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Top 4 sample business trip payment request forms 

In the financial and accounting activities of the enterprise, sample request for payment of business expenses is an important document to ensure that payment and refund are carried out in accordance with the correct procedures and transparently. In the article below, Bizzi Expense will summarize all the information you need to know about this type of document, including the concept, purpose of use, common types of payment requests, as well as the latest form according to current regulations.

What is a business trip payment request? 

A business trip payment request is an internal document used to request the company to reimburse expenses that employees have advanced or paid in advance during business trips. This is an important accounting document that helps legalize the payment and accounting of expenses in the enterprise.

Intended use:

Cases of using the business trip payment request form 

Below are common cases when using a business trip payment request form:

After the work is finished:

In specific cases:

The importance of business trip payment request in business expense management 

The business trip payment request form is not only an administrative procedure, but also an effective financial management tool. Its role is shown in the following aspects:

Sample request form for payment of business expenses

When drafting business trip payment request, it is very important to present clearly, completely and correctly in the form to be approved quickly and avoid rejection. Below are the most commonly used business travel expense payment request forms that you can refer to:

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Bizzi-form-for-payment-of-work-fees
Sample request form for payment of business trip expenses according to Circular 79

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Sample request form for payment of business trip expenses according to Circular 107

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Sample request form for payment of business trip expenses according to Circular 133

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Sample request form for payment of business trip expenses according to Circular 200

Business trip payment process 

Below is the common business expense submission and payment process:

How to write a request for payment of business expenses 

To effectively control costs, the travel expense policy needs to be built on a clear, detailed and easy-to-understand foundation. The validity of the payment request (especially for business expenses) is a very important factor to ensure that the expense is legally recorded, paid internally and properly accounted for according to legal regulations, especially when settling taxes.

General information:

Information of the person requesting payment:

Payment content:

Amount: Write the amount clearly in numbers and in words.

Payment method: Cash or bank transfer (specify account information if bank transfer).

Cost: Determine which unit or department the expense belongs to.

Attached documents: Thống kê chi tiết hóa đơn gốc hoặc bản sao và các chứng từ liên quan (vé tàu, vé máy bay, hóa đơn khách sạn, biên lai, phiếu chi nếu có tạm ứng…).

Sign confirmation: Signature of the person requesting payment, chief accountant and approver.

To effectively control costs, the travel expense policy needs to be built on a clear, detailed and easy-to-understand foundation.

Common mistakes when drafting a request for payment of business expenses 

Errors in preparing a business trip payment request not only affect the internal payment process, but also create legal and accounting risks if not handled properly. Below are some of the most common errors when preparing a business trip payment request.

Common errors Affect
Missing or lost valid invoice Not paid by accountant / not accounted for
Information on paper and documents do not match Returned, requested to be redone
No confirmation from management or accounting Not approved
Work unrelated to company operations Not included in reasonable expenses when calculating tax

Manage your business expenses more effectively with Bizzi Expense

In the context of businesses increasingly expanding in scale and increasing the number of business trips, manual expense management gradually reveals many shortcomings: time-consuming, error-prone and lacking in transparency. 

Instead of processing time-consuming and error-prone manual payment requests, businesses can switch to using Bizzi Expense – Smart expense management software and automation of the entire process. From request creation, approval, document checking to payment – everything is digitized and done in just a few steps.

Bizzi Expense not only helps speed up the business expense payment process, but also controls the budget, ensures transparency, and limits the risk of document errors. In particular, the software flexibly integrates with accounting systems such as SAP, MISA, Oracle Netsuite, helping accountants easily account for business expenses and prepare accurate reports.

Own the technology Modern AI and Process Automation, Bizzi Expense helps businesses:

 

Manage your business expenses more effectively with Bizzi Expense

With Bizzi Expense, expense management is not only easier but also becomes an important part of the digital transformation journey and business operation optimization.

Conclude

To create an effective business expense payment request form, you need to ensure that the document is not only clear in terms of administration and accounting but also suitable for the specific operations of the business. 

In the context of continuous business development, the need for business trips is increasing, the management of business expenses becomes complicated and prone to errors if still done manually. One of the optimal solutions today is to apply a comprehensive business expense management platform. Not only does it help save time and operating costs, these platforms also help improve user experience and increase transparency in financial management - which is especially necessary for businesses in the process of digitization and expansion.

Bizzi Expense – Smart expense management solution for modern businesses.

Sign up for a free trial now: https://bizzi.vn/dang-ky-dung-thu/

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