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Many types of expenses, many payment methods,a management platform

Cost and payment management system Bizzi Expense Pay helps businesses control the entire spending lifecycle — from budgeting, limits, advance requests to payments and reconciliation — on a single platform, with real-time spending data.

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Bizzi Expense Pay expense and payment management system — dashboard, business card, and mobile app

Why businesses need one cost management system concentrate?

  • Cash flow outside vision

    Expenses are incurred through multiple payment channels and recorded in various systems, making it difficult for the finance department to track budget usage and actual spending in real time.

  • Post-audit lost time because data sporadic

    The finance department has to piece together spending requests, invoices, receipts, and payment transactions from multiple sources. This fragmented process leads to lengthy post-audits and a higher risk of data inaccuracies.

  • Policy spending not blocked from the start

    Expenditure limits, purposes, and required documentation are often only checked after the transaction has occurred, making it difficult for businesses to prevent incorrect spending at the time of payment.

Make advance payments less complicated.
Payment reduces risk.

The Bizzi Expense Pay expense management system digitizes the entire payment flow: from request creation, approval, credit limit allocation, payment to document reconciliation. Funds remain in the company's account, only disbursed for the approved purpose and within the approved limits.

1

Request an advance payment

The employee creates a spending request, specifying the purpose, amount, department/project, and required supporting documents.

Create a request

Hanoi Office
3,000,000 VND
Work schedule.pdf

2

Issue a card/wallet

The company allocates a credit limit to the wallet/card upon approval. The money does not need to be transferred to the employee's personal account.

Approved

Bizzi Expense Pay Business Card0000** **** 2091*** Nguyen Cong Manh

Allowance

3,000,000 VND

3

Pay

Employees process payments using virtual cards, e-wallets, or QR codes, within the limits and for the intended purpose.

QR code for payment

Pay

2,450,000 VND

Success

Bizzi payment card

Card payment

550,000 VND

Success

4

Reconciliation

The system automatically links transactions, invoices, receipts, and approval history to support quick, clear, and traceable post-audits.

Transaction reconciliation

Transaction2,450,000 VND
Bill2,450,000 VND
Receipt2,450,000 VND
Tran Thi Minh

Approved by

Tran Thi Minh

20/05/2026 • 09:30

Seamless payment,
transparent management

A system for managing and paying for all types of business expenses — travel expenses, digital services & advertising, office supplies, and hospitality.

1

Travel & Expense Management

Digitizing and optimizing the travel expense management process, from request approval and flight/accommodation booking to payment and allowances throughout the trip using company funds, ensures spending adheres to policy and shortens the time required for payment requests — all within a single expense management system.

  • Book tickets and pay using corporate cash.

    Staff/Admins can pay for tickets, accommodation, and incidental expenses immediately after the work plan is approved, reducing cash advances and reimbursements.

  • Support for post-auditing & Removal of manual reports

    Related transactions, including advance payment requests, expenses, and invoices, help accountants check and record transactions more quickly.

Manage your business expenses on Bizzi Expense Pay.
Specialized virtual cards for SaaS and advertising.
2

Digital Services & Advertising (SaaS & Ads)

Control your budget and track software and advertising expenses (such as Facebook, AWS, etc.) using dedicated virtual cards, bringing all expenditures into a centralized expense management system.

  • Specify suppliers & Automatic payments

    The card is individually set up for specific service groups and automatically pays recurring fees, limiting misuse of funds.

  • Centralized subscriber management & recurring limits

    Centralized monitoring of currently used service packages, with limits restored periodically, prevents budget leaks from neglected or expired software.

3

Stationery/Petty Cash Purchase

Digitize your cash fund using a business card/wallet to flexibly pay for small, infrequent expenses (e.g., buying stationery on Shopee, paying postage).

  • Fixed credit limit

    The system provides pre-allocated monthly budgets and restores limits once employees submit valid expense reports, streamlining complicated advance payment procedures.

  • Synchronize transactions in real time.

    All payments are automatically recorded in real time, supporting accountants in quickly closing accounts and generating reports.

Managing stationery expenses and small funds.
Managing entertainment expenses by event
4

Entertainment expenses

Providing flexible payment cards for each meeting with partners allows employees to proactively make payments while strictly adhering to the limits set by the overall expense management system.

  • Event-based budgeting

    The card is category-based, has spending limits, and automatically locks when the event ends, reducing the risk of overspending or misuse.

  • Simplify advance payment settlement.

    Collect and verify invoices, link them to advances and transactions, and help staff report expenses quickly.

Get your card and wallet quickly.
project, staff

1Review the spending request. 2Issuing cards 3Track transactions 4Review the expenditure report. 5Summary report

Review approved requests and issue payment cards to employees.
Right on the centralized cost management system.

Number of requests Type of request Date submitted for approval Staff Title Estimated expenditure (VND) Available expenditure (d) Status Unit Operation
#RQ00021 Job requirements 22/05/2026 Le Minh Duc Work in Da Lat 5.600.000 5.600.000 Approved Finance - Accounting 💳 Card issuance
#RQ00020 Expenditure request 21/05/2026 Tran Van Bao Buy laptop docks and accessories. 16.000.000 16.000.000 Approved Finance - Accounting 💳 Card issuance
#RQ00019 Expenditure request 20/05/2026 Pham Thu Ha Automated software testing fees 24.500.000 24.500.000 Approved Finance - Accounting 💳 Card issuance

Ready to simplify the process
Business spending?

Leave your information, and Bizzi will advise you on the most suitable cost management and payment system for your scale and operational characteristics. Learn more. Bizzi Expense Pay solution.

Get advice on Expense Pay

Which payment aspect of your cost management process is your company looking to improve?
Bizzi will contact you within 1–2 business days.
           

BIZZI VIETNAM COMPANY LIMITED - Registered business address: No. 136-138 West Belt Road, Ward 4, An Khanh Ward, Ho Chi Minh City, Vietnam

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