Electronic invoice software is a specialized tool that allows businesses to create, manage, store and transmit invoice data to tax authorities and customers in an electronic environment. This solution not only helps businesses comply with legal regulations but also optimizes operational processes.
This article, Bizzi will provide a comprehensive view, from fundamental concepts, legal regulations, to detailed comparisons. 21 electronic invoice software most popular, helping you choose the optimal, economical and most suitable solution for your business.
What is electronic invoice software?
Electronic invoice software is an application system designed for businesses to perform all invoice-related operations on a digital platform. Core functions include:
- Invoice creation: Create new invoices according to the forms registered with the tax authorities.
- Invoice issuance: Sign and send invoices to buyers via electronic channels such as email and SMS.
- Management and storage: Arrange and store invoices scientifically, safely and in compliance with 10-year storage regulations.
- Report: Synthesize data, create reports on invoice usage status as requested.
- Integration: Kết nối với các hệ thống khác như phần mềm kế toán, ERP, CRM để đồng bộ dữ liệu, tự động hóa quy trình.
Distinguish between electronic invoices with and without codes
According to current regulations, there are two main types of electronic invoices:
- Electronic invoice with tax authority code: This is an invoice created by a business and sent to the General Department of Taxation's system to be assigned a unique identification code before sending it to the customer. This type of invoice is suitable for most businesses and business households.
- Electronic invoices without tax authority codes: After issuance, the enterprise will send it directly to the customer and at the same time send the data to the tax authority. This form is often applied to large enterprises operating in specific fields such as telecommunications, electricity, banking, etc. and has been approved by the tax authority.
Important legal regulations on electronic invoice software
The selection and use of electronic invoice software must strictly comply with the provisions of Vietnamese law. The two core legal documents that businesses need to master are:
- Decree 123/2020/ND-CP: Detailed regulations on the management and use of invoices and documents when selling goods and providing services. This is a fundamental document, defining the legal framework for electronic invoices.
- Circular 78/2021/TT-BTC: Provide specific guidance on the implementation of a number of articles of the Law on Tax Administration and Decree 123, including technical criteria, data formats and transmission procedures with tax authorities.
A valid e-invoice software must be assessed and recognized by the General Department of Taxation, ensuring stable and secure connectivity and data transmission. In addition, the use of digital signature Validity is a mandatory requirement to ensure the legality of each invoice issued.
Compare 21 best electronic invoice software today
Let's explore the 21 most popular e-invoicing software used today and evaluate the advantages and disadvantages of each solution.
Bizzi Invoice electronic invoice software
B-Invoice is an electronic invoice solution built on a modern technology platform, fully meeting business requirements. Decree 123/2020/ND-CP and Circular 78/2021/TT-BTC. This is part of the Bizzi financial accounting automation ecosystem.
Outstanding features:
- Fully meet all types of invoices: Regular invoices, invoices from cash registers (POS), electronic tickets.
- Powerful API integration with ERP systems, accounting and sales software.
- Security system meets international standard ISO 27001.
- Store invoices securely for 10 years as required.
Price list: Providing invoice packages at competitive prices, from only 250 VND/invoice. Contact us for a detailed quote.
Suitable for: Mọi quy mô doanh nghiệp, đặc biệt là các doanh nghiệp đang sử dụng giải pháp xử lý hóa đơn đầu vào tự động của Bizzi để có trải nghiệm toàn diện và tối ưu chi phí.
MISA MEINVOICE
Outstanding features:
- Issue invoices on mobile apps.
- Batch invoice.
- Send invoices via email, SMS and look up with QR code.
- Well integrated in MISA ecosystem.
Disadvantages:
- The cost is relatively high compared to some competitors.
- The interface is not really optimized for new users.
- Processing speed is sometimes unstable.
Price list:
- From 300 VND/invoice (package of 100,000 invoices) to 1,300 VND/invoice (package of 300 invoices).
Business objects: Suitable for businesses of all sizes, especially those that have used MISA accounting software.
E-Invoice Software
Features:
- Look up and issue invoices online in bulk.
- Approve and validate multiple invoices at once.
Disadvantages:
- High cost.
- The interface is not friendly.
- API integration capabilities are limited.
Price list:
- Offers multiple packages, starting with the E-300 package priced at 300,000 VND for 300 invoices.
Suitable for: Businesses with basic invoicing needs, no complex integration required.
Hilo Software
Features:
- Process and enter invoice information quickly.
- Send invoices to customers conveniently via text message or email.
- Automatically update to new version when there is a change in business.
Disadvantages:
- High maintenance costs.
- The interface is not friendly and the processing speed is not stable.
- Limited integration capabilities.
Price list: From 150,000 to 9,500,000 VND/Package.
Suitable for: Small businesses that do not require high performance and integration features.
EFY Vietnam
Features:
- Full range of invoice services as prescribed.
- Integrate data with accounting and sales management software systems.
Disadvantages:
- High maintenance costs.
- Processing speed is not stable, lack of advanced features.
Price list: From 130,000 to 4,200,000 VND/Package.
Suitable for: Businesses need a basic solution with moderate integration capabilities.
New-Invoice
Features:
- Full service on invoices, safety, information security.
- Support online invoicing.
Disadvantages:
- The interface is difficult to use.
- Invoice template customization is not flexible.
- Lack of advanced features.
Price list: From 230,000 to 6,369,000 VND/Package.
Suitable for: Small and medium enterprises, businesses in the retail and e-commerce sectors.
Vina Software (Vina-Invoice)
Features:
- Issue invoices remotely on the web platform.
- Connects to popular accounting software.
Disadvantages:
- A constant network connection is required to function.
- Lacks advanced management and reporting features.
Price list: From 150,000 to 4,000,000 VND/Package.
Suitable for: Small and medium enterprises, businesses in the retail and e-commerce sectors.
Note
Features:
- Full range of invoice services.
- Look up, download, print electronic invoices.
- Has user authorization security mode.
Disadvantages:
- Need to maintain continuous network connection.
- Lacks advanced features and in-depth reporting.
Price list: From 320,000 to 6,200,000 VND/Package.
Suitable for: Small and medium-sized businesses as well as large corporations, thanks to its flexibility and efficient management features.
VNPT Invoice
Features:
- Stable system, provided by major network operators.
- Issue and send electronic invoices to customers quickly.
- Integrate with other software such as accounting software, ERP.
Disadvantages:
- Need to maintain continuous network connection.
- Interface and features are not very innovative.
Price list: From 390,000 VND for 300 invoices to 4,680,000 for 10,000 invoices.
Suitable for: All types of businesses, especially those that need a stable, highly secure system and have a need to issue large quantities of invoices.
MobiFone Invoice
Features:
- Support for use on multiple devices.
- Possesses many modern features to help manage invoices effectively.
- Allows online payments through multiple banks.
Disadvantages:
- The technology is still quite new, which can be difficult for unfamiliar users.
- Popularity and support ecosystem are not as wide as long-standing suppliers.
Price list: From 270,000 to 150,000,000 VND/Package.
Suitable for: Small and medium enterprises, especially in telecommunications, technology, and finance.
Cyber Bill
Features:
- Integrate with other enterprise software.
- Supports use on multiple platforms, ensuring flexibility and convenience.
- Support online payment.
Disadvantages:
- Limited features, not many advanced options.
- The interface is not really friendly.
Price list: From 380,000 to 5,800,000 VND/Package.
Suitable for: Small and medium enterprises in retail, e-commerce, finance, logistics.
Easyinvoice
Features:
- Issue electronic invoices according to Circular 78/2021/TT-BTC.
- Integrated with accounting and sales management software.
- Store invoices securely for 10 years.
Disadvantages:
- System speed is not stable when processing large quantities.
- Lacks some advanced reporting and analysis features.
Price list: From 460,000 to 5,700,000 VND/Package.
Suitable for: Businesses need a basic Circular 78 compliance solution and have simple integration needs.
Wininvoice
Features:
- Issue and manage electronic invoices according to regulations.
- Integrates with accounting and sales management software.
- Store invoices securely for 10 years.
Disadvantages:
- Basic features, not much customization.
- Processing speed is not stable.
Price list: From 440,000 to 8,250,000 VND/Package.
Suitable for: Small businesses need a simple e-invoicing solution that integrates with existing systems.
Safebooks
Features:
- Issue, manage and store electronic invoices according to regulations.
- Integrates with accounting and business management software.
- Support digital signature and sending invoices via email to customers.
Disadvantages:
- Not popular in Vietnam.
- The interface is not friendly and difficult to use for new users.
Price list: From 1,450,000 to 4,950,000 VND/Package.
Suitable for: Small and medium-sized businesses need solutions that integrate with existing accounting and management systems.
LCS INVOICE
Features:
- Issue and manage electronic invoices according to regulations.
- Integrates with accounting and ERP software.
- Support a variety of invoice templates and customize according to needs.
Disadvantages:
- The processing operations are not optimized and are still cumbersome.
- Invoice template customization is not flexible.
- Low popularity.
Suitable for: Businesses need to customize invoices and deeply integrate with internal management systems.
Viindoo Invoicing
Features:
- Automate invoice management processes, deeply integrated into the Viindoo ecosystem (ERP).
- Create invoices from orders with just one click.
Need a tailor-made solution? Get free consultation from Bizzi experts to find the e-invoicing software that best fits your business processes and budget.
Disadvantages:
- Not popular in Vietnam, mainly aimed at users of the Viindoo ecosystem.
- Complex interface, difficult to use for people who only need single invoice feature.
Price list:
- Cost $8/user/month, unlimited number of invoices.
Suitable for: Businesses that are using or planning to use the entire Viindoo enterprise management system.
iHOADON
Features:
- Create and manage invoices quickly and conveniently.
- Ability to integrate with other accounting software.
- Support online payment.
Disadvantages:
- The processing operations are not optimized, the interface is old.
Price list: From 130,000 to 4,200,000 VND/Package.
Suitable for: Small and medium businesses need a basic, low-cost solution.
Viettel (S-Invoice)
Features:
- Strong infrastructure, multi-layered security.
- Integration with other software.
- Support printing and sending invoices to email.
Disadvantages:
- The feature is quite simple, not much breakthrough yet.
- Not suitable for businesses with complex business processes.
Price list: Providing a variety of service packages, costs from 143,000 VND.
Suitable for: Small and medium-sized businesses need stable, secure solutions from reputable suppliers.
M-invoice
Features:
- Support easy management of electronic invoices.
- High security.
- Simple interface, easy to use.
Disadvantages:
- Not popular in Vietnam.
- The interface design is not friendly and has limited features.
Price list: From 300,000 VND.
Suitable for: Businesses need to customize invoices and deeply integrate with internal management systems.
Sapo Invoice
Features:
- Integrated into Sapo's sales management ecosystem (POS, Web).
- Support sending invoices via email and SMS to customers.
Disadvantages:
- Difficulty in synchronizing data if businesses use accounting software outside the Sapo ecosystem such as Fast, Misa, SAP.
- Depends heavily on Sapo platform.
Price list: Initialization fee 500,000 VND (may be free when purchasing a large package).
Suitable for: The business is using Sapo's sales management system and needs to integrate electronic invoices.
FPT.eInvoice – FPT IS
Features:
- Powerful, stable system from FPT Corporation.
- Integrates well with major ERP systems (SAP, Oracle) and accounting software.
- Supports a variety of invoice templates and is highly customizable.
Disadvantages:
- High cost, more suitable for large businesses.
Price list: From 150,000 to 9,000,000 VND.
Suitable for: Large enterprises and corporations need a powerful, highly customizable e-invoicing solution that is deeply integrated with complex management systems.
Too many choices? Download now a detailed comparison table of 21 electronic invoice software (PDF File) for easy assessment and quick decision making!
Benefits of using electronic invoice software for businesses
Save time and money
- Eliminate the costs of printing, shipping, and storing paper invoices.
- Generate and send invoices instantly via email, SMS, helping to shorten the payment cycle.
- Integrate with accounting software to help automate accounting and reduce data entry errors.
Ensure compliance with legal regulations
- Integrate directly with tax authority systems to submit data quickly, minimizing legal risks and reporting errors.
Enhance data security and safety
- Invoices are stored on a digital, encrypted system to avoid loss, damage, and fire.
- Digital signature helps authenticate integrity and legality, preventing invoice counterfeiting.
Easy to search, manage and report
- Check bills online 24/7 from anywhere with an internet connection.
- Automatic, multi-dimensional reporting system helps accountants and managers easily synthesize and analyze data.
Increase professionalism and brand reputation
- Electronic invoices can be designed according to brand identity, creating a professional impression.
- Send invoices quickly and accurately to customers, improving service experience.
How to choose the right electronic invoice software for your needs and budget?
Fully comply with legal regulations
- The software must be assessed and licensed by the General Department of Taxation of Vietnam, ensuring compliance with Decree 123/2020/ND-CP and Circular 78/2021/TT-BTC.
Features suitable for business operations
- Support fast invoice issuance, batch processing, providing many professional invoice templates.
- Powerful API integration capabilities with accounting software, ERP to automate the process.
- Support management and issuance of secure digital signatures.
Security and stability
- The platform must have SSL security certificate, information security standards (such as ISO 27001).
- The system operates stably, with a regular data backup mechanism to avoid loss of invoices.
Easy to use and good customer support
- Friendly, logical interface, easy for accountants to operate.
- The supplier has a 24/7 support team, handling problems quickly.
Affordability
- Clear fee schedule, suitable for business budget and scale of use.
- There is a transparent upgrade and maintenance policy, no hidden costs.
Common errors when using electronic invoice software and how to fix them
- Error connecting to tax authority: Usually, the tax authority's system is under maintenance or the business's internet connection is unstable. The solution is to check the network connection and try again after a few minutes. If the error persists, contact the software provider for support.
- Incorrect information on issued invoice: Depending on whether the invoice has been sent to the buyer or not, the business will proceed to issue an adjustment or replacement invoice according to the instructions in Decree 123. Most software has this function.
- Digital signature error: It could be that the digital signature has expired, the driver has not been installed properly, or the USB port is incorrect. Please check the expiration date of the digital signature and reinstall the driver according to the supplier's instructions.
Bizzi – Automatic, comprehensive electronic invoice software, recognized by the General Department of Taxation
Among so many suppliers, choosing a reliable partner is key. Bizzi's B-Invoice is not just a Electronic invoice solution recognized by the General Department of Taxation but is also an important link in the comprehensive financial accounting automation ecosystem.
B-Invoice brings many outstanding benefits to businesses:
- Solid legal: Recognized by the General Department of Taxation, meeting 100% professional requirements according to Decree 123/2020/ND-CP and Circular 78/2021/TT-BTC.
- Optimal cost: Best price policy when customers use the full set of input and output invoice solutions.
- Unlimited integrations: Easy integration and customization with any Enterprise Resource Planning (ERP), accounting software…
- Flexible and professional: Diverse invoice template warehouse, supporting design according to brand identity requirements.
- Safe and sustainable: Store invoices for 10 years as prescribed, multi-layer security according to international standard ISO 27001.
- Always up to date: Automatically update to the latest version when there are changes in business operations from the Tax authority.
In short, choosing the right e-invoicing software will help your accounting team optimize productivity and ensure legal compliance. B-Invoice is the top choice for businesses looking for a reputable, comprehensive and cost-effective e-invoicing solution.
Let's Sign up for trial today to experience the difference and receive great deals!
Our evaluation method
The reviews and comparisons in this article are based on an objective process, including:
- Summary of information: Collected public data from official websites of 21 vendors (features, price lists, manuals).
- Legal comparison: Compare the software features with the requirements in Decree 123/2020/ND-CP and Circular 78/2021/TT-BTC.
- User Feedback Analysis: Refer to reviews and comments from the accounting and business community on forums and social networks to have a multi-dimensional view of the actual advantages and disadvantages.
Reference data source
- Official websites of the mentioned software vendors.
- Consolidated text of the Law on Tax Administration.
- Decree No. 123/2020/ND-CP of the Government.
- Circular No. 78/2021/TT-BTC of the Ministry of Finance.
See more:
