Managing input invoices is also an important task that takes up most of an accountant's time, requiring accountants to closely and accurately manage each invoice to report to tax authorities on time and in accordance with regulations. . Is there any way to accountant processing invoices, Perform repetitive daily tasks quickly and easily. Please follow Bizzi's article below.
1. The difficult feeling when accountants process input invoices
1.1 Overload of invoice volume
Manually processing input invoices can be said to be an accountant's obsession on peak days when the volume of invoices is high, causing the handler to be under pressure in terms of workload, time pressure and demand. exact demand.
If bills are accumulated from 1 day or 2 days to 1 or 2 months, and many months of accumulation will become a burden to the customer. Accounting processes invoices If it must be processed in a short time to promptly report and finalize taxes to the General Department of Taxation
1.2 Red eyes check invoice information, documents, and tax codes
Because there is no software that can replace the "eyes" of an accountant, especially when working with numbers that have a great impact on a business's revenue and costs, requiring workers to really focus and Careful with each number to ensure absolute accuracy 100%.
Also when Accounting processes invoices will also check other important information such as: invoice receipt date, supplier information, tax code, etc.
1.3 It takes all day just to manually enter invoice data
For companies with many suppliers, such as the retail industry, the number of input invoices that accountants need to process can be up to thousands of invoices/day. Accountants spend their youth entering information from invoices into spreadsheets and entering data into accounting software.
1.4 Error or duplicate invoices
Because it is done using manual operations such as comparison, visual inspection, and manual data entry, errors when processing invoices are inevitable.
Many businesses, due to errors in processing input invoices that have not been processed in time, have an inspection decision to discover invalid invoices. Then, in addition to being late for the reporting period and tax payment period, the enterprise must pay a fine according to regulations.
1.5 Difficulty in searching and storing
Most accountants of small and medium-sized businesses still have the habit of storing invoices in email. The absence of a scientific storage system makes it difficult to retrieve invoice data. When changing accounting personnel, searching for old invoices is also very time consuming. In addition, storing invoices on a computer or manually can easily cause the risk of losing, getting lost, damaged, or losing invoice data.
2. Bizzi – Effective software that helps accountants process input invoices
Bizzi total and automated invoice management solution provides technology solutions for automating accounting and financial operations. Since its founding, Bizzi's mission has been to be an effective assistant to the finance and accounting department, helping accountants process invoices more effectively during the digital transformation process.
Understanding the above difficulties of accounting, Bizzi automatic invoice processing software integrates AI and RPA smart technology to check and compare information accurately up to 99.9% to help accountants limit errors during the accounting process. data entry process, as well as help businesses and accountants avoid unnecessary losses.
- Separate email to receive and automatically download invoices
- Automatically download and manage invoices easily
- Automatically check and validate invoices automatically
- Automatically extract data when needed
- Automatically check and compare more than 20 invoice criteria and transfer to accounting software
- Don't waste time entering data because each electronic invoice is automatically processed in just 10 seconds to save time for other valuable things.
- Minimize errors in calculations and financial reports with an accuracy of 99.9%
- Store and manage smart data with a scientific storage system that is easy to retrieve by fields: invoice date, supplier
As a comprehensive solution for accounting 4.0, with smart technology AI and RPA (Robotic Process Automation) Bizzi helps Invoice processing accountant tAutomate and simplify the invoice processing process, REDUCE 80% IN TIME and SAVE 50% IN COSTS for Business.
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