What is Invoice Receipt Code? Complete Guide to Electronic Invoice Lookup Code

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In the digital age, electronic invoices are becoming increasingly popular and are an effective financial management tool for businesses. However, many business owners and accountants are still confused about the concept. What is the invoice code? and how to use this code to look up invoice information accurately and quickly. This article by Bizzi will provide you with all the necessary knowledge about invoice receipt codes, helping you understand the role and How to look up electronic invoices regulations, thereby ensuring more effective cost management and control.

1. What is the invoice code?

1.1. Definition and role

Invoice receipt code (also known as electronic invoice lookup code) is a special and unique string of characters assigned to each electronic invoice. This code is usually automatically generated by electronic invoice software provided by the supplier or issued by the tax authority.

The important role of the invoice code is as an “identification card” for the invoice, helping to authenticate information, check validity and ensure that the invoice complies with current legal regulations. Using the invoice code helps businesses and tax authorities easily manage, look up and prevent counterfeit invoices, ensuring transparency and accuracy in business transactions.

1.2. Classification of common invoice codes

Here are some common types of invoice codes:

  • Code issued by tax authority: This is the most popular type of invoice code today, often applied to most small and medium enterprises. This code is issued directly by the tax authority and ensures the legality as well as convenience in managing electronic invoices.
  • Autogenerated code: Some large enterprises that meet the conditions prescribed by the General Department of Taxation can create their own invoice codes. However, these codes must still comply with the standards and regulations issued by the General Department of Taxation to ensure legality and avoid errors in management.

01 What is invoice code?

2. Why is the invoice receipt code important for businesses?

Invoice receipt code is an indispensable element in electronic invoice management today. Understanding clearly What is the invoice code? and its role helps businesses ensure transparency and accuracy in financial transactions, while optimizing invoice management processes, avoiding legal and financial risks.

2.1. Verify validity and minimize risk

The invoice receipt code is the most important tool to check whether the invoice is a genuine invoice issued by the tax authority or not.

  • This code helps businesses easily verify the validity of invoices, preventing confusion, errors, fraud or counterfeit invoices.
  • This ensures that financial transactions are carried out accurately and transparently, minimizing the risk of penalties or disputes.
  • Bizzi's platform provides the “E-Invoice Authentication” feature helps businesses quickly and accurately check the validity of invoices in accordance with current accounting regulations. At the same time, Bizzi also has the function of "Risk invoice warning", helping to detect early signs of invalid or counterfeit invoices from suppliers, protecting businesses from unnecessary losses.

2.2. Support for effective invoice lookup and management

Thanks to the invoice code, businesses and accountants can easily look up detailed information related to the invoice such as seller name, buyer name, item, amount, VAT, etc.

  • Invoice recognition codes help invoice management become more scientific and systematic, saving significant time, effort and cost compared to traditional paper invoice management.
  • Quick information lookup helps business owners and accountants easily reconcile, check, store and report accurate financial information.
  • Bizzi automates the entire revenue, expenditure and cost management process. RPA and AI technology integrated into Bizzi Bot helps automatically process input invoices, check and reconcile invoices quickly. Bizzi's system also automatically records and stores invoices for a minimum period of 10 years, optimizing the invoice management process, helping businesses focus on business development without worrying about managing invoice records.

02 important invoice codes

3. Instructions on how to find the invoice code and look up electronic invoices

In the process use electronic invoices, knowing What is the invoice code? and how to look up electronic invoices will help business owners and accountants easily check the validity as well as manage invoices effectively. Below are specific step-by-step instructions for you to follow.

3.1. How to find invoice code

  • The invoice receipt code is usually printed clearly on the electronic invoice, commonly in the upper right corner or at the bottom of the invoice in the general information section.
  • The buyer can receive this code via email or SMS when the seller issues the invoice.
  • The invoice code is a long string of characters including letters and numbers, used to identify and look up electronic invoices.

3.2. Popular methods of looking up electronic invoices

Search on the General Department of Taxation Portal

  1. Visit the official website of the General Department of Taxation at:
  2. Enter the required information including:
    • Seller Tax Identification Number
    • Invoice type
    • Invoice symbol
    • Some bills
    • Total payment
    • Captcha code displayed on page
  3. Click the search button to get the results.
  4. The result shows the status of the invoice processing. If there is a message “Invoice code issued”, the invoice is confirmed valid.

03 electronic invoice lookup

Look up via software or website of electronic invoice service provider

  1. Visit the website or software of the electronic invoice service provider your business is using (for example: einvoice.vn).
  2. Enter the invoice receipt code and verification code (if any) in the corresponding boxes.
  3. Click search to see invoice details.
  4. With Bizzi's B-invoice solution, the system can connect directly with tax authorities to authenticate invoices via authentication codes, supporting checking and comparing accurate input invoices.

Search by QR code

  1. Use the QR code scanning application on your phone (can be downloaded for free on CH Play or Appstore).
  2. Open the app and place the camera on the QR code printed on the receipt.
  3. The phone will automatically redirect to the corresponding bill lookup page.
  4. View invoice information on the display page.

Look up via the official mobile application eTax Mobile

  1. Download and install the eTax Mobile application developed by the General Department of Taxation.
  2. Open the application, select the electronic invoice lookup section.
  3. Enter invoice information or scan the QR code on the invoice to look up.
  4. View bill status and details right on your phone.

Understand What is the invoice code? and know How to look up electronic invoices helps businesses proactively control finances, avoiding risks arising from invalid invoices. Bizzi always accompanies you with modern, fast and accurate electronic invoice solutions.

If you need support for e-invoice solutions, contact Bizzi for detailed advice and try B-invoice today.

04 online phone search results on the website

4. Handling when invoice code is not found or invoice is invalid

For businesses and accountants, timely detection and handling of cases where invoice codes cannot be found or invoices are invalid is very important to ensure proper accounting procedures and avoid legal risks.

  • First of all, it is necessary to check the origin of the invoice to make sure it is the original invoice, downloaded directly from the seller's system or received from their official email. This helps to avoid confusion due to fake invoices or invalid copies.
  • If you cannot find the invoice receipt code, please contact the seller immediately to request a new invoice with the full receipt code. Avoid using invoices without receipt codes, which will cause difficulties in accounting and tax inspection.
  • In case there is still doubt about the validity of the invoice, the enterprise can look it up directly on the General Department of Taxation's system to verify the invoice information and receipt code.
  • When detecting an invoice with signs of abnormality, discrepancy or invalidity, the enterprise needs to immediately notify the tax authority for handling instructions and to avoid future tax risks.
  • In particular, with Bizzi, the system has a "Risk invoice warning" feature that helps businesses proactively detect early signs of risky invoices from suppliers, helping to minimize the risk of processing invalid invoices and improve financial management efficiency.

Understanding "what is an invoice code" and knowing how to handle related issues will help businesses and accountants be proactive, avoid risks and comply with legal regulations on electronic invoices accurately.

05 How to handle when you can't find the electronic invoice

5. Effectively manage invoice codes in the business

What is an invoice code and why is invoice code management important for businesses? An invoice code is a unique string of characters issued by the tax authority to authenticate electronic invoices, helping businesses closely control the issuance and storage of invoices. Effectively managing invoice codes not only helps businesses comply with legal regulations but also saves time, costs and limits risks in the storage and lookup process. Below are effective ways to manage invoice codes that business owners and accountants should apply:

  • Store with care: Businesses need to keep the invoice receipt code along with the original electronic invoice systematically and securely. This can be done on a computer, cloud storage or printed on paper (if necessary), ensuring easy retrieval when needed.
  • Use professional management software: Applying electronic invoice management software helps automatically store and manage invoice receipt codes, minimize manual errors and save time for the accounting department.
  • Classification and arrangement: You should classify invoice codes by date, partner name or invoice type to make searching faster and more efficient, avoiding wasting time when checking.
  • Staff training: Ensure that accounting staff and related departments clearly understand the importance of invoice codes and how to manage them accurately, thereby enhancing professionalism in corporate financial management.

Benefits of using invoice/expense management software like Bizzi:

  • Full automation: Bizzi provides an automated cost and invoice control system, helping businesses streamline revenue and expenditure processes and effectively manage electronic invoices.
  • Secure and easy to search: Bizzi's system ensures high security, while allowing quick lookup of invoice codes anytime, anywhere.
  • Save cost and time: Switching to electronic invoices with management software like Bizzi helps reduce costs by up to 90% compared to paper invoices, while significantly shortening the time to create and issue invoices.
  • Minimize storage risk: Avoid loss, fire or damage to physical invoices by automatically storing input invoices for 10 years, ensuring compliance with legal regulations.

Effective invoice code management is not only about compliance with the law but also an important step to help businesses operate flexibly, economically and safely. Applying technology solutions such as Bizzi will help you firmly control finances and invoices, creating the premise for sustainable development.

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Conclude

Understanding What is the invoice code? and mastering how to look up electronic invoice codes helps businesses control invoices closely, comply with accounting and tax laws. This is a powerful support tool for business owners and accountants to manage finances transparently, minimizing risks in the process of checking and comparing invoices.

To simplify this process, Bizzi provides a smart electronic invoice management solution that helps you look up invoice codes quickly, accurately and store them securely. Experience Bizzi software now to optimize accounting and invoice management in your business!

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