With its rapid global growth, Roll Group – a leader in the transportation and heavy lifting industry – faced the challenge of processing tens of thousands of invoices each year. By adopting a digital solution, Roll Group not only optimized its invoice processing process but also increased transparency, saved time and tightly controlled expenses.
1. Introduction to Roll Group
Roll Group is a leading corporation in the field of transporting and lifting oversized and overweight goods with a network of operations in the US, the Netherlands, the UK, Singapore and Australia. The Group owns two main units:
- RollDock: Operates a modern fleet with unique cargo handling capabilities, serving heavy-lift projects worldwide.
- Roll-Lift: Providing innovative engineering solutions in lifting, transporting and on-site installation for construction and industrial projects.
Roll Group processes around 10,000 invoices from suppliers worldwide each year, in up to 30 different currencies. Invoice management used to be largely manual, making the process complex and error-prone. Rapid international growth created an urgent need for a more modern solution to streamline the process. Invoice processing and improve financial control.
2. Challenges in invoice processing
Before switching to automation, Roll Group encountered many problems in cost management and invoice processing:
- Lack of transparency: Paper invoices are passed through multiple departments without a clear audit trail, making it difficult to track approval status.
- Lost Invoices: Due to the lack of a centralized management process, invoices are often lost or processed late, affecting timely payments.
- Difficulty controlling spending: Finance teams lack the tools to monitor spending and financial commitments across international offices.
- Increased administrative workload: Manual processes cause finance teams to spend a lot of time on data entry tasks, instead of focusing on strategic work.
With increasing complexity, Roll Group saw the need to implement an automated invoice processing solution that could integrate with its existing accounting system to improve efficiency and increase transparency.
3. Invoice automation solution
Roll Group has implemented an invoice processing automation platform to address these challenges. The solution provides a fully automated process from receipt, approval to archiving of invoices, with the following key features:
- Invoice digitization: Invoices are scanned and entered into the system as soon as they are received, reducing errors and speeding up processing.
- Approval Automation: Cost center based approval process, automatically sends invoices to the responsible manager for approval via automated workflow.
- Flexible integration: The system connects tightly with your existing accounting platform, ensuring invoices are transferred directly into your accounting software upon approval.
- Long-term contract management: Integrated contract management features help track long-term financial commitments such as leases, reducing administrative workload.
4. Results after implementation
The automation solution has brought many clear benefits to Roll Group:
- Increased transparency: All invoices are centrally managed, making it easy for the finance team to track status and who is responsible for approval.
- Reduced processing time: Invoice processing time is reduced to just two days, or even faster, thanks to automated processes.
- Efficient cost management: Detailed reports provide an overview of costs and financial commitments, helping management make timely decisions.
- Eliminate errors: Digitization and automation help reduce manual errors common in paper invoice processing.
- Remote Work Support: With an online platform, managers can approve invoices from anywhere, ensuring continuity in international operations.
Automating the invoice processing process not only helps Roll Group save time and costs, but also increases transparency, enhances financial control and optimizes work efficiency. This is a prime example of how businesses can leverage technology to solve cost management challenges while creating a sustainable foundation for growth in a globalized context.
The implementation of automation solutions has helped Roll Group improve its competitiveness, consolidate its position in the industry and open up opportunities for sustainable development in the future.
5. Bizzi invoice processing: Effective automation solutions
Managing e-invoices has never been easier with Bizzi Bot – a smart digital assistant, applying advanced RPA and AI technology. With the ability to process invoices in a snap, Bizzi Bot not only increases efficiency but also minimizes errors and optimizes costs, becoming an indispensable solution for more than 1,000 businesses in Vietnam.
Bizzi Bot is integrated with RPA (Robotic Process Automation) combined with artificial intelligence AI, providing:
- Accuracy up to 99%, eliminating errors due to manual input.
- Operates 24/7, ensuring no invoices are missed at any time.
- Save up to 2,000 hours per year, allowing businesses to focus on higher value activities.
Just 3 simple steps
- Create a free email to receive electronic invoices: Bizzi sets up a private email address for your business to receive invoices from suppliers.
- Automatically download and check invoices: Bizzi Bot automatically downloads, checks validity, and reconciles invoice information.
- Browse and export data: You just need to browse invoices and export data as needed to synchronize with the accounting system.
Benefits of Bizzi invoice processing:
Increasing productivity
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Invoice processing time is significantly shortened, only 30 seconds/invoice.
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Spend more time on strategic tasks instead of manual processing.
Reduce errors and lost invoices
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Completely eliminate the worry of incorrect data entry or lost invoices.
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Bizzi centrally and scientifically manages all invoices, from paper to electronic, in one place.
Cost savings
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Services are customized to the size of your business, to suit every need.
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Each bill costs only as much as a glass of iced tea, but offers outstanding value.
GS25, PNJ, Grab, and Phu My Hung are pioneering businesses applying Bizzi Bot to improve financial management efficiency. From minimizing errors to optimizing processes, Bizzi has become a trusted assistant in the digital transformation journey of businesses.
Explore Bizzi invoice processing today to automate your invoice management process and increase efficiency for your business!
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