Detecting incorrect invoices, wrongly printed invoices, duplicates, etc., fill in the column “delete” or “cancel”? There are many accountants who are still confused about how to correctly fill in the invoice usage report?
Let's find out together!
1. Distinguish between canceled invoices and deletion invoices
On the Invoice Usage Report (BC26/AC), businesses need to declare the number of DELETED, CANCELED and LOST invoices. It is necessary to distinguish between DELETE and CANCEL invoices as follows:
- REMOVED invoice: Wrongly written/issued invoice, need to make a record of cancellation/revocation/adjustment
- CANCELED invoice: "No longer used" invoice, usually in cases where a business prints an invoice but has excess when closing, merging, etc., needs to make a cancellation record, have a council, and send it to the tax authority.
Therefore, in case NCC issues an invoice with incorrect information to the buyer and needs to replace it with a new invoice, the incorrect invoice is called a deleted invoice.
2. How to handle delete invoices: Paper Invoices and Electronic Invoices
*Note here, the business makes a record of canceling the electronic invoice, but this invoice is actually still a deleted invoice and needs to be declared in the deleted invoices section.
According to Circular 32/2011/TT-BTC guiding Decree 51/2010/ND-CP (Decree 51/2010/ND-CP expires on November 1, 2020), it stipulates:
Article 9. Handling of created e-invoices
- In case an electronic invoice has been created and sent to the buyer but the goods or services have not yet been delivered or an electronic invoice has been created and sent to the buyer, the seller and the buyer have not declared tax, if errors are detected. Cancellation can only be done with the consent and confirmation of the seller and buyer. Cancellation of electronic invoices takes effect according to the deadline agreed upon by the participating parties. Canceled electronic invoices must be stored for search by competent state agencies.
The seller shall make a new e-invoice under the provisions of this Circular to send to the buyer. The new e-invoice must have the words "this invoice replaces invoice number..., symbol, send date and time". year.
- In case an invoice has been prepared and sent to the buyer, goods have been delivered, services have been provided, the seller and buyer have declared taxes, and errors are later discovered, the seller and buyer must make a written agreement. There are electronic signatures of both parties clearly stating the errors, and the seller issues an electronic invoice to correct the errors. The following electronic invoice clearly states the adjustment (increase, decrease) in quantity of goods, selling price, value-added tax rate, value-added tax amount for electronic invoice number..., symbol... Basis In the adjusted electronic invoice, the seller and buyer make adjusted declarations according to the provisions of law on tax management and current invoices. Adjustment invoices cannot record negative numbers (-).
Above is information on how to distinguish and handle between Deleted Invoices and Cancellation Invoices. Grasp this information to avoid unnecessary errors, Accountants
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