Normally, it will take each accountant 10-15 minutes to be able to process the incoming invoice correctly with the ideal condition that the invoice is error-free. However, using a manual method to work with a number of errors is inevitable.
Processing input invoices “wrong by one li by one mile”
Accounting is an integral part of the operating system of a company. The important tasks of accounting staff: making invoices, handling debts, reporting on the use of invoices, etc. take a lot of time.
Invoice processing – a seemingly simple task, but it is easy to make mistakes such as incorrect tax code, business name, causing many accountants to record over and over again, costly invoices. Therefore, this job requires careful attention to detail and accuracy of each number. So what would be the consequences if something went wrong?
A small wrong invoice "flys away" immediately a few million dong if the order value is large, loss of ten times is inevitable.
Invoice files are transacted in hard copy, it is inevitable that they will be lost and difficult to store, in addition, handling electronic invoices with XML files also causes many businesses a headache.
The cost of staffing is expensive because it requires employees to perform the 100% process manually which requires an investment of time and absolute concentration.
The manual input invoice processing process of most small and medium enterprises
The difficulty of accountants when receiving input invoices is that it takes a long time and is very annoying because they are not familiar with electronic invoices at that time. After the check is done, the invoices must be archived. For small businesses that do not have a "server" to store, they will store it on Google Drive or in the mail box. This leads to difficulties in searching, and tax-related risks.
Manual invoice processing:
- Receive invoice email
- Download and store invoices
- The accountant detects each information on the invoice
- Check the validity of digital signature, invoice number
- Enter invoice data manually into accounting software
see more Start-up Bizzi: successfully raised capital of 3 million USD
Bizzi bot manages invoices, benefits businesses, offload accounting
With only 3 steps to use, Bizzi provides each company with its own email address and has a bot that automatically retrieves invoices to the platform for processing, then the accountant only approves or cancels the results. which Bizzi bot automatically returns without manual intervention.
In addition, e-invoices are stored with a visual display list, allowing businesses to search by many different criteria such as invoice number, supplier, invoice date, etc.
Bizzi's input invoice processing process
- Automatically download and check information from invoices in email
- Automatically compare tax codes with the General Department of Taxation
- Automatically check digital signature validity
- Invalid invoice warning
- Automatically input data into accounting software
When the invoice is sent to the bot that will help the accountant to process this invoice, within 10 seconds the "time consuming" but "no value-creating" jobs of the accountant will be deployed automatically. shorten the working process to save time for businesses.
Millions of bots will help accountants download invoices, check the validity and legitimacy of invoices... and will signal green if the invoice is approved and red if the invoice is "at risk", automatically 3-way reconciliation between purchase invoices, purchase orders, delivery notes, etc.
Bizzi bot – a “golden” assistant in the accounting village, processing input invoices automatically
According to Bizzi's statistics, on average, a business will cost from 5,000 VND to 8,000 VND/invoice if done manually. If businesses use Bizzi's digital conversion solution for accounting, this cost is only 1,000 VND/invoice, Bizzi is committed to reducing at least 50% of costs for businesses.
With intelligent AI bot processing millions of invoices within 10 seconds, similar to having millions of accountants sitting at work. In addition, the bot can work 24/7, excluding holidays, Tet ... showing the benefits of automation technology most clearly.
As a result, businesses will benefit the most, accountants will reduce manual and repetitive jobs, to spend time on more valuable things, their professional profession such as management. Financial management, cost management, business planning support.
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