{"id":999981763,"date":"2026-07-28T17:44:35","date_gmt":"2026-07-28T10:44:35","guid":{"rendered":"https:\/\/bizzi.vn\/?p=999981763"},"modified":"2026-07-28T17:50:59","modified_gmt":"2026-07-28T10:50:59","slug":"how-to-look-up-electronic-invoices-at-the-general-department-of-taxation","status":"publish","type":"post","link":"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/","title":{"rendered":"Detailed instructions on how to look up electronic invoices from the General Department of Taxation."},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Checking electronic invoices through the General Department of Taxation helps buyers and businesses verify whether an invoice has been recorded in the system, whether the information matches, and the invoice status. This article by Bizzi provides step-by-step instructions for checking invoices. <\/span><span style=\"font-weight: 400;\">hoadondientu.gdt.gov.vn<\/span><span style=\"font-weight: 400;\">, This includes quick lookup without logging in, lookup of purchase\/sales invoices when logged in, and XML file verification. For businesses with many invoices, the article also analyzes when to use software for automatic lookup and reconciliation.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Nen_tra_cuu_hoa_don_dien_tu_bang_cach_nao\" >How can I look up my electronic invoice?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Tra_cuu_truc_tiep_tren_he_thong_hoa_don_dien_tu\" >Look up invoices directly on the electronic invoice system.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Su_dung_phan_mem_ho_tro_xu_ly_hoa_don\" >Use invoice processing software.<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Can_chuan_bi_thong_tin_gi_truoc_khi_tra_cuu\" >What information do I need to prepare before conducting a search?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Mot_so_luu_y_truoc_khi_nhap_du_lieu\" >Some notes before entering data<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Cach_tra_cuu_hoa_don_dien_tu_tren_hoadondientugdtgovvn\" >How to look up electronic invoices on hoadondientu.gdt.gov.vn<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Tra_cuu_nhanh_hoa_don_khong_can_dang_nhap\" >Quickly look up invoices without logging in.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Cac_buoc_thuc_hien\" >Steps to take<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Tra_cuu_khong_dang_nhap_phu_hop_khi_nao\" >When is it appropriate to perform a lookup without logging in?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Loi_thuong_gap_khi_tra_cuu_nhanh\" >Common errors when performing quick searches<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Dang_nhap_de_tra_cuu_hoa_don_mua_vao_ban_ra\" >Log in to look up purchase and sales invoices.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Cac_buoc_thuc_hien-2\" >Steps to take<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Khi_nao_nen_dung_cach_tra_cuu_nay\" >When should you use this lookup method?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Tra_cuu_va_kiem_tra_hoa_don_bang_file_XML\" >Look up and verify invoices using XML files.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Cac_buoc_kiem_tra_hoa_don_bang_XML\" >Steps to verify an invoice using XML<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#XML_va_PDF_khac_nhau_the_nao\" >What is the difference between XML and PDF?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Luu_y_khi_kiem_tra_file_XML\" >Notes when checking XML files<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Cach_doc_ket_qua_tra_cuu_hoa_don_dien_tu\" >How to read the results of an electronic invoice lookup<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Khong_nen_hieu_sai_ket_qua_tra_cuu\" >Do not misinterpret the search results.<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Loi_thuong_gap_khi_tra_cuu_hoa_don_va_cach_xu_ly\" >Common errors when looking up invoices and how to resolve them.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Quy_trinh_3_buoc_khi_gap_loi_tra_cuu\" >3-Step Process for Troubleshooting Search Errors<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Vi_sao_hoa_don_chua_xuat_hien_tren_he_thong\" >Why hasn&#039;t the invoice appeared in the system?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Can_kiem_tra_gi_sau_khi_tra_cuu_hoa_don_dau_vao\" >What should be checked after reviewing input invoices?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Bang_checklist_kiem_tra_hoa_don_dau_vao_sau_khi_tra_cuu\" >Checklist for verifying input invoices after checking.<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Tra_cuu_hoa_don_qua_phan_mem_hoa_don_dien_tu\" >Look up invoices through electronic invoicing software.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Cac_cach_tra_cuu_hoa_don_qua_phan_mem\" >Methods for looking up invoices through software.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Khi_nao_nen_tra_cuu_qua_phan_mem\" >When should you use software to look things up?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Khi_nao_doanh_nghiep_nen_tu_dong_hoa_tra_cuu_hoa_don_dau_vao\" >When should businesses automate the lookup of input invoices?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Tu_tra_cuu_hoa_don_den_kiem_soat_AP_Automation\" >From invoice lookup to AP Automation control.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Bizzi_ho_tro_doanh_nghiep_chuyen_tu_tra_cuu_thu_cong_sang_xu_ly_hoa_don_tap_trung\" >Bizzi helps businesses transition from manual invoice lookup to centralized invoice processing.<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Cau_hoi_thuong_gap_ve_tra_cuu_hoa_don_dien_tu_Tong_cuc_Thue\" >Frequently Asked Questions about Checking Electronic Invoices with the General Department of Taxation<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-32\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#1_Tra_cuu_hoa_don_dien_tu_Tong_cuc_Thue_o_dau\" >1. Where can I look up electronic invoices from the General Department of Taxation?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-33\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#2_Co_the_tra_cuu_hoa_don_dien_tu_ma_khong_can_dang_nhap_khong\" >2. Is it possible to look up electronic invoices without logging in?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-34\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#3_Lam_the_nao_de_tra_cuu_hoa_don_dien_tu_dau_vao\" >3. How can I look up my electronic input invoices?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-35\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#4_Vi_sao_tra_cuu_khong_thay_hoa_don_dien_tu\" >4. Why can&#039;t I find my electronic invoice when I search?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-36\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#5_Hoa_don_co_ma_cua_co_quan_thue_co_chac_chan_hop_le_khong\" >5. Are invoices with tax authority codes guaranteed to be valid?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-37\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#6_File_XML_hoa_don_dien_tu_dung_de_lam_gi\" >6. What is an XML electronic invoice file used for?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-38\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#7_Co_the_tra_cuu_hoa_don_dien_tu_dau_vao_hang_loat_khong\" >7. Is it possible to search multiple electronic input invoices?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-39\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#8_Co_the_dung_phan_mem_thay_cho_cong_tra_cuu_cua_co_quan_thue_khong\" >8. Can software be used instead of the tax authority&#039;s online lookup portal?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-40\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#9_Bizzi_ho_tro_kiem_tra_hoa_don_dau_vao_nhu_the_nao\" >9. How does Bizzi assist with verifying input invoices?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-41\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#10_Tra_cuu_thay_hoa_don_co_nghia_la_duoc_ke_khai_ngay_khong\" >10. If the invoice is found, does that mean it can be declared immediately?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-42\" href=\"https:\/\/bizzi.vn\/en\/how-to-look-up-electronic-invoices-at-the-general-department-of-taxation\/#Ket_luan\" >Conclude<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Nen_tra_cuu_hoa_don_dien_tu_bang_cach_nao\"><\/span><b>How can I look up my electronic invoice?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">There are two main options: <\/span><b>Look it up directly on hoadondientu.gdt.gov.vn<\/b><span style=\"font-weight: 400;\"> Alternatively, use invoice processing software. Users needing to verify an invoice should prioritize the tax authority&#039;s system; businesses processing large volumes should consider software for collecting, reading XML, storing, and reconciling data.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Tra_cuu_truc_tiep_tren_he_thong_hoa_don_dien_tu\"><\/span><b>Look up invoices directly on the electronic invoice system.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is the appropriate option when the user needs it:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Checking a bill quickly.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Look up input invoices or purchase invoices.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Look up sales invoices.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check invoice data by time period.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compare the invoice information with the company&#039;s existing data.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Depending on their needs, users can:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Quick search without logging in<\/b><span style=\"font-weight: 400;\"> When you need to check an invoice.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Log in to your business account.<\/b><span style=\"font-weight: 400;\"> When you need to look up purchase\/sales invoices by list or by period.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Check the XML file.<\/b><span style=\"font-weight: 400;\"> When it is necessary to read the original structured data of an electronic invoice.<\/span><\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Su_dung_phan_mem_ho_tro_xu_ly_hoa_don\"><\/span><b>Use invoice processing software.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The software is more suitable when the business:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Receive invoices from multiple suppliers.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Handling a large volume of input invoices.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Regularly reading XML\/PDF files is necessary.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">We want to store data centrally.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The invoice needs to be compared with the purchase order (PO), contract, delivery note, or internal document.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It is necessary to connect invoice data with the proposal, approval, expense, and payment processes.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If you only need to check a single invoice or view a list of purchase invoices, you should start on the tax authority&#039;s electronic invoicing system.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Can_chuan_bi_thong_tin_gi_truoc_khi_tra_cuu\"><\/span><b>What information do I need to prepare before conducting a search?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Before searching, users should prepare. <\/span><b>Invoice type, symbol, invoice number, total payment amount, and XML file if available.<\/b><span style=\"font-weight: 400;\">. Businesses wishing to search for purchase or sales invoices by list need to have an account to log into the system.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Information<\/b><\/td>\n<td><b>Where to get it?<\/b><\/td>\n<td><b>When to use<\/b><\/td>\n<td><b>Common errors<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Invoice type<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Invoice information section<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Quick search<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Choose the wrong type<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Invoice symbol<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Near the invoice number<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Quick search<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Missing or incorrect characters<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Some bills<\/span><\/td>\n<td><span style=\"font-weight: 400;\">On the invoice representation<\/span><\/td>\n<td><span style=\"font-weight: 400;\">All cases<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Incorrect number entered, or extra zeros entered.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Total payment<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Total payment line<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Quick search<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Confused with pre-tax amount.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Business account<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Information provided for login<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Look up buy\/sell orders<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Incorrect password or verification code<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">XML file<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Email or publishing system<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Read invoice data<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Using the wrong PDF or a modified file.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span class=\"ez-toc-section\" id=\"Mot_so_luu_y_truoc_khi_nhap_du_lieu\"><\/span><b>Some notes before entering data<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check correctly <\/span><b>invoice symbol<\/b><span style=\"font-weight: 400;\"> in the representation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Distinguish <\/span><b>total payment<\/b><span style=\"font-weight: 400;\"> with the cost of goods, the price before tax, or the tax amount.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do not add periods, commas, or separator characters unless the interface requires them.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If using XML files, they should be retained. <\/span><b>original XML file<\/b><span style=\"font-weight: 400;\"> Provided by the seller or the issuing system.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Verify the domain name is correct before entering your account information.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Once all the necessary data is prepared, users can choose to perform a quick lookup, log in to view the list of invoices, or check the data using an XML file.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Cach_tra_cuu_hoa_don_dien_tu_tren_hoadondientugdtgovvn\"><\/span><b>How to look up electronic invoices on hoadondientu.gdt.gov.vn<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Above <\/span><b>hoadondientu.gdt.gov.vn<\/b><span style=\"font-weight: 400;\">, Users can quickly search without logging in, log in to view purchase\/sales invoices, or check data using XML files. The method should be chosen based on the level of information needed.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is an electronic invoicing system belonging to the tax authority. Users should verify the correct domain name before entering data or account information.<\/span><\/p>\n<p><b>Note:<\/b><span style=\"font-weight: 400;\"> Function names, button labels, and interface layouts may be updated from time to time. When publishing tutorials with screenshots, please verify the actual interface at the time of updating.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tra_cuu_nhanh_hoa_don_khong_can_dang_nhap\"><\/span><b>Quickly look up invoices without logging in.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Login-free lookup is suitable when users want to quickly check if an invoice has been recorded in the system. Users enter the invoice type, symbol, invoice number, total payment amount, and confirmation code, then select search.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Cac_buoc_thuc_hien\"><\/span><b>Steps to take<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Step 1: Access hoadondientu.gdt.gov.vn.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Verify the domain name is correct before entering billing information.<\/span><\/p>\n<p><b>Step 2: Select the electronic invoice lookup function.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Function names may vary depending on the system interface at the time of access.<\/span><\/p>\n<p><b>Step 3: Enter the required information fields:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice type.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice symbol.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice number.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Total payment amount.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Verification code or CAPTCHA.<\/span><\/li>\n<\/ul>\n<p><b>Step 4: Select \u201cSearch\u201d.<\/b><\/p>\n<p><b>Step 5: Compare the results with the existing invoice.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Users should check at least:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Seller&#039;s name and tax identification number.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Buyer&#039;s name and tax identification number.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice number.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice symbol.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Date established.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The value of goods and services.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Taxes and total payment amount.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The relevant status if the system displays it.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Tra_cuu_khong_dang_nhap_phu_hop_khi_nao\"><\/span><b>When is it appropriate to perform a lookup without logging in?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Buyers need to quickly check an invoice.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accountants need to verify the underlying data.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The user does not have a login account.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Users do not need to download the list of invoices by period.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Loi_thuong_gap_khi_tra_cuu_nhanh\"><\/span><b>Common errors when performing quick searches<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Incorrect symbol entered:<\/b><span style=\"font-weight: 400;\"> Invoice symbols can contain many easily confused characters. Users should enter the entire string exactly as it appears on the invoice.<\/span><\/p>\n<p><b>Incorrect total entered:<\/b><span style=\"font-weight: 400;\"> Users may confuse the total payment amount with the price before tax or the price of the goods.<\/span><\/p>\n<p><b>Invalid CAPTCHA:<\/b><span style=\"font-weight: 400;\"> Some characters have similar appearances. Users need to re-enter the verification code if the system does not accept it.<\/span><\/p>\n<p><b>Invoice not found:<\/b><span style=\"font-weight: 400;\"> The result of &quot;no results found&quot; is not enough to conclude that the invoice is fake. Users need to double-check the entered information, the issuance date, and verify further with the seller if necessary.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Login-free lookup is suitable when a user needs to quickly verify an invoice, not when a business needs to manage all incoming invoice data according to a process.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If businesses need to view a list of input invoices, sales invoices, or filter by time period, they should log into the system.<\/span><\/p>\n<figure id=\"attachment_999981770\" aria-describedby=\"caption-attachment-999981770\" style=\"width: 1884px\" class=\"wp-caption aligncenter\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-999981770 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/tra-cuu-hoa-don-tong-cuc-the.png-1.jpeg\" alt=\"Common errors when quickly searching for electronic invoices.\" width=\"1884\" height=\"1008\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/tra-cuu-hoa-don-tong-cuc-the.png-1.jpeg 1884w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/tra-cuu-hoa-don-tong-cuc-the.png-1-300x161.jpeg 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/tra-cuu-hoa-don-tong-cuc-the.png-1-1024x548.jpeg 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/tra-cuu-hoa-don-tong-cuc-the.png-1-768x411.jpeg 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/tra-cuu-hoa-don-tong-cuc-the.png-1-1536x822.jpeg 1536w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/tra-cuu-hoa-don-tong-cuc-the.png-1-18x10.jpeg 18w\" sizes=\"(max-width: 1884px) 100vw, 1884px\" \/><figcaption id=\"caption-attachment-999981770\" class=\"wp-caption-text\">Users often encounter several errors during the search process.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Dang_nhap_de_tra_cuu_hoa_don_mua_vao_ban_ra\"><\/span><b>Log in to look up purchase and sales invoices.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Businesses wishing to look up detailed purchase or sales invoices need to log into the system, select the invoice lookup function, set the time period and status to be checked, and then open the list of results.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Cac_buoc_thuc_hien-2\"><\/span><b>Steps to take<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Step 1: Access hoadondientu.gdt.gov.vn.<\/b><\/p>\n<p><b>Step 2: Select the &quot;Login&quot; function.<\/b><\/p>\n<p><b>Step 3: Enter your account information and verification code.<\/b><\/p>\n<p><b>Step 4: Access the &quot;Search&quot; area.<\/b><\/p>\n<p><b>Step 5: Select the function to look up electronic purchase or sales invoices.<\/b><\/p>\n<p><b>Step 6: Set the necessary filter conditions.<\/b><span style=\"font-weight: 400;\">For example:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A period of time.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice date.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice status.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Test results.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice type if the system supports this filter.<\/span><\/li>\n<\/ul>\n<p><b>Step 7: Select \u201cSearch\u201d.<\/b><\/p>\n<p><b>Step 8: View the list of results.<\/b><\/p>\n<p><b>Step 9: Open the invoice you need to check.<\/b><\/p>\n<p><b>Step 10: View, download, or export data using the functions supported by the system at the time of the search.<\/b><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Khi_nao_nen_dung_cach_tra_cuu_nay\"><\/span><b>When should you use this lookup method?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">How to look up electronic purchase invoices when logged in, suitable for businesses when needed:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Look up input invoices by month or quarter.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check the list of purchase invoices.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compare the data with the accounting records.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">View the status of multiple invoices.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Download the data for further testing.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Identify which invoices require further processing or verification.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For businesses with a large number of incoming invoices, loading and checking each invoice individually can still generate a significant workload. The automation aspect will be discussed later.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once the original data file has been received from the seller, the accountant can further verify the invoice using the XML file.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tra_cuu_va_kiem_tra_hoa_don_bang_file_XML\"><\/span><b>Look up and verify invoices using XML files.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The XML file contains the structured data of the electronic invoice. Users can use the XML reader function on the system, upload the original file, and check the displayed information fields.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Cac_buoc_kiem_tra_hoa_don_bang_XML\"><\/span><b>Steps to verify an invoice using XML<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Step 1: Save the original XML file.<\/b><span style=\"font-weight: 400;\"> from email or the billing system.<\/span><\/p>\n<p><b>Step 2: Access hoadondientu.gdt.gov.vn.<\/b><\/p>\n<p><b>Step 3: Select the XML invoice reading function.<\/b><span style=\"font-weight: 400;\"> If the system provides this functionality at the time of access.<\/span><\/p>\n<p><b>Step 4: Select the XML file on the device.<\/b><\/p>\n<p><b>Step 5: Upload the file to the system.<\/b><\/p>\n<p><b>Step 6: Check the displayed information.<\/b><\/p>\n<p><b>Step 7: Compare with the PDF and related documents, if any.<\/b><\/p>\n<h3><span class=\"ez-toc-section\" id=\"XML_va_PDF_khac_nhau_the_nao\"><\/span><b>What is the difference between XML and PDF?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<table>\n<tbody>\n<tr>\n<td><b>Criteria<\/b><\/td>\n<td><b>XML file<\/b><\/td>\n<td><b>PDF file<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Nature<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Structured data<\/span><\/td>\n<td><span style=\"font-weight: 400;\">The version for reading<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">The system can read data.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Have<\/span><\/td>\n<td><span style=\"font-weight: 400;\">More restrictive<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Role<\/span><\/td>\n<td><span style=\"font-weight: 400;\">The original data needs to be saved and verified.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Convenient version to view<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">When checking<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Check the data fields.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Compare the ways of expressing<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Should it be edited?<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Are not<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Do not edit the content.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span class=\"ez-toc-section\" id=\"Luu_y_khi_kiem_tra_file_XML\"><\/span><b>Notes when checking XML files<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do not edit the content of the XML file.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do not convert PDF to XML and then treat it as the original XML file.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If the XML file is corrupted, you should request the seller or publisher to resend the original file.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Both XML and PDF files should be saved if the business needs to manage complete records.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Just because an XML file can be read doesn&#039;t mean all the information on the invoice is accurate.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Businesses still need to verify the seller, buyer, amount, and related documents.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">XML files are crucial for verifying the information fields of electronic invoices. Businesses should retain the original XML file and not consider PDF versions as a complete replacement for XML data.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Cach_doc_ket_qua_tra_cuu_hoa_don_dien_tu\"><\/span><b>How to read the results of an electronic invoice lookup<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The search results should be read in their entirety. <\/span><b>system status<\/b><span style=\"font-weight: 400;\"> and <\/span><b>data match<\/b><span style=\"font-weight: 400;\">. The fact that the system finds the invoice does not mean users can skip checking the seller, buyer, amount, tax, and adjustment or replacement status.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Result or situation<\/b><\/td>\n<td><b>Meaning<\/b><\/td>\n<td><b>What needs to be done next?<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">The system found the invoice.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">There is data that matches the search criteria.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Check the seller, buyer, date, amount, and status.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">No invoice found.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">No match found with the input data.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Double-check the data, release date, and verify with the seller.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">The invoice has been assigned a code.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">The invoice has a tax authority code.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Check the current content and status.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">The tax authorities have received invoice data without codes.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Invoice data has been transferred to the system according to the applicable procedure.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Compare the information and check the relevant status.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Adjustment or replacement invoice<\/span><\/td>\n<td><span style=\"font-weight: 400;\">There are transactions that occur after the initial invoice.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Check the relationship with the original invoice.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">The system data is different from the version the user receives.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">There may be data discrepancies or incorrect information entered.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Do not use immediately; verify with the seller.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span class=\"ez-toc-section\" id=\"Khong_nen_hieu_sai_ket_qua_tra_cuu\"><\/span><b>Do not misinterpret the search results.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It is not advisable to draw conclusions:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u201c&quot;Upon verification, the invoice was found to be completely valid.&quot;\u201d<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u201c&quot;Having a tax authority code guarantees you&#039;ll be eligible for the tax deduction.&quot;\u201d<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u201c&quot;Not found means the invoice is fake.&quot;\u201d<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">A more appropriate interpretation is: While the lookup results are an important verification step, businesses still need to check the invoice content, status, and related documents based on actual business practices.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Loi_thuong_gap_khi_tra_cuu_hoa_don_va_cach_xu_ly\"><\/span><b>Common errors when looking up invoices and how to resolve them.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Common mistakes when <\/span><b>Look up electronic invoices from the General Department of Taxation.<\/b><span style=\"font-weight: 400;\"> This includes incorrect symbol entry, incorrect invoice number, wrong total payment amount, incorrect captcha entry, not logged in, or corrupted XML file. Users should check each data field individually before concluding that the invoice does not exist in the system.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Error<\/b><\/td>\n<td><b>Common causes<\/b><\/td>\n<td><b>How to handle it<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>No invoice found.<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Incorrect symbols, invoice numbers, total amounts, or data not yet recorded by the system.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Double-check each field of information and confirm with the seller.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Incorrect verification code\/captcha<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Incorrect character entered or code has expired.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Refresh the verification code and re-enter it.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Incorrect invoice symbol<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Missing characters or confusion between symbols and numbers.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Copy the exact string of symbols on the invoice.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Invoice error<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Entering the wrong number or adding characters not on the invoice.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Compare it with the PDF or XML file.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Incorrect total amount<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Enter the amount before tax or enter an incorrect amount format.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Use the correct total payment amount as required by the system.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Unable to view the list of purchase\/sales invoices.<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Not logged in or account does not have sufficient access permissions.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Double-check your account, password, and access permissions.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Unable to log in.<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Incorrect password, captcha, or login session error.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Re-enter your information, try a different browser, or follow the account support process if needed.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Unable to read XML file<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Incorrect file selected, file modified, or incomplete download.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Reload and use the original XML file.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>The information on the system does not match.<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Incorrect data entered or seller information provided differs from the invoice representation.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Temporarily stop using the invoice and verify it with the seller.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>The system is slow or unresponsive.<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Connection error or system experiencing high traffic.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Try again later, avoid sending the request repeatedly.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span class=\"ez-toc-section\" id=\"Quy_trinh_3_buoc_khi_gap_loi_tra_cuu\"><\/span><b>3-Step Process for Troubleshooting Search Errors<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">When the search results are not as expected, users can proceed in the following order:<\/span><\/p>\n<p><b>Step 1: Verify the input data<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Verify the symbols, invoice numbers, total payment amount, confirmation code, and other information as required by the system. It is especially important to correctly distinguish between them. <\/span><b>invoice symbol<\/b><span style=\"font-weight: 400;\"> with <\/span><b>invoice template<\/b><span style=\"font-weight: 400;\">, This also helps avoid confusing the total payment amount with the price of goods before tax.<\/span><\/p>\n<p><b>Step 2: Check the file and release time.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">If searching using an XML file, ensure you are using the original data file and that it has been fully loaded. For invoices that have just been issued or whose data has not yet been recorded in the system, the search results may not appear immediately. In this case, recheck according to the applicable procedure instead of hastily concluding that the invoice does not exist.<\/span><\/p>\n<p><b>Step 3: Contact the seller if the data still doesn&#039;t appear or doesn&#039;t match.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">If, after double-checking the information, the invoice is still not found or the data in the system differs from the invoice currently stored, the business should contact the seller to verify the issuance status and the data sent. In case of discrepancies, the use of the invoice should be temporarily suspended until the cause is identified and appropriate action can be taken.<\/span><\/p>\n<p><b>Note:<\/b><span style=\"font-weight: 400;\"> Not finding an invoice in a single search does not necessarily mean the invoice is fake. The results should be evaluated in conjunction with the invoice information, issuance date, data status, and related documents.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The next case that is easily confusing is <\/span><b>Invoice without a tax authority code<\/b><span style=\"font-weight: 400;\"> Or the invoice may have just been issued but not yet displayed in the system. In that case, the verification method needs to be based on the specific invoice type and applicable data flow, rather than using the same lookup method for all cases.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Vi_sao_hoa_don_chua_xuat_hien_tren_he_thong\"><\/span><b>Why hasn&#039;t the invoice appeared in the system?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">An invoice not appearing in the system could be due to incorrect data entry, the invoice being recently issued, the data not yet being accepted by the system, or the seller not having completed the relevant data transfer. Therefore, one should not conclude that an invoice is fake based on a single unsuccessful search.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">First, users need to distinguish between some common cases:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Electronic invoice with tax authority code:<\/b><span style=\"font-weight: 400;\"> The invoice is assigned a code before the seller sends it to the buyer, according to the applicable procedure.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Electronic invoices without tax authority codes:<\/b><span style=\"font-weight: 400;\"> The invoice is issued and the data is transferred by the seller to the tax authorities according to the corresponding procedure.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Electronic invoices generated from cash registers:<\/b><span style=\"font-weight: 400;\"> Each system has its own data flow and processing state.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">When <\/span><b>Look up electronic invoices from the General Department of Taxation.<\/b><span style=\"font-weight: 400;\"> If there are no results, the business can check the following in order:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Double-check the invoice symbols:<\/b><span style=\"font-weight: 400;\"> Make sure you don&#039;t miss or enter the wrong characters.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Check the invoice number:<\/b><span style=\"font-weight: 400;\"> Compare it precisely with the original representation or XML file.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Check the total payment amount:<\/b><span style=\"font-weight: 400;\"> Not to be confused with the price of goods before tax or the total price excluding tax.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Check the invoice date and information:<\/b><span style=\"font-weight: 400;\"> Make sure you are looking up the correct invoice that needs verification.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Verify that the file or representation is correct:<\/b><span style=\"font-weight: 400;\"> If using XML files, ensure that they are original data files provided by the seller or the issuing system.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Contact the seller:<\/b><span style=\"font-weight: 400;\"> Request confirmation of invoice issuance status and data transfer.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Look it up again later:<\/b><span style=\"font-weight: 400;\"> If the invoice has just been generated, it may need to be checked again after the data is received by the system.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">A fixed update timeframe should not be applied to all cases without formal justification that aligns with the specific invoice type and issuance process. The absence of data at the time of inquiry is merely an indication requiring further verification.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Special, <\/span><b>Searching for electronic invoices without a tax authority code.<\/b><span style=\"font-weight: 400;\"> It needs to be considered according to the correct procedures applicable to the type of invoice and the seller. Similarly, invoices from cash registers may also have their own data flow, so it should not be assumed that all invoice types have the same display or status in the system.<\/span><\/p>\n<p><b>Note:<\/b><span style=\"font-weight: 400;\"> Not finding the invoice in the system after one search does not necessarily mean the invoice is fake. Double-check the data entry, issuance date, data transfer status, and verify with the seller before drawing any conclusions.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Even if <\/span><b>look up tax invoices<\/b><span style=\"font-weight: 400;\"> Even if successful, businesses still need to further verify the content and related documents before accounting, making payments, or filing declarations.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Can_kiem_tra_gi_sau_khi_tra_cuu_hoa_don_dau_vao\"><\/span><b>What should be checked after reviewing input invoices?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">After conducting a search, businesses should verify the status, seller and buyer information, amount, tax, XML\/PDF file, and its conformity with the purchase documents. <\/span><b>Look up electronic input invoices<\/b><span style=\"font-weight: 400;\"> This is just one step in the invoice control process.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A checklist might include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Can the invoice be found by the system?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What is the current status of the invoice?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Will the invoice be adjusted, replaced, or canceled?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Are the seller&#039;s name and tax identification number correct?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Are the buyer&#039;s name and tax identification number correct?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do the invoice symbol, number, and date match the business documents currently on file?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Are the total amount, tax rate, and tax amount correct?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do the terms and conditions of the goods or services match the actual transaction?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Does the business have all the necessary XML and PDF files or presentations?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Does the invoice match the contract, quotation, or purchase order?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Does the invoice match the delivery note, warehouse receipt, or acceptance report?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Has the invoice been approved through the internal process?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Are there any signs of duplicate invoices or payments being recorded?<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Bang_checklist_kiem_tra_hoa_don_dau_vao_sau_khi_tra_cuu\"><\/span><b>Checklist for verifying input invoices after checking.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<table>\n<tbody>\n<tr>\n<td><b>Category<\/b><\/td>\n<td><b>Questions to be checked<\/b><\/td>\n<td><b>Purpose<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Invoice status<\/span><\/td>\n<td><span style=\"font-weight: 400;\">What is the status of the invoice? Has it been adjusted, replaced, or canceled?<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Determine the current status of the invoice.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Seller<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Are the name and tax identification number correct?<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Compare with actual partners<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Buyer<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Is the company information accurate?<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Minimize inaccurate legal entity information.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Invoice value<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Do the product price, tax rate, tax amount, and total payment match?<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Check financial data<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Data file<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Is XML the original file?<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Ensure you have the necessary electronic data.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Actual transaction<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Do goods\/services actually come into being?<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Control the appropriateness of costs.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Related documents<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Is there a contract, purchase order, delivery note, or acceptance certificate?<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Compare with the purchase transaction.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Internal procedures<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Has it been approved yet?<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Pre-accounting\/payment control<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Pay<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Are there any signs of duplicate transactions?<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Reduce the risk of duplicate payments.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">Therefore, <\/span><b>Look up electronic purchase invoices<\/b><span style=\"font-weight: 400;\"> It shouldn&#039;t be considered the final step. For businesses, the lookup results need to be linked to the process of receiving invoices, checking documents, approving expenses, accounting, and payment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With a small number of invoices, accountants can perform checks using a checklist. However, as the number of invoices and documents increases, manually searching and comparing each invoice can create a significant workload.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In that case, businesses can consider automated tools for collecting, reading, and reconciling invoice data. Modern AP Automation solutions can support invoice data processing, reconciliation with purchase orders and warehouse receipts, thereby reducing reliance on manually opening and checking each file.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition to direct lookup on the tax authority&#039;s system, invoicing software can also help users find, read, and manage invoices more conveniently.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tra_cuu_hoa_don_qua_phan_mem_hoa_don_dien_tu\"><\/span><b>Look up invoices through electronic invoicing software.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Invoicing software is suitable when users have links in emails, lookup codes, XML files, or need to manage a list of received invoices. The interface of each software may differ, but they typically support searching, reading data, downloading files, and storing invoices.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, searching through the issuer&#039;s software should be considered a supporting method for reopening and managing invoices. When verification is required based on tax authority data, businesses still need to perform appropriate checks on the official system and compare them with relevant documents.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Cac_cach_tra_cuu_hoa_don_qua_phan_mem\"><\/span><b>Methods for looking up invoices through software.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<table>\n<tbody>\n<tr>\n<td><span style=\"font-weight: 400;\">How to search<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Required data<\/span><\/td>\n<td><span style=\"font-weight: 400;\">When appropriate<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Note<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Link in email<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Email to receive invoice<\/span><\/td>\n<td><span style=\"font-weight: 400;\">We need to quickly open the invoice sent by the seller.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Check the sender and domain name before accessing.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Lookup code<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Code in email or manifest<\/span><\/td>\n<td><span style=\"font-weight: 400;\">No more direct links<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Access the correct release system.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">XML file<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Original data file<\/span><\/td>\n<td><span style=\"font-weight: 400;\">The invoice details need to be read carefully.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Do not edit the XML file.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Email or phone number<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Recipient information<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Retrieving invoice lists on various software programs.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Depends on the system&#039;s functionality.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Business account<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Software account<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Centralized invoice management<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Depending on scope and access rights<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span class=\"ez-toc-section\" id=\"Khi_nao_nen_tra_cuu_qua_phan_mem\"><\/span><b>When should you use software to look things up?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This method can be useful when businesses:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">We need to reopen the invoice that was sent via email.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">I have an XML file and want to read the invoice data.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Multiple invoices need to be stored centrally.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">I want to find an invoice based on the recipient&#039;s information.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">We need to manage the list of received invoices in a system.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">However, not all software offers the same level of support. Businesses need to check the functionality, access rights, and data sources of each system before using it.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">More importantly, <\/span><b>Invoice lookup software should not be understood as a complete substitute for checking invoice data, status, and related documents.<\/b><span style=\"font-weight: 400;\">. The results from the software still need to be compared with actual business operations when the company performs accounting, payments, or declarations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When looking up invoices goes beyond individual invoices and becomes a repetitive daily task, businesses should consider automating the entire incoming invoice processing workflow.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Khi_nao_doanh_nghiep_nen_tu_dong_hoa_tra_cuu_hoa_don_dau_vao\"><\/span><b>When should businesses automate the lookup of input invoices?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Manual lookup is suitable for checking individual invoices. But when businesses receive hundreds or thousands of invoices each month, the problem is no longer just &quot;how to look up an invoice,&quot; but how to manage the entire flow of incoming invoice data.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are some signs that indicate a business should consider automation:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The accountant had to manually download and open each invoice.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The invoices come from multiple suppliers and various channels.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice data is scattered across emails, folders, and software.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employees must re-enter the invoice information into Excel or accounting software.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Comparing invoices with purchase orders and warehouse receipts is time-consuming.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It is difficult to detect duplicate invoices or duplicate payment transactions.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There is no dashboard to track the status of invoice processing.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Finance needed several days to complete the end-of-period reconciliation.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Tu_tra_cuu_hoa_don_den_kiem_soat_AP_Automation\"><\/span><b>From invoice lookup to AP Automation control.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A modern processing procedure can be scaled from:<\/span><\/p>\n<p><b>Receive invoice \u2192 Collect data \u2192 Read XML\/PDF \u2192 Verify information \u2192 Compare PO\/GR \u2192 Approve \u2192 Record accounts payable \u2192 Make payment \u2192 Archive and report.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Specifically, AI, OCR, RPA, and XML Parsing technologies can support the collection, extraction, and standardization of invoice data. AP Automation can also be extended to 3D reconciliation between parties. <\/span><b>Invoice \u2013 Purchase Order \u2013 Goods Receipt<\/b><span style=\"font-weight: 400;\">, This helps businesses reduce manual data entry and detect discrepancies before payment.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Bizzi_ho_tro_doanh_nghiep_chuyen_tu_tra_cuu_thu_cong_sang_xu_ly_hoa_don_tap_trung\"><\/span><b>Bizzi helps businesses transition from manual invoice lookup to centralized invoice processing.<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">For businesses with a large volume of incoming invoices, Bizzi can be used as an automation layer in the AP process, supporting invoice data collection and processing, information verification, reconciliation with purchasing data, and reducing repetitive manual operations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">According to Bizzi&#039;s solution documentation, AP Automation is geared towards addressing bottlenecks such as manual data entry, invoice-PO-GR reconciliation, fragmented expense approvals, and inconsistent payments. The solution combines AI and RPA to automatically collect and extract invoice data and support 3D reconciliation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This helps businesses shift from <\/span><b>\u201c&quot;Find individual invoices when needed&quot;\u201d<\/b><span style=\"font-weight: 400;\"> to a more proactive process:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Collect invoices from relevant sources.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Standardize invoice data.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Verify the input information.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compare with the purchase order and warehouse receipt when data is available.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Detect discrepancies or exceptions.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Move the file to the correct approval step.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Track processing and payment status.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Data is stored for auditing and reporting purposes.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Bizzi does not replace the requirement for businesses to check documents and fulfill their current accounting and tax obligations. The value of automation lies in reducing repetitive tasks, centralizing data, and allowing the finance team to dedicate more time to exceptional cases and control decisions.<\/span><\/p>\n<figure id=\"attachment_999981535\" aria-describedby=\"caption-attachment-999981535\" style=\"width: 1248px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-999981535 size-full\" src=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Bizzi-bot-tu-dong-kiem-tra-tinh-hop-ly-hop-le-cua-hoa-don.webp\" alt=\"Bizzi bot automatically checks the validity of invoices.\" width=\"1248\" height=\"646\" title=\"\" srcset=\"https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Bizzi-bot-tu-dong-kiem-tra-tinh-hop-ly-hop-le-cua-hoa-don.webp 1248w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Bizzi-bot-tu-dong-kiem-tra-tinh-hop-ly-hop-le-cua-hoa-don-300x155.webp 300w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Bizzi-bot-tu-dong-kiem-tra-tinh-hop-ly-hop-le-cua-hoa-don-1024x530.webp 1024w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Bizzi-bot-tu-dong-kiem-tra-tinh-hop-ly-hop-le-cua-hoa-don-768x398.webp 768w, https:\/\/bizzi.vn\/wp-content\/uploads\/2026\/07\/Bizzi-bot-tu-dong-kiem-tra-tinh-hop-ly-hop-le-cua-hoa-don-18x9.webp 18w\" sizes=\"(max-width: 1248px) 100vw, 1248px\" \/><figcaption id=\"caption-attachment-999981535\" class=\"wp-caption-text\">Bizzi&#039;s data reconciliation bot helps businesses reduce manual data entry and detect discrepancies before payments are processed.<\/figcaption><\/figure>\n<h2><span class=\"ez-toc-section\" id=\"Cau_hoi_thuong_gap_ve_tra_cuu_hoa_don_dien_tu_Tong_cuc_Thue\"><\/span><b>Frequently Asked Questions about Checking Electronic Invoices with the General Department of Taxation<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"1_Tra_cuu_hoa_don_dien_tu_Tong_cuc_Thue_o_dau\"><\/span><b>1. Where can I look up electronic invoices from the General Department of Taxation?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Users should access <\/span><b>The tax authority&#039;s electronic invoicing system is available at hoadondientu.gdt.gov.vn<\/b><span style=\"font-weight: 400;\"> To perform a lookup, please double-check the domain name before entering invoice or business account information. <\/span><b>gdt.gov.vn<\/b><span style=\"font-weight: 400;\"> This aims to reduce the risk of accidentally accessing fake websites.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Depending on their needs, users can quickly look up an invoice without logging in, or log in to their business account to view a list of purchase and sales invoices and filter data according to system-supported criteria.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Co_the_tra_cuu_hoa_don_dien_tu_ma_khong_can_dang_nhap_khong\"><\/span><b>2. Is it possible to look up electronic invoices without logging in?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Have.<\/b><span style=\"font-weight: 400;\"> Users can use the quick lookup function and enter the information requested by the system, such as invoice type, symbol, invoice number, total payment amount, and confirmation code.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This method is suitable for quickly checking a specific invoice. However, it&#039;s not ideal if the business needs to look up a list of invoices. <\/span><b>electronic purchase invoices<\/b><span style=\"font-weight: 400;\">, For sales invoices or filtering data by time and status, logging into a business account would be more appropriate.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Lam_the_nao_de_tra_cuu_hoa_don_dien_tu_dau_vao\"><\/span><b>3. How can I look up my electronic input invoices?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">To <\/span><b>Look up electronic input invoices<\/b><span style=\"font-weight: 400;\">, Businesses can log into the electronic invoicing system at <\/span><b>hoadondientu.gdt.gov.vn<\/b><span style=\"font-weight: 400;\">, Access the invoice lookup area and select the purchase invoice lookup function.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Next, the business sets the appropriate time period and filtering conditions, selects the search, and checks the list of results. When opening each invoice, the accountant should further verify the information regarding the seller, buyer, date, amount, tax, and invoice status.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Vi_sao_tra_cuu_khong_thay_hoa_don_dien_tu\"><\/span><b>4. Why can&#039;t I find my electronic invoice when I search?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">There are several reasons why an invoice might not appear in the search results, such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Incorrect invoice symbol entered.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Incorrect invoice number entered.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Incorrect total payment amount entered.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The invoice has just been issued.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The data has not been received or recorded by the system according to the applicable procedure.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The information retrieved does not match the invoice data.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">When encountering this situation, users should double-check all information, verify the invoice, and communicate with the seller about the data delivery status. <\/span><b>One should not conclude that an invoice is fake based on a single unsuccessful verification.<\/b><\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_Hoa_don_co_ma_cua_co_quan_thue_co_chac_chan_hop_le_khong\"><\/span><b>5. Are invoices with tax authority codes guaranteed to be valid?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>One should not draw such a conclusion based solely on the fact that the invoice has a tax authority code.<\/b><span style=\"font-weight: 400;\"> The tax authority code is important verification information, but businesses still need to check it further:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Seller information and tax identification number.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Buyer information.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice symbols and numbers.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice date.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The value of goods and services.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tax rates and tax amounts.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The current status of the invoice.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The relevant documents and actual transactions.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Result <\/span><b>Look up electronic invoices with tax authority codes.<\/b><span style=\"font-weight: 400;\"> It should be considered one step in the verification process, not the sole basis for concluding on the entire accounting or declaration process.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"6_File_XML_hoa_don_dien_tu_dung_de_lam_gi\"><\/span><b>6. What is an XML electronic invoice file used for?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">XML is a structured data file containing the information fields of an electronic invoice, enabling systems and software to read, process, and compare the data.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Businesses should:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Preserve the original XML file.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Save a PDF version for easy viewing and comparison.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do not modify the content of the XML file without authorization.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do not convert PDF to XML and then treat it as the original data file.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If the XML file is corrupted, request the seller or publisher to provide the original file again.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">When <\/span><b>look up electronic invoice<\/b><span style=\"font-weight: 400;\">, Checking XML files helps businesses compare structured data with the representation of invoices and related documents.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"7_Co_the_tra_cuu_hoa_don_dien_tu_dau_vao_hang_loat_khong\"><\/span><b>7. Is it possible to search multiple electronic input invoices?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Businesses can log into the system to search for a list of purchase invoices based on a time period and the filtering conditions supported by the system.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, if a business has a large number of input invoices and needs to perform additional tasks such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Collect invoices from multiple sources.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Read XML data.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check the invoice information.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compare with the purchase order (PO), contract, or purchase document.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Track the approval status.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check for duplicate payments.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Therefore, performing the entire process manually can create a significant workload for accountants. In this case, businesses may consider using software to automate the process of handling incoming invoices.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"8_Co_the_dung_phan_mem_thay_cho_cong_tra_cuu_cua_co_quan_thue_khong\"><\/span><b>8. Can software be used instead of the tax authority&#039;s online lookup portal?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The software can help businesses collect, read, store, search, and reconcile invoices more conveniently. This is a suitable option when businesses need to process a large number of invoices or want to connect invoice data with their purchasing, payment, and accounting processes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, businesses still need to clearly define the purpose of the audit. When verifying the official status on the tax authority&#039;s system, businesses should use data from the system relevant to the business being audited.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In other words, the software can help. <\/span><b>Automating and centralizing the invoice processing workflow.<\/b><span style=\"font-weight: 400;\">, However, it should not be assumed that all software completely replaces verification on the tax authority&#039;s system.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"9_Bizzi_ho_tro_kiem_tra_hoa_don_dau_vao_nhu_the_nao\"><\/span><b>9. How does Bizzi assist with verifying input invoices?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">For businesses with a large number of invoices, searching for each invoice in the system and then manually entering, checking, and cross-referencing the data can significantly increase the workload of the accounting department.<\/span><\/p>\n<p><a href=\"https:\/\/bizzi.vn\/?utm_source=chatgpt.com\"><span style=\"font-weight: 400;\">Bizzi<\/span><\/a><span style=\"font-weight: 400;\"> It helps businesses automate the collection, reading, and processing of incoming invoice data, while connecting invoice data with cost control, documentation, and approval processes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As a result, businesses can shift from simply <\/span><b>look up tax invoices<\/b><span style=\"font-weight: 400;\"> Alternatively, you could move from checking each invoice individually to a more centralized management process, where invoice data can be used for subsequent steps such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check the invoice information.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compare with the relevant documents.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Control the approval process.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Monitor processing status.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Support in controlling costs and accounts payable.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The most suitable solution will depend on the number of invoices, data sources, accounting processes, and the systems the business is using.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"10_Tra_cuu_thay_hoa_don_co_nghia_la_duoc_ke_khai_ngay_khong\"><\/span><b>10. If the invoice is found, does that mean it can be declared immediately?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>One should not draw conclusions based solely on the fact that the system found the invoice.<\/b><span style=\"font-weight: 400;\"> After conducting a search, businesses still need to verify the invoice information, current status, actual economic transactions, and applicable conditions for accounting or declaration purposes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Businesses should continue to compare:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Seller and buyer information.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Content of goods and services.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Value and tax on the invoice.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice status.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Relate this to any adjustment or replacement invoices.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Contracts, purchase orders, delivery or acceptance records.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Payment documents and related internal records.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">So, <\/span><b>Checking incoming electronic invoices is an important verification step, but it&#039;s not the entire invoice control process for a business.<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ket_luan\"><\/span><b>Conclude<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>Look up electronic invoices from the General Department of Taxation.<\/b><span style=\"font-weight: 400;\"> This is a crucial step for businesses to verify invoice data, check status, and cross-check information before processing documents. Depending on their needs, users can perform quick searches without logging in, log in to view a list of purchase\/sales invoices, or check data from XML files.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, <\/span><b>Checking input invoices does not mean the invoice control process is complete.<\/b><span style=\"font-weight: 400;\">. Businesses still need to verify the seller&#039;s information, buyer&#039;s details, value, taxes, adjustment\/replacement status, data files, and their conformity with the actual transaction.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For businesses with few invoices, a manual verification process may suffice. However, as the number of invoices increases, searching, downloading files, entering data, and cross-referencing each invoice will place a significant burden on the accounting department.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In that case, businesses can start by standardizing the invoice receiving process, then apply automation solutions to collect, read, verify, and reconcile data. With its AP Automation approach, Bizzi helps businesses transition from a fragmented invoice processing process to a more centralized one, connecting invoice data with purchase orders, warehouse receipts, approvals, and payments.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The ultimate goal is not just that <\/span><b>Faster invoice lookup<\/b><span style=\"font-weight: 400;\">, Instead, it involves building a data-driven, reconciled, and traceable process for controlling incoming invoices. Businesses can start by assessing the number of invoices, processing time, discrepancy rate, and current control points to determine the suitability of an AP automation solution.<\/span><\/p>\n<p><b><i>Register here to receive consultation and experience solutions from Bizzi: <\/i><\/b><a href=\"https:\/\/bizzi.vn\/dat-lich-demo\/\"><b><i>https:\/\/bizzi.vn\/dat-lich-demo\/<\/i><\/b><\/a><\/p>\n<p><b><i>Download Government Decree No. 254\/2026\/ND-CP here <\/i><\/b><a href=\"https:\/\/bizzi.vn\/tai-lieu\/nghi-dinh-so-254-2026-nd-cp-cua-chinh-phu\/\"><b><i>This<\/i><\/b><\/a><\/p>","protected":false},"excerpt":{"rendered":"<p>Tra c\u1ee9u h\u00f3a \u0111\u01a1n \u0111i\u1ec7n t\u1eed T\u1ed5ng c\u1ee5c Thu\u1ebf gi\u00fap ng\u01b0\u1eddi mua v\u00e0 doanh nghi\u1ec7p ki\u1ec3m tra h\u00f3a \u0111\u01a1n c\u00f3 \u0111\u01b0\u1ee3c ghi nh\u1eadn tr\u00ean h\u1ec7&#8230;<\/p>","protected":false},"author":56,"featured_media":999981767,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[372],"tags":[],"class_list":["post-999981763","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-thanh-toan"],"acf":[],"_links":{"self":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999981763","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/users\/56"}],"replies":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/comments?post=999981763"}],"version-history":[{"count":3,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999981763\/revisions"}],"predecessor-version":[{"id":999981771,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/posts\/999981763\/revisions\/999981771"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media\/999981767"}],"wp:attachment":[{"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/media?parent=999981763"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/categories?post=999981763"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bizzi.vn\/en\/wp-json\/wp\/v2\/tags?post=999981763"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}