There are many different timesheet templates – each template serves a different management need, depending on the size, industry, and payroll policy of the business. The following article by Bizzi will summarize 17 of the most popular and professional timesheet templates.
What is a timesheet template?
A timesheet is a form used to record the actual working time of each employee during a certain period of time, usually by day, week or month.
Information typically recorded includes: check-in and check-out times, actual number of days worked, vacation time, overtime, or unpaid leave of each employee.
Popular forms of timekeeping today
- Excel timesheet: Popular in small companies, easy to customize, but prone to errors if entered manually.
- Specialized timekeeping software: Digital system, automatic recording, synchronization with payroll system, suitable for medium and large enterprises.
- Fingerprint time attendance machine: Record entry and exit times based on fingerprints, high accuracy, reducing fraud.
- Attendance by facial recognition (AI Camera): Advanced technology, suitable for high security environments and large staff.
- Mobile app: Suitable for employees working remotely or on the go, “check-in” online by geographic location and real time.
TOP 17 Most Professional & Effective Timesheet Templates 2025 (With Download Link)
Choosing the right timesheet template for your needs is very important, because it directly affects data accuracy, salary processing time and human resource management efficiency. Below are free download links for a variety of timesheet templates, meeting all business needs.
- Daily timesheet template
- Features: Record details of working time, vacation, sick leave, late arrival, early departure… of each employee on a daily basis. This is an important tool, effectively supporting human resource management and final salary calculation.
- Download link here
- Timesheet template according to Circular 200 (for all fields, all economic sectors)
- Features: Provides information on salary scales, ranks and positions of employees. The timesheet is suitable for all types of businesses and all economic sectors. At the same time, this timesheet template also clearly shows the number of hours worked by each category such as hours worked by time, hours worked by product, social insurance benefits, etc.
- Download link here
- Timesheet template according to Circular 133 (for small and medium enterprises)
- Features: This timesheet template is used to track employee working days by level, helping businesses clearly manage working time, leave and overtime. Although simply designed, the template still ensures transparency and meets the requirements of effective human resource management.
- Download link here
- Timesheet template according to Circular 177 (for administrative agencies and public service units)
- Characteristics: The timesheet template under Circular 177 has a similar structure to the templates under Circulars 200 and 133, but the “converted to work” part is simplified. The table only includes 3 main types of work: time-based salary work, unpaid leave work and social insurance work.
- Download link here
- Simple daily timesheet template on Excel
- Features: The Excel daily timesheet template helps businesses record and accurately track the number of working days, vacations, late arrivals, early departures, etc. of each employee in a month. This form supports quick salary calculation while ensuring transparency in human resource management.
- Download link here
- Daily timesheet template in Word
- Features: This is an ideal choice for organizations that need to manage working time at a basic level, helping to clearly record daily work. The timesheet template on Microsoft Word can be applied to all departments and divisions and is mainly used for manual data entry or printing for manual recording. Because it does not support automatic calculation formulas, this template is suitable for businesses with few employees and simple working time calculation.
- Download link here
- Timesheet template specifically for manufacturing companies (track work by shift, overtime hours)
- Features: Shift timesheet helps managers monitor the number of employees in each shift, allocate shifts reasonably, avoid excess or shortage of people, thereby ensuring the working efficiency of the workshop.
- Download link here
- Timesheet template for overtime employees (OT)
- Features: Overtime timesheet is an important tool used to calculate salaries and allowances for employees. This form accurately records the number of hours worked outside of normal working hours that employees have performed, helping to ensure transparency and fairness in salary payment.
- Download link here
- Weekly Performance Measurement Timesheet Template
- Features: Weekly timesheet templates are designed to control working hours closely and accurately. Although less popular than daily or monthly timesheet templates, this template is very suitable for businesses that pay weekly salaries or need to report work progress periodically, helping to increase transparency and reduce conflicts in human resource management.
- Download link here
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Weekly Performance Measurement Timesheet Template - Sample timesheet calculated by working shift
- Features: The shift timesheet template is an effective tool for businesses operating on a shift system, especially in manufacturing, hospitals or customer service – where human resource needs change hourly. This template helps to accurately track the number of working days and shifts of each employee, helping managers grasp the overall human resource situation and allocate shifts appropriately.
- Download link here
- Timesheet template calculated by working hours (for part-time and freelance employees)
- Features: Hourly timesheets clearly record employees' entry and exit times for each day or shift. This allows managers to accurately assess the level of diligence and take measures to improve compliance with company regulations.
- Download link here
- Daily timesheet template for language centers/teachers by teaching hours
- Features: This template is especially suitable for foreign language centers, private educational institutions and domestic or international educational enterprises. The timesheet template is specifically designed for the needs of the education industry, helping to effectively manage teachers' actual teaching hours, ensuring transparency in time management and salary payment.
- Download link here
- Timesheet template for teachers based on entry and exit times
- Features: The timesheet template specifically shows the entry and exit times of each teacher, easily managing the actual teaching hours of teachers as well as ensuring transparency in salary payment.
- Download link here
- Daily timesheet template in English (for foreign companies or those with international staff)
- Characteristic: Daily timesheet template for foreign companies or companies with international staff features full or bilingual English language usage, integrating information such as employee name, date, check-in/check-out time, actual working time, annual leave, and detailed information fields for international management and reporting.
- Download link here
- Monthly timesheet template
- Features: The monthly timesheet template has the feature of recording and summarizing the number of working days, vacations, sick leave, overtime, etc. of each employee throughout a month. This is the most popular template, helping businesses easily calculate salaries, allowances and evaluate overall work performance.
- Download link here
- Timesheet template according to Circular 107
- Features: The daily timesheet template according to Circular 107/2017/TT-BTC has many similarities with the templates according to Circular 200 and 133, but the highlight is the "conversion to work" section which is designed more neatly and clearly, making recording and calculation simpler and more accurate. This table is divided into 3 specific types of work: Time-based salary work, Unpaid leave work and Social Insurance work
- Download link here.
- Timesheet template according to Circular 185
- Characteristics: The timesheet according to Circular 185 is built based on form No. 01a-HD, issued with Circular 185/2010/TT-BTC dated November 7, 2010 of the Ministry of Finance, to guide the accounting regime for administrative units. This form is used to record working time, vacation, sick leave... of employees in the month, helping to manage transparently and conveniently for salary calculation.
- Download link here
The importance and benefits of timesheets for businesses
Timesheet templates play a role extremely important in human resource management and business operations, especially for medium to large sized companies. Here is a complete analysis of importance and benefit of using timesheet templates:
- Support transparent and accurate salary calculation: It is the basis for the human resources department to calculate salaries, allowances, and deductions fairly.
- Manage leave and overtime effectively: Clearly record days off and overtime, helping to track employee rights and obligations.
- Increase responsibility and discipline: Encourage employees to adhere to working hours and increase awareness of personal performance.
- Optimize resource allocation: Help managers grasp the human resource situation to coordinate appropriately according to shifts or projects.
- Ensure compliance with labor laws: As an important legal document, it helps businesses demonstrate compliance with regulations on working hours, wages, and avoid legal risks.
- Provide data for performance evaluation (KPI/OKR): Timesheets are a strategic data source that, when combined with KPIs/OKRs, helps differentiate between “working long hours” and “creating real value.”
- Contributes significantly to labor cost control and overall budget management: Accurate timekeeping data directly affects personnel costs, which are a large part of total business costs and need to be tightly managed.
Instructions on how to create a simple and effective Excel timesheet template
To create an accurate and time-saving timesheet template, you can refer to the 7 steps below:
- Step 1: Determine the appropriate timesheet model
- Clarify the content, required items and how to design a scientific table.
- Includes 1 file with 13 sheets (1 employee list, 12 months).
- Step 2: Create the layout of the sheets in the file
- Create the first two sheets (“Employee List” and “Month January”), then copy them for the remaining months.
- You should design a complete and professional “January” sheet from the beginning to save editing time.
- Step 3: Create a personnel information table
- Including columns: Serial number, Employee code, Full name, Date of birth, ID card number, Official contract signing date.
- Note to enter data from column B, row 4 and date of birth format.
- Step 4: Create a timesheet structure for the “January” sheet
- Set up sub-items such as Sheet name, Month/year of attendance, Working department, Attendance date standard.
- Step 5: Create dates in the timesheet
- Using Excel functions DATE to create a date and WEEKDAY to determine the day of the week.
- Use Conditional Formatting to highlight the weekend days.
- Step 6: Set the symbol for the timesheet
- Establish and standardize work symbols (e.g., X – full work, P – vacation, K – unpaid leave, O – sick leave, V – half day).
- Step 7: Set the formula function to automatically calculate
- Use functions like COUNTIF to count the number of working days, SUMIF to calculate total overtime hours, IF for special conditions, NETWORKDAYS to calculate standard working days.
Important notes when creating Excel timesheet templates
- Complete and consistent information: Make sure items are clear, easy to follow, and free of omissions.
- Clear notation convention: Unify symbols to avoid confusion when entering data and calculating work.
- Has a transparent verification process: Includes confirmation steps from staff to management, HR, accounting to ensure fairness.
Conclude
The timesheet template plays an important role because it is the basis for the human resources department to manage employees' working time transparently based on the accurate receipt of working days, shifts, and overtime hours. With the development of technology solutions today, businesses can consider switching from using traditional excel timesheet templates to automated software.
Hopefully, through the above article, businesses have a clearer view of popular timesheet templates and how to apply them. In addition, if leaders or accounting departments are considering additional solutions to automate and manage corporate finances, register here to receive advice: https://bizzi.vn/dang-ky-dung-thu/
