Tong-cuc-Thue-300x141.jpg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/hoa-don-XML-tren-cong-Tong-cuc-Thue-768x362.jpg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/hoa-don-XML-tren-cong-Tong-cuc-Thue-18x8.jpg 18w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><figcaption id=\"caption-attachment-999981617\" class=\"wp-caption-text\">How to read XML invoices on the General Department of Taxation&#039;s portal<\/figcaption><\/figure>\n<h3><span class=\"ez-toc-section\" id=\"Mot_so_luu_y_khi_doc_file_XML_hoa_don\"><\/span><b>Some things to note when reading XML invoice files.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">To ensure the accuracy and legal validity of data, accountants should take note of the following points:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Do not download XML files from unknown sources.<\/b><span style=\"font-weight: 400;\">, Avoid using files that have been modified or not released by the seller.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Do not edit the content of the XML file before testing.<\/b><span style=\"font-weight: 400;\"> XML is the original data of an electronic invoice; changing its content may compromise the integrity of the document and affect the verification process.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>If the system reports an error when reading the file<\/b><span style=\"font-weight: 400;\">, Instead of modifying the format or changing the file extension yourself, download the original XML file from the invoice release email, the vendor&#039;s lookup portal, or another official source.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For the need to check each individual invoice, the General Department of Taxation&#039;s electronic invoice portal is a convenient and reliable option. However, in practice, many businesses receive invoices from multiple suppliers or use multiple electronic invoice issuance systems. In such cases, accountants often switch to using a different system. <\/span><b>vendor lookup portal<\/b><span style=\"font-weight: 400;\"> or <\/span><b>iTaxViewer<\/b><span style=\"font-weight: 400;\"> To open and check XML files in appropriate situations.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Cach_doc_file_XML_bang_phan_mem_nha_cung_cap_hoa_don_hoac_iTaxViewer\"><\/span><b>How to read XML files using your billing software or iTaxViewer<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Besides the General Department of Taxation&#039;s electronic invoice portal, accountants can also open other online platforms. <\/span><b>electronic invoice XML file<\/b><span style=\"font-weight: 400;\"> through the provider&#039;s lookup portal or using <\/span><b>iTaxViewer<\/b><span style=\"font-weight: 400;\"> In some cases, it&#039;s appropriate. Each tool is designed for a different purpose, so choosing the right one will save time and minimize errors when reading XML files.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Doc_XML_bang_cong_tra_cuu_cua_nha_cung_cap_hoa_don\"><\/span><b>Read XML using the invoice provider&#039;s lookup portal.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is a common method when businesses receive electronic invoices from electronic invoice service providers. Typically, the seller will send an email containing the invoice, a lookup link, or a lookup code for the buyer to view and download the document.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can follow these steps:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Open your email or invoice notification.<\/b><span style=\"font-weight: 400;\"> Sent by the seller.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Access the invoice lookup link.<\/b><span style=\"font-weight: 400;\"> Provided in email or text message.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Enter the lookup code<\/b><span style=\"font-weight: 400;\"> if the system requires access authentication.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Choose to view the invoice or download it.<\/b><span style=\"font-weight: 400;\"> Attachments, including XML and PDF files (if any).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Check the important information.<\/b><span style=\"font-weight: 400;\"> such as the name of the selling entity, tax identification number, invoice number, date of issue, payment amount, tax rate, and invoice status.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Save the original XML file.<\/b><span style=\"font-weight: 400;\"> to be entered into the company&#039;s document management folder or system for the purpose of reconciliation, tax declaration, auditing, and long-term storage.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">For businesses that work with multiple suppliers, it&#039;s advisable to establish a unified record-keeping system based on time, supplier, or invoice number. This will make searching, comparing, and verifying documents easier later on.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Khi_nao_nen_dung_iTaxViewer\"><\/span><b>When should you use iTaxViewer?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>iTaxViewer<\/b><span style=\"font-weight: 400;\"> It is a familiar software for many accountants when working with XML files. <\/span><b>e-tax ecosystem<\/b><span style=\"font-weight: 400;\">. However, it should be noted that <\/span><b>iTaxViewer should not be considered a tool that can read all electronic invoice XML files.<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In reality, the ability to open the file depends on the XML format, the data standards of each invoicing system, and the compatibility of the software version being used. Therefore, if you encounter this situation... <\/span><b>iTaxViewer cannot open the invoice XML file.<\/b><span style=\"font-weight: 400;\">, However, this is not necessarily a sign that the file is corrupted.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Instead of trying to convert or edit the XML content, you should try the following options in order:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Use <\/span><b>General Department of Taxation&#039;s electronic invoice portal<\/b><span style=\"font-weight: 400;\"> to read or check invoice information.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Open the invoice on <\/span><b>electronic invoice provider&#039;s lookup portal<\/b><span style=\"font-weight: 400;\"> If a link or lookup code is available.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Use <\/span><b>electronic invoice management software<\/b><span style=\"font-weight: 400;\"> due to the publisher or the company that is implementing it.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">For businesses with a large number of invoices, consider using <\/span><a href=\"https:\/\/bizzi.vn\/bizzi-phan-mem-xu-ly-hoa-don-dau-vao-tu-dong-trong-3-not-nhac\/\"><b>input invoice processing software<\/b><\/a><span style=\"font-weight: 400;\"> It has the ability to automatically receive, read XML data, check, and manage it centrally instead of opening each file individually.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Choosing the right tool not only helps open XML files but also significantly reduces the time spent processing documents in daily work. However, whether using a provider&#039;s lookup portal, iTaxViewer, or any other tool... <\/span><b>software for reading electronic invoice XML files<\/b><span style=\"font-weight: 400;\"> However, users may still encounter problems such as being unable to open files, displaying only XML code, or receiving format error messages. In the next section, we will explore these issues. <\/span><b>Error: Unable to open the invoice XML file.<\/b><span style=\"font-weight: 400;\"> Common problems and how to handle them safely and correctly.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Loi_khong_mo_duoc_file_XML_hoa_don_va_cach_xu_ly\"><\/span><b>Error: Unable to open invoice XML file, and how to fix it.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">During use <\/span><b>XML invoice reading software<\/b><span style=\"font-weight: 400;\">, Accountants may encounter various errors that cause the file to display incorrectly or prevent them from verifying invoice information. In most cases, this doesn&#039;t stem from invalid invoices, but rather from other issues. <\/span><b>The downloaded file is corrupted, the wrong reading tool was used, the software is incompatible, the file extension has been changed, or the XML data is no longer intact.<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The important thing is <\/span><b>Do not edit the content of the XML file.<\/b><span style=\"font-weight: 400;\"> To try and open the invoice, the XML file is the original data of the electronic invoice; any changes could affect the integrity of the document and make verification difficult later. Instead, identify the root cause and choose the appropriate solution.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Common errors<\/b><\/td>\n<td><b>Possible causes<\/b><\/td>\n<td><b>How to handle it<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Opening the XML file only reveals code.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Currently open in a browser or text editor.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Use the General Department of Taxation&#039;s electronic invoice portal, the supplier&#039;s lookup portal, or <\/span><b>XML electronic invoice reading software<\/b><span style=\"font-weight: 400;\"> Fit<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">iTaxViewer cannot open the file.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Incompatible XML file or outdated software version.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Update to the latest version of iTaxViewer or try reading the results using a different tool.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Incorrect XML format<\/span><\/td>\n<td><span style=\"font-weight: 400;\">The downloaded file is corrupted, has the wrong extension, or the XML structure is incomplete.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Reload <\/span><b>original XML file<\/b><span style=\"font-weight: 400;\"> from email, lookup portal, or invoice provider<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Vietnamese characters are not displayed correctly.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Character encoding error or incompatible reading tool.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Use software or a portal that supports reading electronic invoices correctly.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">The invoice could not be verified.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Missing data, corrupted files, or invoices that do not exist in the lookup system.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Check with the seller and compare the invoice information.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">I only received the PDF file, not the XML.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">The seller has either not sent the XML file or has only sent the representation.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Request the seller to provide the original XML file or the link to look up the invoice.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Suspicions arise that the XML file has been modified.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">The file is no longer in its original form or has been modified after release.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Download the file again from the official source or check it on the General Department of Taxation&#039;s electronic invoice portal.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span class=\"ez-toc-section\" id=\"Mot_so_luu_y_de_han_che_loi_khi_doc_file_XML\"><\/span><b>Some tips to minimize errors when reading XML files.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">To reduce processing time and minimize errors when reading electronic invoices, businesses should apply the following principles:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Always keep it stored <\/span><b>original XML file<\/b><span style=\"font-weight: 400;\"> It was sent from the seller, instead of just saving a PDF.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Only download invoices from official emails, supplier lookup portals, or the General Department of Taxation&#039;s electronic invoice portal.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Regularly update the version of your XML reader software if you are using a tool installed on your computer.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do not attempt to change file extensions or edit XML content when encountering file opening errors.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If the invoice is still unreadable or inaccessible after multiple attempts, you should contact the seller to request a new XML file or verify the invoice status in their system.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For businesses receiving a large volume of incoming invoices, manually detecting and handling these errors can be time-consuming for the accounting department. Therefore, many businesses opt for invoice processing systems that can automatically check formats, detect data anomalies, and classify exceptions upon receipt, reducing risks before invoices proceed to the next processing stage.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Sau_khi_doc_XML_can_kiem_tra_nhung_thong_tin_nao_tren_hoa_don\"><\/span><b>After reading the XML file, what information on the invoice needs to be checked?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Readable <\/span><b>electronic invoice XML file<\/b><span style=\"font-weight: 400;\"> This is just the first step. Before accounting, filing taxes, or making payments, accountants need to thoroughly check all the information on the invoice to ensure that the document is valid, accurately reflects the economic transaction, and matches the company&#039;s purchasing records.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Omitting crucial information can lead to various consequences, such as incorrect tax reporting periods, misrecorded expenses, payments to the wrong suppliers, or risks when tax authorities and auditors review records. Therefore, businesses should develop a consistent checklist to be applied to all input invoices.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Checklist_kiem_tra_sau_khi_doc_file_XML_hoa_don\"><\/span><b>Checklist for verification after reading the invoice XML file.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">After opening the invoice using <\/span><b>XML invoice reading software<\/b><span style=\"font-weight: 400;\">, Please check the following information in order:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2610 Seller&#039;s name.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2610 Seller&#039;s tax identification number.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2610 Buyer&#039;s name.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2610 Buyer&#039;s tax identification number.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2610 Invoice symbol.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2610 Invoice number.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2610 Invoice date.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2610 Name of goods or services.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2610 Quantity and unit price.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2610 Applicable tax rate.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2610 Value Added Tax.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2610 Total amount payable.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2610 Seller&#039;s digital signature.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2610 Tax authority code (for electronic invoices with a code).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2610 Invoice status when checked on the system.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2610 <a href=\"https:\/\/bizzi.vn\/3-way-matching-la-gi\/\">3-way comparison<\/a> with contracts, purchase orders \u2013 <\/span><b>PO<\/b><span style=\"font-weight: 400;\">), Goods Receipt <\/span><b>GR<\/b><span style=\"font-weight: 400;\">) or acceptance report, if available.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Instead of simply checking the items on the invoice individually, accountants also need to assess the relationship between the invoice and other documents in the purchasing process to ensure that the transaction is recorded fully, accurately, and is substantiated.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Information Group<\/b><\/td>\n<td><b>Why is testing necessary?<\/b><\/td>\n<td><b>Risks if wrong<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Seller\/Buyer Information<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Identify the correct parties to the transaction.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Incorrect tax identification number, incorrect buyer or seller entity, affecting declaration and accounting.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Invoice number, symbol, and date<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Ensure correct accounting and tax periods are recorded.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Duplicate invoice numbers, incorrect recording period, or omitted invoices.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Goods and services<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Confirm the correct economic transaction has occurred.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Incorrect accounting of expenses, incorrect recipients, or incorrect details of purchases.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Taxes and total payment<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Ensure the accuracy of accounting data and tax returns.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Incorrect value-added tax, incorrect accounts payable, or incorrect payment amount.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Digital signature and tax authority code<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Verify the validity of the electronic invoice.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Risk of using invalid or unqualified invoices.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Verification documents<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Confirm that the actual transaction has occurred.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Incorrect payments, missing documentation, or difficulties in proving payment during audits and tax settlements.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">For businesses that generate only a few dozen invoices per month, the above checklist can be done manually while still ensuring efficiency. However, when the number of invoices increases to hundreds or thousands of documents from multiple suppliers and branches, checking each item manually will consume a lot of time and increase the risk of omissions and discrepancies. This is also the time when businesses should consider switching from manual methods. <\/span><b>XML reader software<\/b><span style=\"font-weight: 400;\"> simply to <\/span><b>automated XML invoice processing system<\/b><span style=\"font-weight: 400;\">, It has the potential to support data verification, comparison, and control on a large scale.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Phan_mem_doc_XML_khac_gi_phan_mem_xu_ly_hoa_don_XML_tu_dong\"><\/span><b>How does XML reading software differ from automated XML invoice processing software?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>XML invoice reading software<\/b><span style=\"font-weight: 400;\"> It helps users open and view data in XML files, while <\/span><a href=\"https:\/\/bizzi.vn\/xu-ly-hoa-don\/\"><b>automated XML invoice processing software<\/b><\/a><span style=\"font-weight: 400;\"> Support in receiving, checking, comparing, approving, and synchronizing data throughout the entire process of handling input invoices.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Many businesses believe that all they need is to have <\/span><b>XML invoice reading software<\/b><span style=\"font-weight: 400;\"> This is sufficient to meet the needs of processing electronic invoices. However, in reality, opening the XML file only solves the first step: displaying the data. For the invoice to enter the accounting and payment process, businesses must still check its validity, compare it with related documents, obtain approval, record it in the accounting system, and store it completely for auditing purposes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When the number of invoices is only a few dozen files per month, manual reading and verification is still sufficient. However, for businesses with hundreds or thousands of incoming invoices from multiple suppliers, using only XML reading tools will cause accountants to spend a lot of time manually entering, comparing, and verifying data, while also increasing the risk of errors or missing documents.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The table below helps to clearly distinguish between the two groups of solutions:<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Criteria<\/b><\/td>\n<td><b>XML reader software<\/b><\/td>\n<td><b>Automated XML invoice processing software<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>Purpose<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Open and view the contents of the XML invoice.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Manage the entire process of handling incoming invoices.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Suitable for<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Individuals or businesses with few invoices<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Businesses process multiple invoices from various sources.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Check the data.<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Mostly done manually.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">It is possible to perform automatic checks based on established rules.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Compare the Purchase Order\/Gr\/Contract.<\/b><\/td>\n<td><span style=\"font-weight: 400;\">No or very limited<\/span><\/td>\n<td><span style=\"font-weight: 400;\">We can assist with matching with the Purchase Order. <\/span><b>PO<\/b><span style=\"font-weight: 400;\">), Goods Receipt <\/span><b>GR<\/b><span style=\"font-weight: 400;\">) or contract<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Approve<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Not supported<\/span><\/td>\n<td><span style=\"font-weight: 400;\">There is an approval process (workflow) based on authority levels.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Synchronize ERP\/accounting software<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Data entry is usually required manually.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Maybe <a href=\"https:\/\/bizzi.vn\/giai-phap-quan-tri-tai-chinh-erp\/\">financial ERP integration<\/a> or customized accounting software<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Audit trail (processing history)<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Limit<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Maintain a complete record of receipt, review, editing, and approval.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Roles with the CFO\/Chief Accountant<\/b><\/td>\n<td><span style=\"font-weight: 400;\">File reading assistance tool<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Financial operations control tool and accounts payable process (Accounts Payable \u2013 <\/span><b>AP<\/b><span style=\"font-weight: 400;\">)<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">The biggest difference doesn&#039;t lie in ability. <\/span><b>reading XML files<\/b><span style=\"font-weight: 400;\">, which is in the matter <\/span><b>Transform XML data into a control process.<\/b><span style=\"font-weight: 400;\">. An automated invoice processing system can support receiving invoices from multiple sources, standardizing data, comparing them with purchase documents, handling exceptions, recording processing history (audit trail), and synchronizing data to an accounting or ERP system. These are steps that conventional XML-reading software cannot handle.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">From a financial management perspective, CFOs and chief accountants are often more concerned with ability. <\/span><b>data control<\/b><span style=\"font-weight: 400;\">, This reduces data entry errors, increases transparency in the approval process, and supports auditing, instead of just being able to view the content of an XML file.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Khi_nao_doanh_nghiep_nen_dung_phan_mem_doc_va_xu_ly_hoa_don_XML_tu_dong\"><\/span><b>When should businesses use software to automatically read and process XML invoices?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Businesses should consider using <\/span><b>XML invoice reading software<\/b><span style=\"font-weight: 400;\"> Combining an automated processing system becomes necessary when the number of incoming invoices increases rapidly, data comes from multiple sources, and manual verification processes begin to become bottlenecks. At this point, the goal is no longer just... <\/span><b>Opened XML file<\/b><span style=\"font-weight: 400;\">, which is <\/span><b>Control the entire lifecycle of input invoices.<\/b><span style=\"font-weight: 400;\"> From receiving, checking, and comparing to accounting and archiving.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Initially, accountants could use the supplier&#039;s lookup portal or the tax authority&#039;s electronic invoicing portal to read each XML file. However, when a business has hundreds or thousands of invoices each month, opening each file for verification becomes time-consuming and increases the risk of missing duplicate invoices, incorrect information, or missing supporting documents.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The table below helps businesses determine the right time to transition from manual to automated processes.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Token<\/b><\/td>\n<td><b>Is manual reading still appropriate?<\/b><\/td>\n<td><b>Should we automate?<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Under 50 invoices\/month<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Maybe<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Not mandatory<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Many suppliers send invoices through multiple channels.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Difficult<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Should<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">There are many branches or departments that generate expenses.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Difficult to control<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Should<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Often missing XML files or only saving PDFs.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">High risk<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Should<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Duplicate invoices need to be checked.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">It&#039;s very difficult to do by hand.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Should<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">It needs to be compared with the purchase order\/gross order\/contract.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Not optimal<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Should<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Multi-level approval process<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Not suitable<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Should<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Need <\/span><b>audit trail<\/b><span style=\"font-weight: 400;\"> (Processing history) for auditing or tax settlement purposes.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Limit<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Should<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Data needs to be synchronized with ERP or accounting software.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Not suitable<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Should<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span class=\"ez-toc-section\" id=\"Dau_hieu_cho_thay_quy_trinh_doc_XML_thu_cong_da_tro_thanh_diem_nghen\"><\/span><b>The signs indicate that the manual XML reading process has become a bottleneck.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Not every business needs to invest in an automation system right away. However, if you frequently encounter one or more of the following situations, continuing to handle them manually will lead to increased operating costs that scale:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoices are sent via multiple emails, multiple lookup portals, or multiple different providers.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accountants spend a lot of time re-entering data from XML files into accounting software.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Each invoice must be checked manually to detect duplicates or incorrect information.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The reconciliation between invoices, purchase orders (PO), warehouse receipts (GR), and contracts is performed using spreadsheets.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It is difficult to track the processing status of each invoice or determine who approved, edited, or rejected the document.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These issues not only affect the productivity of the accounting department but also increase the risk of errors in tax filing, payments, and document archiving.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Goc_nhin_cua_CFO_Gia_tri_khong_nam_o_viec_%E2%80%9Cdoc_XML%E2%80%9D\"><\/span><b>CFO&#039;s perspective: Value doesn&#039;t lie in &quot;reading XML&quot;\u201c<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">From a financial management perspective, <\/span><b>reading XML files<\/b><span style=\"font-weight: 400;\"> It only addresses the need for individual-level operations: opening files, viewing information, and checking each invoice.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Meanwhile, <\/span><b>automated XML invoice processing software<\/b><span style=\"font-weight: 400;\"> Aimed at addressing management issues at the enterprise level. Instead of just displaying data, the system can support standardizing the invoice receiving process, verifying information according to established rules, assisting in comparison with related documents, and recording processing history.<\/span><b>audit trail<\/b><span style=\"font-weight: 400;\">) and synchronize data to the ERP system or accounting software if configured.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For a CFO or Chief Accountant, the biggest benefit isn&#039;t about opening files faster, but about the ability to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce errors due to manual data entry.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Increase transparency and traceability throughout the entire invoice processing process.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce the time required for processing and approving documents.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It helps control the risk of incorrect or duplicate payments.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Data standardization is essential for financial reporting, auditing, and tax settlement.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">When demand has shifted from <\/span><b>\u201c&quot;View XML invoice&quot;\u201d<\/b><span style=\"font-weight: 400;\"> luxurious <\/span><b>\u201c&quot;Controlling invoice data across the entire enterprise&quot;\u201d<\/b><span style=\"font-weight: 400;\">, This is also a good time to consider automation solutions such as <\/span><b>Bizzi Bot<\/b><span style=\"font-weight: 400;\">, Instead of just using individual XML file reading tools, in the next section we will explore how Bizzi Bot helps businesses receive, read, check, and process XML invoices according to a unified process.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Bizzi_Bot_ho_tro_doc_va_xu_ly_hoa_don_XML_nhu_the_nao\"><\/span><b>How does Bizzi Bot support reading and processing XML invoices?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>Bizzi Bot<\/b><span style=\"font-weight: 400;\"> It supports businesses in automatically receiving, reading, checking, comparing, and managing input invoices, suitable when manually opening each XML file is no longer sufficient for operational needs. Instead of just acting as a... <\/span><b>XML invoice reading software<\/b><span style=\"font-weight: 400;\">, Bizzi Bot is designed to integrate data from XML files into the entire Accounts Payable (AP) processing workflow, reducing manual operations and increasing control.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A typical XML invoice processing workflow with Bizzi Bot includes the following steps:<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Tiep_nhan_hoa_don_tu_nhieu_nguon\"><\/span><b>1. Receive invoices from multiple sources.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The system can receive electronic invoices from various sources such as email, invoice portals, or internal sources according to the company&#039;s procedures. Centralizing invoices helps reduce the risk of lost documents or scattered storage.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Doc_du_lieu_tu_file_XML\"><\/span><b>2. Read data from an XML file.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Upon receiving the XML file, Bizzi Bot automatically extracts and standardizes the important information fields, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Seller and buyer information.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tax identification number.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice number and symbol.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice date.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The value of the goods, the tax amount, and the total payment.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Other data fields are used for accounting and reconciliation purposes.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Data standardization significantly reduces manual data entry time and lays the foundation for subsequent control steps.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Kiem_tra_du_lieu_hoa_don\"><\/span><b>3. Verify invoice data.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">After reading the data, the system can assist in checking important information to detect anomalies such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Required information is missing.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Incorrect data format.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Missing tax identification number or seller information.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Differences between key data fields.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These alerts help accountants quickly review invoices before processing them.<\/span><\/p>\n<figure id=\"attachment_999981614\" aria-describedby=\"caption-attachment-999981614\" style=\"width: 1248px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999981614 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Phan-mem-doc-hoa-don-XML-2.webp\" alt=\"Bizzi bot checks invoice data.\" width=\"1248\" height=\"646\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Phan-mem-doc-hoa-don-XML-2.webp 1248w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Phan-mem-doc-hoa-don-XML-2-300x155.webp 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Phan-mem-doc-hoa-don-XML-2-1024x530.webp 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Phan-mem-doc-hoa-don-XML-2-768x398.webp 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Phan-mem-doc-hoa-don-XML-2-18x9.webp 18w\" sizes=\"(max-width: 1248px) 100vw, 1248px\" \/><figcaption id=\"caption-attachment-999981614\" class=\"wp-caption-text\">Bizzi bot automatically checks the validity and legitimacy of invoices. The criteria checked include: digital signature, tax identification number, supplier information, and it reports an error if the signing date or issuance date differs by more than one day.<\/figcaption><\/figure>\n<h3><span class=\"ez-toc-section\" id=\"4_Ho_tro_kiem_tra_thong_tin_nha_cung_cap\"><\/span><b>4. Support for verifying supplier information.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Bizzi Bot helps businesses centralize supplier information and supports the control of input documents according to established processes. This reduces the risk of processing invoices with missing information or those that do not meet internal control requirements.<\/span><\/p>\n<figure id=\"attachment_999981615\" aria-describedby=\"caption-attachment-999981615\" style=\"width: 1027px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999981615 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Phan-mem-doc-hoa-don-XML-3.png\" alt=\"XML invoice reader software 3\" width=\"1027\" height=\"698\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Phan-mem-doc-hoa-don-XML-3.png 1027w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Phan-mem-doc-hoa-don-XML-3-300x204.png 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Phan-mem-doc-hoa-don-XML-3-1024x696.png 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Phan-mem-doc-hoa-don-XML-3-768x522.png 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Phan-mem-doc-hoa-don-XML-3-18x12.png 18w\" sizes=\"(max-width: 1027px) 100vw, 1027px\" \/><figcaption id=\"caption-attachment-999981615\" class=\"wp-caption-text\">Bizzi bot automatically collects invoices and puts them into a platform for processing.<\/figcaption><\/figure>\n<h3><span class=\"ez-toc-section\" id=\"5_Doi_chieu_voi_cac_chung_tu_lien_quan\"><\/span><b>5. Compare with relevant documents.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Instead of checking each document using spreadsheets, the system can support comparing invoices with:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Purchase Order (PO).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Goods Receipt (GR).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Contract.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Purchase data or other related documents (if the business implements them).<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This is an important step in reducing the risk of incorrect payments or improper recording of expenses.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"6_Phan_luong_cac_truong_hop_ngoai_le\"><\/span><b>6. Exception handling<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Invoices showing signs of irregularities will be processed separately for accounting review, for example:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The invoice may be duplicated.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Missing XML file or related documents.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Incorrect seller or buyer information.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There is a lack of data for accounting purposes.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Additional documents are required before approval.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Exception processing allows the accounting department to prioritize handling high-risk cases instead of reviewing all invoices in the same way.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"7_Dong_bo_du_lieu_voi_he_thong_ke_toan_hoac_ERP\"><\/span><b>7. Synchronize data with the accounting or ERP system.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">After completing the verification process, invoice data can be synchronized to accounting software or the system. <\/span><b>ERP (Enterprise Resource Planning)<\/b><span style=\"font-weight: 400;\"> According to the company&#039;s configuration, this helps limit repetitive data entry and maintain consistency in financial data.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"8_Luu_tru_hoa_don_va_lich_su_xu_ly_Audit_Trail\"><\/span><b>8. Storing invoices and processing history (Audit Trail)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The entire XML file, processing status, inspection history, approvals, and related operations are stored in the system as follows: <\/span><b>audit trail (processing history)<\/b><span style=\"font-weight: 400;\">. This is an important basis for auditing, tax settlement, and tracing discrepancies when they occur.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As the number of incoming invoices increases, the value of a system like Bizzi Bot lies not just in its capabilities. <\/span><b>reading XML files<\/b><span style=\"font-weight: 400;\">, but also in transforming invoice data into data that can be controlled throughout the payment process.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Businesses can start by conducting an assessment. <\/span><b>Number of XML invoices per month, number of invoice acceptance points, and current error rate in the processing process.<\/b><span style=\"font-weight: 400;\"> This helps determine which processes should be prioritized for automation first. This approach allows for the selection of solutions that best suit operational needs, rather than spreading investments too thinly across multiple areas.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"FAQ_ve_phan_mem_doc_hoa_don_XML\"><\/span><b>FAQ about XML invoice reading software<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"1_Phan_mem_nao_doc_duoc_hoa_don_XML\"><\/span><b>1. Which software can read XML invoices?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You can use the General Department of Taxation&#039;s electronic invoice portal, the invoice provider&#039;s lookup portal, or some tax XML software such as <\/span><b>iTaxViewer<\/b><span style=\"font-weight: 400;\"> where appropriate, browser\/XML viewer or invoicing systems such as <\/span><b>Bizzi Bot<\/b><span style=\"font-weight: 400;\">. The choice of tool depends on the intended use, from viewing a single file to processing a batch of incoming invoices.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_iTaxViewer_co_doc_duoc_moi_file_XML_hoa_don_khong\"><\/span><b>2. Can iTaxViewer read all XML invoice files?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Do not watch <\/span><b>iTaxViewer<\/b><span style=\"font-weight: 400;\"> This tool can read all XML electronic invoice files. This software is popular for reading XML files within the electronic tax ecosystem. For electronic invoices, you should prioritize the tax authority&#039;s electronic invoice portal, the supplier&#039;s lookup portal, or specialized invoice management software if you need to process them frequently.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Vi_sao_mo_file_XML_hoa_don_chi_thay_code\"><\/span><b>3. Why do I only see code when I open the invoice XML file?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This happens because XML is a structured data format for system processing, not a visually intuitive format like PDF. When opened with a browser or text editor, you may only see the data tags. To view the invoice in an easily readable format, use XML. <\/span><b>XML invoice reading software<\/b><span style=\"font-weight: 400;\"> or the appropriate search portal.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_File_XML_hoa_don_khac_gi_file_PDF\"><\/span><b>4. What is the difference between an XML invoice file and a PDF invoice file?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">XML files contain the original data of electronic invoices for the system to read, verify, and process automatically, while PDF is a visual representation for viewing or printing documents. Businesses should store both formats simultaneously to meet data management needs and facilitate document comparison or sharing.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_Co_the_doc_nhieu_file_XML_hoa_don_cung_luc_khong\"><\/span><b>5. Is it possible to read multiple invoice XML files simultaneously?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Yes. However, free tools are often suitable for opening individual files. When processing dozens or hundreds of invoices daily, businesses should use a system capable of automatically receiving, reading, checking, classifying, and managing multiple XML files simultaneously to improve processing efficiency.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"6_Phan_mem_doc_XML_co_thay_the_phan_mem_ke_toan_khong\"><\/span><b>6. Can XML reading software replace accounting software?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Are not. <\/span><b>Software for reading XML electronic invoice files<\/b><span style=\"font-weight: 400;\"> Invoice processing software only supports opening, displaying, and verifying invoice data. Meanwhile, accounting software is responsible for accounting, bookkeeping, and financial reporting. For businesses, the optimal solution is an invoice processing system that can connect to or synchronize data with accounting software and ERP to ensure a seamless process.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ket_luan\"><\/span><b>Conclude<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The choice <\/span><b>XML invoice reading software<\/b><span style=\"font-weight: 400;\"> The appropriate method depends on the size and processing needs of the business. If you only need to open and check a few invoices, you can use the tax authority&#039;s or invoice provider&#039;s lookup portal. However, as the number of incoming invoices increases, manually reading each XML file will struggle to meet the requirements for speed, accuracy, and control.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In that context, automation solutions such as <\/span><b>Bizzi Bot<\/b><span style=\"font-weight: 400;\"> Bizzi helps businesses receive and read XML data, verify information, compare documents, track processing (audit trail), and synchronize data with accounting or ERP systems according to a unified process. Instead of just supporting XML file opening, Bizzi aims to transform invoice data into data for financial control and accounts payable (AP) processes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If your business is struggling to process multiple XML invoices from various vendors or wants to standardize its invoicing process, you can <\/span><b>Experience the Bizzi solution.<\/b><span style=\"font-weight: 400;\"> To assess the suitability to actual needs and determine which processes should be prioritized for automation.<\/span><\/p>\n<p><em><strong>Book your appointment here: <a href=\"https:\/\/bizzi.vn\/dang-ky-dung-thu\/\">https:\/\/bizzi.vn\/dang-ky-dung-thu\/<\/a><\/strong><\/em><\/p>","protected":false},"excerpt":{"rendered":"<p>Ph\u1ea7n m\u1ec1m \u0111\u1ecdc h\u00f3a \u0111\u01a1n XML gi\u00fap k\u1ebf to\u00e1n m\u1edf, xem v\u00e0 ki\u1ec3m tra d\u1eef li\u1ec7u g\u1ed1c c\u1ee7a h\u00f3a \u0111\u01a1n \u0111i\u1ec7n t\u1eed, bao g\u1ed3m th\u00f4ng&#8230;<\/p>","protected":false},"author":56,"featured_media":999981616,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[263],"tags":[],"class_list":["post-999981612","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-kien-thuc"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999981612","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/56"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999981612"}],"version-history":[{"count":1,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999981612\/revisions"}],"predecessor-version":[{"id":999981618,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999981612\/revisions\/999981618"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999981616"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999981612"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999981612"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999981612"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}